i:\share\bestuursinligting\ouditfinaal\portfolio\statistics\bi2004 upspace an institutional...
TRANSCRIPT
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I:\Share\Bestuursinligting\OUDITfinaal\Portfolio\Statistics\BI2004
www.up.ac.za
UPSpacUPSpacee
An institutional research repository for the University of Pretoria
Presented to the Faculty of Education
University of Pretoria
Monday, 5 December 2005
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Institutional Repository
• Set of services• Management & dissemination of digital materials• Organisational commitment• Stewardship• Long-term preservation• Organisation, access, distribution
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Advantages
• Preserve intellectual output of UP• Long-term preservation (archiving)• International exposure• Retrievable via Google• Evolving expert database• Consistent URL for citations• Links between items, collections• Searchable – not static web page• Decentralised or distributed input• Upload and preserve datasets e.g. from surveys
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Why an institutional repository?
• We need to learn to manage digital resources as well as we do with print
• The emphasis is going back towards organizing content
• We need to work even closer together in this global world
• Adapt new ways of delivering service, perhaps even to people you might never see
From: “What’s happening to our world?” – Pierre Malan (Sabinet), 17-08-2005
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“Champions”
• Special Collections• Department of Architecture• Scholarly Publications• Faculty of Veterinary Science
Most recent participants• Dept. of Chemistry• Faculty of Education
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Items in UPSpace
• Articles (preprints & postprints) • Technical reports • Working papers • Conference reports • E-theses • E-books
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Items in UPSpace
• Datasets: statistical, geospatial, etc. • Images (photos, maps): visual, scientific, etc. • Audio files • Video files (up to 500 MB)• Learning objects • Reformatted digital library collections
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UPSpace for Digital Archiving (1)
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UPSpace for Digital Archiving (2)
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UPSpace for Digital Archiving (3)
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UPSpace for Digital Archiving (4)
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UPSpace for Digital Archiving (5)
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UPSpace for Digital Archiving (6)
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UPSpace for Digital Archiving (7)
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Limit access in UPSpace
• Collection Level
• Item Level
• Bitstream Level
• Example: Australian National University• More examples: http://
wiki.dspace.org/DspaceInstances
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Default Look & Feel
Acknowledgement: https://dspace.mit.edu/index.jsp
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UPSpace Look & Feel
Access via UPPortal
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Information Model
Top-level Community Faculty of Education
Sub-Community Department of Education Management & Policy Studies
Collections Jonathan Jansen Collection
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Jonathan Jansen Collection (1)
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Jonathan Jansen Collection (2)
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Jonathan Jansen Collection (3)
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Jonathan Jansen Collection (4)
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Jonathan Jansen Collection (5)
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Submitter
Reviewer/s(Accept/ Reject)
Metadata Editor Description
Available on UPSpace
The following roles apply to digital items submitted to UPSpace (digitally born & digitised items)
Co
llec
tio
n A
dm
inis
tra
tor
UP
Sp
ace
Ad
min
istr
ato
r
Collection Administrator(Commit to Archive)
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Workflow
Submit
Accept
Reject
Edit Metadata Commit DSpace
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Harvesting Metadata
• OAISTER• Search Engines e.g. Google• International research repositories
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Persistent Identifiers
• CNRI Handle System• Valid citations• Unique handle for each item• E.g. http://hdl.handle.net/1849/171
1849 = Naming authority assigned by handle system to e.g. UP
171 = Unique local name assigned to an item in the repository
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Managing the Project http://www.ais.up.ac.za/edu/dspace
Evaluation
Proposal
Needs Analysis
Design
Development
Implementation
Evaluation
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User Support
• Help landline 8/5• Online help 24/7
– Viewlets e.g. Macromedia Captivate, PPT, Open Office
• Tutorial• User policy• Pamphlet• E-mail [email protected] • UPSpace Listserve [email protected] • UPSpace web www.ais.up.ac.za/edu/dspace
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User Policy
• Submission• Communities and Collections• Responsibilities & rights• Licensing, copyright, privacy, intellectual property• Preservation support• Withdrawals• Workflow• System back-up and availability
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Copyright, Rights & Licensing
• License stored with each item• Submitter “Grants License” (See Licenses)
– Default DSpace License (also see Creative Commons Licenses)
– Non-exclusive distribution license– Items in public domain– Exclusive distribution license
• Default DSpace License• Community/ Collection License• Copyright note when creating Community• DC Element Rights• DSpace StyleSheet: © University of Pretoria
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Next …
• Deployment on permanent server• Beta testing (Jan - Feb 2006)• Attend to spontaneous participants• Marketing• Training Program
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Current DSpace Instances
• DSpace at MIT• DSpace at Edinburgh• More available at http://
wiki.dspace.org/DspaceInstances
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Thank you!
DSpace URL: www.ais.up.ac.za/edu/dspace
Tel.: +27 12 420 3082