internship site director orientation 12-23-14
TRANSCRIPT
City Vision
Internship Site OrientationAndrew Sears
Executive Director
TechMission
Outline
Background on City Vision internships
Tips on Interviewing
Legal guidelines on Interns and Stipended
Volunteers
Types of internship positions
Responsibilities
History of City Vision Internships
City Vision Internships is a program of the
nonprofit parachurch TechMission, which was
founded in 2000
TechMission placed over 500 AmeriCorps
interns during 2004-13 in over 70 ministries
serving over 22,000 youth and matching over
68,000 volunteers (called TechMission Corps)
Left AmeriCorps in 2013◦ Due to increasing government restrictions on faith-
based organizations
◦ Renamed City Vision Internships
TechMission Programs
TechMission
City Vision Internships
- About 50 sites
ChristianVolunteering.org
- UrbanMinistry.org
- ILS Nova GED
- Christians in Recovery
City VisionUniversity
- Addiction Studies
- Nonprofit Management
- Urban Missions
- Technology & Ministry
- Business Administration
Our Mission is to transform the world through Jesus, Justice and Technology
About City Vision University History: Started Rescue College in 1998 as a Program of AGRM,
DEAC Accreditation in 2005, Transferred to TechMission in 2008
Degrees
◦ Bachelor’s in Nonprofit Management, Addictions Studies, Missions &
Business
◦ Master’s in Technology and Ministry
Statistics
◦ 79% of receive Pell grants
◦ 67% graduation rate in 2013
◦ Cumulative 91% job placement rate
◦ Growing at 20% per year since 2008
Low Cost
◦ Tuition $6,000/year undergrad and $10,800 grad, $3,500 for interns
◦ Cost is less than 95% of private nonprofit institutions (16th lowest Christian)
◦ CCCU Average Tuition: $24,355, Liberty University’s online tuition $12,882,
National average tuition $30,994
Tips for Interviewing
TechMission does not filter candidates other
than performing a sex offender background
check
We post widely, so be street savvy in
interviewing
Assume that only about 40% of candidates or
less will be qualified
Review new candidates every 2-4 weeks.
Set up phone interviews.
If candidate is relocating, we recommend an in
person interview
Making an Offer
You can make an offer without informing us
Send and E-mail to
[email protected] as soon as an
offer is accepted
Send a signed contract to
[email protected] or fax to 816-256-
8471.◦ You must have a signed contract with the intern by
their start date
◦ First payment is due on the intern’s start date
◦ That will cover their first term
When Can Someone Start?
Interns can start at any time
If they are a free undergrad tuition intern, then
they start taking courses at any of our 5 start
dates. ◦ See list at: http://www.cityvision.edu/cms/cv/courses
◦ If they start mid-term and take classes, then you pay
for the current term and the next term. If they start
mid-term and do not take classes then your first
payment applies to the next term.
Legal Category: Intern or Stipended Volunteer
In the contract with interns you must select whether the position is a
stipended volunteer or internship position
Stipended Volunteer if..
◦ It is typically the type of work a volunteer would do
◦ i.e. directly serving clients: youth ministry assistant, adult ministry
assistant
◦ Stipended Volunteer Advantages: less requirements on training
stipended volunteers
Internship if..
◦ It is a position that involves training that would help them prepare for a
career in that field
◦ i.e. indirect service: accounting, fundraising, tech support
◦ Internship Advantages: more flexibility on doing work that volunteers
might not do
If it could be either, then you can pick
Government Guidelines on Internships
The training, even though it includes actual operation of the facilities
of the employer, is similar to that which would be given at a
vocational school.
The training is for the benefit of the trainees or students.
The trainees or students do not displace regular employees, but
work under their close observation.
The employer that provides the training derives no immediate
advantage from the activities of the trainees or students; and on
occasion his operations may actually be impeded.
The trainees or students are not necessarily entitled to a job at the
conclusion of the training period.
The employer and the trainees or students understand that the
trainees or students are not entitled to wages for the time spent in
training.
Guidelines on Interns
Not required to pay interns minimum wage
Must still withhold FICA
Check with own accountants and state
authorities on tax guidelines, unemployment
insurance
Many states require health insurance for more
30 hours/week or more, and will be national
requirement starting 2015.
Guidelines for Stipended Volunteers
Is the work they are doing really volunteer work? They
will consider◦ Nature of the entity receiving the services (nonprofit, for instance)
◦ Services should be of the kind typically associated with volunteer work.
◦ Compensation of any sort (such as money, room & board, perks, etc.)
should be just to cover basic expenses (can pay through 1099)
◦ Should not displace regular employees
◦ Should not have expectations of benefits in the future
◦ Whether the activity is less than a full-time occupation
◦ Services are offered freely without pressure or coercion,
◦ Should not be involved in commercial or for fee activity (thrift store,
business, etc.)
◦ Typically should not involve supervision of other staff
[Reference: DOL Opinion Letters FLSA 2001-18 and FLSA 2006-4]
Types of Internships: Expectations for Ministries
Steps for New Interns: for Work-Study
Undergrad Interns1. Enroll in City Vision College ◦ https://www.cityvision.edu/cart/checkout
◦ select payment Method: Organization will Pay
2. Complete our Financial Aid Process at: http://www.cityvision.edu/cms/cv/city-vision-college-federal-student-aid-
procedures
◦ Complete http://www.fafsa.ed.gov and enter school
code of 041191
3. Register for courses at: www.cityvision.edu.
4. Coordinate start date with site
5. Sign internship contract with your site◦ http://www.cityvisioninternships.org/sites/default/files/CityVisionInternContract.doc
For Work-Study Undergrad Interns
You must spend 15 hours per week studying on
site ◦ (can take lunch break out of this time)
◦ Recommend 3 hours per day
You are required to make passing grades in
your courses to continue your internship
You and your site director will receive
notifications for late assignments
Interns not completing courses is one of the
main reasons people are dropped from the
internship
Steps for New Interns: What’s Next
for MBA Fellows1. Apply for City Vision University Graduate (for year 1)
http://www.cityvision.edu/mtm-enroll?destination=cart/checkout
2. Coordinate start date with site
3. Sign up for City Vision Courses: http://web.cityvision.edu/mtm
4. Sign internship contract with your site◦ http://www.cityvisioninternships.org/sites/default/files/CityVisionInternContract.doc
5. Apply for Bakke University (for year 2)◦ https://www.bgu.edu/prospective/apply
6. Complete BGU Financial Aid Process at: http://www.bgu.edu/financial/financial_aid
◦ Complete http://www.fafsa.ed.gov and enter school code of
G31108
7. Register for courses at: www.bgu.edu
TechMission’s Responsiblities
Assist in recruiting intern
Provide free tuition to intern ◦ note your payment is for the intern not for tuition
regardless of whether interns take courses
Process payments of service sites
Will pay Pell Grants to qualifying students each
term
Compile outcomes from individual service sites
to provide to funders to decrease cost to sites
May remove interns or sites that are not
following guidelines in contract
Ministry Site Responsibilities
Reviewing applicants and interviewing
candidates
Informing TechMission when an offer is made or
when an intern leaves
Paying service fee on time
Provide housing and/or pay stipend directly to
intern as required depending on type of position
Provide a supportive environment to intern
Follow all requirements of contract
Provide program outcomes summary data to
TechMission
Academic Mentoring & Accountability
Responsibilities
For undergrad work student and MBA interns, Each site must
appoint a staff (often their supervisor) to serve as the intern’s
academic mentor
◦ Will be given City Vision login and will receive email notifications
Academic Mentor Responsibilities
◦ Ensure that intern is turning in assignments on time (treat not
completing homework like not completing work)
◦ Discuss what they are learning in their courses and when possible try
to find opportunities for them to gain related practical experience
◦ Encourage intern in their academic progress
◦ Talk to intern about late homework notifications, and login to City
Vision system to monitor student progress if needed
◦ Discipline and dismissal if not taking academics seriously
◦ Proctoring exams
Proctor Requirements
A staff person at your ministry should apply to be a
proctor for your exams◦ http://www.cityvision.edu/proctor-apply
◦ Often this is your Academic Mentor
◦ Proctor will then be given a password to access exams
Proctor must be available when you take midterms and
final exams◦ Will grant you access to online test
◦ Ensure that exam policies are followed (exams are closed book)
◦ Checks government issued ID
◦ Proctor submits the exam once
Late Assignment Email Notification
Intern Policies
Work Study undergrad interns work structure◦ 29 hours as an intern
◦ 16 hours for on site study and lunch breaks (sites may wave on-
site requirement for graduate interns)
◦ 45 hours of total time per week (9 hour days)
Graduate Interns: 35 hours/week
Paid Interns: 40 hours/week
Interns follow sites sick, vacation & holiday policy◦ If no policy exists, then we recommend that interns get 15
combined sick/vacation days
Interns follow site policies unless those policies violate
the law or internship contract
Clarifying Communications Expectations
Supervision of interns is the sole responsibility
of the internship site◦ TechMission will avoid getting in the middle of conflict
Exceptions◦ Sites that work student interns more than the required
hours impairing their studies
◦ Sites that violate the law or terms of the internship
contract
◦ Sites that do not pay their fees to TechMission/City
Vision
◦ Sites with programs that end due to financial reasons
or that provide no supervision
Site Payments
Site pays City Vision College $700 (or $1,000
for MBA interns) once an intern is placed on
site.
Site continues to pay at $700 (or $1,000 for
graduate interns) 5 times increments on for a
total of $3,500/year (or $5,000/year for graduate
interns).
If an intern does not complete the full year, then
the site only pays the fee up to the time intern
left.
Site fee is the same regardless of the number of
courses an intern takes if any
Payment Due Dates
Work Study Undergrad and Graduate Fellow Interns◦ August 15
◦ October 15
◦ January 15
◦ March 15
◦ May 15
Payment is for the intern not for tuition regardless of whether interns take
courses
For, paid Interns, sites pay $1,000 on the first day and an additional
$1,000 after 3 months of service.
Summer interns are for $300 for the first day of service
Outcome Requirements
In program(s) your intern(s) is/are involved in◦ Number of program participants
◦ Number of volunteers
◦ End Outcome Estimates: grade promotion, graduation
rate, program completion rate, etc.
We will provide a web form for your intern to
complete every 6 months◦ Estimates are fine as our intent is to minimize the
work on your end (1-2 hours) to compile outcomes
Background Checks
Sex Offender Background Check◦ www.NSOPR.gov
State Background Check (covers state)◦ Each state has a standard background check office
FBI Background Checks (covers federal crimes)◦ Google Local fingerprinting vendor
◦ Have intern sign release
Background Check Vendors◦ www.employment.screennow.com
◦ www.volunteerselectplus.com
◦ www.backgroundcheckreviews.net
Health Insurance
Health insurance requirements vary by state
Health Care Act requires interns serving 30 or
more hours to have insurance
Many interns may already be covered by
parents
Many interns will qualify for Medicaid or state
provided low-income health insurance
Best source is to Google your state’s health
care exchange
Internship Site Checklist
Sign Initial Site Contract/MoU
Login to Site Director Portal to review resumes
Complete Site Director Training
Interview and inform TechMission of any internship
offers
Sign intern contract
Pay invoices
Complete outcomes summary
Inform TechMission when intern leaves
4 Ways to Partner with City Vision
4. Get
Revenue
through
Discipleship
Study Groups
2. Employee
Tuition
Discount
3. Credit
Partnerships for
Unaccredited
Ministry Training
1. City Vision
Internships
(Christian
AmeriCorps)
Four Partnership Options
All partners get a discount so tuition is only $3,500/year.
