Software for Development CooperationWebMo

FINALLYRESULTS

Introduction to Results-Based-Monitoring

Who we are

We are a team of passionate development practitioners believing that the international development sector needs modern tools for monitoring and collaboration.

www.webmo.info

ContentI. Why Results-Based Monitoring?II. A Little Bit of HistoryIII. ResultsIV. IndicatorsV. How to Build an RBM System

Why RBM? Proof of resultsTo donors To beneficiaries

To your team

Why RBM: Better Management

Why RBM? Learning

1. Get the facts…

2. …and learn fromyour mistakes

“Results-based monitoring is a continuous process of collecting and analyzing information to comparehow well a project, program, or policy is being implemented against expected results.”

Definition

So What? Implementation vs. Results Monitoring

ß “So what?“

A Little Bit of History

1980 1990 2000

Inputs

OutputsPlan

ImplementEvaluate

Project Cycle Management(Focus input-output)

input-output Monitoring

Disappointment with regardto poverty alleviation

Inputs

Outputs

Results

èsuccess of projects can onlybe measured by looking at results

Results• “Results are changes that

can be attributed to a development measure“ (OECD-DAC)• Activities vs. Results• Intended vs. unintended

Source: InProgress “Monitoring Manual”

Two Examples of Results FrameworksLinear Approach Systemic Approach

Indicators“Who has seen the wind? Neither younor I. But where the trees bow down their heads, the wind is passing by.“(The Wind, Christina Rosetti, 1830-1894)

DefinitionIndicators“… are reference values or variables that give specific information on complex issues and allow them to be measured. They show whether and to what extent a planned change has occurred.”(Wikipedia)

How to Build an RBM System

à Monitoring is teamwork!à Involve project staff, beneficieries, donors and other stakeholders

How to Build an RBM System: 5 steps

1. Clarify your system‘s purpose and yourrequirements

2. Formulate results and indicators3. Detailed M&E plan and documentation format4. Data collection and analysis5. Dissemination and use of results

Step 1: Clarify your system‘s purpose and your requirements

• What information do we need for external reporting?• What information

helps us to manage better?

• Don’t forget to ask your stakeholders

• Keep budget and personal capacities in mind

Step 2: Formulate indicators

SMART criteria• S trategic / specific• M easurable• A mbitious• R ealistic• T imebound

CREAM à Alternative based on the criticism that

SMART refers to objectives, i.e. targetvalues

à https://www.linkedin.com/pulse/20141031111752-18927814-from-s-m-a-r-t-indicators-to-cream-and-spiced/

à Example: à % of refugees who transitioned to formal school and are

attending 3 months after transition. à 50% of learners who transitioned to formal school and are

attending 3 months after transition.

Step 3: Detailed M&E plan and documentation format

Indicator Required data Baseline Target Frequency and time of collection

Source/method of data collection

Responsible for data collection

1.1 % of refugees who transition to formal school and are attending 3 months after transition.

Enrollment rates of refugee children at Jordanian formal schools

x x 1x at beginning of school year

1x three months after beginning of school year

Attendance lists (method: counting)

Teachers

Make sure to use a proper IT system for documenting, managing and analysing your data!

à Check outwww.webmo.info

Step 4: Data collection and analysis

1. Determine baseline2. Collect data regularly3. Analyse and assess data considering

milestones and targets

//Survey • Online Survey based on LimeSurvey

• App for data collection online and offline

Step 5: Dissemination and use of results

Why? To whom? How?

Learning Own project/organization staff

Workshops, reports

Accountability, acquisition of new donors and partners

Donors and partners External publications (print or electronic),conferences

Accountability,general PR

General public and beneficiaries

Press releases, website

Step 5: Dissemination and use of resultsMatch the format to the audience to avoid this:

PS:…visualizations always help!

Summary

1. Clarify your system‘s purpose andyour requiremets

2. Formulate results and indicators3. Detailed M&E plan and

documentation format4. Data collection and analysis5. Dissemination and use of results

Inputs Outputs Results

Our Webinars

M&Excel – Monitoring Tools with Excel

Digital change in the non-profit sector

Introduction to results-based Monitoring

Live Demo

www.webmo.info

Monitoring and CollaborationFlexible approachSupports the entire monitoring process Easy to useOpen Source SoftwareCloud/ Software as a Service

energypedia consult GmbHEschborn | Wiesbaden | Berlininfo@energypedia-consult.comwww.energypedia-consult.com

Do not hesitate to contact us!

Customers Worldwide

Sources/ Reading List

• World Bank „Ten Steps to a Results-Based Monitoring and Evaluation System” https://www.oecd.org/derec/worldbankgroup/35281194.pdf

• Theory of Change http://blogs.3ieimpact.org/lets-bring-back-theory-to-theory-of-change/#.WG4uyH3LmXk

• International Federation of the Red Cross http://www.ifrc.org/Global/Publications/monitoring/IFRC-ME-Guide-8-2011.pdf

• GIZ „GIZ’s Results-Based Monitoring System (RBM)”• InProgress “Monitoring Manual”• http://www.tools4dev.org/resources/monitoring-evaluation-plan-

template/29

Image Credits• Donors http://www.clipartkid.com/business-person-silhouette-clipart-panda-free-clipart-images-8SpFE3-clipart/• Team http://www.clipartkid.com/business-people-silhouette-clipart-panda-free-clipart-images-DZ4NzG-clipart/• Beneficiaries http://www.mommyish.com/wp-content/uploads/2011/07/95383585.jpg• Blind http://www.mystudycorner.net/wp-content/uploads/2016/03/entrepreneur-mistake-1024x521.jpg• M&E integral part of project http://www.sattva.co.in/wp-content/uploads/2016/09/ME_prove_improve.png• Watering dead plants http://www.accountability.or.tz/wp-content/uploads/2012/05/inProgress-Monitoring-Manual_V1.pdf• Road to success/failure https://winshipglobal.files.wordpress.com/2010/04/bigstockphoto_success_failure_road_sign_1967195.jpg• Gut feeling https://qph.ec.quoracdn.net/main-qimg-0df18a7cea02696f12939b0a017a5549-c?convert_to_webp=true• Ghandi http://algoso.org/2010/12/08/dear-mr-gandhi-we-regret-we-cannot-fund-your-proposal/• Windy tree http://zertrin.deviantart.com/art/Windy-Trees-119096908• M&E boats https://image.slidesharecdn.com/asifkabanipresentationdiplomainprojectmanagement-

week8monitoringandevaluationforresultsinproject-120402060648-phpapp01/95/asif-kabani-presentation-diploma-in-project-management-week-8-monitoring-and-evaluation-for-results-in-project-66-728.jpg?cb=1487688275

• M&E collecting much info https://image.slidesharecdn.com/asifkabanipresentationdiplomainprojectmanagement-week8monitoringandevaluationforresultsinproject-120402060648-phpapp01/95/asif-kabani-presentation-diploma-in-project-management-week-8-monitoring-and-evaluation-for-results-in-project-60-728.jpg?cb=1487688275

• M&E meet stakeholder needs https://image.slidesharecdn.com/asifkabanipresentationdiplomainprojectmanagement-week8monitoringandevaluationforresultsinproject-120402060648-phpapp01/95/asif-kabani-presentation-diploma-in-project-management-week-8-monitoring-and-evaluation-for-results-in-project-59-728.jpg?cb=1487688275

30