Industrial Industrial Affiliates Affiliates ProgramsPrograms

ABCABC

Stanford UniversityStanford University

May 9, 2007May 9, 2007

AgendaAgenda

Definitions and distinctions Definitions and distinctions

Handling the moneyHandling the money

Membership agreementsMembership agreements

Establishing new programs, reviewing Establishing new programs, reviewing them allthem all

Provisions for Visitors Provisions for Visitors

Some suggestionsSome suggestions

University PolicyUniversity Policy> See http://www.stanford.edu/dept/DoR/rph/10-5.htmlhttp://www.stanford.edu/dept/DoR/rph/10-5.html

The central principles that apply to all Industrial Affiliate programs at Stanford include:

1. promotion of openness in research results;

2. enrichment of students' and postdocs' educational experience;

3. maintenance of the University's role as a credible and impartial resource;

4. protection of faculty members' right to pursue research topics and methodology of their choice; and

5. conformance to the University's primary mission of teaching and research.

DefinitionsDefinitions Sponsored projectsSponsored projects Externally-funded activities in which a formal written agreement, such as a

grant or contract, is executed by Stanford University and the sponsor. A sponsored project typically is a transaction with a specified statement of work and with a reciprocal transfer of something of value to the sponsor.

GiftsGifts Funds or other items of value given to the University by a donor who

expects nothing significant of value in return, other than recognition and disposition of the gift in accordance with the donor's intent.

Affiliate programsAffiliate programs Corporate membership programs in which members pay a defined fee

(usually annual) to programs in which they are interested, and, in exchange, receive facilitated access to those research programs and to participating faculty and students.

Sponsored Project Sponsored Project CharacteristicsCharacteristics

– Statements of work

– Project budgets

– Start/stop dates

– Deliverables, if any

– 1-to-1 relationship *

YES? NO?Sponsored projects Gifts/Affiliate programs

* Projects typically have a sponsor and a PI.

Affiliate Program Affiliate Program CharacteristicsCharacteristics

– Defined membership benefits

– Standard fees, usually annual

– Memberships available to all interested companies

– Several-to-several relationship *

YES? NO?Affiliate Program Gifts or other income

* Several companies support work being done in a research area

Affiliate Program Affiliate Program Membership BenefitsMembership Benefits

Facilitated interaction with the Facilitated interaction with the research programresearch program

Invitations to annual meetings/workshopsInvitations to annual meetings/workshops Faculty liaisonFaculty liaison Student recruitment opportunitiesStudent recruitment opportunities Copies of reports and publicationsCopies of reports and publications Campus visitsCampus visits

Stanford AccountingStanford Accounting

Corporate giftsCorporate gifts- - New accounts set up in New accounts set up in

Fund AccountingFund Accounting

- Gifts processed through - Gifts processed through OOD (Gift Accounting)OOD (Gift Accounting)

- Infrastructure charge - Infrastructure charge applied as funds are spentapplied as funds are spent

- “Unrestricted funds”* - “Unrestricted funds”*

- Accounted for as- Accounted for as giftsgifts

Affiliate programs

- New programs approved by Industrial Contracts Office- New accounts set up in Fund Accounting - Fees processed through OOD (Gift Accounting)- Infrastructure charge applied as funds are received

- “Unrestricted funds” *

- Accounted for as revenue

* Funds must be used as the donor intends or in support of program described by affiliate membership.

MMembership Agreementsembership AgreementsWhat can we offer?What can we offer?

a relationshipa relationship facilitated access to researchers, students, facilitated access to researchers, students,

informationinformation a “DMZ” where companies can talk with Stanford a “DMZ” where companies can talk with Stanford

researchersresearchers

What What can’tcan’t we offer? we offer?

IP rights that exceed what we’d offer non-membersIP rights that exceed what we’d offer non-members Exclusive access to research resultsExclusive access to research results Exclusive membership (voting whether new Exclusive membership (voting whether new

members can join)members can join) ““Deliverables”Deliverables” Closed meetingsClosed meetings

Membership AgreementsMembership Agreements

Not necessary, but …Not necessary, but …

If you use one, try one of our standard If you use one, try one of our standard agreements:agreements:

http://www.stanford.edu/group/ICO/forms/http://www.stanford.edu/group/ICO/forms/

Consider language making agreement Consider language making agreement automatically renewable upon annual automatically renewable upon annual payment.payment.

Who signs?Who signs?

1. Industrial Affiliate Director may sign

2. Industrial Contract Office signs

3. Cognizant Dean from the School

ICO Reviews All New and ExistingICO Reviews All New and ExistingIndustrial Affiliates ProgramsIndustrial Affiliates Programs

What to Send:

Copy of Agreement, if any, and

Request for Approval of Industrial Affiliates Program

http://www.stanford.edu/dept/DoR/rph/rph_pdf/ia_memoA.pdf

Send to Sally O’Neil:

FAX - 725-7295

Email - sally.oneil@stanford.edu

ID Mail - Sally O’Neil 1705 El Camino Real, MC 1850

Palo Alto, CA 94306

ICO ReviewICO Review

Stanford policiesStanford policies

for for

Industrial AffiliatesIndustrial Affiliates

http://www.stanford.edu/dept/DoR/rph/10-http://www.stanford.edu/dept/DoR/rph/10-5.html5.html

ICO REVIEWICO REVIEW

Website publicizing the Website publicizing the program?program?

Numbers of companies and Numbers of companies and faculty?faculty?

Intellectual Property provisions, Intellectual Property provisions, if any? if any?

Summary for linking toSummary for linking toAffiliate web sitesAffiliate web sites

> Use http://www.stanford.edu/dept/DoR/rph/ia_context.html

Stanford University's policies guide the teaching and research mission of the university, including all activities conducted with the support of Industrial Affiliate programs. The following are some of the important considerations for Industrial Affiliate programs at Stanford.

(a) Stanford University does not permit secrecy in research, i.e., all interested persons will have access to the underlying data, the processes and the results of research conducted at Stanford;

(b) Teaching and research at Stanford are guided by its faculty who select research topics, adopt research methodology, and select participants;

Summary (continued)Summary (continued)

(c) Stanford has established procedures for visitors who wish to collaborate on research conducted at Stanford. If member companies choose to send representatives to Stanford for this purpose, those policies and procedures will be applicable, in addition to any particular fees or other arrangements required by the Affiliate program;

(d) Stanford's intellectual property policies are applied consistently to all research conducted at Stanford. No license or other intellectual property rights will be granted as a result of membership in the program. Unless required otherwise, individuals at Stanford are free to place their inventions in the public domain.

(e) Affiliate membership does not convey specific project deliverables, nor are membership fees subject to Stanford University’s negotiated indirect cost rates. Affiliate membership fees are for the unrestricted use of the program being supported. Stanford University will use a portion of all membership fees for university infrastructure.

ICO signs and sends ICO signs and sends approved form to:approved form to:

Cognizant Cognizant School DeanSchool Dean

Fund AccountingFund Accounting (for new Affiliate account set (for new Affiliate account set

up)up)

Affiliate Program contactAffiliate Program contact

Recent New ProgramsRecent New Programs

1.1. Fuel Cells ConsortiumFuel Cells Consortium

2.2. Clean SlateClean Slate

3.3. Stanford Pervasive Parallelism Lab.Stanford Pervasive Parallelism Lab.

Underway: Underway:

Center for Probing the NanoscaleCenter for Probing the Nanoscale

When Corporate When Corporate Researchers Researchers

Come to CampusCome to Campus Some programs permit members to Some programs permit members to

send a “visiting scientist”send a “visiting scientist” Visitor remains employee of, and is paid Visitor remains employee of, and is paid

by, his/her companyby, his/her company Typically requires an additional fee to Typically requires an additional fee to

lab lab Department can sponsor a SUNet ID Department can sponsor a SUNet ID Visitor must sign IP agreement with Visitor must sign IP agreement with

Stanford Stanford

SU-18ASU-18A

All potentially patentable inventions All potentially patentable inventions produced at Stanford are disclosed to produced at Stanford are disclosed to Stanford’s OTL. Stanford’s OTL.

Ownership of such inventions will be co-Ownership of such inventions will be co-assigned to Stanford and the employer.assigned to Stanford and the employer.

See:See:http://www.stanford.edu/dept/DoR/rph/su18A.htmlhttp://www.stanford.edu/dept/DoR/rph/su18A.html

Department sends signed SU-18A Department sends signed SU-18A agreements to the Office of agreements to the Office of Technology Licensing (OTL)Technology Licensing (OTL)

When does the SU-18A When does the SU-18A apply?apply?

When the Visitor is not paid by Stanford When the Visitor is not paid by Stanford and:and:

1. Participates in research projects 1. Participates in research projects here, here,

OROR

2. Makes “more than incidental use” of 2. Makes “more than incidental use” of University resources.University resources.

Coming soon …Coming soon …

A website with Affiliates A website with Affiliates information, links and contacts information, links and contacts useful to Stanford and non-useful to Stanford and non-Stanford people, standard Stanford people, standard agreementsagreements

““Click and Join” memberships?Click and Join” memberships? Annual meeting for affiliates Annual meeting for affiliates

directors and administratorsdirectors and administrators

Questions?Questions?

Ann George, Asst Dean of Research/Graduate Ann George, Asst Dean of Research/Graduate PolicyPolicy

anngeo@stanford.eduanngeo@stanford.edu

Sally O’Neil, Manager, Industrial Contracts Sally O’Neil, Manager, Industrial Contracts OfficeOffice

sally.oneil@stanford.edusally.oneil@stanford.edu

Neil Morimoto, Senior Contract Officer Neil Morimoto, Senior Contract Officer neil.morimoto@stanford.eduneil.morimoto@stanford.edu