J. Timmermans, CHU Brugmann UVC, HUDERF-UKZKF

Implementation of an integrated pharmacy software solution within

the IRIS hospital network :Preproject information meetings

(Jacques Timmermans)

Implementation of an integrated pharmacy software solution within

the IRIS hospital network :Preproject information meetings

(Jacques Timmermans)

• OSIRIS : Nov 16, 2006

• CHU Saint Pierre UVC : Dec 11, 2006

• HUDERF - UKZKF : Feb 7, 2007

• OSIRIS : Nov 16, 2006

• CHU Saint Pierre UVC : Dec 11, 2006

• HUDERF - UKZKF : Feb 7, 2007

IntroductionIntroduction

►► Computerized Hospital Pharmacy ◄◄Modern requirements (e.g.) :Modern requirements (e.g.) :

Effective / efficient management capabilitiesEffective / efficient management capabilitiesQuality / reliability / security of operationsQuality / reliability / security of operationsFinancial profitability potentialFinancial profitability potentialFlexibility (organization, procedures, legislation) Flexibility (organization, procedures, legislation) In line with specificity of work (traceability, …)In line with specificity of work (traceability, …)Scientific support (drug interactions, …)Scientific support (drug interactions, …)Facilitated communication (suppliers, « clients »)Facilitated communication (suppliers, « clients »)

no longer obtainable through current software solutionno longer obtainable through current software solution

►► Infohos : IRIS network project ◄◄Selection of a comprehensive pharmacy solutionSelection of a comprehensive pharmacy solution

Additional development for inter-connectivity(share of common databases, info, procedures) Additional development for inter-connectivity(share of common databases, info, procedures)

INFOHOS, IHCgroupINFOHOS, INFOHOS, IHCgroupIHCgroup

• identical all over the IRIS network• identical all over the IRIS network• integrable with existing applications• integrable with existing applications• compatible with later e-prescription / order entry• compatible with later e-prescription / order entry

IHCgroup - IRIS network relationship based on SLA (Service Level Agreement)IHCgroup - IRIS network relationship based on SLA (Service Level Agreement)Separate INFOHOS package / licence for each hospital group (3 in total)Separate INFOHOS package / licence for each hospital group (3 in total)

Scope & definition : IRIS networkScope & definition : IRIS network

Scope & definition : IRIS networkScope & definition : IRIS network

Software licence : Brugmann campus• CHU Brugmann UVC

(Brien, Horta, Reine Astrid - Magritte)• HUDERF - UKZKF

Software licence : BrugmannBrugmann campuscampus• CHU Brugmann UVC

(Brien, Horta, Reine Astrid - Magritte)• HUDERF - UKZKF

Software licence : Porte de Halle - Hallepoort campus• CHU Saint-Pierre - Sint Pieter UVC, César de Paepe• Institut Jules Bordet Instituut

Software licence : Porte de Halle Porte de Halle -- HallepoortHallepoort campuscampus• CHU Saint-Pierre - Sint Pieter UVC, César de Paepe• Institut Jules Bordet Instituut

Software licence : HIS - IZZ• Baron Lambert, Etterbeek Ixelles, Joseph Bracops,

Molière Longchamps

Software licence : HIS HIS -- IZZIZZ• Baron Lambert, Etterbeek Ixelles, Joseph Bracops,

Molière Longchamps

►► Infohos : IRIS network project ◄◄

Infohos : IRIS network projectInfohos : IRIS network project

►► Infohos article database ◄◄

IRIS NETWORKIRIS NETWORK►► ◄◄

HIS HIS -- IZZIZZPorte de Halle Porte de Halle -- HallepoortHallepoortOSIRISOSIRIS

►► Infohos article database ◄◄

COMMON DATACOMMON DATA(central (central databasedatabase, , mirrormirror file, file, ……?)?)

Infohos : IRIS network projectInfohos : IRIS network project

Key objectives overview :Key objectives overview :

►► Infohos : OSIRIS hospitals project ◄◄

Pharmacy-based softwarePharmacy-based softwareAny delivered article (drugs, medical devices, …)Any delivered article (drugs, medical devices, …)Stock management, computerized orderStock management, computerized orderEntry facilitation / automation / reliability (bar-codes) Entry facilitation / automation / reliability (bar-codes) Interfaced with related departments (working groups)Interfaced with related departments (working groups)Project / software implementation within 1 yearProject / software implementation within 1 yearPharmacy databases cleanup as a preliminaryPharmacy databases cleanup as a preliminary

Pharmacy staff training / qualificationPharmacy staff training / qualificationConcurrent revision of working proceduresConcurrent revision of working procedures

Scope & definition : OSIRIS hospitalsScope & definition : OSIRIS hospitals

INFOHOSINFOHOS

Reine Astrid(Magritte)

HUDERFUKZKFHortaBrien

OSIRIS OSIRIS PharmacyPharmacy

Patient & Administration Patient & Administration -- Medical Medical actsacts

CHU Brugmann UVC HUDERF-UKZKF

SuppliersSuppliers

Patients Patients -- HealthHealth insuranceinsurance

►► Infohos : OSIRIS hospitals project ◄◄

Scope & definition : OSIRIS hospitalsScope & definition : OSIRIS hospitals

INFOHOSINFOHOS

Scope & definition : SP-Bordet hospitalsScope & definition : SP-Bordet hospitals

BordetDe PaepeHSP

HSP HSP PharmacyPharmacy

SuppliersSuppliers

PatientsPatients-- HealthHealth insuranceinsurance

►► Infohos : CHUSP-Bordet project ◄◄SuppliersSuppliers

Bordet Bordet PharmacyPharmacy

Patient & Administration Patient & Administration -- Medical Medical actsacts

CHUSP Bordet

PatientsPatients-- HealthHealth insuranceinsurance

dec-2

006

jan-20

07feb

-2007

mar-20

07ap

r-200

7may

-2007

jun-20

07jul

-2007

aug-2

007

sep-2

007

oct-2

007

nov-2

007

dec-2

007

jan-20

08feb

-2008

mar-20

08

PC final usersIT testsIT: system, hard & software, interfaces, integrationST

AR

TST

AR

T

Test environmentProductionProduction environment

Staff education > Training Helpdesk supportPrototyping > Additional dvpt.Key usersIT

Users

Bringing software & databases to working conditionsParameters & settings User profiles

MaintenanceCreation/update tables, files, DB: products, suppliers/clients, stocks, queries, …

1st i

nvoi

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t inv

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Fina

l acc

epta

nce

Fina

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Documents & channels (prescription, pricing / invoicing)Revision ProductionInventory

« Pharmacy » tests

Clients

Standard Operating Standard Operating ProceduresProcedures

Inve

ntor

yIn

vent

ory

Pharmacy software solution implementation projectTentative planning for OSIRIS hospitals

Pharmacy software solution implementation projectTentative planning for OSIRIS hospitals

OSIRIS project teams & pilotsOSIRIS project teams & pilots

Informatics OSIRIS : Pascal BuyseInformaticsInformatics OSIRIS :OSIRIS : Pascal BuysePharmacy coordinator : Jacques TimmermansPharmacyPharmacy coordinatorcoordinator :: Jacques Timmermans

IRIS network: Francis CammaertsIRIS network:IRIS network: Francis Cammaerts

Infohos - IHCgroup: Koen DelaereInfohos Infohos -- IHCgroupIHCgroup:: Koen Delaere

• Interfaces : patient administration, pricing / invoicing, accountancy

• Interfaces : patient administration, pricing / invoicing, accountancy

Team composition adapted in function of project needsTeam composition adapted in function of project needs

Different topic-related working subgroups, i.e. :Different topic-related working subgroups, i.e. :

• Integration : scanners, radiology, medical acts, DWH• Integration : scanners, radiology, medical acts, DWH• Organization : access profiles, operating procedures• Organization : access profiles, operating procedures

Management OSIRIS: Jérôme Défrade, Jo JoostenManagement OSIRIS:Management OSIRIS: Jérôme Défrade, Jo Joosten

Pharmacy « key users »PharmacyPharmacy «« keykey usersusers »»

• Narcisse Van Cauwenbergh : Organisation & operating procedures

• Narcisse Van Cauwenbergh : Organisation & operating procedures

• Hilde Collier : Drug medication (ordering, stocks, distribution, invoice)

• Hilde Collier : Drug medication (ordering, stocks, distribution, invoice)

• Alain Meyvaert : Pharmaceutical production (officinal preps., cyto, TPN)

• Alain Meyvaert : Pharmaceutical production (officinal preps., cyto, TPN)

• Sandrine Kimfuema : Sterile material, medical devices, prostheses & implants [Nadine Dufrane : not chargeable medical supplies]

• Sandrine Kimfuema : Sterile material, medical devices, prostheses & implants [Nadine Dufrane : not chargeable medical supplies]

• Lucienne Vanhoutte : Backup drug medication and sterile material

• Lucienne Vanhoutte : Backup drug medication and sterile material

OSIRIS project teams & pilotsOSIRIS project teams & pilots

• Jacques Timmermans : Pilot, Project management, Network project coordinator

• Jacques Timmermans : Pilot, Project management, Network project coordinator

Infohos - IHCgroupInfohos - IHCgroup

IHCgroup : The companyIHCgroup : The The companycompany

INFOHOS : The pharmacy packageINFOHOS : The The pharmacypharmacy packagepackage

Koen DELAERE,Pharmacy software supplier managementInfohos - IHCgroup,Legeweg 157 E-02, 8020 Oostkamp

http://www.infohos.behttp://www.ihc.be

Koen DELAERE,Pharmacy software supplier managementInfohos - IHCgroup,Legeweg 157 E-02, 8020 Oostkamp

http://www.infohos.behttp://www.infohos.behttp://www.ihc.behttp://www.ihc.be

■ AZ St-Jan (Brugge)■ Henry Serruys ziekenhuis

(Oostende)■ VZWGO

(Knokke-Blankenberge)■ AZ Groeninge (Kortrijk)■ AZ Aurora (Oudenaarde)■ Ten Bos (Izegem)■ Jan Palfijn ziekenhuis (Gent)■ A.S.Z. (Aalst)■ AZ Waasland (St-Niklaas)■ OLV ziekenhuis (Lokeren)■ OLV ziekenhuis (Mechelen)■ AZ vezalius (Tongeren)■ Stedelijk ziekenhuis

(Roeselare)■ AZ Damiaan ziekenhuis

(Oostende)■ St-Elisabeth ziekenhuis

(Zottegem)■ Heilig Hart ziekenhuis

(Roeselare/Menen)■ Maria Middelares ziekenhuis

(St-Niklaas)■ Instituut Bordet (Brussel)

■ St-Maarten ziekenhuis (Duffel/Mechelen)

■ St-Jozef ziekenhuis (Zoersel)■ Imelda ziekenhuis (Bonheiden)■ OLV ziekenhuis (Aalst/Asse)■ St-Elisabeth ziekenhuis

(Turnhout)■ MMSJ ziekenhuis(Gent)■ Monica ziekenhuis

(Antwerpen)■ St-Jozef ziekenhuis (Bornem)■ St-Rembert ziekenhuis

(Torhout)■ St-Vincentius ziekenhuis

(Deinze)■ Heilig Hart ziekenhuis (Tienen)■ ZOL (Genk)■ Virga Jesse (Hasselt)■ AZ Klina (Brasschaat)■ Algemene Kliniek Sint Jan

(Brussel)■ EZHHK (Sijsele/Eeklo)■ Europaziekenhuizen (Brussel)■ Sint Lucas (Gent)

■ CHC (Liège)■ CH Peltzer-La Tourelle

(Verviers)■ CH Jolimont-Lobbes-

Tubize-Nivelles■ CHU de Tivoli (La Louvière)■ RHMS (Ath-Baudour-

Beloeil-Péruwelz-Tournai)■ CH Val de Sambre (Auvelais)■ Clinique Saint Anne, Saint

Remi (Bruxelles)■ Clinique Saint Etienne (Bxl)■ Hôpital Français (Bruxelles)■ ULB Erasme (Bruxelles)■ UCL Saint Luc (Bruxelles)

Infohos - IHCgroupInfohos - IHCgroup

J. Timmermans, CHU Brugmann UVC, HUDERF-UKZKF

Implementation of an integrated pharmacy software solution within

the IRIS hospital network :Preproject information meetings

(Jacques Timmermans)

Implementation of an integrated pharmacy software solution within

the IRIS hospital network :Preproject information meetings

(Jacques Timmermans)

• OSIRIS : Nov 16, 2006

• CHU Saint Pierre UVC : Dec 11, 2006

• HUDERF - UKZKF : Feb 7, 2007

• OSIRIS : Nov 16, 2006

• CHU Saint Pierre UVC : Dec 11, 2006

• HUDERF - UKZKF : Feb 7, 2007