invitation to tender procedure invitation to tender procedure it – 4123/en supply, replacement and...
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INVITATION TO TENDER PROCEDURE
IT – 4123/EN
Supply, Replacement and Repair of Crane Rails
Key dates
Invitation to Tender issued: 4 August 2015
Compulsory bidders’ conference: 1 September 2015
Bids to be returned to CERN by: 14 September 2015
Contract negotiation and notification
Start of the contract: October 2015
IT documents
Tender form, annex (Technical Questionnaire) and Unit Price List
Technical specification + annexes
Working on the CERN site
General Conditions for Invitations to Tender CERN/FC/5312-I/Rev.
General Conditions of CERN Contracts CERN/FC/5312-II/Rev.
Clarification Process
All questions shall be addressed
in writing to:
Requests for clarification should
be received earlier than 7
September 2015
Clarification Process
CERN’s response will be sent to all bidders,
including the request for clarification but
without identifying its source
Bidders shall acknowledge receipt of the
Cover letter with bid shall acknowledge each
individual CERN clarification correspondence
received
Basis of Award
The contract shall be awarded on a
«Lowest compliant bid » basis
Selection & Adjudication Criteria
With a view to improving the distribution of its purchases
among its Member States, CERN has applied, for the
selection of bidders to be invited to tender, and will apply
for the award of the contract to a technically and
financially qualified bidder, the criteria set out in the
document entitled
Selection and Adjudication Criteria
for Supply Contracts
Country of Origin
In accordance with standards defined by EU, i.e. the
country(ies) where the supplies (including their
components and sub-assemblies) are manufactured or
undergo the last major transformation by the contractor
or his sub-contractors
Return Coefficient
Bids originating from several Member States or submitted
by a combination of firms In the case of a supply contract, a bid is considered to
come from a PB MS if at least 60% of the total amount of the bid originates from a PB MS
If this is not the case, the bid shall be treated as that of a firm offering goods from a WB MS
Well balanced Member States
For this invitation to tender, the following CERN Member States are WB MS for supply contracts:
BG, CH, FR, HU, IT, PT
Realignment Rule (Scenario 1)
Lowest bid from a PB MS contract placed with it
Poorly balanced MSWell balanced MS
Bid
(C
HF
)
Contract
Realignment Rule (Scenario 2)
Lowest bid from a WB MS realignment rule applies if bid difference <20%
Poorly balanced MSWell balanced MS
Bid
(C
HF
)
<20%
Realignment Rule (Scenario 2)
Lowest bid from a WB MS
(a) 1st bidder from PB MS aligns contract placed
ContractPoorly balanced MSWell balanced MS
Bid
(C
HF
)
<20%
Realignment Rule (Scenario 2)
Lowest bid from a WB MS
(b) if not, 2nd lowest bidder from PB MS aligns contract placed
ContractPoorly balanced MSWell balanced MS
Bid
(C
HF
)
<20%
Realignment Rule (Scenario 2)
Lowest bid from a WB MS
(c) if no alignment, contract placed with lowest bidder from WB MS
ContractPoorly balanced MSWell balanced MS
Bid
(C
HF
)
<20%
Price BasisAll prices shall be quoted in CHF or the preferred currency of the bidder: his national currency or the currency in which he will have major expenses, free of taxes, not subject to revision
Payment milestones
10% of total amount of contract after signature of contract and receipt of bank guarantee
20% of total amount of each release order thirty days after approval of design file
70% of total amount of each release order thirty days after successful acceptance tests of supply
Remuneration
The first invoice shall be accompanied by a bank guarantee from a bank approved by CERN (BBB+ at least) of 10 % of total contract price and valid until end of warranty period of last supply delivered
VAT
Prices shall take into account CERN’s exoneration from VAT and import duties
VAT shall be subject to the rules and invoicing instructions as defined under the following link:
http://cern.ch/doc/vat.html OR http://cern.ch/doc/tva.html
e-tendering instructions Bids shall in no event be sent by post, e-mail or fax All documents comprising the bid have to be uploaded on the CERN e-
tendering application by using the button [Submit Bid] in the CERN e-tendering application
The uploading may take time so we advise you to start at least one hour before the time limit
In case you do not intend to submit a bid, please inform us, by using the button [Decline] in the CERN e-tendering application
If you have any problems or enquiries regarding the registration of your firm, the upload of your bid please consult the [FAQ] in the CERN e-tendering application or contact [email protected]
Return Date
Bids shall be RECEIVED by CERN on
14 September 2015, 4 P.M
at the latest
Law Applicableto Contractor’s Personnel
Reminder
According to its status CERN has the right to establish its own rules (i.e. SRR, safety rules, CPR) which are applicable to all
HOWEVER: Contractors shall comply with common law as well as CERN rules
Areas Concerned
rest time & leave
the minimum wage
hygiene, safety and health at work
protection for young workers and pregnant women or have just given birth
equal treatment
temporary work
The other areas such as hiring, contract termination and personnel representation are not concerned by this new regime
Relations with Host States
Switzerland / Suisse:
Office cantonal de l'inspection et des relations du travail (OCIRT)Rue David-Dufour 5
CH-1211 Genève 8
T. +41 22 388 29 29
F. +41 22 388 29 69
France:
Direction régionale des entreprises, de la concurrence, de la consommation, du travail et de l’emploi (DIRECCTE) Rhône-Alpes – Unité territoriale de l’Ain 34 avenue des Belges
Quartier Bourg centre
F- 01000 Bourg-en-Bresse cedex
T. +33.4.74.45.91.35
F. +33.4.74.22.72.54
