Initial Planning ConferenceInitial Planning ConferenceTable Top Exercise Table Top Exercise

WelcomeWelcome

County Exercise SeriesCounty Exercise Series

Introductions Scope of Exercise Jurisdiction/Venue Review/Confirm Exercise Objectives Develop/Confirm Exercise Plan

Scenario Staffing/Organization Chart Documentation Evaluation Debriefings Support Requirements After-Action Report/Improvement Plan

Tasks Future Conference Dates Others

Questions

Today’s AgendaToday’s Agenda

Initial Planning ConferenceInitial Planning Conference Understand the Tabletop Exercise (TTX) processUnderstand the Tabletop Exercise (TTX) process

Discuss TTX structure and participationDiscuss TTX structure and participation Initiate planning nowInitiate planning now

Propose and discuss design objectivesPropose and discuss design objectives Identify appropriate agencies and personnel forIdentify appropriate agencies and personnel for

participationparticipation Create a scenario Create a scenario Highlight requirements and roles of all partiesHighlight requirements and roles of all parties Finalize receipt of relevant local SOPs and EOPsFinalize receipt of relevant local SOPs and EOPs Discuss site and participant requirementsDiscuss site and participant requirements

Today’s GoalsToday’s Goals

Today’s Goals Today’s Goals Lock in exercise planning & execution scheduleLock in exercise planning & execution schedule Identify Tabletop location / room layout as well as for future Identify Tabletop location / room layout as well as for future

planning meetingsplanning meetings Request of relevant EOPs and SOPsRequest of relevant EOPs and SOPs Confirm Mid and Final Planning Conference xxxx, 2006 / Confirm Mid and Final Planning Conference xxxx, 2006 / Time / Time / LocationLocation

One-day / 5-6 hour exercise Local, State, and Federal response

groups Across the functional spectrum:

(Medical Facilities, Public Health, Fire, EMS, Law Enforcement, HazMat, Emergency Mgmt.)

Usually two to four distinctmodules or phases/example

Warning Response Recovery Restoration

Facilitated Tabletop ExerciseFacilitated Tabletop Exercise

Screen

Observers

ProjectorPublic Safety

Public Health EOC

Public

Inform

ation

80’

80’

Example TTX Room LayoutExample TTX Room Layout

Screen

Observers

Projector

80’

40’

Example (2) Room LayoutExample (2) Room Layout

Players from same jurisdiction seated Players from same jurisdiction seated around one large Table. around one large Table.

Discussion questions heard by all.Discussion questions heard by all.Best for smaller groups.Best for smaller groups.

Assess the county’s ability to conduct effective Damage Assessment

Initiate and practice a unified command for protocols including County OEM, Public Health, Local Law, Fire

Assess the effectiveness the Debris Management policy Utilize the functional PIO’s with in a Joint Information

Center Assess the Hospitals ability to coordinate and

communicate with partner agencies. Initiate Mutual Aid for long term response and recovery

Sample ObjectivesSample Objectives

What – Where – When Identify the Hazard Identify the Site Time

Example: Preliminary assessments of damage resulting from Hurricane Terry are in progress throughout Long Island Nassau Co. as the storm passes and begins to weaken. Apparent casualties include persons trapped in congested traffic areas, and many are estimated to be lost from structure collapses as the storm made landfall. Destructive forces of the sustained high winds severely damaged the Nassau Co. areas. Many are reported as missing or were identified as individuals that were carried away by storm surge. Reports from area hospitals indicate many who were unable to evacuate and sheltered in-place were injured by flying debris or glass shards from broken windows.

ScenarioScenario

Spokesperson designated to present issuesSpokesperson designated to present issues

Situation Update Modules

Caucus/Discussion Facilitated Discussion

How Modules are ConductedHow Modules are Conducted

After-Action ReportAfter-Action ReportImprovement PlanImprovement Plan

DistributionDistribution– Local JurisdictionsLocal Jurisdictions

PurposePurpose– Provide FeedbackProvide Feedback– Pass on Lessons Pass on Lessons

LearnedLearned

Nassau County

After Action Report/ Improvement Plan

[2007]

ObjectivesRecommendationsObservationsInnovations

Table Top (TTX)

Initial Planning Conference 10/25/06

Mid Planning Conference (MPC)

Final Planning Conference (FPC)

Conduct Exercise

Develop AAR

Locally Develop and Implement an Improvement Plan

Exercise Process/TimelinesExercise Process/Timelines

Finalize Design Objectives Identify Participants Assign Task/Organizational Chart Identify Exercise Location Identify Relevant EOPs and SOPs Confirm Mid Planning Conference (MPC):

[Date] / [Time] / [Location]

Planning DecisionsPlanning Decisions

Organizational StructureOrganizational Structure

Exercise Director

Terry Winters

OperationsContractor Planning Logistics Admin/

Finance

Set Up Exercise Hot Wash

Controllers

EvaluatorsLocal Planning

team

ObserversLocal Planning

Team

Exercise Materials

Contractor

Exercise Evaluation

Training

Transportation

Venue

Food

Audio/Visual

Grant Mgmt

Sitman

Report

Facility Location – Site Visit Times

Lunch Equipment

Large Projection Screen Public Address System (Wireless?)

Support Requirements Room Setup Sign-In / Administration Support Coffee / Refreshments / facilities Facilitators / Presenters / Subject Matter Experts Security

Access Media Support / Considerations

Video and Multimedia Support

Support RequirementsSupport Requirements

Midterm Planning ConferenceMidterm Planning Conference Meeting Objectives

Review Situation Manual (SITMAN) Ensure local satisfaction with the planned TTX Increase event success through coordinated,

comprehensive planning Reduce uncertainty regarding the exercise

Items for the MPC Continue logistical planning and administrative support for

TTX Identify Local Evaluator/Subject Matter Experts (SMEs)

Questions?Questions?