introduction to translation tools

8/12/2019 Introduction to Translation Tools

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Training Module

Translation Workspace

Introduction to Translation Tools


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2Copyright 2010 GeoWorkz

Training Module Overview

Course Objective:This course provides information on Computer Aided Translation (CAT) tools such as Translation

Workspace. Upon course completion, you will understand how Translation Workspace can improve the

quality and productivity of your translation projects.

Duration: 30 minutes

Prerequisites:

none

Suggested Subsequent Training:Only available to users who have signed in

Introduction to Translation Workspace

Introduction to Administration

XLIFF Editor

Microsoft Word Plug-in


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Learning Agenda

1. Introduction

What are CAT tools? Benefits of CAT tools

2. Translation Memories (TMs) and Glossaries

Why use a TM or Glossary?

Understanding match rates

3. Translation Lifecycle & Roles

4. Translation Workspace

What makes Translation Workspace unique?

Translation Workspace for Freelancers

Translation Workspace for Agencies

Translation Workspace for Enterprises

Web user interface

Live Assets, Asset Aliasing, and Background Linking

Translation & Review Clients


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CAT Tools: Products used for Computer Aided Translation

Translation: Converting content in a document/product from one language toanother

Localization (Localisation): Adapting a product to meet the language,cultural, and other requirements of a specific target market

Linguistic Asset: A Translation Memory (TM), glossary, or review packageused to store bilingual or multilingual content that can be accessed and edited

during the translation lifecycle

Translation Memory (TM): A database used to store text strings in matched

source and target language pairs, for reuse during translation

Glossary: A database used to store terminology in matched source and targetlanguage pairs, for reference during translation

Definition of Terms


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What are CAT Tools?

Computer Aided Translation (CAT) Tools facilitate improved quality and productivity of

translation and localization projects:

TM and Glossarybased CAT tools result in best quality translations. Ahuman translator reuses and references content from TMs and Glossaries to

complete translations. TMs and Glossaries start out empty. The content is

populated over time using actual translations or via an import.

Machine Translation (MT) is an automated translation tool that draws onpre-populated translation and terminology databases. Translations are

completed based on grammatical rules, frequency statistics, or a combinationof the two. MT results in below native-level translation quality, however, it can

be integrated into the overall translation process to accelerate time to market

and reduce costs.

IntroductionWhat Are CAT Tools?


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IntroductionBenefits of CAT Tools

CAT Tools provide several advantages when used during translation.

Because they allow the translator to reuse previously translated content,there is an opportunity for:

Reduced costs

Improved final quality

Faster delivery of final materials

CAT Tools add efficiency to the translation process by:

Separating content into working "chunks" of text called Segments

Storing segments in matched pairs (source and target text) called TranslationUnits (TUs) in a TM database for reuse

Storing terminology in matched pairs (source and target) in a term database,

or Glossary, for reference

Providing statistical reusability reports and word counts

A segment is usually a sentence, a heading, or a list item


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TMs and GlossariesWhy Use a TM?

Why use a TM?

TMs store previously translated source and target segments in a database,

allowing translators to reference it during translation

Content stored in TMs can be used to pre-translate new files, so translators

have less new material to translate

TMs can be used to analyze files, to understand the scope of work



TMs and GlossariesUnderstanding Match Rates

Previously translated segments are presented during translations as a

"match percentage" from the TM.

100% match (significantly reduced effort):The source segment is exactly the same as a previously translated segment

stored in the TM, including all text and formatting.

Fuzzy match (partially reduced effort):Portions of the source segment match a previously translated segment stored in

the TM. The percentage (1%-99%) indicates how closely the segments match. For

example, if "The house is red." is already stored in the TM, "The house is blue."

would return a 75% match.

No matches (full effort):No similar segments exist in the TM, or the percentage match is so low (usually

less than 50%) that reuse causes more rework rather than less. Also known as

"new words".

A match indicates the similarity between two source segments, and can

indicate the scope of effort required to translate.



Why Use a Glossary?

Using TMs and GlossariesWhy Use a Glossary?

Glossaries store terminology

in a database, allowing the

translator to reference the

source term and find the

related target term.

Glossaries ensure adherence

to company-specific

terminology and "voice", and

improve translation

consistency.

A glossary typically stores

nouns or noun phrases



TMs and Glossaries impact the entire translation process:

Translation LifecycleThe Role of TMs and Glossaries

Pre-Processing

Translation

Post-Processing

AnalysisSegmentation

Translate Edit

Language QA Review

File ConversionTM update

Proofread

Pre-Translation

TranslationMemories&G

lossaries

Conversion

Clean to Target

The next three slides will look at this process in more detail.



During pre-processing:

Files are converted into a translatable format

TMs provide information about how to segment files

Files are analyzed against a TM to identify the scope of work

TMs can be used to pre-translate files

Translation LifecyclePre-Processing

For more information, refer to the "Introduction to File Pre- and Post-

Processing" training.



The main translation process is often divided into three distinct

quality control categories: Translation: A translator refers to a TM and Glossary to reuse segments and

terms that have already been translated.

Edit: An editor refers to a TM and Glossary to harmonize style and correcterrors in meaning or form

Proof: A proof-reader refers to a TM and Glossary to finalize the target text

Translation LifecycleTranslation

Quality steps, including Language QA and Subject Matter Expert review, can also

reference TMs and Glossaries.

For more information, refer to the "XLIFF Editor", "Microsoft Word Plug-in" and

"Online Review Client" trainings.

Translation

Translate Edit

Language QA Review

Proofread


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Copyright 2010 GeoWorkz

During post-processing:

Source and target text is stored into the TM

TMs are used to "clean" files into target language text only

Files are back converted into the original file format

Translation LifecyclePost-Processing

Post-Processing File ConversionTM update Clean to Target

For more information, refer to the "Introduction to File Pre- and Post-

Processing" training.


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Create and maintain

TMs and Glossaries

The successful translation project relies on all parties of the translation

process interacting:

Translation LifecycleTranslation Roles

Conduct pre/post-processing

of files before and after

translation

Use TMs & Glossaries

during translation, editing,

and proofing

Refer to TMs & Glossaries to

comment on translations

AssetManagers

ProjectSupport

Engineers

ReviewersTranslators


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FROM

Individual assets

Distributed Desktops

Siloed Individuals

Static Assets

Legacy CAT Tools

TO

Industry Assets

24/7 Cloud

Collaborative Communities

Real Time Live Assets!

Translation Workspace

Localization Industry EvolutionMoving From Company-scale to Industry-scale


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TMs and Glossaries are stored in a

secure, central workspace online that can

be accessed in real time from anywhere in

the world.

No costly and time-consuming

deployments, upgrades, or maintenance.

Thousands of simultaneous users

Response time measured in milliseconds

Translation WorkspaceA World-Class Translation Management Application

Translation Workspace is unique among CAT tool offerings because it is a

Software-as-a-Service (SaaS) based solution.


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Translation WorkspaceFor Freelance Translators

Translation Workspace: More Flexibility

Pay-as-you-go subscriptions

Buy what you need

Create a profile on the GeoWorkz Directory to promoteyour skills to agencies and customers

Easy to learn and use

Access to documentation, training, and support

Improved translation productivity

Low monthly rates

No up front costsNo upgrade fees


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Translation WorkspaceFor Agencies

Translation Workspace: More Collaboration

Discover new freelancers and enterprise customers

Share TMs and Glossaries while protecting anonymity

of customers and supply chains

Eliminate versioning or compatibility challenges

Real-time visibility into translation projects and costs

Subscription-based pay-as-you-go usage:

Low monthly rates, No up front costs, no upgrade fees

Zero IT and infrastructure investment:

Fast Return on Investment, low Total Cost of Ownership


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Translation WorkspaceFor Enterprises

Translation Workspace: More Control

Maintain and control access to TMs and Glossaries

Real-time visibility into translation projects and costs

Increased quality, decreased cost, faster time to market

Zero IT and infrastructure investment:

Fast Return on Investment, low Total Cost of Ownership

Infinitely scalable

Discover thousands of qualified freelancers and agencies


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Unique features of Translation Workspace include:

Translation WorkspaceUnique Features

Asset Aliasing:Live Assets are securely shared with other users globally

Background Linking:Live Assets can be linked together for greater reuse

Translation Clients Chat:Teams can communicate in real time

Context Matching:Matches account for context and reduces translation effort

Review management and online Review Client

Web user interface

Live Assets:TMs, Glossaries, and

review packages are

updated in real time


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The Translation Workspace web user interface grants you secure access to

your linguistic assets from anywhere in the world.

Your workspace, or tenancy, contains your linguistic assets:

TMs

Glossaries

ReviewPackages

Translation WorkspaceWeb User Interface

Review packages

are used to edit or

comment on

translations, and

are a unique

feature ofTranslation

Workspace.


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Live Assets:

TMs, glossaries, and review packages are accessed and written to inreal time, so updates are available immediately to other users.

Live Assets contribute to:

Increased quality and consistency

Reduced Time to Market Collaborative gains

Simplification of maintenance

Security of IP ownership

Elimination of costly synchronizations

Translation WorkspaceLive Assets

For more information, refer to the "Introduction

to Administration" training.

T l ti W k


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Asset Aliasing

Live Assets can be securely shared, even with other Translation Workspace users

in other tenancies.

For more information, refer to the "Asset Aliasing" training.

Translation WorkspaceAsset Aliasing

T l ti W k


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Background Linking:

Link together multiple Live Assets to reference them simultaneously without

merging the contents. Linked assets increase reuse, reduce cost, improve

organization, while ensuring asset data integrity.

Link Glossaries to a TM so that terminology automatically appears during

translationthe right term at the right time.

For more information, refer to the "TM Management" training.

Translation WorkspaceBackground Linking

Background TM matches are matches found in linked TMs, that may have apremium or penalty applied to indicate if the translation should be reused.

T l ti W k


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Translation WorkspaceTranslation Clients

Unique features of the Translation Clients:

XLIFF Editor For translating tagged file formats

For more information, refer to the "XLIFF Editor" training

Microsoft Word Plug-in For translating Microsoft Word & Rich Text Format files

For more information, refer to the "Microsoft Word Plug-in" training

Designed to "read from" and "write to" Live Assets

Chat functionality:Communicate with other Translation Workspace users in real time.

Context matching:Reports on 100% matches where contextual information

such as surrounding segments are also the same.

Also known as 101% matches, context matches should be

reviewed but usually do not require editing.

T l ti W k


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Translation WorkspaceReview Client

Translation Workspace Review Client:

For reviewing, editing, and commenting on translated files

For more information, refer to the "Review Management" and "Review Client"

trainings


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Computer Aided Translation (CAT) tools are used to improve quality and productivityof translation and localization projects.

CAT tools are based on Translation Memories (TMs) and Glossaries which storepreviously translated text in matched pairs (source and target text) to enable reuse.

TMs and Glossaries get used at all points of the Translation Lifecycle: pre-processing, translation, editing, proofing, and post-processing.

Translation Workspace is a Software-as-a-Service (SaaS) based CAT tool. Uniquefeatures include:

Web user interface: Secure access from anywhere in the world

Live Assets: TMs, Glossaries, and review packages are updated in real time

Asset Aliasing: Live Assets are securely shared with other users globally

Background Linking: Live Assets can be linked together for greater reuse

Translation Clients Chat:Teams can communicate in real time

Context Matching: Matches account for context and reduces translation effort

Review management and online Review Client

Summary


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We suggest the following training modules:

Only available to users who have signed in Introduction to Translation Workspace

Introduction to Administration

XLIFF Editor

Microsoft Word Plug-in

More information available at http://geoworkz.com/Support/Training.aspx

Additional Training
http://geoworkz.com/Support/Training.aspxhttp://geoworkz.com/Support/Training.aspx

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