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ERASMUS+ | INDIVIDUAL MOBILITY
Under the Erasmus+ programme, individual mobility key action, higher education students can
perform up to 12 months of mobility for studies and/or training course by study cycle:
A studies period may last between 3 and 12 months;
An internship period may last between 2 and 12 months;
A studies mobility period can also include an internship.
1.1 ELIGIBLE COUNTRIES
1.1.1 European Union countries
Austria, Germany, Bulgaria, Belgium, Cyprus, Croatia, Denmark, Spain, Estonia, Slovenia, Finland, France,
Greece, Hungary, Ireland, Italy, Luxembourg, Latvia, Lithuania, Malta, Portugal, Poland, Netherlands,
Slovakia, United Kingdom, Czech Republic, Romania and Sweden.
1.1.2 Countries not members of the European Union
Iceland, Liechtenstein, Norway, Turkey and the former Yugoslav Republic of Macedonia.
1.2 ELIGIBILITY CRITERIA FOR STUDENTS
General rules of eligibility, referred to in the Erasmus+ Programme Guide, define the following criteria
according to the type of mobility.
1.2.1 MOBILITY for STUDIES
- An inter-institutional agreement is necessary between the participating higher education institutions
and each should hold an Erasmus University Charter.
- The student must be enrolled at an institution of higher education holder of an Erasmus University
Charter and be attending higher education studies leading to a recognized degree or other recognised
tertiary level qualification, up to and including doctoral level.
- The student must be attending at least the second year of higher education studies.
- The institution of origin must recognize in full the period of time spent abroad, preferably through ECTS
credits.
- The minimum mobility study period is of 3 months (90 consecutive days).
- The country of origin or the host country must be an EU Member State.
- In the case of a mobility under the International Credit Mobility (ICM), the host country will be one of
the partner countries involved in an approved application.
1.2.2 MOBILITY FOR TRAINEESHIPS
- The student must be enrolled in a higher education institution (HEI) holder of an Extended Erasmus
University Charter.
- The minimum mobility internship period is of 2 months (60 consecutive days).
- Recent-graduates of higher education can participate in a professional internship. The recent-graduate
should be selected by its HEI during his last year of studies and must perform and complete his internship
abroad during the year following the completion of his degree.
The receiving organization can be any public or private organization active in the labour market or in the
field of education, training and youth.
For example, such organization may be:
• public or private, small, medium or large company (including social welfare companies);
• public organisation of local, regional or national level;
• social partner or another representative of working life, including chambers of commerce,
craft/federations and unions;
• research institutes;
• foundations;
• research centres/Institutes/Educational Centres (at any level, from preschool, secondary
education, including vocational education and adult education);
• non-profit organization, association, NGOs;
• organization that provides professional guidance, professional advice and information services;
It is up to the candidates to an internship mobility as a recent-graduate to contact with the entity in which
they intend to carry out the internship.
1.2.3 ELIGIBILITY CRITERIA LAID DOWN IN THE REGULATION OF MOBILITY OF ISEP
Applicants must meet specific eligibility criteria of the program for which they are applying;
On the starting date of the mobility period, candidates must have completed successfully at ISEP
a total of:
i) 60 ECTU if they accessed higher education for the first time (1st cycle degree at ISEP) through
the general higher education access scheme,
ii) 60 ECTU recognized by ISEP if they accessed any study cycle at ISEP through other schemes;
Students are not eligible if they are not to perform at ISEP at least 50% of the credits of the course
they are attending.
The Mobility Regulation is available on ISEP’s Portal. At this time, it is available in the Portuguese
language.
1.3 WHAT IS AN ECTS – EUROPEAN CREDIT TRANSFER AND ACCUMULATION SYSTEM?
The European Credit Transfer and Accumulation System is a mechanism recognised at the European level,
which allows for an easy way to understand and compare different curricula.
This system is based on the information on programs of study and academic results of students, the
recognition of mobility and the use of academic ECTS credits, which indicate the student's workload.
Organized according to the principle that 60 credits measure the workload in full-time over one academic
year; 30 credits correspond to one semester and 20 to one trimester.
Thus, the Equivalences Plans should reflect, depending on the duration of the mobility period, the
provisions mentioned below.
1.3.1 Minimum and maximum number of credits per period of mobility
ISEP’s Mobility Regulation establishes the minimum and maximum number of credits allowed for each
mobility period:
Minimum ECTU Maximum ECTU
Trimester 7,5 20,5
Semester 15 40
Year 30 80
For finalist students the minimum values are not considered.
For the maximum number of ECTU, the ECTU of extracurricular units and of learning foreign languages
are not considered. The student will be able to include them in the Equivalences Plan, entering in the
column that corresponds to ISEP the information “Diploma Supplement”.
In the case of inclusion of extracurricular units, it is the responsibility of the student to verify that the
number of ECTU they want to take up at the host Institution does not violate the rules of the host
institution and that it does not correspond to an excessive work load.
1.3.2 ECTS Scale
The ECTS Scale is a common classification system of classifications of ECTS that aims to improve the
understanding and comparison of grades assigned to students according to the different national systems.
ECTS
Grades
Students who successfully obtain this grade
in (%) Definition
A 10 performance is exceptionally located, with only some minor character
shortfalls
B 25 higher than average results, despite a number of shortcomings
C 30 generally solid work despite a number of significant shortcomings
D 25 reasonable job, but with significant shortcomings
E 10 performance meets the minimum criteria
FX INSUFFICIENT: it is necessary to work for the assignment of a claim
F INSUFFICIENT: considerable additional work is required
1.4 ERASMUS+MOBILITY GRANTS
Erasmus + scholarships are not study scholarships but mobility scholarships. Its purpose is to contribute
to mitigating the costs of travel and subsistence during the period of mobility and not to finance the
studies. The value of the scholarship depends on the country where the student is from and that where
the mobility will take place.
It is not the Erasmus+ scholarship that defines the status of being an Erasmus+ student. Any student who
meets the eligibility requirements can be an Erasmus+ student, even when an Erasmus+ scholarship is not
attributed. In the allocation of Erasmus + scholarships the same ranking criteria mentioned in ISEP’s
Mobility Regulation will be followed.
The calculation of the value of the scholarships is made taking into account the number of days/months
applicable to the host country set up to a maximum by the National Agency annually.
Payment of the scholarship is normally done in two phases: the first at the time of signing the financial
contract, and the second after the return from the mobility and presentation of the required
documentation.
1.4.1 Additional Support for Participants with Special Needs
Students with medically proven special needs (physical, mental, health wise) may apply for additional
financial support if the participation in the mobility project/action is not possible without additional
financial support. To this end they must fill out a form provided by the Erasmus + National Agency found
at http://www.erasmusmais.pt/erasmusmais/documentacao/609-criterios-e-formulario-para-nee.html,
gather the required supporting documents and deliver this process at the Office of International Relations
and Cooperation(GCRI) of PPorto, until two months before the start of the mobility.
1.4.2 Erasmus+ Scholarship Supplement for Social Security Scholarship Holders
Students with socio-economic difficulties should receive a scholarship supplement in accordance with the
rules laid down by the national authorities. The GCRI of PPorto communicates with the social action
services and all scholarship holder students receive a mobility scholarship supplement the payment of
which should be done together with the social security scholarship payment.
1.4.3 Cancellation
In case of cancellation: if a student returns to Portugal before the date initially scheduled the amount
corresponding to the months of unused scholarship will have to be returned (partial withdrawal). Except
for duly justified and documented cases, if the student returns before having completed a minimum of 90
consecutive days in the case of a study mobility or 60 consecutive days in the case of an internship mobility,
it is considered that there has been a total withdrawal, so the full scholarship assigned will have to be
returned.
If the student is unable to complete the period of studies agreed, for reasons of force majeure justified to
the National Agency, a full refund of the assigned scholarship may be wavered. It is understood as a reason
of force majeure any unpredictable and exceptional event, independent of the will of the parties and not
attributable to the absence or negligence of one of them or of entities by themselves subcontracted, the
affiliated entities or third parties who receive financial support, that prevent any party from performing
one of its obligations under the convention and that cannot be resolved despite the efforts made. Cannot
be invoked as reasons of force majeure: the labour disputes, strikes or financial difficulties, a service failure,
defects of equipment or material or delays in their release, unless they result directly from a recognized
case of force majeure.
1.5 FEES
A student having an Erasmus+ mobility does not cease to be a student of the institution of origin, and
should therefore be registered and pay tuition fees only at the home institution. There are, however, host
institutions which charge certain amounts, also charged to their students, who are, for example, related
with photocopying services, Student Union, transport, insurance, etc., and these the Erasmus+ Student
must also pay.
1.6 SCHOOL INSURANCE
ISEP’s school insurance remains valid during the student’s exchange period. So that mobility students may
prove so, the International Relations Office requests annually a statement in English to the insurance
company, which is then sent to students.
1.7 EUROPEAN HEALTH INSURANCE CARD | HEALTH INSURANCE
Before leaving, the student must obtain the European Health Insurance Card, which allows access to the
national health system in the 28 Member States of the EU as well as Iceland, Liechtenstein, Norway and
Switzerland. If the student is not entitled to it or the mobility takes place in a country which is not a EU
Member State, the student should take up a health insurance. There should also be a concern to translate
any medical indications to English in cases of chronic diseases, as well as carrying the medication required
for the mobility period, together with a copy of the prescription.
+ INFO: http://www.seg-social.pt/pedido-cartao-europeu-seguro-doenca
+ INFO: http://www.adse.pt/
MEDICAL ASSISTANCE ABROAD
http://europa.eu/youreurope/citizens/health/unplanned-healthcare/index_en.htm
1.8 OLS ERASMUS+ LANGUAGE COURSES
The online assessment test verifies the participants’ language skills - listening, reading and writing - in
accordance with the Common European Framework of Reference for Languages (CEFR).
The language assessment test of OLS is mandatory for all participants in Erasmus+ mobility activities
with a minimum of two months, in which one of the following languages is the main language of
instruction: Czech, Danish, Greek, English, Spanish, French, Italian, Dutch, Polish, Portuguese and
Swedish.
For higher education students doing the language assessment test of OLS before the start of the
mobility is a mandatory prerequisite, unless duly justified.
At the end of the mobility period, participants will have to do a second test in order to monitor their
progress in the language of mobility.
The results of the test do not prevent participants from participating in the mobility programme.
+ INFO: http://erasmusplusols.eu/faq/
1.9 TRAVEL AND ACCOMMODATION
It is the responsibility of the student to take care of practical matters related with accommodation and
travel.
To organize the accommodation, the student must find and decide between the possibilities made
available by the host institution where the mobility is to take place. The institutions that provide places
for mobility students in their student residences have the information available on their institutional
webpage, indicating the procedure to be followed. In the absence of such possibility or there being no
vacancy at the moment of application, the student should look for private accommodation.
The student must arrange for travel and inform the home institution and the host Institution of the travel
dates.
Suggestions:
Check in advance the trip allows you to take advantage of cheaper rates.
Keep in mind questions such as: luggage weight limit, if the selected fare allows travel dates
change if necessary, the day of the week you arrive (better not to come during the weekend or at
night, in order to receive support).
If you travel by car, the student should seek information about the rules to meet the level of
documentation in the host country.
2 MOBILITY PROCEDURE
2.1 ORGANIZATION OF PRE-APPLICATION
Students wishing to submit an application must do so until the 10th of February, filling out an online form,
available on the link sent by email.
2.1.1 INSTITUTIONS TO WHICH STUDENTS CAN SUBMIT APPLICATION
Application can be submitted to institutions that have an inter-institutional agreement in force with ISEP.
This information is available for consultation in the file “Acordos Interinstitucionais 2017-2018”, available
online.
The agreements are related to courses with which the Higher Education Institutions (HEIs) are willing to
exchange students, being the “Geral” category open to any course, as long as the destination HEI has in
its study plans the curricular units appropriate to the needs of the candidate. Extra slots are not permitted
to those laid down in the agreements.
2.1.2 RANKING CRITERIA
The ranking criteria are defined in ISEP’s Mobility Regulation, available in the portal.
The pre-applications selected as eligible by the respective Course Directors, or someone appointed by
them, will be sorted in accordance with the formula: no. of credits at ISEP*average.
2.1.3 COMMUNICATION of RESULTS
The communication of the results is done by sending the listing with the order of the pre-applications, by
email to the candidates, after the deadline of the application.
2.2 APPLICATION ORGANIZATION
The process of applying for an Erasmus+ mobility consists of a mandatory set of documents that the
student must submit duly completed in the External Relations Office:
1 | Application Form for Exchange students: application form, where data on the student is requested
and which must be completed in English; it is advisable to use the form of the host institution. This can be
an online form.
2 | Transcript of Records: available for download on ISEP’s portal [select Dados Pessoais> select the
tab Erasmus> select Transcript of Records> save and print the generated pdf document].
3 | Learning Agreement for Studies: a document that must be completed in English, where the
student must indicate the curricular units that are intended to be completed at the host institution, along
with the credits that in this institution are allocated to the course units indicated; it is advisable to use the
form of the host institution.
or
Learning Agreement for Traineeships: a document that must be completed in English, where the
student must indicate the tasks to be performed in the host institution, along with the credits that in said
institution are assigned to the tasks indicated; it is advisable to use the form of the host institution.
4 | Plan of Equivalences: internal document which matches the curricular units that the student will
attend and the curricular units to which the student is to get equivalences at ISEP. This process of
equivalences should be in accordance with the indications given by the Course Director of student. The
equivalences plan is signed by the student, Course Director and Scientific-Technical Council, resulting in
an agreement that guarantees academic recognition by ISEP. The use of the template available on ISEP’s
portal is mandatory.
5 | Any document required by the host institution, including the online procedures and certificates of
language skills, where applicable.
An application preparation meeting will be held during March, to which all applicants to an Eramus+
mobility will be invited.
2.2.1 LEARNING AGREEMENT
The Learning Agreement for Studies must include the units in which the student is enrolled to the credit
limit established in ISEP’s Mobility Regulation.
If the student is enrolled in curricular units that cannot be included in the learning agreement or in the
case of the beginning of the academic calendar of the host institution coinciding with the evaluations time
at ISEP (and there being no possibility of postpone the departure to the host institution), if the student
wishes that the examination(s) to the curricular unit(s) is sent to the host Institution, he must fill in the
document Informação Adicional ao Acordo de Estudos em Instituições de Ensino Superior Estrangeiras
[www.portal.isep.ipp.pt> Qualidade> Sistema Documental> Gabinete de Relações Externas> Impressos].
For the subjects in which the student is enrolled, and that cannot be included in the agreement, the
student is subject to the conditions described in the evaluation unit’s description.
DEADLINE FOR APPLICATION DELIVERY IN THE INTERNATIONAL RELATIONS OFFICE(IRO)
1st semester/academic year: April 14 *, room 126.
2nd semester: October 13 *, in GRE, room 126.
*In any case, the deadlines for the delivery of documents in IRO are subject to deadlines of
arrival/submission of documents laid down by the host institution. It is the responsibility of the student
to search the deadline for the arrival of the documents to the host institution and deliver the documents
to IRO at least two months prior to this date.
2.2.2 APPLICATION SUBMISSION
The application process after delivered printed in IRO, is checked and approved, and then sent to the host
institution. The host institution should then send a letter of acceptance to the student and/or send the
signed documents as proof that the student has been accepted.
2.2.3 ERASMUS+ PROCESS STATEMENT/ERASMUS + AGREEMENT SIGNING at Gabinete de Cooperação e
Relações Internacionais(GCRI)-IPP
Before starting the mobility students must:
Fill in the questionnaire available online and whose link will be sent to the candidates, along with
the deadline date to fill it out and fill out instructions and documents that should be uploaded.
Sign the Erasmus+ student contract. This procedure is done at GCRI of IPP’s Central Services. If
the student starts the mobility without signing the contract, the mobility will not be accepted.
Note:
The students who have debts to the institution must settle them so they can have the Erasmus+ mobility,
the presentation of proof of their debt settlement being mandatory. If the student has debts towards
IPP he loses the right to a mobility scholarship.
2.3 DURING THE MOBILITY
2.3.1 CHANGES to the LEARNING AGREEMENT FOR STUDIES
Any amendment to the proposed and approved in advance Learning Agreement for Studies/ Plan of
Equivalences have to be registered, under penalty of not being recognized. The student may request the
change after starting the mobility or term at the host institution, the process having to be completed until
30 days after the beginning of the term.
So that this change is regularized and accepted (or not), the student will have to follow some required
steps, including, in this order:
1. Contact the Erasmus+ Coordinator at the host institution and informally present the need for the
change;
2. Contact the course Director at ISEP and introduce the need for the amendment, proposing an
alternative Learning Agreement for Studies/ Plan of Equivalences;
3. Fill in the changes page of the learning agreement, noting the curricular units that need to be removed
from/added to the agreement, as well as the number of credits assigned to each;
4. Fill in the new Plan of Equivalences (template available in the portal with the code " SC-GCRI-
MOD029v07 - Plano de equivalências ") which will replace, if it gets approved, the one previously delivered
at the time of application.
These documents, if the changes are accepted, will be signed and the changes to the agreement document
will be sent to the host institution to be approved there also. If the student is already in mobility and if
the host institution accepts it, this document may be signed by the host institution first and then
submitted to ISEP for formal approval.
2.3.2 MOBILITY PERIOD EXTENSION
The student may request, by filling in the proper form, to IRO and to the Course Director an extension of
the mobility period provided that:
a) ISEP is informed at least a month before the end of the mobility period originally defined.
b) The total period of mobility does not exceed the maximum duration of 12 months.
Erasmus+ study periods beyond the contract period of eligibility, set for 30 September of the year
concerned, are not allowed.
If the student needs to extend the time to complete a project, then a proof of the host institution or
project advisor must be attached to the request attesting to this need.
If the student is attending units of the first semester and wants to continue the study period in the 2nd
semester, a proof of the host institution confirming the acceptance to the new semester inclusion must
be attached to the request and a new proposal for the Learning Agreement for Studies for the additional
period of mobility sent to the course Director.
In the case of the request for extension being accepted by both institutions, it is the responsibility of the
student to send to IRO of ISEP both the Learning Agreement for Studies and Plan of Equivalences of the
additional period of mobility.
2.4 END OF MOBILITY
2.4.1 TRANSCRIPT OF RECORDS (REGISTRATION OF CLASSIFICATIONS)
After the mobility period, the host institution must send a Transcript of Records, a document in which are
set out, for each curricular unit carried out by the student, the respective classification (local grade and
scale, ECTS grade and scale and number of credits allocated), signed by the responsible person and with
the stamp of the institution. This document should be sent to ISEP in order to complete the process of
equivalences previously agreed.
If there is any discrepancy between the Transcript of Records and the Plan of Equivalences in force, only
the equivalences previously agreed shall be validated. If this document is delivered or sent directly to the
student, the student must deliver the document at the IRO at ISEP.
2.4.2 ACADEMIC RECOGNITION
Based on the equivalences plan approved in advance and in the Transcript of Records sent by the host
institution, the Course Director will make the academic recognition of the approved curricular units, using
the ECTS grade’s scale on the assignment of classifications.
2.4.3 ACADEMIC FAILURE
The failure to have approved at least 60% of the credits entered in the learning agreement may
constitute grounds for total or partial refund of the attributed scholarship.
In relation to curricular units that were not credited due to a non-approval, the student is subject to the
general system of access to the special resit exams period, and the evaluation rules set out in the
Curricular Unit’s description in force.
2.5 USEFUL SITES
There are sites where you can get information that might be useful for the organisation of your mobility.
Here are a few suggestions:
· AEGEE-Europe / European Students’ Forum
http://www.aegee.org/
· European Students Union
http://www.esu-online.org/
· ESN Erasmus+ Student Network
http://www.esn.org/
· EuroDesk
http://www.eurodesk.org/edesk/
· European Agency for Special Needs and Inclusive Education
http://www.european-agency.org/
· European Disability Forum
http://www.edf-feph.org/
· Free, International Youth and Student Accommodation Network
http://www.housinganywhere.com/
https://ec.europa.eu/ploteus
· Praxis - European Centre for Project/Internship Excellence
http://www.praxisnetwork.eu/
· Study In Europe
http://ec.europa.eu/education/study-in-europe/