inf 392k: p roblems in p ermanent r etention of e lectronic r ecords d r. l ukenbill d igital a...
TRANSCRIPT
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INF 392K: PROBLEMS IN PERMANENT RETENTION OF
ELECTRONIC RECORDS
DR. LUKENBILL DIGITAL ARCHIVE
MAY 5, 2010
Kathryn Brooks, Alexandra Myers, Jessica Wood
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OUTLINE OF PRESENTATION
1. Overview of Project2. Process3. Results4. Project Future
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MISSION
Create digital archive for Dr. W. Bernard Lukenbill in iSchool DSpace
Reflect his career and work Team members:
Kathryn Brooks Alexandra Myers Jessica Wood
Team knowledge and skills: Archives Linux Digital libraries
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ABOUT DR. LUKENBILL
Education: A.A., 1959 History and Education, Tyler Junior
College B.S., Education and History, University of North
Texas State M.L.S., 1964 Library Science, Oklahoma
University Ph.D. , 1973 Library Science, Instructional
Systems Technology, Indiana University
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ABOUT DR. LUKENBILL
CareerHigh school librarianReference librarianProfessor
Louisiana Tech UniversityUniversity of Maryland College ParkUniversity of Texas at Austin
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RESEARCH INTERESTS
Children and Adolescent Literature and Media Communication theory Sociology of information School media center administration and
management Health resource services (AIDS programs) Censorship in libraries
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COURSES TAUGHT Introduction to Information Resources and
Services (INF 382D) Information Resources and Services (INF
382L) Introduction to Research in Information
Studies (INF 397C) Materials for Young Adults (INF 382F) Planning and Management of Programs for
Children and Young Adults (INF 388D)
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PUBLISHED MATERIALS
Some items were published as journal articles Louisiana Library Association Bulletin Reference Quarterly Information and Referral Journal Drexel Library Quarterly Journal of Education for Librarianship
Published materials pose copyright issues that must be addressed before ingest into DSpace
Checked SHERPA RoMEO Attempted to contact editors
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TYPES OF MATERIAL
Formats and media USB flash drive: already migrated from floppy
disks and organized by creator ZIP disk Papers VHS tapes
Contents and purpose Teaching materials Committee work Research and writings Professional presentations
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ZIP DISK
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USB DRIVE
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SAFE ACCESS, IMAGING Retrieve files from physical media
USB, ZIP disk Linux: clean environment
Ability to use dd command Refrains from changing original metadata
Make clone for working copies Automatic metadata harvesting
Did not provide appropriate info
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ARCHIVAL PROCESSING AND ARRANGEMENT
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ARCHIVAL PROCESSING AND ARRANGEMENT
Order as received not appropriate for DSpace
Differences from paper archives Original number of files: ~5,700 After culling: ~700 Large amount of duplicates
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FILE FORMATS
Microsoft Word, PowerPoint, WordPad, RTF, JPG, GIF
WordPerfect Reliable converters are hard to find Opens in Word, OpenOffice Ingest files as received Did not make access copies in other formats
(RTF)
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DSPACE ARRANGEMENT
DSpace structures – integrate with existing Model after other iSchool faculty archives
(previous slide) By function
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THE ISCHOOL IN DSPACE
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ARRANGEMENT 0. Documentation
0a) Archival Processing Documentation 0b) Media Resource Images 0c) Order as Received Documentation 1. Committees 1a) Recruitment Committee
2. Courses 2a) Information Resources and Services (INF 382L) 2b) Introduction to Information Resources and Services (INF 382D) 2c) Introduction to Research in Information Studies (INF 397C) 2d) Materials for Young Adults (INF 382F) 2e) Planning and Management of Programs for Children and Young Adults (INF 388D)
3. Presentations 3a) School Library Center Community Information Program 3b) Texas Library Association (TLA) 3c) International Federation of Library Associations 3d) Local Community Folklore and Culture 3e) Marketing Argentina 3f) Romanian Research Presentation 3g) General Presentation Items 4. Research and Writing 4a) Book proposals 4b) Research 4c) Writings
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ACCESS TO DSPACE
Restrictions Lukenbill community will be open
Potential reasons for restrictions: Privacy concerns (grades, recruitment, tenure) Copyright (published materials)
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INGEST
Manual vs. batch ingest Manual: our project documentation Batch: collections/series
Too many files to ingest manually Multiple files grouped in one item Similar metadata
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DSPACE DUBLIN CORE METADATA ELEMENTS
Subset of elements used (details) Title Contributor:author Contributor:other Date created Identifier: other (original file name) Description Subject(s)
DSpace adds others, changes element names
Titles edited to accurately convey contents
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DOCUMENTATION
Disk image files Photodocumentation and screenshots File metadata (Linux generated) Decision log Final report All available in DSpace
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FUTURE WORK
Digitization: paper, VHS tapes Solicit additional accretions from creator Create access copies in open formats