Hay Public School Parents and Citizens’ Association

Meeting Date and Time: Thursday 11th May 2017 Meeting Opened: 2.10pm

Meeting Location: HPS Staffroom Meeting Chair: L. Headon

Attendance: L. Headon, S. Sorenson, K. Brettschneider, C. Oataway, K. Miller, K. Nevinson

Apologies: K. Rutledge, C. Huggins, L. Clark, F. Simpson, T. Doidge, C. Gaston, M. Johnson, P. Symons

Agenda Items Outcomes/Decisions

1. INTRODUCTION / WELCOME

2. CONSENT AGENDA – FOR DECISION2.1 Previous Minutes2.2 Treasurer’s Report

Motion 2.1: That the minutes of the previous meeting and Treasurer’s Report be accepted, including payment of the

following bills:

Reimburse F Simpson foot rollers $286.57 Harrisons IGA $64.50 Verity Auldist, calisthenics $300.00 K. Miller, swimming carnival expenses

Moved S. Sorenson, Seconded K. Nevinson

Motion 2.2: That Jack Headon be reimbursed the value of the PSSA levy for Riverina representation in AFL Moved K. Nevinson, Seconded S. Sorenson

3. MATTERS FOR DECISION 3.1 Garden/artificial turf K-23.2 Meeting times

Motion 3.1: That the P&C supports the K-2 area playground with a contribution of $2000 to help create a new landscaped area under the trees between the classrooms

Moved K. Brettschneider, Seconded K. Miller

Motion 3.2: That the P&C trial alternating meeting times between 2pm and 7pm to enable a broader range of parents to attend

Moved K. Brettschneider, Seconded K. Nevinson

4. MATTERS FOR DISCUSSION 4.1. Principal’s Report4.2. Supporting HPS in 2017

relocation of cricket nets Fans under K-2 shelter Sports shelters

4.3. Donut Machine

4.1 C. Oataway presented the attached Principals Report

4.2 It was decided that the relocation of cricket nets was a decision that needed to be taken by the school, not the P&C. If such a decision is taken, the P&C could be approached for funding. C. Oataway to investigate prices for shelter fans and misters, as well as school and house sports shelters.

4.3 K. Miller gave an overview of the machine for sale. The group agreed to defer to F. Simpson for advice and action.

5. MATTERS FOR NOTING 5.1. Correspondence5.2. Matters arising5.3. Other matters for noting

Refer attached.

Agenda Items Outcomes/Decisions

6. OTHER GENERAL BUSINESS6.1 Uniform6.2 P&C catering supplies6.3 P&C accounts

6.1 Discussion relating to a gender neutral uniform was deferred until a future meeting where the interested person could be present to discuss the issue.

6.2 K. Miller advised that a full clean up of the shipping container was required. A working bee to be held at a date tbc.

6.3 It was noted that there is confusion between school and P&C accounts at the supermarkets. C. Oataway and S. Sorenson to investigate and confirm currently used numbers and close unwanted accounts at IGA and Foodworks. The P&C to open its own Link account for carnival purchases.

7. MEETING FINALISATION Next meeting 8 June 2017 at 7pm.

Meeting Closed: 3.15pm

Supporting Information:

FOR DECISION: 2.2 TREASURER’S REPORT

General Account Balance $24,611.86 as at 11 May 2017

Canteen Account Balance $9,973.91 as at 11 May 2017

Canteen term deposit $10,894.81 and General Account term deposit of $5,479.84

4.3 FUNDRAISING IDEAS

TERM EVENT DATE

2017 1 School swimming carnival canteen Friday 17th February 2017

2017 1 District swimming carnival canteen Thursday 2nd March 2017

2017 2 Five Cent Friday Friday 5th March 2017

2017 3 Athletics carnival canteen 28 July 2017

2017 3 Silver September - Collection tins to be placed in classrooms and around town to collect silver coins. Prize for class that raises the most.

September

5.1 CORRESPONDENCEIncoming

Invoices as per Agenda item 2 Thank you letter for supporting Dylan Ilic Tennis Club fundraiser

5.2 MATTERS ARISING

5C Friday – The Students and teachers responded very well to the P&C Fundraiser raising around $268 for Dylan Ilic and his family. Funds have been deposited in a trust account for Dylan. Dylan’s name was written in chalk on the concrete under the 3-6 shelter and students placed their 5c pieces all over his name.

4.1 PRINCIPAL’S REPORT

HAY PUBLIC SCHOOL

P&C Meeting 11th May 2017 Principal’s Report

School Matters:

Current enrolment = 198 Currently we are calling for names for Ready Set Kinder, which will start next term in

Education Week. Please advise the front office if you know of any students due to start school in 2018.

Front office staff is Judy Callaghan – 3 days per week and Joanne Dunn – 5 days per week

NAPLAN – Testing was completed this week. Results are back in August. Trials will be held this year to shift NAPLAN to an online test. We will be involved in this.

Front office staff, including the Principal, are currently undertaking extensive training in LMBR (Learning Management Business Reforms) this term. Cate Gaston is relieving in the front office for the days of training. This is a new system of school’s finance, student management and strategic budgeting and supports the Local Schools, Local Decisions initiative that is currently in place.

Federal budget indicates that our current level of funding should be increased over the next few years. The state government has committed to continuing to fund schools based on the level of need. This is a positive for Hay Public School.

Early Action for Success – Teachers in Stage 1 are continuing to train in L3 (Language, Literacy and Learning). Benchmarks are being monitored closely every 5 weeks. Sue Murphy, our Instructional Leader, is receiving support in her role from at a district, regional and a state level. This is a positive for Hay Public School.

Capital Works K-2 playground area has been designed with our GA and Garden Specialist doing most of

the work. Garden classes have also incorporated this into weekly sessions.

Coming Events AFL Paul Kelly Cup – 17th May Rugby League Mortimer Shield – 18th May School Performance – Mathematics Circus Skills – 23rd May UNSW Competition – Digital Technologies – 23rd May Grip Leadership Conference – Parliamentarians – 24th May No Greenslip Reward – 26th May UNSW Science Competition – 30th May Footy Colours Day – Fundraiser – 1st June District Cross Country – 2nd June Yr 10 Work Experience – Jessie Armstrong – 5th June – 9th June

Next P&C Meeting – 8th June

Carol Oataway

Principal