INSTITUTIONAL WORKING GROUP UPDATE- NACSO Members Meeting Feb 2005 -

- - Institutional Working Group Institutional Working Group --

Purpose – The Institutional Working Group’s role is to provide communal conservancies and their support agencies with the necessary assistance to help strengthen their institutional capacity with the intention of building self-sustaining conservancies.

Two main activities we are dealing with:

Development of planning document through a workshop which identifies all components of conservancy management

Assistance with implementation implementation of the identified INSTITUTIONAL components and systems of the doc i.e:

Finances

Staff

Communication& Decision-making

AssetsHIV&AIDS

1. Conservancy Planning Framework – development and support

Workshops with conservancies (IDWG, support staff)

M & E system

Training materials development

ToT workshops for facilitators (for the components)

2. Support to conservancies for preparation and presentation of Management and Utilisation Plan (MUP) to Land Board

Conservancy planning frameworks established in 22 (*6) conservancies in 9 regions with field-based support NGOs and CSD:• ERONGO (1) – Tsiseb – RISE/CSD

• CAPRIVI (7) - Kasika, Kwandu, Mayuni, Mpalila, Wuparo, Kyaramacan, Salambala – IRDNC/CSD

• KUNENE (2) - Sorri-Sorris; Ehi-Rovipuka – IRDNC/CSD

• OMUSATI (3) – Uukwaluudhi, Sheya Shuushona, Uukolonkadi – Rossing/CSD

• OSHIKOTO (1) – King Nehale - Rossing/CSD

Dev of a conservancy planning framework document

* Still in progress

1.1. Framework – Progress to date in terms of development Framework – Progress to date in terms of development and implementationand implementation

• OTJOZONDJUPA (West) (*4) – Okamatapati, Ozonahi, African Wild Dog, Otjituuo - NDT, MET • OTJOZONDJUPA (East) (1*) – Nyae Nyae– NNDFN/MET

• HARDAP (1*) – Oskop – NDT/MET

• KARAS (2*) - // Khob Naub (Tses), //Gamaseb (Karasberg)– NDT/MET Trainer of trainers workshop conducted for the framework for facilitators (14 MET; 28 NACSO)

1.1. Framework – Progress to date in terms of development Framework – Progress to date in terms of development and implementationand implementation

Dev of a conservancy planning framework document cont

C ORGANISATIONAL/ SOCIAL COMPONENTS When?4 FINANCES Done 2004 2005 2006

4.1 Documents that guide financial management including:

4.1.1 Business plan x

4.1.2 Investment plan x

4.1.3 Equitable benefits distribution plan x

4.2 A financial management system that includes:

4.2.1 A budget x x

4.2.2 Record keeping system x x

4.2.3 Accounting systems x x

4.2.4 Independent annual audit x

4.3 Clerk, manager + treasurer who are trained in financial management (training course) x x x

4.4 Committee members and chairman who are trained to manage the manager, clerk + treasurer x x x

4.5 Services of a registered bookkeeper x

4.6 Policies and procedures document for the management of conservancy finances x

Key ingredients When?Who?

Development plan - financesDevelopment plan - finances

Working groups jointly in the process of developing style guides and modular system in collaboration with a consultant

New modules (KIs) developed and trailed in the field and where necessary, trainer with partners in various regions • Assets - Sesfontein (IRDNC K/MET)• Staff management–Wuparo; Staff policies– Kwandu (IRDNC C/MET)• AGMs – Kwandu (IRDNC/MET)• Comms - Erongo (RISE/MET)• Financial management - Kunene, Erongo and Caprivi (NNF+support organizations); ToT conducted for facilitators (NNF)

‘Key ingredients’ – training

Modules developed for ID key ingredients (Development plan)

1.1. Framework – Progress to date in terms of development Framework – Progress to date in terms of development and implementationand implementation

2. 2. Support to Conservancies with MUP preparation and presentation to Land Boards

Ongoing debate on format – John Hazam appointed by MET PS to analyse content, discuss with partners so that endorsement of the format can be finalised. NACSO/MET group to meet shortly.

Focused on Tsiseb as a model, gained their inputs and jointly developed the doc with Tsiseb and RISE – stakeholders workshops, maps, economic assessments; several revisions; sent to PS

Discussions on MUP format held with MET/NACSO partners; regions and Conservancies proposed, namely: Erongo – Tsiseb Kunene – Sorri Sorris North-Central – Uukwaluudhi East – Nyae Nyae Caprivi - Kwandu

Liaised with other conservancies on the list and assisted them with development of the document (various stages); Caprivi - full time volunteer to assist with all conservancies over the next 6 months

Planned activities for next 6 monthsPlanned activities for next 6 months

Work collaboratively with key partners – particularly MET and IRDNC to trial an M&E system for institutional components in Kunene and Caprivi

Facilitate the finalization of a NACSO style guide for Institutional framework training modules – liaise with B&EWG and NRM

Assist with development of Framework documents in Kunene, Erongo, Otjozodjupa, and the south as identified by support organisations

Coordinate a ToT in Windhoek for key support personnel for the staff component of the framework; assist trained personnel with implementation

Continue with follow-up and support to those conservancies with Frameworks in place (as identified during quarterly planning)

1. Conservancy Planning Framework – development and support

2. Support to conservancies for preparation and presentation of Management and Utilisation Plan (MUP) to Land Board

Smaller NACSO/MET group to collaborate with the MET PS and relevant conservancies to come to an agreement on format of MUP and recommend a system for presentation to LB

Coordinate a ToT for conservancy Land Board reps and key support agency personnel on relevant LB issues – legal aspects, MUP development and presentation etc

Facilitate collaboration with NRM, B&E WGs, support agencies and conservancies to select key conservancies to develop and present MUPs to LB.

Planned activities for next 6 months cont..Planned activities for next 6 months cont..

THANK YOU