indian audit and accounts department …agmaha.nic.in/tender notice/cctv tender.pdfmumbai,...

INDIAN AUDIT AND ACCOUNTS DEPARTMENT

OFFICE OF THE PRINCIPAL ACCOUNTANT GENERAL (AUDIT) - I,

MUMBAI, MAHRASHTRA, 1st FLOOR, PRATISHTHA BHAVAN,

101, MAHARSHI KARVE ROAD, MUMBAI – 400 020, MAHARASHTRA.

Telephone: 022 - 22190510, email: [email protected]

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No. PAG (A)I/OM/CCTV/2017-18/ Dated: 06 November 2017

Tender (Bid) document for ‘Supply & Installation of Hikvision/Dahua/Samsung

CCTV Cameras and other equipment” in the Office premises.

The quotations/bids are invited in sealed envelopes in two-bid system (Technical and Financial)

from authorized agencies/tenderers (bidders) for Supply and Installation of

Hikvision/Dahua/Samsung – CCTV Cameras and other equipment for the office premises

(at O/o the Principal Accountant General (Audit) – I, Maharashtra, 1st Floor, Pratishtha Bhavan,

101, Maharshi Karve Road, Mumbai-400 020. Maharashtra.).

The following work and items are required for installation of CCTV:-

Sr.

No.

Description Qty Make

1 16 Channel HDTVI DVR H.264 & Dual-stream video compression

Support HD-TVI Full Channel @ 1080P Resolution real time

recording 2 Sata HDD HDMI and VGA output at up to 1920 X

1080P resolution

1 Hikvision/

Dahua/

Samsung

2 4 TB Hard Disk for recording 2 Seagate

3 IR Dome HD Camera with 2 Megapixel high performance CMOS

Analog HD output, 3.6 mm lens up to 1080P resolution True Day/

Night DNR, Smart IR up to 20m IR distance

6 Hikvision/

Dahua/

Samsung

4 IR Bullet HD Camera with 2 megapixel high performance CMOS

Analog HD output, 6 mm lens up to 1080P resolution True Day/

Night DNR, Smart IR up to 30m IR distance IP66

6 Hikvision/

Dahua/

Samsung

5 12 Volt 8 Amp Power Supply 4 MRE

6 Supply and laying of Rg-6 Co—Excel video cable with PVC

Conduit

7 Supply and laying of 2 core power cable with PVC Conduit

8 22” LED Monitor with VGA output with Mounting Bracket 1 LG

9 20 Mtr VGA Cable 1 Jinali

10 DVR Rack with all accessories 1 SR Link

11 Electrical point 6 Local

12 One feet powder coated camera pole 12

mailto:[email protected]


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Sealed quotations may be submitted by the firms, fulfilling the terms and conditions as

mentioned in this tender document in two separate envelopes superscribed “Technical Bid for

Supply and Installation of Hikvision/Dahua/Samsung – CCTV Cameras and other

equipment for the office premises (Annexure- I) along with tender document from pages 1

to 10 & supporting documents) and “Financial Bid for Supply and Installation of

Hikvision/Dahua/Samsung – CCTV Cameras and other equipment for the office premises

(Only Annexure –II) and both these sealed envelopes should be put in a bigger envelope which

should also be sealed and duly superscribed with “Bids for Supply and Installation of

Hikvision/Dahua/Samsung – CCTV Cameras and other equipment for the office premises.

Bid documents duly filled and completed in all respects as per instructions, terms & conditions

given hereunder must be dropped into the tender box placed at O/o the Principal Accountant

General (Audit) – I, 1st Floor, Pratishtha Bhavan, 101, Maharshi Karve Road, Mumbai-400

020, on or before 13.11.2017 (03:00 PM). The Technical Bids will be opened in the Audit

Officer’s/OM cabin on the 14.11.2017 at 12.00 PM in the presence of the bidder(s) or their

authorised representative(s) who wish to be present at the time of opening. The Financial Bids

of only those bidders will be opened who are found qualified on opening and evaluation of the

Technical Bids by purchaser. The date and time for opening of Financial Bids will be intimated

to the qualified bidders after evaluation of the Technical Bids.

The overall scope of this work is to install CCTV Cameras in the office premises.

All components/equipment’s should be provided on Supply, Installation, Testing

and Commissioning (SITC) basis at O/o the Principal Accountant General (Audit) – I,

Maharashtra, 1st Floor, Pratishtha Bhavan, 101, Maharshi Karve Road, Mumbai-400 020,

Maharashtra according to the specifications mentioned in the Annexure-II to the

tender document and those provided from time to time by the purchaser/committee

formed for this purpose. Any clarification regarding site/expected outputs could be

obtained during working hours (10.00 to 17.00) from at O/o the Principal Accountant

General (Audit) – I, Maharashtra, 1st Floor, Pratishtha Bhavan, 101, Maharshi Karve Road,

Mumbai-400 020. Maharashtra.









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2. Eligibility criteria

(i) The company/firm (bidder) must have a previous experience for supply and

installation of similar equipment items. (Requisite documents in support of this claim

should be produced with the Technical Bid). The bidder should be having annual

turnover worth Rs. Fifteen lakh or more. Copies of the IT returns/Balance sheets etc.

along with the copies of agency/firm’s audited accounts, wherever is applicable for

the last three financial years shall be furnished.

(ii) The bidder should produce the self-attested photocopies of documents related to

PAN number and GST registration etc.

(iii) The bidder must not have been debarred or blacklisted by any of the

Government Departments/undertakings earlier.

(iv) Every bidder must submit Rs. 10,000.00 (Rupees Ten Thousand only) as

Earnest Money by way of demand draft in favour of “SR. A.O./CASH,

O/o Pr.A.G.(AUDIT) I, MAH.” payable at par at Mumbai inside the envelope

containing Technical Bid. The Earnest Money of the unsuccessful bidder will be

returned without any interest after finalization of the tender and that of successful

bidder (supplier) will be returned after submission of the Performance Security by the

supplier to O/o the Principal Accountant General (Audit) – I, Maharashtra, 1st Floor,

Pratishtha Bhavan, 101, Maharshi Karve Road, Mumbai-400 020. Maharashtra.

Only those bidders who meet the above minimum eligibility criteria may submit

their tenders. Incomplete tenders and tenders submitted by e-mail/fax or delayed

tenders will not be considered by O/o the Principal Accountant General (Audit) – I,

Maharashtra, 1st Floor, Pratishtha Bhavan, 101, Maharshi Karve Road, Mumbai-400 020.

Maharashtra. The tender is not transferable.









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3. Financial terms and conditions

(i) The rates must be quoted on comprehensive basis in Annexure-II (Financial

Bid/Price Schedule) in a separate sealed cover.

(ii) The rates should be quoted both in absolute figures and words. In the case of

any discrepancy between figures and words, the rate quoted in words will be

considered as final.

(iii) The rates should be inclusive of all taxes/charges including GST, transportation,

installation and other incidental costs, etc.

(iv) The successful bidder (Supplier) will be required to furnish Performance Security

in the form of a Bank Guarantee from any Nationalized/Scheduled Bank in the name of

“SR. A.O./CASH, O/o Pr.A.G.(AUDIT) I, MAH.” for an amount @ 10% of the

contract value valid for the period of 14 months beyond the date of satisfactory

installation of components. In case of non-supply/installation, unsatisfactory

supply/installation, substandard quality etc., the purchaser has the right to invoke the

performance security and to forfeit it, if required so by the purchaser.

4. Payment Terms:

(i) After completion of supply & installation, bill/invoice should be submitted by

supplier in triplicate in favour of O/o the Principal Accountant General (Audit) – I,

Maharashtra, 1st Floor, Pratishtha Bhavan, 101, Maharshi Karve Road, Mumbai-400 020.

Maharashtra.

(ii) No advance payment will be made. The payment to supplier would be released

after satisfactory supply and installation of equipment by supplier and inspection

thereof by the authorised officer/committee formed for this purpose by the purchaser.

(iii) Taxes to be deducted at source (TDS) as per extant Acts/rules would be deducted

from the supplier’s bills.









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5. Other Terms and Conditions

(i) The bidder shall submit the tender document, bids and its

Annexures/addenda thereto and each page of the same would be signed and

stamped to confirm the acceptance of the entire terms and conditions thereof by

the bidder. The tender document and all its Annexures as the acceptance of the

offer by the bidder shall be deemed as a contract and no separate formal contract

will be drawn (This sub clause will not be applicable in case where signing of a

separate agreement is considered necessary by the O/o the Principal Accountant

General (Audit) – I, Maharashtra, 1st Floor, Pratishtha Bhavan, 101, Maharshi Karve

Road, Mumbai-400 020. Maharashtra).

(ii) All the overwriting/cutting/insertion, if any, in the bids shall be

authenticated and attested by the person who has signed the tender documents and

its Annexures/addenda.

(iii) The bids of any bidder who has not complied with one or more of the

conditions of eligibility criteria and /or fails to submit the required documents as

required/mentioned in the tender document are liable to be summarily rejected.

(iv) The purchaser reserves the right to reject any or all tenders, wholly or

partly or close the tender at any stage prior to the award of supply order without

assigning any reason whatsoever.

(v) The quoted rates must be valid for a period of 60 days after the last date for

submission of the tender. In case the bidder withdraws his offer during the validity

period, bid will be rejected and Earnest Money will be forfeited. The bidder should also

be ready to extend the validity, if required.

(vi) All the goods ordered will be required to be delivered and installed as per

stipulated design & specifications by the supplier in the premises of O/o the

Principal Accountant General (Audit) – I, Maharashtra, 1st Floor, Pratishtha Bhavan,

101, Maharshi Karve Road, Mumbai-400 020. Maharashtra to the satisfaction of the

purchaser within 10 days from the date of issue of the Supply Order. Time is the essence









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of this work. Any unjustified and unacceptable delay in delivery of equipments or

in installation/testing/commissioning beyond the stipulated period will attract

compensation (penalty) @ 1% per day of the contracted amount and the purchaser

has the right of cancellation of the order and to get the balance supply/work

through other agencies/firms at the risk and cost of the supplier.

(vii) There should be mentioned period of an after sale 0n site

service/warranty in the quotation, the minimum period should be two year.

(viii) Subletting of work is not permissible. The materials to be used, goods

supplied and installed by the supplier shall be inspected by the

purchaser/committee at various stages at the O/o the Principal Accountant General

(Audit) – I, Maharashtra, 1st Floor, Pratishtha Bhavan, 101, Maharshi Karve Road,

Mumbai-400 020 before acceptance. The supplier is bound to replace the sub-

standard or defective materials/goods at his own cost. The payment will be

released to supplier only on finding the material/work in OK condition during

inspection.

(ix) The tenderer shall be responsible for the proper packing so as to avoid damage

under normal conditions of transport and delivery of the materials in good condition to

the consignee at destination. In the event of any loss, damage, breakage or leakage or

any shortage the tenderer shall be liable to make good such material. No extra cost on

such account shall be admissible.

(x) The approved supplier/supplier shall be deemed to have carefully examined the

conditions specifications, sizes, make and drawings etc. of the goods to be supplied. If

he shall have any doubts as to the meaning of any portions of these conditions or of the

specifications drawings, he shall before submitting his tender/quotations refer to the

O/o the Principal Accountant General (Audit) – I, Maharashtra, 1st Floor, Pratishtha

Bhavan, 101, Maharshi Karve Road, Mumbai-400 020 his representation and get

clarifications.









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(xi) Material supplied shall be of the best quality to the specifications, trade mark laid

down for them. In case any of the articles supplied not being of approved specification,

same shall be liable to be rejected or replaced and any loss caused as a result of rejection

or replacement of supply shall be entirely at the account of the tenderer.

(xii) In case components other than the approved quality or make are supplied, they

shall be rejected and will have to be replaced within the period prescribed for the

completion to exigencies of public work interest. In case such replacement is not

possible, the price of such articles will be reduced suitably. The price fixed by the

O/o the Principal Accountant General (Audit) – I, Maharashtra, 1st Floor, Pratishtha

Bhavan, 101, Maharshi Karve Road, Mumbai-400 020 will be final.

(xiii) In the case of any additional/extra work for which there is no mention in the

tender specifications, such work shall be carried out in accordance with the instructions

and requirement of purchaser at mutually agreed rates.

(xiv) All damages/compensation caused to the purchaser due to the lapses of

supplier/his personnel will be recovered by the purchaser from the supplier’s

bill/performance security. In case, the supplier renders himself liable to pay

compensation amounting to the whole of the performance security, the purchaser shall

have power to adopt any of the following course(s) as he may deem best suited to the

interest of the purchaser/Government:

(a) To rescind the contract after giving notice in writing to the supplier and in that

case the performance security of the supplier together with such sums/or sums

due to him under this contract will be forfeited.

(b) Determine the contract and call in another supplier/vendor. The supplier shall

have no claim to compensation for any loss sustained by him by reason of his

having purchased or procured any material/equipment or entered into any

agreements or made any advances on account of or with a view to supply of

goods to the purchaser. In the case where the contract is rescinded under the

provisions aforesaid, the supplier shall not be entitled to recover or to be paid

any sum for any work thereof actually performed under this contract.









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(c) The purchaser reserves the right to recover any loss occurred to him/

Government/property from the supplier due to non-supply of material/non-

completion of work by the supplier.

(xv) The supplier shall ensure proper conduct of his personnel in O/o the Principal

Accountant General (Audit) – I, Maharashtra, 1st Floor, Pratishtha Bhavan, 101,

Maharshi Karve Road, Mumbai-400 020 premises, and enforce prohibition of

consumption of alcoholic drinks, pan, tobacco, smoking, loitering etc. The supplier’s

personnel will be subject to security check at the gate of O/o the Principal Accountant


Road, Mumbai-400 020.

(xvi) The transportation, food, medical and other statutory requirement in

respect of personnel of the supplier will be the sole responsibility of the supplier

himself.

(xvii) The responsibility of compliance to the applicable laws and rules like

Labour Laws, Minimum Wages Act, Workmen’s Compensation Act, etc. regarding

welfare and protection of workers, for the safety of the public, other insurance provisions,

etc. shall be that of the supplier in respect of the persons engaged by him for supply and

installation of equipment at O/o the Principal Accountant General (Audit) – I,

Maharashtra, 1st Floor, Pratishtha Bhavan, 101, Maharshi Karve Road, Mumbai-400

020. The supplier will also be responsible for discharging statutory liabilities and

payment of all the liabilities of taxes, cess, duties, etc payable to the concerned

Government department/local body as per the relevant Acts and rules.

(xviii) The supplier shall indemnify the purchaser against any liability for

compensation due to injury to his own workmen/engineer or to other persons inside the

office premises while executing the contract and for any damage to the property of O/o

the Principal Accountant General (Audit) – I, Maharashtra, 1st Floor, Pratishtha Bhavan,

101, Maharshi Karve Road, Mumbai-400 020.









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(xix) Disclaimer: The near relatives of employees of the Office O/o the Principal Accountant

General (Audit) – I, Maharashtra, 1st Floor, Pratishtha Bhavan, 101, Maharshi Karve Road,

Mumbai-400 020 are prohibited from participation in this bid. The near relatives for this

purpose are defined as:

(a) Members of a Hindu Undivided Family.

(b) Their husband or wife.

(c) The one is related to the other in the manner as father, mother, son(s), son’s wife

(daughter-in-law), daughter(s) & daughter’s husband (son-in-law), brother(s) &

brother’s wife, sister(s) and sister’s husband (brother-in-law).

(xx) Insolvency:

The competent authority of the office O/o the Principal Accountant General (Audit) – I,

Maharashtra, 1st Floor, Pratishtha Bhavan, 101, Maharshi Karve Road, Mumbai-400 020

may at any time by notice in writing summarily terminate the contract without

compensation to the supplier in any of the following events, that is to say:-

i) If the supplier being an individual or a firm, any partner in the supplier’s firm, shall at

any time be adjudged insolvent or shall have a receiving order or orders for

administration of his estate made against him or shall take any proceedings for

liquidation or composition under any insolvency not for the time being in force or shall

make any convenience or assignment of his efforts or enter into any arrangements or

composition with his creditors or suspend payment of if the firm be dissolved under

partnership act, or

ii) If the supplier being a company shall pass a resolution or the court shall make an

order for the liquidation of the affairs or a receiver of Manager on behalf of the

debenture holder shall be appointed or circumstances shall have arisen which entitled

the court or debenture holders to appoint a receiver or Manager.

iii) If the supplier commits any breach of this contract not herein specifically proved

for: Provided always that such determination shall not prejudice any right of action or

remedy which shall have accrued or shall accrue thereafter to the purchaser and provided









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also that the supplier shall be liable to pay the purchaser for any extra expenditure, he is

thereby put to but shall not be entitled to any gain on repurchase.

(xxii) The decision of Pr.Accountant General, O/o Pr.A.G (Audit)I,

Maharashtra, Mumbai, in regard to interpretation of the terms and conditions of the

tender document shall be final and binding on the supplier.

(xxiii) In the event of any dispute or differences between the parties whether

during the execution of orders or thereafter whether by breach or in any manner, either

party shall give written notice to the other of the same, and such disputes or differences

shall be referred for the sole arbitration appointed by the O/o the Principal Accountant


Road, Mumbai-400 020. The decision of such Arbitrator shall be conclusive and binding

on the parties hereto. In case of any dispute not settled mutually or by arbitration will be

subject to exclusive jurisdiction of Competent Court and Forum in Mumbai,

Maharashtra (India) only.

Dated:

Signature of bidder/authorized signatory with official seal









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Annexure-I

Technical Bid/information

(for Supply and Installation of Hikvision/Dahua/Samsung – CCTV Cameras

and other equipment for the office premises)

1. Name of the agency/firm (bidder) .............................................................................

2. Address: …………………………………………………………..

3. Telephone No. ............ Fax No. E-mail ID

4. Name of the proprietor/authorized signatory and his/her contact No.

5. GST Registration No.

6. PAN No. (Income Tax)

7. List of clients for supply of such/similar equipments:

Sl. No.

Name & address of client

Supply/ work order

No. & date

Value of supply/contract

(In Rupees)

Remarks

10. Earnest money deposit of Rs.............. /-

(i) DD/Banker’s cheque No. & date

(ii) Issuing Bank & Branch

11. Undertaking:

We ....................................................................................................(Name of the

agency/firm) had not been debarred or blacklisted by any of the Government

Departments/undertakings earlier.

Further we also undertake that we shall make all payments towards tax liabilities e.g.

GST/IT, etc. and comply with all statutory obligations.









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List of enclosures:

(a) DD/Banker’s cheque for Earnest Money (Rs /-)

(b) Attested copy of PAN No.

(c) Attested copy of GST registration

(d) Experience certificates

(e) Any other document (Please specify)

Dated: ....................

Signature of bidder/authorized signatory with official seal









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Annexure-II

Financial Bid (Price Schedule)

(Supply and Installation of Hikvision/Dahua/Samsung – CCTV Cameras

and other equipment for the office premises)

(To be filled in and sealed in a separate envelope by bidder)

1.

Name of the Tenderer/Concern:

2.

Address (with Tel. & Mob. No.):

3.

Nature of the concern :

_____________________________________________________

(i.e. Proprietor or a Partnership firm or a Limited Company or a

Government Department or a Public Sector Organisation)

4.

PAN & GST Number of Tenderer/ Concern :

__________________________________________ (Attested copy

should be attached)

BIDS

Sr.

No.

Description Qty Make Product

Warranty

Rate per item

or per mitre

Total

Amount

1 16 Channel HDTVI DVR H.264 & Dual-

stream video compression Support HD-TVI

Full Channel @ 1080P Resolution real time

recording 2 Sata HDD HDMI and VGA

output at up to 1920 X 1080P resolution

1 Hikvision/

Dahua/

Samsung

2 4 TB Hard Disk for recording 2 Seagate

3 IR Dome HD Camera with 2 Megapixel high

performance CMOS Analog HD output, 3.6

mm lens up to 1080P resolution True Day/

Night DNR, Smart IR up to 20m IR distance

6 Hikvision/

Dahua/

Samsung

4 IR Bullet HD Camera with 2 megapixel high

performance CMOS Analog HD output, 6 mm

lens up to 1080P resolution True Day/ Night

DNR, Smart IR up to 30m IR distance IP66

6 Hikvision/

Dahua/

Samsung

5 12 Volt 8 Amp Power Supply 4 MRE

6 Supply and laying of Rg-6 Co—Excel video

cable with PVC Conduit

7 Supply and laying of 2 core power cable with

PVC Conduit

8 22” LED Monitor with VGA output with

Mounting Bracket

1 LG

9 20 Mtr VGA Cable 1 Jinali

10 DVR Rack with all accessories 1 SR Link

11 Electrical point 6 Local

12 One feet powder coated camera pole 12









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*Quoted rate should be inclusive of all charges and taxes applicable.

(Product(s) mentioned in brackets are the ones which were shown in preliminary

presenation/schematic view)

After sale service/warranty (the minimum period should be two year) to be mentioned

by bidder here: ...............................

UNDERTAKING

I/We hereby solemnly undertake and certify that:

1. I/We have gone through the terms and conditions stipulated in the Tender (Bid)

Document, its Annexure-I, this Annexure-II (Financial Bid) and the Instructions to

tenderers for preferred products for domestically manufactured electronic goods and

confirm to abide by the same.

2. No other charges would be payable by the Office of the Pr. Accountant General,

(Audit)I, Maharashtra, Mumbai.

Dated: ..........

Signature of bidder /authorized signatory with official seal




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