information management technical working group (im...

Information Management Technical Working Group

(IM-TWG)

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DEPARTMENT OF EDUCATION

Objectives

To share with the IM-TWG existing

standards, policies, and protocols of the

Department of Education in relation to basic

education, and DRRM in basic education

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BASIC EDUCATION


What is a school?

School is a public educational institution, under the control

and supervision of the Department of Education,

undertaking educational operation with a specific age-

group of pupils or students pursuing defined studies at

defined levels, receiving instruction from teachers, usually

located in a building or a group of buildings in a particular

physical or cyber site.

School head is a person responsible and accountable for

the administrative management and instructional

supervision of the school or cluster of schools.

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What is a school?

5


What is a school?

6


Who are our learners?

A learner is any individual seeking basic literacy skills and functional life skills or support services for the

improvement of the quality of his/her life

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.891 M 1.103 M 1.142 M 1.169 M 1.287 M 1.134 M 1.013 M .872 M .789 M .705 M .598 M

. M . M

.846 M

1.007 M 1.04 M 1.047 M1.125 M

1.062 M.985 M

.841 M .792 M .744 M.663 M

. M . M. M

.5 M

1. M

1.5 M

2. M

2.5 M

3. M

Enrollment by Sex

Male Female


What is a region and division office?

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A Regional Office consists of a Regional Director (RD), an Assistant Regional Director (ARD) and an office staff

for program promotion and support, planning, administrative and fiscal services. There shall be as many regional offices as may be provided by law.

A Division Office consists of a province or a city which has a Schools Division Superintendent (SDS), at least one Assistant Schools Division Superintendent (ASDS)

and an office staff for programs promotion, planning, administrative, fiscal, legal, ancillary and other support

services.


Basic Education Statistics

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Basic Education Statistics as of October 2015Region Divisions Schools Learners

ARMM 12 2,449 733,047

CAR 8 1,821 334,547

CARAGA 12 2,036 640,990

NCR 16 775 2,014,743

Region I 14 2,937 1,027,420

Region II 9 2,594 708,206

Region III 20 3,658 2,176,391

Region IV-A 18 3,401 2,659,782

Region IV-B 7 2,239 744,314

Region V 13 3,805 1,510,441

Region VI 18 4,052 1,667,441

Region VII 19 3,757 1,629,678

Region VIII 13 4,145 1,093,867

Region IX 8 2,501 868,260

Region X 14 2,460 1,013,057

Region XI 10 1,933 1,077,418

Region XII 9 2,176 1,007,805

Total 220 46,739 20,907,407


Please refer to these sources for more information

• Enhanced Basic Education Information System (EBEIS) per DO No. 36, s. 2014 (EOSY)

• Learner Information System (LIS) per DO No. 26, s. 2015 (BOSY)

• National School Building Inventory (NSBI) per DO No. 44, s. 2014 and FAQs

• Guidelines on the establishment of schools per DO No. 40 s. 2014

• Schools Map available at deped.gov.ph/interactive-maps

• DepEd datasets available at deped.gov.ph/datasets• Roles and responsibilities of Basic Education

personnel per RA 9155

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http://www.deped.gov.ph/sites/default/files/order/2014/DO_s2014_023.pdf


http://www.deped.gov.ph/sites/default/files/order/2014/DO_s2014_44 National Inventory of DepEd Public School Buildings.pdf

http://www.deped.gov.ph/sites/default/files/order/2014/Additional Enclosure to DO_s2014_44 - National Inventory Reminders and FAQs_0.pdf


http://www.gov.ph/2001/08/11/republic-act-no-9155/


DRRM IN BASIC

EDUCATION


The Comprehensive School Safety Framework

provides the foundation for DRRM in Basic Ed

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PREVENTION & MITIGATION

REHABILITATION & RECOVERY

PREPAREDNESS

RESPONSE


Information Management during emergencies

• Identification of exposed and affected

areas

• Tracking of key officials

• Monitoring of situation (class suspensions,

schools used as evacuation centers)

• Consolidation of Rapid Assessment of

Damages Report (RADaR) from schools

• Tracking of learners

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Where are exposed and affected areas?

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EXPOSED AFFFECTEDThose with possible class

suspensionsDivisions with reports on

class suspensions

Those with possible use of evacuation center

Divisions with reports of schools used as evacuation

centers

Those forecast to have PSWS and/or GFA, or are

included in the ABC forecast

Divisions with reports of schools to have had PSWS or felt intensity (in case of

earthquakes)


Before the

Hazard

Send Advisories to

R.O. and D.O.

Schools used as ECs

Preemptive measures

Send Report/s to ExeCom,

NDRRMC, Educ. Cluster, other

concerned agencies

Track Key Officials(ExeCom; RD&ARD;

SDS&ASDS)

Follow up reports

from D.O. / R.O.

Coordinate with concerned local offices and warning agencies

Attend PDRA

Class suspensions

During the Hazard

Monitor Situation

Central Office


Send Advisories to

R.O. and D.O.

Schools used as ECs

Interventions


NDRRMC, Educ. Cluster, other

concerned agencies

After the Hazard

Track Key Officials(ExeCom; RD&ARD;

SDS&ASDS)

Coordinate with concerned local offices and warning agencies

Class suspensions

Other risk-related effects

Is there aRed Alert?

Attend Response Cluster meeting /

Render duty

Follow up reports

from D.O. / R.O.

NO

YES

Monitor Situation

Central Office

During the Hazard


Schools used as ECs

Monitor Situation


NDRRMC, Educ. Cluster, NEDA,

other concerned agencies

Class suspensions

Follow up reports

from D.O. / R.O.

Decampment

Class resumptions

RADaR 1 RADaR 2

TLS Needs School clean-up

Detailed assessment

PSS NeedsRelocation

DonationsOther risk-related

effects

New construction/rehab needs

Response

Rehabilitation and Recovery

Are reports/ Interventions

complete?

Close

Monitoring

YES

NO

Central Office

After the Hazard


Rapid Assessment of Damage Report (RADaR)

The RADaR is a simplified solution to submission and consolidation of reports from schools who are affected

by typhoons or other related slow-onset hazards.

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Schools send RADaR1 and RADaR2 via SMS within 3 days after a hazard to

Central Office

Central Office receives and consolidates

the report and sends to Division Offices

Division Offices

validate the report

Validated report is used

for inter-ventions


NEXT STEPS

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The DepEd sees the importance of Information Management in DRRM

• Participation in the Evacuation Center COD of IM-TWG

• Workshop with the Education Cluster on Information Management (July)

• Possible collaboration with ERIC on improvement of RADaR

• Revision and improvement of information management protocol (DO 21 s. 2015) based on actual comments and reviews from region and division DRR coordinators

• Creation of protocol for conflict and other rapid-onset hazards

• Design, development and deployment of a DepEdDRRM information system that is connected to the other relevant DepEd information systems as part of the Department's Information Systems Plan

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THANK YOU

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