is ppm enough? a holistic approach with agile alm
DESCRIPTION
Traditional Portfolio Management (PPM) tools do not solve the real business problem. Portfolio Management aims to help the CIO and senior IT and Business management execs make the right decisions about funding or killing projects and applications. However that requires accurate information from downstream development and maintenance/ operational activity on project/ application costs and benefits. Purely focusing on PPM and not on the whole Application Lifecycle results in inaccurate and delayed information, insufficient involvement of the overall organization and face the possibility of inaccurate decisions about project and portfolios. An ALM approach is needed for effective PPM! For a truly integrated ALM/ PPM solution, please visit http://www.digite.comTRANSCRIPT
© Digite, Inc.
Is PPM Enough?
Mahesh Singh, Co-founder/ Sr. VP - Product
© Digite, Inc.2
Agenda
The Typical PPM Adoption Model Challenges in Implementing PPM Successfully Digité’s Holistic Approach Brief Overview of Digité Q&A
© Digite, Inc.3
“State of the PPM Implementation”
A significant number of “Failed“ PPM implementations
Pilot Implementation did not complete
Completed but did not get rolled out to the larger organization
Rolled out but did not meet organization goals
“Petered out” within 6-18 months of rollout
© Digite, Inc.4
“State of the PPM Implementation”
Most often cited reasons for this state of affairs
Perception of an “Executive Management” tool
Resistance to change – old habits die hard
Lack of reliable project execution status data
Complexity of:Collating and feeding in of data from disparate tools Using the PPM tool effectively
Insufficient focus on and definition of organizational and project management processes and measures for PPM
© Digite, Inc.5
CHALLENGES IN IMPLEMENTING PPM SUCCESSFULLY
© Digite, Inc.6
Typical Tool-mix in an IT/ PMO Organization BEFORE the PPM Tool
MS Excel
MS Excel/ MS Project
Email, MS Office, Remedy, SharePoint
Strategic
Tactical
Operational
© Digite, Inc.7
Typical PPM Tool Implementation Approach
PPM Tool
MS Project/ Native PM Tool
Email, MS Office, Remedy, SharePoint
Strategic
Tactical
Operational
Manual/ Flat FileBased Data Entry
© Digite, Inc.8
Challenges in PPM Implementations
Perception of an “Executive Tool” WIIFM Factor – What’s In It For Me?
Operational/ Project Teams see no direct benefit
Lack of Reliable Project Execution Data Typical project management environment based on MS Project and
Excel spreadsheets on the desktop
No centralized data on projects, resources, effort and cost
Typical time-keeping is only for Payroll purposes, no ‘effort-tracking’ for Earned Value analysis
Project teams do not see automation benefits except effort tracking
© Digite, Inc.9
Challenges in PPM Implementations
Lack of sufficient “Organizational Preparedness” “Exactly what are we trying to measure?”
Do we understand RoI? What is demand? Is it just from new projects or also current ones? What kind of what-if analysis can we perform? Can we really
replace/ move resources from project A to B? Do they have the skills?
What is our true capacity? Are these resources really available? I thought they were all working on the “Big Humongous” project?!
Cross-project comparison/ data consolidation needs commonality of processes, measures and metrics
Processes need to cover not just project management but also project execution lifecycle/ resource management/ project costing (AD, software engineering, infrastructure, etc.)
Common budgeting/ accounting processes for resources
© Digite, Inc.10
In Summary: Impact of a PPM Tool-centric Approach
No organized data OR poor quality data at project tracking level
Project manager’s and team’s life does not get easier – in many cases, it becomes harder!
Wider participation in the implementation and use of PPM tool is missed due to lack of involvement and ‘ownership’
PPM tool ends up becoming a ‘glorified reporting tool’ with the same spreadsheets now feeding the PPM tool rather than other spreadsheets
Over a period of 12-18 months (or less) after initial implementation, tool no longer gets used.
Limited or no organizational benefits, especially at Strategic level
© Digite, Inc.11
NEEDED: A MORE HOLISTIC APPROACHPPM tools do not operate in a vacuum!
© Digite, Inc.12
Digite’s PTMM – From No Process to Executable Process
Undocumented Cerebral
Documented Offline
Accessible Online
Integrated Executable
Improving Optimized
PTMM – Process Technology Maturity Model
© Digite, Inc.13
What is the Overall Context for PPM?
Ideas/ Feature (Application) Requests/
Backlog
Application Development/ Implementation Projects
Application Deployment/ Maintenance
(Major/ Minor Release Projects)
Backlog Process Dev/ Implementation Process
Maintenance Process
PM/ Resource/ Financial Processes
© Digite, Inc.14
Portfolio Analysis and Portfolio Management Happens Across the Lifecycle
Ideas/ Feature (Application) Requests
Backlog
Application Development/ Implementation Projects
Application Deployment/ Maintenance
(Major/ Minor Release Projects)
Backlog Process Dev/ Implementation Process
Maintenance Process
PM/ Resource/ Financial Processes
Req4
Req3
Req2Req1
Proj4
Proj3
Proj2Proj1
App4
App3
App2App1
© Digite, Inc.15
Holistic Vision – Key Layers Usually Missed
Portfolio Management
Project Management
Application Lifecycle Management
Process Governance
© Digite, Inc.16
IDC View of the ALM + PPM Stack
Source: IDC, Application Life-Cycle Management, #IDC_P240
© Digite, Inc.17
Benefits of “Bottom-Up” Approach
Automatically generated and consolidated data feed to PPM tool
Uniform process, measures and metrics across projects to facilitate effective drill-down
Unplanned work gets tracked in lower layers and gets reported upwards
Greater accuracy of data, especially resource assignment and utilization
Pockets of hidden consumption better highlighted for more effective improvement
© Digite, Inc.18
Imperatives for Successful PPM Initiatives
Initiative must consider a ‘complete’ or end-to-end vision
Organizational processes at Strategic and Operational Levels must be covered
Just enough processes and automation at all levels, but especially at Operational level must be established to feed the strategic decision making
Organizational buy-in and involvement at operational level is critical
A holistic tools and technology approach should be adopted
© Digite, Inc.19
Digité’s Recommended “PPM Adoption Model”
Level 1 – Minimum End-to-End Process
Level 2 – Project Execution Environment
Level 3 – PM Environment Optimized
Level 4 – PPM Process Established
Level 5 – PPM Environment Optimized
Organization Optimized
Minimum PPM Infrastructure
Project Managers Optimized
Project Teams Optimized
Common Objectives Definition
© Digite, Inc.20
THE MOST COMPREHENSIVE ALM + PPM PRODUCT
Digite, Inc. – A Quick Summary
© Digite, Inc.
Key Capabilities/ Technologies Coverage
Project/ Portfolio
Management
Integrated Application
Development/ Maintenance
Process Governance
21
© Digite, Inc.
Digité – Key ApplicationsP
roce
ss G
over
nanc
e Process DefinitionProcess Deployment/ MonitoringProcess Performance MeasurementProcess Improvement
Lifecycle Processes – Process TemplatesWork processes – Sequential/ Parallel/ Cross-application
Support for CMMI/ ITSM/ 6-Sigma/ PM-BOK/ Agile/ Others
Por
tfolio
/ Pro
gram
Man
agem
ent Program/ Project
ManagementResource Management2-way Integration with MS ProjectIssues/ Risk ManagementDocument ManagementEstimationMetrics & ReportsProject FinancialsPortfolio ManagementCustomer-specific integrations – Oracle/ SAP/ In-house ERP
Inte
grat
ed A
LM
Integrated SDLC Apps• Requirements Mgmt• Change Mgmt• Defect Tracking• Test Management• Configuration Management
Integrated TraceabilityIntegration framework with SW ToolsOut-of-the-box:• Eclipse/ Visual Studio• VSS/ CVS/ SVNCustomer-specific Integrations with:• Jira/ Remedy• Test Automation
22
© Digite, Inc.
About Digite, Inc.
Silicon Valley pioneer in Lean/ Agile ALM and Kanban Tools and
solutions for the entire IT/ Software lifecycle Both SaaS and On-Premise licensing models Over 75 Customers Worldwide Over 250,000 Active Licenses Worldwide Presence in the US, the EU, India Resellers in Australia/ AsiaPac/ EU/ US Partnerships with TCS and Wipro Listed by Gartner in the Market Scope Report for Application
Lifecycle Management for 2010
23
© Digite, Inc.24
Some Key Customers
© Digite, Inc.25
Thank You!
Q&A
Additional Recommended Reading Material Gartner Market Scope for ALM – 2010
Gartner – Key Issues for PPM - 2011
Contact Information: Product inquiries/ demo requests: [email protected]
Mahesh Singh 650-210-3949/ [email protected]
Digité: www.digite.com; www.twitter.com/digite/; www.facebook.com/digite