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TodayTodayTodayToday By

Jon-Marc Spatcher

Time is one of the most precious things we have. We never seem to have enough time to

do the things we want to do. Effective time management can help us to focus on the right

tasks and at the right time. This makes us more efficient, moves us closer to our goals and

ultimately more marketable. Here are some tips to help you manage your time more

effectively:

1. Write things down – A big mistake that people make with their time management is to

attempt to remember everything. Using a To Do list helps to control all of the different

tasks and projects in one place.

2. Prioritize – Once you have your To Do list. Use a simple system to prioritise it. To make

sure that you are working on the things that really matter to you and your business

3. Plan ahead – Spend 15-30 mins scheduling your week. This will increase your

productivity and ensure that you balance the urgent tasks and your projects.

4. Learn to say No – A lot of people get overloaded because they take too much work on.

Learn to say no to low priority tasks. This will free up time to spend on the important

things.

5. Think before acting – How many times have you said you would say yes to something

but later regretted it? Before you commit to a task, think about whether you have time

to do it. This will prevent you from taking too much work on.

6. Carry a notebook – Unless you are a psychic you will probably not know when you are

going to think of something. A good idea or solution. Try carrying a small notebook or

use your PDA if you have one. Leaving it too long will mean you could forget it.

7. Identify bad habits – Take the time to make a list of the things that are robbing you of

time and stopping you form hitting your goals. Then, work through the list, tackling each

one at a time. This may not be easy and may take some time so be patient and focused.

8. Don’t be a perfectionist – Some tasks don’t need your 100% effort. For example, calling

a colleague or sending an email should only take a few minutes. It is important that you

learn to distinguish between tasks that require your full attention and those that do not

and could sap your precious time.

9. Improve yourself – Make sure that you spend time to enhance your skills. This could be

to read a book, listen to an audio training session or attend a formal training

programme. These will increase your skills, your productivity and essentially your

marketability.

10. Set your goals – Take the time to evaluate and set your goals. You should then look to

regularly assess whether you are on track. Checking regularly will allow you to make the

regular changes that are required if you off track.

11. Avoid ‘Filler’ tasks – Filler tasks are the little tasks that crop up even though you have a

full list of things to do. They are the filing tasks or the reorganising your desk top. There

are no deadlines for these tasks. Spend your time on the high priority items and do

these when you have the time.

12. Busy is not productive – We have all had those days. When you are running around all

day but you have not done anything. You can be busy but your productivity levels are

low. Make sure you are spending time on the right tasks. The ones that make a

difference to your goals. Ask yourself ‘Is this moving me from A to B?’ If not then you

need to reassess and change what you are doing.

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