implementing an institutional repository: part iv 16 th north carolina serials conference march 29,...
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Implementing an Institutional Repository: Part IV
16th North Carolina Serials ConferenceMarch 29, 2007
Policy Issues
Document and publicize policies
Policy issues
Division of responsibilities and clarification of roles
Division of responsibilities and clarification of roles
Roles within the hosting institutionTarget group and users can help with:
Identifying and submitting contentVerifying copyrightServing as advisersLetting you know of service problems
UO’s Steering Committee
Policy issues
Division of responsibilities and clarification of roles
Structure, definition, name of the archive
Structure of the archive
Depends on software and technical supportCommunities, collections, titles, filesAuthor or mediated submissionsNeed for local modifications to software
Depends on your vision and resourcesTarget group(s)Type of contentStaffing
Structure: software implications
Structure: software implications
Structure: software implications
CommunitiesSub-communities
CollectionsTitles
Files
Structure: software implications
Structure: software implications
Structure: software implications
Structure: software implications
Definition of the repository: UO
Somehow affiliated with institutionCumulative and perpetualOpen accessInteroperableAcademic content, or in support of the
academic mission
The name
Scholars’ Bank KU ScholarWorks DLearn QSpace Papyrus DSpace@… eScholarship
Policy issues
Division of responsibilities and clarification of roles
Structure, definition, and name of the archive
Definition of communities, collections, and users
General guidelines
Definition of communities, collections, and users
Definition of communityLimits on the number and type of
collections? Different rules for different groups?Commercial use permitted or not?
Establishment of communities
Sample community Academic department
Sample community Academic program
Sample community Administrative department
Sample community Student community
Sample sub-community Faculty communities
Sample sub-community The library example
Sample sub-community
Limits on the number or type of collections
Will you limit?Who makes the decision?What are the determining factors?How will you accomplish it?
Types of collections
InformationalAdministrativePrimary resources for research or studyFrom the facultyFrom studentsGroups only or individuals alsoBorn digital or digitized
Collection guidelines
Informational collectionCampus newsletter
Administrative collectionCampus planning documents
Primary resourcesStatistical data sets
Primary resourcesImages
Society publicationScholarly journal
Academic collectionWorking papers
Faculty collection (individual)Personal collection of a professor
Sample sub-community Faculty communities
Student collectionPapers for an honors class
Student collectionTheses and dissertations
Different rules for different groups
One set of rules and services for students
Another set of rules and services for faculty
Institutional users vs. external users
Services for different users
Commercial use
Policy issues
Division of responsibilities and clarification of roles
Structure, definition, and name of the archive
Definition of communities, collections, and users
Control of content
Control of content
Who sets the standards for the content?
What type of material is acceptable?Who owns the content once
deposited?Will you restrict access to any
content?
Type of content accepted
Type of content accepted
Type of content accepted
What happens when someone leaves?
Restricted access
Policy issues
Division of responsibilities and clarification of roles
Structure, definition, and name of the archive Definition of communities, collections, and
users Control of content Submission and withdrawal
Submission and withdrawal
Mediated submissionAuthor self-submissionReview of submissionsReplacement of filesWithdrawal
Policies for submission and withdrawal
Policies for submission and withdrawal: UO example
Every community determines the specific submission policies for its collections
Someone will revise new submissions to make sure the content is appropriate
Authors may submit their own work or ask for assistance
Policies for submission and withdrawal: UO example
Someone from library always reviews first few submissions
Library reserves the right to remove content
Library reserves the right to change its guidelines
Mediated submissions: Challenges
Capturing hyper links
Broken or erroneous links
Revision or replacement of files
Will you permit the replacement or revision of files?If so, in what circumstances?
Revision of submissions
Example of a new version
Withdrawal of content
Will you withdraw submissions to your IR?If so, in what cases?Will you leave any markers or
placeholders for that missing content?
Example of a withdrawal
Policy issuesDivision of responsibilities and
clarification of rolesStructure, definition, and name of the
archiveDefinition of communities, collections,
and usersControl of contentSubmission and withdrawalMetadata standards
Metadata standards
Based in Dublin Core or some other standard
Determined by software limitationsMediated versus self-submissionControlled vocabulary issuesWhatever is necessary to find, organize,
and display the files appropriatelyIt’s not cataloging!
Authors
Description
Appropriate level of metadata
Logical and useful presentation
Numbering
Numbering
Numbering: Dissociation
Numbering: Dissociation
Policy issues
Division of responsibilities and clarification of roles
Structure, definition, and name of the archive Definition of communities, collections, and
users Control of content Submission and withdrawal Metadata standards Institutional commitment
Institutional commitment
Permanence of the archiveHow to guarantee the integrity of
the filesHow to guarantee the stability of
the archive
Policy issues Division of responsibilities and clarification of
roles Structure, definition, and name of the archive Definition of communities, collections, and users Control of content Submission and withdrawal Metadata standards Institutional commitment Copyright, permission, and access
Copyright, permission, and access
Do authors have the right to post?Will putting it in IR affect later
publication?Are authors turning over copyright to IR?Who gets to use content in the IR?What guarantees are there against
plagiarism?
Copyright and permission
Copyright and permission
Policy issues
Division of responsibilities and clarification of roles Structure, definition, and name of the archive Definition of communities, collections, and users Control of content Submission and withdrawal Metadata standards Institutional commitment Copyright, permission, and access Going it alone or multi-institutional
Multi-institutional archive
Multi-institutional archive