INTERCENT-ER AgencyPEPPOL implementation in Italyand e-invoicing standardisation

Paris - June 02, 2014

Regional Agency for the development of electronic markets

www.intercent.it 2

Emilia-Romagna: general overview

Citizens PublicAdministrations

Economics Operator

• 4,5 million inhabitants• population density: 197/ km2

• EO: 382.186• Employees: 1.628.245• Small enterprises (<20

employees): 98%

• 9 Provinces• 348 Municipalities• 14 Health Trusts and hospitals

www.intercent.it 3

Intercent-ER: role and goals

Intercent-ER is Emilia-Romagna’s central purchasing unit for Public Administrations. Totally funded by the Regional Government and active since 2005, Intercent-ER has developed an eProcurement system and an innovative approach to public tenders in order to:

• rationalize the public spending for goods and services in the regional area;

• improve the efficency of procurement processes;

• increase the quality of goods and services used by public bodies;

• raise market competitiveness;

• enhance the regional economic system.

www.intercent.it 4

Public Administrations involved

Intercent-ER operates for:

The use of Intercent-ER’s services is mandatory

The use of Intercent-ER’s services is optional

Regional Government and public bodies directly owned by the Region

Health Trusts and Hospitals

Local Public Bodies (i.e. provinces, municipalities, etc.)

Universities and schools

other regional PAs

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Intercent-ER’s ePROCUREMENT PLATFORM

Suppliers can be selected through a eletronic tender completely paperless.

eNotification eTendering eNegotiationeSocurcing

Pre-award process

Suppliers and PAs use standard documents and exchange them with

interoperable systems

Intercent-ER’s

ACCESS POINT NoTIER

DATAWAREHOUSE

eInvoicingeOrdering

Post-award process

eCatalogue

Our approach to the whole digital procurement process

Spending analysisand reporting

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The regional infrastucture for digital procurement

• Since october 2013, Intercent-ER has been incharged to set up the regional infrastucture for digital procurement (SiCiPa-ER)

• main SiciPa-ER tasks:

the generation, sending, transmission, reception and preservation of e-procurement documents

generation sending transmission reception preservation

only paperless

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NoTIER has been developed as a fully interoperable Access Point, to exchange e-procurement documents between different systems, especially with electronic invoices

NoTIER ensures the sending, transmission, reception of the document validating legal requirements, european and national technical standards on electronic invoicing

Access Point (NoTIER)

Preservation archive

centre for PAs (PArER)

Integrated regional

Infrastructure for digital

procurement (SiCiPAER)

Italian national e-invoicing infrastructure

European e-invoicing standards

The regional Access Point: NoTIER

www.intercent.it

Our PEPPOL implementation till now

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Vast Area's logistic hub for Health local Trusts and Hospital

Sender: Reggio Emilia health trustRecipient: other local health administrations

Born-digital invoice’s records transferred from Public Administrations to the regional centre archive of digital records (ParER) which is responsible for the long term preservation

Drug invoices

PA vs PA

Digital Preservation

Go live: November 2013

About 70 invoices of over 1200 lines each were managed

www.intercent.it

OpenPEPPOL framework

SUPPLIER

Supplier’s Service Provider

InvoicePEPPOL

Invoice(PEPPOL)

Order PEPPOL

Order PEPPOL

DA*(PEPPOL)

InvoicePEPPOL

DA* PEPPOL

DA* PEPPOL

PA’sAccess Point

Order(PEPPOL)

Service Metadata Publisher’

sProvider

Service Metadata Publisher

Public

Service Metadat

a Locator

Internet

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LOCAL PA

*: DA = Despatch Advice

www.intercent.it

Italian national framework

SUPPLIER

PA

Supplier’s Service

Provider

Digital preservation

archive

Invoicexml

Invoice SdI signed

Invoice SdI validated

PA’sService Provider

National Interchange

System(SDI)

Invoice xml

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Digital preservation

archive

Receipt /Rejection

notification

Receipt/Rejection

notification

Receipt/Failed delivery/Rejection

notification

Receipt/Failed delivery/Rejection

notification

Receipt /Rejection notification

Receipt/Failed delivery/Rejection notification

invoice SdI signed

Invoice SdI validated

www.intercent.it

Digital preservation Region’s archive centre

for PAs (PArER)

Invoice xml

Invoice SdI signed

fattura SdI validated

Invoice PEPPOL

PA’sService Provider(NoTIER)

National Interchange

System

(SDI)

Formatconversion PEPPOL/SdI

SUPPLERS

Formatconversion SdI/PEPPOLPEPPOL/SdI

Order PEPPOL

DA PEPPOLDA

xml

Orderxml

Invoice SdI signed

Order PEPPOL

DA PEPPOL

By 31/03/2015

Supplier’s Service

Provider

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LOCAL PA

CENTRAL PA

Invoice SdI validated

Invoice SdI signed

Emilia Romagna’s regional framework:link PEPPOL-SdI: eProcurement

Receipt /Rejection

notification

Receipt /Rejection

notification

Receipt/Failed delivery/Rejection

notification

Receipt /Rejection

notificationReceipt

/Rejection notification

Receipt/Failed delivery/Rejection notification

*: DA = Despatch Advice

www.intercent.it

Key points

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Regional PAs have to use only one semantic and syntactic format

NoTIER manages the format convertion issues

NoTIER ensures semantic and syntacticinteroperability

• Using PEPPOL specifications for orders, despatch advices and invoices allows you to automatically check the mutual validity between eProcurement's electronic records

• PEPPOL BIS (UBL 2.1)• National format (SdI)

• Toward national market

• Toward crossborder markets

NOTIER achieves the full interoperabilitybeing compliant

withPEPPOL transport

infrastructure and the

national technical requirements

www.intercent.it

Thank you for your attention

Intercent-ERViale A. Moro n. 38

40127 – Bologna, ItalyPhone number: +39 (0)51 5273081

Mail:intercenter@regione.emilia-romagna.it