(ilvirginiatech i · streamline pressure washing, llc po box ... the attached form shows your...

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(ilVirginiaTech I

Bryan Adkins Streamline Pressure Washing, LLC PO Box 10371 Blacksburg, VA 24062

Dear Mr. Adkins:

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg , Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement.vt.edu

March 7, 2016

Subject: Virginia Tech Contract #UCP-TS-004-13 Commodity/Service: Pressure Washing Services for Lane Stadium

Thank you for responding to my letter of February 12, 2016 and agreeing to renew the contract. The contract will now expire July 31 , 2017.

The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner.

We look forward to working with you for an additional year.

TW/tdj

c: F.M. Pro Michelle Collins

Sincerely,

Trisha Wilson, CPPB Senior Buyer/ Contracts Officer Telephone: (540) 231-7402

'-------------------------- Invent the Future

V IRGINIA POLYTECHNIC I NST I TUT E AND STA TE UNI V ERSITY

An equal opportunity , affirmative action ins t itution

VENDOR INFORMATION FORM 2/8/2016

l .._l __ r _s __ o_o_4 __ 1_3 ______ -_--_--_--_fi_or_o_ffi_ic_e_u_s_e_--_--_--_-________ r_r_is_h_a_w_ il-so_n _____ __J

Streamline Pressure Washing , LLC

FULL LEGAL NAME (Company Name as it appears with your Federal Taxpayer Number)

BUSINESS NAME/ OBA NAME/TA NAME

(If different than Full Legal Name)

Streamline Pressure Washing, LLC

BILLING NAME (Company name as it appears on your invoice)

PURCHASE ORDER ADDRESS:

PO Box 10371

P 0 BOX ADDRESS 1

STREET ADDRESS 2

Blacksburg

CITY

VA 24062

STATE ZIP CODE

Bryan Adkins

CONTACT PERSON

min gad [email protected] EMAIL

FEDERAL TAXPAYER NUMBER

FEDERAL TAXPAYER NUMBER (If different than ID# above)

FEDERAL TAXPAYER NUMBER (if different than ID# above)

PAYMENT ADDRESS:

PO Box 10371

PAYMENT P 0 BOX ADDRESS 1

PAYMENT STREET ADDRESS 2

Blacksburg

CITY

VA 24062

STATE ZIP CODE

540-951-3500

PHONE NUMBER

TOLL FREE NUMBER

540-639-0134

FAX NUMBER

fllVirginiaTech I


Dear Mr. Adkins:

Subject: Virginia Tech Contract# UCP-TS-004-13

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement.vt.edu

February 12, 2016

Commodity/Service: Pressure Washing Services for Lane Stadium

This is to inform you that the subject contract expires July 31, 2016. Since the university would like to renew the contract for an additional year, please advise concerning your intention by signing in the appropriate space listed below. A signed copy of this letter should be received in Procurement by March 11, 2016.

In addition, review the attached form, which shows your company information as listed in the university's vendor database. If any of this information has changed, make corrections directly on the form, and return with this letter. It is essential this information be accurate for payments to be processed in a timely manner.

Virginia Tech recommends that our vendors utilize the Wells One AP Control Payment System for payment of all invoices and strongly encourages all vendors under contract with the university to participate in this program. If your firm is not enrolled in the program, refer to our website: http://www.procurement.vt.edu/Vendor/WellsOne.html or contact me directly for more information.

Sincerely,

Trisha Wilson, CPPB Senior Buyer/ Contract Officer Telephone: (540) 231-7402

Streamline Pressure Washing, LLC agrees to renew the contract for an additional year under the terms and conditions of the subject contract.

Authorized Signature:

Name: Title: ~O~· w~~tl~e~~~----

We currently participate in the Wells One Program. ___ We would like to participate in the Wells One Program£

Streamline Pressure Washing, LLC does not agree to renew the contract for an additional year.


Name:

TW/tdj

Approved:

(please print)

~w~~ ~elmick/ Date: s/p/fk --7...,..-7-#"--.,.=--

Director of Procurement

Invent the Future

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY

An equal opportunity, affirmative action institution


TS 004 13 ------- for office use -------



BUSINESS NAME/ OBA NAMEfTA NAME


Streamline Pressure Washing , LLC



PO Box 10371

P 0 BOX ADDRESS 1

STREET ADDRESS 2

Blacksburg

CITY

VA 24062

STATE ZIP CODE

Bryan Adkins

CONTACT PERSON

[email protected] EMAIL

Trisha Wilson




PAYMENT ADDRESS:

PO Box 10371



Blacksburg

CITY

VA 24062

STATE ZIP CODE

540-951 -3500

PHONE NUMBER

TOLL FREE NUMBER

540-639-0134

FAX NUMBER

IIJVirginiaTech I


Dear Mr. Adkins:

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg , Virginia 24061 540/231-6221 Fax: 540/231-9628 www.procurement. vt.edu

April 13, 2015


Thank you for responding to my Jetter of March 20, 2015 and agreeing to renew the contract for an additional year. The contract will now expire July 31, 2016.

The attached form shows your company information as listed in the university's vendor database. lf any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner.


TW/tdj


Sincerely,

Trisha Wilson Senior Buyer I Contracts Officer Telephone: (540) 231-7402

'-------------------------- Invent the Future

V IRGINIA POL Y TECHNIC INSTITUTE AND STATE UNI V ERSIT Y

A n equal opportunit y, affi rm a ti ve action institution


------- for office use -------



BUSINESS NAME/ DBA NAME/TA NAME

{If different than Full Legal Name)




PO Box 10371

P 0 BOX ADDRESS 1

STREET ADDRESS 2

Blacksburg

CITY

VA 24062

STATE ZIP CODE

Bryan Adkins

CONTACT PERSON

[email protected]

EMAIL

- :·isn::: !Vi! son




PAYMENT ADDRESS:

PO Box 10371



Blacksburg

CITY

VA 24062

STATE ZIP CODE

540-951-3500

PHONE NUMBER

TOLL FREE NUMBER

540-639-0134 FAX NUMBER

<:: /1

9NIStlHJ~nd l():OI

II Virginia Tech I

Bryan Adkins Streamline Pre!i$ure Wa~hing, LLC PO Box 10371 Blacksburg, VA 24062

Dear Mr. Adkins:

Subject; Virginia Tech Contract #UCP-T8-004-13

b[106[90bS :wo~~

Procurement Department (MC 0333) North Elld Cer1ter, Suite 2100, Vlrglnlll Tec:n 300 Turntr Street NW Blacksburc. Vlroflia 24001 540/231-6221 FeM: 540/231·9628 www.{JI'OCurement. vt.edu

M~trch 20,2015

Commodity/Service: Pr~;ssuro Watihlng Svrvlces for L1me Stadium

Thi~ is to infonn you that the suhject CQntract expires July 31, 2015. Since the university wouldli.ke to renew the contract for an additional year, please advise concerning your intention by signing in the 11ppropriate spallll listed below. Please rerum ono signed copy of th is letter to me by April20, 2015 .

Please review the 11ttached form, which shows your company infonnation as listed in the university's vendor database. If ony of thi~ infonnetion hu chMnacd, mwkc correction~ directly on the forn1, and return with thi11 lcucr. It i~ ~s~n1l11l thtH this infonnation be accurate in order for payments to be processed in a timely manner.

Thank you for your alhmtim1 tn this mtttter.

Sincerely,

Tri~ha Wilson Senior Buyer I Contracts Officer Telephoner. (540) 231-7402

Streamline Pressure Washing, LLC 11grees to renew the contnct for an additional year in accordance with the tenns and conditions of the "ubjeot c:ontr11ct.

Authorized Signature: ~OJ.J.; k'l

NamCl: )Jelz.t nt~ :::J Ad k.L~ (please print)

oate: _J.f_/ I ___..'J-. L_,(..,.o"------Title: _ __,La""'-"-"<-----

Streamline Pres~ure Washing, LLC docs not •arcc to renew the cuntrllct for an additimu1! yc:er.


Name:

TW/tdj c: FMP

Approved:

Date:

Date:---------

Title: ________ _

(please print)

rocorement for Facilities Suppol't

'------~---------L---------- Invent the Future

VIRGINIA POLYTECHNIC INST I TUTE AND STATE UNIV~RSITY An equet oppoftunlly, eflltmtJIIve tJI: IIOt! lnatttutlon

17£106£90t7S

%£6=~ 200:o36!?d ~NISI:::IHJ~nd l():OI

VENDOR INFORMATION FORM l/1812015

TS 004 13 --- for offl~e vse --·

Streamline Pressure Washing, I.L.C

FULL LEGAL NAMe (Compeny Neme aslt appears with your Fltderal Taxpayer Number)

BUSINESS NAME/ DBA NAMEJTA NAME (If different than Full Legal Nama)


BILLING NAME (Company neme as It appears on your Invoice)


PO Box 10371

P 0 BOX ADDRESS 1

STREET ADDRESS 2

Blacksburg CITY

VA 24062 STATE ZIP CODE

Bryan Adkins

CONTACT PERSON

[email protected] EMAIL

tT£106£90tTS

Trisha Wilson


FEDERALTAXPAYERNUNBER (If different than IC# sbove)

FEDERAL TAXPAYER NUMIIISR (If different than ID# above)

PAYMENT ADDRESS:

PO Box 10371



Blacksburg

CITY

VA 24062

STATE ZIP CODE

540-951-3500

PHONE NUMBER

TOLL FREE NUMBER

54()-639-o, 34

FAX NUMBER

CONTRACT MODIFICATION AGREEMENT

Date: April29, 2014

Contract No.: U CP-TS-004-13

Modification No.: 2

Issued By: Virginia Polytechnic Institute and State University (Virginia Tech)

Contractor: Streamline Pressure Washing, LLC

Commodity: Pressure Washing Services

This Supplemental Agreement is entered into pursuant to the provisions of the basic contract.

Description of Modification:

Add to Contract effective March 24, 2014:

Pressure washing for the North End Center Garage (NEC). The price per service is as follows:

1. Cleaning of Stairwells on two corners of parking garage to include all stairs and spraying down window frames to remove dust=$200.00 per area (2 total) per cleaning. 2. Cleaning entire floor of parking decks 1-7 to remove dust and debris=$900.00 per deck (7 total) per cleaning.

Except as provided herein, all terms and conditions of Contract N b r UCP-TS-004-13 , as heretofore changed, remain unchanged and in full force and effect.

Virginia Tech By:

W. Thomas Kaloupek Director of Purchasing

Ill Virginia Tech I

Bryan Adkins Streamline Pressure Washing, LLC PO Box 10371 Blacksburg. VA 24062

Dear Mr. Adkins:

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax 540/231-9628 www.procurement. vt.edu

April 3. 2014

Subject: Virginia Tech Contract #UCP-TS-004- I 3 Commodity/Service: Pressure Washing Services for Lane Stadium

Thank you for responding to my Jetter of March 3. 20 I 4 and agreeing to renew the contract for an additional year. The contract will now expire July 3 I, 20 I 5.

The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that this information be accurate in order for payments to be processed in a timely manner.


TW/tdj


Sincerely.

Trisha Wilson Senior Buyer I Contracts Officer Telephone: (540) 23 I -7402

Invent the Future


An equal opportunity. affirmative action institution


TS 004 13 ------- for office use -------



BUSINESS NAME/ DBA NAME/TA NAME {If different than Full Legal Name)




PO Box 10371

P 0 BOX ADDRESS 1

STREET ADDRESS 2

Blacksburg

CITY

VA 24062

STATE ZIP CODE

Bryan Adkins

CONTACT PERSON

[email protected]

EMAIL

TrishA Wilson




PAYMENT ADDRESS:

PO Box 10371



Blacksburg

CITY

VA 24062

STATE ZIP CODE

540-951-3500

PHONE NUMBER

TOLL FREE NUMBER

540-639-0134 FAX NUMBER

WVirginiaTech I


Dear Mr. Adkins:

Subject: Virginia Tech Contract #UCP-TS-004-13

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Turner Street NW Blacksburg, Virginia 24061 540/231-6221 Fax 540/231-9628 www.procurement. vt.edu

March 3, 2014

Commodity/Service: Pressure Washing Services for Lane Stadium

This is to inform you that the subject contract expires July 31, 2014. Since the university would like to renew the contract for an additional year, please advise concerning your intention by signing in the appropriate space listed below. Please return one signed copy of this letter to me by April 3, 2014.

Please review the attached fonn, which shows your company information as listed in the university's vendor database. If any of this infonnation has changed, make corrections directly on the fonn, and return with this letter. It is essential that this information be accurate in order for payments to be processed in a timely manner.

Thank you for your attention to this matter.

Sincerely,

Trisha Wilson Senior Buyer I Contracts Oftlcer Telephone: (540) 231-7402

Streamline Pressure Washing, LLC agrees to renew the contract for an additional year in accordance with the tenns and conditiOns of the subj cct contract. ·

:::::mOOS'"'"'"" ~~ (please print)

Date: y l v/1 ± Title: Q .£'{)

Streamline Pressure Washing. LLC does not agree to renew the contract for an additional year.

Authorized Signature: Date:~---------

Name:

TW/tdj c: FMP

Approved:

Date:

Title:~---------(please print)

~naP~ Gregory I a =ntl:ccf Procurement t<.lf Facilities Support

4/l/ i'--l I I

Invent the Future


An equal opportunity. affirmative action institution

3NllW~3d15 :wo~~ WdLb'90 bT02-20-dd~

VENDOR INFORMATION FORM 10/912013

---,- , ... _, ------ for offiCB use -----


FUll LEGAL NAME (Company Name as it appears with your Federal Ta•payer Number)

BUSINESS NAME/ DBA NAMEITA NAME



BILLING NAME (Company name a5 it appears on yo1.1r invoice)


PO Box 10371

P 0 BOX ADDRESS 1

STREET ADDRESS 2

Blacksburg

CITY

VA 24062

STATE ZIP CODE

Bryan Adkins

CONTACT PERSON

[email protected]

EMAIL

£1£ d R296L£20?!iL


FJ:DERAL TAXPAYER NUMBER {If different tllan 10# above)

FEDERAL TAXPAYER NUMBER (if diff()(a"t than ID# above)

PAYMENT ADDRESS:

PO Box 10371


PAYMENT STREn ADDRESS 2

Blacksburg

CITY

VA 24062

STATE ZIP CODE

540-951-3500

PHONE NUMBER

TOLL FREE NUMBER

540-639-0134

FAX NUMBER

3Nil~V3~1S l£:lL 20-?0-?L02

!IJVirginiaTech ·


Dear Mr. Adkins:

Procurement Department (MC 0333) North End Center, Suite 2100, Virginia Tech 300 Tumer Street NV\.1

Blacksburg, Virginia 24061 5401231-6221 Fax: 540/231-9628 WWK'.procurement.vt.edu

May 29, 2013


Thank you for responding to my letter of April 29, 2013 and agreeing to renew the contract for an additional year. The contract will now expire July 31,2014.

The attached form shows your company information as listed in the university's vendor database. If any of this information changes, please make corrections directly on the form, and return to me. It is essential that thls information be accurate in order for payments to be processed in a timely manner.


TW/tdj


Sincerely,

Trisha Wilson Senior Buyer I Contracts Officer Telephone: (540)231-7402

l ______________ - ·------------------ --- Invent the Future

\.',RGINIA P0LY"7ECHNIC lr-.STiTUiE AND STATE UNIVERSITY

An eova! opporlunJ/;,. affirmativ~ :eel ion inslitu/ron

---··- ··-·


TS 004 13 --· -· for office use-·-



BUSINESS NAME/ DBA NAME/TA NAME



BILLING NAME (Company name as it appears on your invoice}


PO Box 10371

P 0 BOX ADDRESS 1

STREET ADDRESS 2

Blacksburg

CITY

VA 24062

STATE ZIP CODE

Bryan Adkins

CONTACT PERSON

m ingadkins@verizon .net

EMAIL

·- --------------------- ---- ----------- --

Trisha Wilson


FEDERAL TAXPAYER NUMBER (If different than 10# above)

FEDERAL TAXPAYER NUMBER (if different than 10# above)

PAYMENT ADDRESS:

PO Box 10371

PAYMENT P 0 BOX ADDRESS1


Blacksburg

CITY

VA 24062

STATE ZIP CODE

540-951-3500

PHONE NUMBER

TOLL FREE NUMBER

540-639-0134

FAX NUMBER

2013-05-28 16:47 STREAMLINE 5406390134 » 15402319628 p 1/2

II! Virginia Tech I

Procurement Doparlment (MC 0333) Nortfl End Canter, Suite 2100, Virgin:a Tech 300 Tumef Street NW Blacksburg, Virginia 24061 540/231-6221 Fax: 540/231-9628

I

www. procurt~ment_ vt_ edu

A;.'lril29, 2013

I Bryan Adkins Streamline Pressure Washing, LLC

I PO Box 10371

, Blacksburg. VA 240(<2

Dear Mr_ Adkim.:

Subject· Virgini(l Tet:h Cvnt:-act ttl:Cr-·rS-004-1~ Co:11modi·_y/Servict': Pr~S$tltt Was1iug Services for Lane Stadium

Thi~ 1S 10 inf(lnn ym. I hat tht' ~llhject Wt:tract expires July 31, 20:3. Sin~c the university wcmld like to renew the r.:;ontract fur an cn:.1djtional year. pka~c a(.hist: wnct:ming your intenfon by signing in t:1e apptOfHiate space listed below. Ple<~~t::

return one signed copy of this Jetter to ffiC' b) ~ay 27. 201 J.

Please review the attached form. whid1 shows your comp~ny infOrmation a~ li.~ted in the univer'Jity's vet•rlor database_ If any of this informal ion hil.li changed, make corrections di~~:lly on thr: form, and return with this letter. It i.~ essential that this information bt' OlCCUI'ate in order for payrr.cnts to be proi,:~~:,cU in a timely manner.

Than;.;. you for yt)llr attention to this matter.

Sincere!~.

Jt~a.r~ T riill<~ Wi~~0rt Senior Buy~:r 1 Contracts Officer T e!ephl'ne: (540) 231· 7402

St~amline f'res10urc \Vashing, LLC' agrees to rt"ncw the contract. fm an additional yt:l'lr in accordance with the tcrrm ~m.l conditjons ofrhE" subject l~ontract.

. l /./7;/ Authorized S<gnatun.·: ~:,::7).<4--- i/i / ~-

/ UVp'"~---:&'-f;>(\ 1\:H"'-1 rtS

(]1leasc nnt) Title: Name:

Streamline Prcssltre W ;uh.ing, L ... C docs not agree to renrn· the contract for an additior1al ;reilr.

Authorized S:gnature: Date:

N<un~:

TW 1tdj c: n!P

Approved

Date:

upek ha!!.ing

1~ ()

Title:

Jnvent the Future

VII(G!NIA -.0L"J'7E8HNIC IN~TI-.UTE At-JD :[:TATE UNI'IER31TY

A'l e·~·J&I on;ortl!nily. ijffirm3tivB :J>::'Ion rnsllluti-':111

2013-05-28 16:48 STREAMLINE 5406390134 » 15402319628

VENDOR INFORMATION FORM

TS 004 13 ------- for office use -----


FUU LEGAL NAME (Company Name as it appears with your federal TwpEiyer Ntn~ber)

BUSINESS NAME/ DBA NAMEIT A NAME


Streamline Pressure Washing. LLC

BILUNGNAME (Company name as rt apP!)ars on your inVOice)


PO Box 10371

p 0 BOX ADDRESS 1

STREET ADDRESS 2

Blacksburg

CITY

VA 24062

STATE ZIP CODE

Bryan Adkins

CONTACT PERSON

mtngadkins@verizon net

EMAIL

Trisha Wilson


FEDERAL TAXPAYER NUMBER (If different than ID#a!xJve)

FEDERAL TAXPAYER NUMBER (If dlffB,...tlhan ID# abova)

PAYMENT ADDRESS:

PO Box 10371



Blacksburg

CITY

VA 24062

STATE ZIP CODE

540-951-3500

PHONE NUMBER

TOLL FREE NUMBER

540-639-0134 FAX NUMBER

p 2/2

CONTRACT MODIFICATION AGREEMENT

Date: August 27, 2012

Contract No.: UCP-TS-004-13

Modification No.: 1

Issued By: Virginia Polytechnic Institute and State University (Virginia Tech)

Contractor: Streamline Pressure Washing, LLC

Commodity: Pressure Washing Services

This Supplemental Agreement is entered into pursuant to the provisions of the basic contract.

Description of Modification:

Add to Contract effective August 1, 2012:

Parking Services to pressure wash parking garage levels 1-5 and stairwells. The price per service is as follows:

1. Cleaning of Stairwells on four corners of parking garage to include all stairs and spraying down window fran1es to remove dust-$300.00 per area ( 4 total) per cleaning.

2. Cleaning entire floor of parking deck 1 to remove dust and debris-$900.00 per cleaning. 3. Cleaning entire floor of decks 2, 3, 4 & 5 to remove dust and debris-$1 ,200.00 per deck (4

total) per cleaning.

Except as provided herein, all tern1s and conditions of Contract N heretofore changed, remain unchanged and in full force and effect.

Sig ature)

J C?5'c/J L ;J MJ,g tltv ale,£' N anTe and Title

By:


'

COMMONWEALTH OF VIRGINIA

STANDARD CONTRACT

Contract Number: UCP-TS-004-13

This contract entered into this 1st day of August, 2012, by Streamline Pressure Washing, LLC hereinafter called the "Contractor" and Connnonwea!th of Virginia, Virginia Polytechnic Institute and State University called "Virginia Tech."

WITNESSETH that the Contractor and Virginia Tech, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows:

SCOPE OF CONTRACT: The Contractor shall provide pressure washing services to Virginia Tech as set forth in the Contract Documents.

PERIOD OF CONTRACT: From August 1, 2012 to July 31, 2013

COMPENSATION AND METHOD OF PAYMENT: in accordance with the contract documents.

The Contractor shall be paid by Virginia Tech

CONTRACT DOCUMENT: The contract documents shall consist of this signed contract, Invitation for Bid (IFB) number 0022167 dated May 9, 2012 and the bid submitted by the Contractor dated May 29, 2012, all of which contract documents are incorporated herein.

In WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound thereby.

Virginia Tech By:


INVITATION FOR UNSEALED BID# 0022167 THIS IS NOT AN ORDER

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY PURCHASING DEPARTMENT (0333)

DA1E

May9, 2012

BIDDERS ADDRESS

270 SOUTHGATE CENTER BLACKSBURG VA 24061 '

BID REI'URN DA1E AND HOUR BID OPENING DA1E AND HOUR

Mav 30, 2012 5PM

ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO: Trisba Wilson Contracts Officer/Buyer Senior

E-MAIL ADDRESS: [email protected]

1ELEPHONE NUMBER (540) 231-7402

FAX NUMBER (540) 231-9628

AF1ER HOUR MESSAGES (540) 231-6221

COMMODITY: LANE STADIUM PRESSURE WASHING SERVICES SEE ATTACHED

SPECIAL INSTRUCTIONS I. Responses must be submitted on this form and the attachment (s) provided. 2. Facsimile unsealed bids received in the Virginia Tech Purchasing Department prior to the time and date designated for bid submission will be

accepted. 3. Responses should be signed below. 4. Responses wiU be received in the Virginia Polytechnic Institute and State University, Purchasing Departtnent (0333), 270 Southgate Center,

Blacksburg, VA 24061 until the bid opening date and hour or, if specified, the bid return date and hour shown above. 5. Contact the buyer listed above for bid award information. Enclose a self-addressed stamped envelope if you wish to obtain price infonnation. 6. DELIVERY IS F.O.B. DESTINATION UNLESS OTHERWISE NOTED IN THE BODY OF THE BID. 7. Any ADDENDUM issued for this solicitation may be accessed at http://www.purch. vt.edulhtml.docs/b.ids.php. Since a paper copy of the

addendum will not be mailed to you, we encourage you to check the web site regularly. 8. Bidders must take cognizance of the fees associated with the eVA Business-To-Government Vendor Registration requirement described

herein and at htto://www.eva.state.va.lW and submit prices accordingly.

CERTIFICATION: IN ACCORDANCE WITH TillS INVITATION FOR UNSEALED BID AND SUBJECT TO ALL TERMS AND CONDffiONS CONTAINED HEREIN INCLUDING THE GENERAL 1ERMS AND CONDIDONS SHOWN AT http://www.purch. vt.edu/html.docs/term.s/GTC BID 072720 !!.pdf. THE UNDERSIGNED OFFERS AND AGREES TO FURNISH THE GOODS OR SERVICES FOR THE PRICE(S) OFFERED FULL LEGAL NAME (PRINT) FEDERAL TAXPAYER NUMBER (JD#) DEUVERYDATE (Company name as it appean; with your Federal Ta1qlayer Number)

BUSINESS NAME/DBA NAMEITA NAME FEDERAL TAXPAYER NUMBER (If different thiln tbe Full Legal Nrune) {If different lhan IDif above)

BILLING NAME FEDERAL TAXPAYER NUMBER {Company rw.me as it appears on your invoice) (if different than ID# above)

PURCHASE ORDER ADDRESS PAYMENT ADDRESS

CONTACT NAME/TITLE (PRIN1) SIGNATURE (IN INK) DATE

E-MAIL ADDRESS TELEPHONE NUMBER TOLL FREE TELEPHONE NUMBER FAX NUMBER

*BUSINESS CLASSIFICATION I 0 LARGE I OSMALL Tfi MINORITY-OWNED I 0 WOMEN-OWNED

'~'Business Classification definitions can be viewed at httn://wv:w.nurch.vt.eduNendor/class.html

'i'I.s vour Classification certified bv the Vinrinia Deot ofMinoritv Business Enterorise? 0 Y~r=l-No I If ves, provide Certification Number:

~'For assistance with certification ouestions, olease visit: httn:/lwww.dmbe.state.va.us/swamcelt.html

THIS IS NOT AN ORDER ~~""''"''l/211u

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY (VIRGINIA TECH)

INVITATION FOR UNSEALED BID NUMBER 0022167

f. PURPOSE:

The intent and purpose of thls Invitation For Unsealed Bid is to establish a term contract with one qualified soutce that can provide pressure washlng services for Lane Stadium for Virginia Polytechnic Institute and State University (Virginia Tech), an agency of the Commonwealth of Virginia.

II. BACKGROUND:

Virginia Tech's AtWetic Department requires that the stands, concourses, walkways and bleachers at Lane Stadium be pressure washed prior to the opening of each football season. Bleachers are wooden and aluminum. Wooden bleachers are attached to PAINTED concrete. Aluminum seats, aisles and stairs are identified with adhesive stickers.

III. EVA BUSINESS-TO-GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM:

The eVA Internet electronic procurement solution streamlines and automates government purchasing activities within the Commonwealth of Virginia. Virginia Tech, and other state agencies and institutions, have been directed by the Governor to maximize the use of this system in the procurement of goods and services. We are, therefore. requesting that your firm register as a trading partner within the eVA system.

There are registration fees and transaction fees involved with the use of eVA. These fees must be considered in the provision of quotes, bids and price proposals offered to Virginia Tech. Failure to register within the eVA system may result in the quote, bid or proposal from yout firm being rejected and the award made to another vendor who is registered in the eVA system.

Registration in the eVA system is accomplished on-line. Your firm must provide the necessary information. Please visit the eVA website portal at htto://www.eva.vinrinia.gov/re2:ister/vendoneg.htm and register both with eVA and Ariba. This process needs to be completed before Virginia Tech can issue your finn a Purchase Order or contract. If your firm conducts business from multiple geographic locations, please register these locations in your initial registration.

For registration and technical assistance, reference the eVA website at: eV [email protected].!!OY, or call 866-289-7367 or 804-371-2525.

N. CONTRACTPARTICIPATION:

Col!ege of \ViiJiam and Mary George Mason University James Madison University Ohl Dominion Universi!y Radford University The Universrt-, c! Virginia Virginia Commonweafth Universi!y Virginia Military Institute Virginia Tech

It is the intent of this solicitation and resulting contract to allow for cooperative procurement. Accordingly, any public body, public or private health or educational institutions, or Virginia Tech's affiliated corporations and/or partnershlps may access any resulting contract if authorized by the contractor.

Participation in this cooperative procurement is strictly voluntary. If authorized by the Contractor, the resultant contract may be extended to the entities indicated above to purchase at contract prices in accordance with contract terms. The Contractor shall notify Virginia Tech in writing of any such entities accessing the contract. No modification of this contract or execution of a separate contract is required to participate. The Contractor will provide semi-annual usage reports for all entities accessing the Contract. Participating entities shall place their own orders directly with the Contractor and shall fully and independently administer their use of the contr~ct to include contractual disputes, invoicing and payments without direct

2

administration from Virginia Tech. Virginia Tech shall not be held liable for any costs or damages incurred by any other participating entity as a result of any authorization by the Contractor to extend the contract. It is understood and agreed that Virginia Tech is not responsible for the acts or omissions of any entity, and will not be considered in default of the contract no matter the circumstances.

Use of this contract does not preclude any participating entity from using other contracts or competitive processes as the need maybe.

V. SCOPE OF SERVICE:

A. GENERAL: The Contractor shall furnish all tools, labor, equipment and supplies needed to pressure wash stands, concourse and walkways at Lane Stadium in accordance with the specifications contained in Attachment A. Pressure washing services shall be provided once prior to each football season. Services will be scheduled by Virginia Tech's Athletic Department. All work for the 2012 football season shall be completed by August 16, 2012. A mid-season cleaning may be needed in the seating bowl.

B. OTHER REQUIREMENTS:

I. Parking Permits and Regnlations for Contractors:

Virginia Tech Parking Services requires the purchase and display of a parking permit for ALL vendor/business/contractor vehicles, privately and company owned, that park on campus. The cost of the permit is the same as the faculty/staff permit (permit options: one year, six months, three month summer, or day). Existing permits and additional information is available from the Virginia Tech Parking Services (540) 231-3200 located at455 Tech Center Drive, or via their website www.garking.vt.edu.

a. Parking Policy: All Contractor vehicles parked on the Virginia Tech campus must display a parking permit as specified above. Contractors shall note that vehicles parked on the Virginia Tech campus without a parking pass or permit are subject to ticketing and fmes.

For overnight parking, the Contractor's company owned vehicles shall use the parking lot in front of Virginia Tech Printing Services and Surplus Property offices at 141 1 South Main Street also known as the old K-Mart parking lot. Privately owned vehicles (POV) may park at the location. No overnight (24 hours) parking is allowed on campus. If parking POV's on campus, Parking Services will identify which lot the POV shall park; currently the Track/Soccer, Overflow or East Cassell lot. To be entitled to park in these lots the Contractor shall be required to buy a daily, weekly, monthly or annual permit from Parking Services. It shall be the responsibility of the Contractor to shuttle employees to the job site.

If the need atises, Virginia Tech may direct that Contractor owned vehicles be parked in a location or locations other than 141 I South Main Street, Blacksburg, VA.

b. Turf Policy: Turf permits are issued by Parking Services to all vehicles requiring temporary parking on the grass, except for construction equipment, loaders, graders, etc .. Parking Services' management shall decide who can obtain a Turf Permit. Turf permits do not allow parking on sidewalks and plazas. As a courtesy please do not park under trees.

c. Sidewalk Policy: Sidewalk access to land-locked buildings is only allowed along designated routes. Vehicle puii-<Jffs are designed at land-locked building sites to move parked vehicles off sidewalks (but not onto turf). Parking an unattended vehicle on a sidewalk is strictly prohibited by State Law and shall be subject to fines. The vehicle operator shall be made aware that extreme caution shall be used to operate the vehicle in a way that will not be a hazard or hindrance to pedestrians using the sidewalk. The Contractor shall be responsible for any damage to the turf and anytlting that is located adjacent to the sidewalk.

The procedure to obtain a permit to operate vehicles on a sidewalk is the same as outlined for Turf Policy. Any vehicle parked illegally on a sidewalk shall be subject to ticketing, fines and towing if necessary.

2. Work Schedule: Hourly rate work shall normally be performed according to Virginia Tech's work schedule which at present is 8:00 a.m. to 4:30p.m. with 1/2 hour for lunch. The work schedule may be

3

3.

adjusted as agreed upon by Virginia Tech and the Contractor. The work schedule for unit price work shall be as agreed upon for each project by Virginia Tech and the Contractor.

Utilities: Virginia Tech will provide electricity as necessary for the performance of this work. The Contractor shaH supply the first 1000 gaHons of water per day. Virginia Tech shall supply the remaining water per day. The Contractor shaH supply all connections to utilities, such as hoses, cords, etc.

4. Uniforms: All employees of the Contractor and Subcontractor shaH wear uniforms or other appropriate Owner approved attire at all times to designate their affiliation with the Contractor.

5. Dnty to Protect Property: The Contractor shaH continuously maintain adequate protection of all his work from damage and shaH protect all other property from damage, injury, or Joss arising in connection with the work. The Contractor shall make good any such damage (paint, stickers, concrete errantly removed), injury, or Joss except such as may be directly the result of errors in the Contract Documents or such as shall be caused directly by the Owner.

VI. BID CLARIFICATION: It will be the responsibility of the bidder to request clarification concerning any and all questions pertaining to the tenns and conditions, specifications, and definitions contained within this bid no later than five days prior to the bid opening date. Questions should be directed to:

1. For technical information and to arrange a site visit contact:

Main contact person:

Pete Pool Athletic Department (0502) 360 Jamerson Athletic Center Blacksburg, VA 24061 Phone: 540-231-6067

Secondary contact person:

Casey Underwood Athletic Department (0502) 360 Jamerson Athletic Center Blacksburg, VA 24061 Phone: 540-231-6067

2. For Bid information contact:

Trisha Wilson Senior Buyer Virginia Tech Purchasing Department 270 Southgate Center Blacksburg, VA 24061 Phone: 540-231-7 402 [email protected]

VTI. METHODOFPAYMENT:

Virginia Tech will authorize payment to the contractor as negotiated in any resulting contract from the aforementioned Invitation For Bid.

Payment can be expedited through the use of the Wells One AP Control Payment System. Virginia Tech strongly encourages participation in this program. For more information on this program please refer to Virginia Tech's Purchasing website: http://www .purch.vt.edu!Department/WellsOne.html or contact the person in Purchasing identified in the IFB.

VITI. INVOICES:

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IX.

Invoices for goods or services provided under any contract resulting from this solicitation shall be submitted to:

Virginia Polytechnic Institute and State University Accounts Payable 201 Southgate Center Blacksburg, VA 24061

CONTRACT ADMINISTRATION:

A. Michelle Collins, Athletic Department, Virginia Tech or her designee, shall be identified as the Contract Administrator and shall use all powers under the contract to enforce its faithful performance.

B. The Contract Administrator, or her designee, shall determine the amount, quantity, acceptability, fitness of all aspects of the services and shal1 decide all other questions in connection with the services. The Contract Administrator, or her designee, shall not have authority to approve changes in the services which alter the concept or which call for an extension of time for this contract. Any modifications made must be authorized by the Virginia Tech Purchasing Department through a written amendment to the contract.

X. PRICING SCHEDULE: (TO BE COMPLETED BY BIDDER)

The Bidder agrees to provide pressure washing services described in Section V. in accordance with the terms and conditions contained herein for the following prices:

LOCATION PRICE PER CLEANING

A. LANE STADIUM

1. Entire seating and step areas inside bowl of Lane Stadium $ (Note: A mid season cleaning may be needed in the seating bowl)

2. Lower Concourse, East Side $

3. Lower Concourse, West Side $

4. Lower Concourse, South End Zone $

5. Upper Concourse and all ramps, East Side $

6. Upper Concourse and stairwells, South End Zone $

7. Entrance tunnel to field from Jamerson Practice Field, $ including walls, floors and ceiling. *

8. Lower service hallway, South End Zone* $

9. Driveway entrances to service hallway, South End Zone* $

10. Southeast Courtyard area $

II. Southwest Courtyard area $

12. Northwest Courtyard area $

13. South Courtyard and sidewalk $

14. Sidewalk areas under the North Stands at ground level $ and field level.

15. Southwest stairs $

16. Moody Plaza, southwest of stadium $

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17. Tunnel areas (SE & SW) entrances to game field from service hallway. *

18. Wash areas around lights on ramps and concourse areas (cobwebs, etc.)

$ _____ _

$ _____ _

19. Sidewalks and stairs in front of Westside expansion $. _______ _

20. Northwest Courtyard outside the stadium $ _______ _

B. OTHERATHLETICFACIUTIES

I. Softball bleachers* $. _______ _

2. Softball dugouts and sidewalks* $. _______ _

3. Baseball bleachers* $. _______ _

4. Baseball dugouts* $. _______ _

5. Baseball courtyard* $. _______ _

6. Soccer field bleachers* $. _______ _

7. Merryman Athletic Center front entrance walkway* $ _______ _

8. Hahn-Hurst Basketball Practice Facility entrance and walkway$ _______ _

9. Hahn-Hurst Basketball Practice Facility patio area $. _______ _

GRANDTOTALPruCEPERCLE~G $ ______ _

* Cleaning upon request

XI. ADDENDUM:

Any ADDENDUM issued for this solicitation may be accessed at http://www.purch.vt.edu/html.docs/bids.php. Since a paper copy of the addendum will not be mailed to you, we encourage you to check the web site regularly.

XII. TERMS AND CONDITIONS:

This solicitation and any resulting contraclfpurchase order shall be governed by the attached terms and conditions.

XIII. ATTACHMENTS:

Attachment A- Pressure Washing Specifications Attachment B- Terms and Conditions Attachment C- Standard Contract

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ATTACHMENT A

PRESSURE WASHING SPECIFICATIONS

I. The contractor shall use biodegradable and non toxic products. Products shall be non harmful to plants and grass.

2. The contractor shall not use chlorine bleach in the products.

3. The contractor shall pressure wash the top and underneath the seats, risers, stairs and inside walls.

4. The contractor shall remove mildew, gum, candy and other foreign debris with chemical soak and high pressure rinse.

5. The contractor shall be responsible for the collection of all debris and proper removal from the Virginia Tech campus. Trash barrels to be provided by Virginia Tech's Athletics Department.

6. The contractor shall provide the first I 000 gallons of water per day. Virginia Tech's Athletics Department to provide the remaining water per day.

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'•

ATTACHMENT B

TERMS AND CONDITIONS

GENERAL TERMS AND CONDITIONS See http://www.purclntedu/htmLdocs/terms/GTC BID 0727201 I .pdf

SPECIAL TERMS AND CONDITIONS

I. ADVERTISING: In the event a contract is awarded for supplies, equipment, or services resulting from this bid, no indication of such sales or services to Virginia Tech will be used in product literature or advertising. The Contractor shall not state in any of the advertising or product literature that the Commonwealth of Virginia or any agency or institution of the Commonwealth has purchased or uses its products or services.

2. AUDIT: The Contractor hereby agrees to retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. Virginia Tech, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials dnring said period.

3. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that Virginia Tech shall be bonnd hereunder only to the extent of the funds available or which may hereafter become available for the purpose of !his agreement

4. AWARD OF CONTRACT: Virginia Tech will make the award on a grand total basis to the lowest responsive and responsible bidder. The Virginia Tech Purchasing Department also reserves the right to reject any or all bids, in whole or in part, to waive infonnalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Virginia Tech to be in its best interest. Virginia Tech reserves the right to award more than one contract as a result of this solicitation.

5. BID ACCEPTANCE PERIOD: Any bid received in response to this solicitation shall be valid for (60) days. At the end of the (60) days the bid may be withdrawn at the written request of the Bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is cancelled.

6. BID EVALUATION PROCEDURES: Bids shall be evaluated on the basis of the lowest grand total price from responsive and responsible bidders. The low biMer shall be determined by use of the prices provided by the bidder in Section X. PRICING SCHEDULE in the following hypothetical scenario: Dnring the year of the contract, the Contractor provides services in the quantities as listed below. BIDDERS SHOULD NOT FILL IN BLANK SPACES. This example is only intended to illustrate the evaluation procedures to be utilized. A. LANE STADIUM I. Entire seating and step areas inside bowl of Lane Stadium 2. Lower Concourse, East Side 3. Lower Concourse, West Side 4. Lower Concourse, South End Zone 5. Upper Concourse and all ramps, East Side 6. Upper Concourse and stairwells, South End Zone 7. Entrance tunnel to field from Jamerson Practice Field,

including walls, floors and ceiling. * 8. Lower service hallway, South End Zone* 9. Driveway entrances to service ha1lway, South End Zone* 10. Southeast Courtyard area 11. Southwest Courtyard area 12. Northwest Courtyard area 13. South Courtyard and sidewalk 14. Sidewalk areas under the Nortb Stands at ground level

and field level. 15. Southwest stairs 16. Moody Plaza, southwest of stadium 17. Tnnnel areas (SE & SW) entrances to game field

from service hallway. * 18. Wash areas around lights on ramps and concourse

areas (cobwebs, etc.) !9. Sidewalks and stairs in front of Westside expansion 20. Northwest Courtyard outside the stadium B. OTHER ATHLETIC FACILITIES I. Softball bleachers* 2. Softball dugouts and sidewalks*

X $ __ /per cleaning X 1 cleaning=$ __ _ X $_)per cleaning X 1 cleaning=$ __ _ X $ __ /per cleaning X 1 cleaning=$ __ _ X $ __ /per cleaning X I cleaning=$ __ _ X $ __ /per cleaning X I cleaning=$. __ _ X $ __ /per cleaning X I cleaning=$. __ _ X $ __ /per cleaning X I cleaning=$ __ _

X $ __ /per cleaning X I cleaning=$. ___ _ X $ __ /per cleaning X I cleaning=$. ___ _ X $ __ /per cleaning X I cleaning=$ ___ _ X $ __ /per cleaning X I cleaning=$. ___ _ X $ __ /per cleaning X I cleaning=$ __ _ X $ __ /per cleaning X I cleaning=$. ___ _ X $ __ /per cleaning X I cleaning=$. ___ _

X $ __ /per cleaning X I cleaning=$ ___ _ X $ __ /per cleaning X 1 cleaning=$ ___ _ X $ __ /per cleaning X I cleaning=$ ___ _

X $ __ /per cleaning X I cleaning=$ __ _

X $ __ /per cleaning X I cleaning=$ ___ _ X $ __ /per cleaning X I cleaning=$ ___ _

X $ __ /per cleaning X I cleaning=$ ___ _ X $ __ /per cleaning X I cleaning=$ ___ _

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.·

• 3. Baseball bleachers* X $ __ /per cleaning X I cleaning=$ ___ _ · 4. Baseball dugouts* X $ __ /per cleaning X I cleaning=$. __ _

5. Baseball courtyard* X $ __ /per cleaning X 1 cleaning=$ ___ _ 6. Soccer field bleachers* X $ __ /per cleaning X 1 cleaning=$. __ _ 7. Merryman Athletic Center front entrance walkway* 8. Hahn-Hurst Basketball Practice Facility entrance, walkway

X$ __ /per cleaning X 1 cleaning=$'-:---X$ __ /per cleaning X 1 cleaning=$ __ _

9. Hahn-Hurst Basketball Practice Facility patio area X$__/per cleaning X 1 cleaning=$. __ _

GRAND TOTAL PRICE PER CLEANING $. __ _

7. BID PRICES: Bid shall be in the form of a firm unit price for each item during the contract period. 8. CANCELLATION OF CONTRACT: Virginia Tech reserves the right to cancel and terminate any resulting contract, in part or

in whole, without penalty, upon 60 days written notice to the Contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terntinated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

9. CONTRACT DOCUMENTS: The contract entered into by the parties shall consist of the Invitation For Bid, the signed bid subntitted by the Contractor, the Commonwealth Standard Contract Form (copy attached), the General Terms and Conditions, Special Terms and Conditions, the specifications including all modifications thereof, all of which shall be referred to collectively as the Contract Documents.

!O.CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT: By my signature on this solicitation, I certify that this firm/individual is properly licensed for providing the goods/services specified

License#: Type:c---c:--:------------1 !.CONTRACT PERIOD: The contract shall be for a period of one (I) year. 12.INDEPENDENT CONTRACTOR: The contractor shall not be an employee of Virginia Tech, but shall be an independent

contractor. Nothing in this agreement shall be construed as authority for the contractor to make comntitments which shall bind Virginia Tech, or to otherwise act on behalf of Virginia Tech, except as Virginia Tech may expressly authorize in writing.

13.INSPECTION OF JOB SITE: My signature on this solicitation constitutes certification that I have inspected the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect the job site, will not be considered by Virginia Tech.

14.INSURANCE: By signing and submitting a bid under this solicitatio~ the Bidder certifies that if awarded the contract, it will have the following insurance coverages at the time the work commences. Additionally. it will maintain these during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission. During the period of the contract, Virginia Tech reserves the right to require the Contractor to furnish certificates of insurance for the coverage required. INSURANCE COVERAGES AND LIMITS REQUIRED: A Worker's Compensation- Statutory requirements and benefits. B. Employers Liability- $100,000.00 C. General Liability- $500,000.00 combined single lintit. Virginia Tech and the Commonwealth of Virginia shall be named as an

additional insured with respect to goods/services being procured. This coverage is to include Prentises/Operations Liability, Products and Completed Operations Coverage, Independent Contractor's Liability, Owner's and Contractor's Protective Liability and Personal Injury Liability.

D. Automobile Liability- $500,000.00 The contractor agrees to be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from the payment of all sums of money by reason of any claim against them arising out of any and all occurrences resulting in bodily or mental injury or property damage that may happen to occur in connection with and during the performance of the contract, including but not limited to claims under the Worker's Compensation Act. The contractor agrees that it will, at all times, after the completion of the work, be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from all liabilities resulting from bodily or mental injury or property damage directly or indirectly arising out of the performance or nonperfonnance of the contract.

15.MINORITY BUSINESS, WOMEN-OWNED BUSINESSES SUBCONTRACTING AND REPORTING: Where it is practicable for any portion of the awarded contract to be subcontracted to other suppliers, the contractor is encouraged to offer such business to minority and/or women-owned businesses. Names of firms may be available from the buyer and/or ,from the Division of Purchases and Supply. When such business has been subcontracted to these firms and upon completion of the

9

..

• contract, the contractor agrees to furnish the purchasing office the following information: name of frrm, phone number, total dollar ' amount subcontracted and type of product/service provided.

16.NOTICES: Any notices to be given by either party to the other pursuant to any contract resulting from this solicitation shall be in writing, band delivered or mailed to the address of the respective party at the following address:

If to Contractor: Attention:

If to Virginia Tech:

Address Shown On Bid Cover Page Name Of Person Signing Bid

Virginia Polytechnic Institute and State University Attn: Trisha Wilson Purchasing Department (0333) 270 Southgate Center Blacksburg, VA 24061

17.QUANTITIES: Quantities set forth in this solicitation are estimates only, and the Contractor shall supply at bid prices actual quantities as ordered, regardless of whether such total quantities are more or less than those shown.

J8.RENEWAL OF CONTRACT: This contract may be renewed by Virginia Tech for a period of four additional one year periods only under the terms and conditions of the original contract except as stated in A, B, C, & D below. Price increases may be negotiated only at the time of renewal. Written notice of Vrrginia Tech's intention to renew shall be given (approximately 90 days) prior to the expiration date of each contract period. A If Virginia Tech elects to exercise the option to renew the contract for an additional one-year period, the contract price(s) for

the additional year shall not exceed the contract prices of the original contract increased/decreased by no more than the percentage increase/ decrease of the "All Items" category of the CPI-W section of the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available.

B. If during the first one-year renewal Virginia Tech elects to exercise the option to renew the contract for the second additional one-year period, the contract price(s) for the second additional one-year period shall not exceed the contract price(s) of the first one-year renewal period increasedldecreased by no more than the percentage increase/decrease of the "All Items'' category of the CPI-W section for the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available.

C. If during the second one-year renewal Virginia Tech elects to exercise the option to renew the contract for the third additional one-year period, the contract price(s) for the third additional one-year period shall not exceed the contract price(s) of the second one-year renewal period increased/decreased by no more than the percentage increase/decrease of the "All Items" category of the CPI-W section for the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available.

D. If during the third one-year renewal Virginia Tech elects to exercise the option to renew the contract for the fourth additional one-year period, the contract price(s) for the fourth additional one-year period shall not exceed the contract price(s) of the third one-year renewal period increased/decreased by no more than the percentage increase/decrease of the "AU Items" category of the CPI-W section for the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available.

19.SAFETY: The Contractor bears sole responsibility for the safety of its employees. The Contractor shall take all steps necessary to establish, adntinister, and enforce safety rules that meet the regulatory requirements of the Virginia Department of Labor and Industry (VDU) and the Occupational Safety and Health Administration (OSHA). The contractor shall take steps as necessary to protect the safety and health of university employees, students, and visitors during the performance of their work. In addition, the contractor must also provide the university with a written safety program that it intends to follow in pursuing work under this contract. By entering into a contract with Virginia Tech, the contractor and its subcontractors agree to abide by the requirements described in Safety Requirements for Contractors and Subcontractors located on Virginia Tech's Environmental, Health and Safety Services (EHSS) web site at this URL http://www.ehss.vt.edu/Programs/OSD/ContractorSafety/contractor.htm. A copy of the publication may also be obtained by contacting EHSS at 540/231- 5985. No work under this contract will be permitted until the university is assured that the contractor has an adequate safety program in effect.

20.SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of Virginia Tech. In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish Virginia Tech the names, qualifications and experience of their proposed subcontractors. The Contractor shall, however, remain fully liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract.

21. WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Owner's satisfaction at the Contractor's expense.

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ATTACHMENT C

Standard Contract fonn for reference only Bidders do not need to fill in this fonn

Contract Number. __________________ _

COMMONWEALTH OFVlRGINIA STANDARD CONTRACT

This contract entered into this __ day of 20_, by , hereinafter called the "Contractor" and Commonwealth of Virginia, Virginia Polytechnic Institute and State University called "Virginia Tech".

WITNESSETH that the Contractor and Virginia Tech, in consideration of the mutual covenants, prontises and agreements herein contained, agrees as follows:

SCOPE OF CONTRACT: The Contractor shall provide the----------- to Virginia Tech as set forth in the Contract Documents.

PERIOD OF CONTRACT: From _________ through ---------

COMPENSATION AND METHOD OF PAYMENT: The Contractor shall be paid by Virginia Tech in accordance with the contract documents.

CONTRACT DOCUMENT: The contract documents shall consist of this signed contract, Invitation For Bid Number _______ _ dated , together with all written modifications thereof and the bid submitted by the Contractor dated ---~ all of which contract documents are incorporated herein.

In WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound thereby.

Contractor: Virginia Tech

By: ___________________ _ By:-------------

Title:: _____________ _

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I

INVITATION FOR UNSEALED BID# 0022167 THIS IS NOT AN ORDER

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY PURCHASING DEPARTMENT (0333)

270 SOUTHGATE CENTER BLACKSBURG VA 24061

' DATE BID RETURN DATE AND HOUR BID OPENING DATE AND HOUR

May9, 2012

BIDDERS ADDRESS

Bryan Adkins Streamline Pressure Washing, LLC PO Box 10"37r~~ ~~ Blacksburg, VA-~4062-0371 -

CONFIDENtWI~

Mav 30, 2012 5PM

ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO: Trisha Wilson Contracts Officer/Buyer Senior E-MAIL ADDRESS: [email protected]

TELEPHONE NUMBER (540) 231-7402 FAX NUMBER (540) 231-9628

AFTER HOUR MESSAGES (540) 231-6221

COMMODITY: LANE STADIUM PRESSURE WASHING SERVICES SEE ATTACHED

SPECIAL INSTRUCTIONS 1. Responses must be submitted on this form and the attachment (s) provided. 2. Facsimile unsealed bids received in the Virginia Tech Purchasing Department prior to the time and date designated for bid submission will be

accepted. 3. Responses should be signed below. 4. Responses will be received in the Virginia Polytechnic Institute and State University, Purchasing Department (0333), 270 Southgate Center,

Blacksburg, VA 2406 I until the bid opening date and hour or, if specified. the bid return date and hour shown above. 5. Contact the buyer listed above for bid award information. Enclose a self-addressed stamped envelope if you wish to obtain price infonnation. 6. DELIVERY IS F.O.B. DESTINATION UNLESS OTHERWISE NOTED IN THE BODY OF THE BID. 7. Any ADDENDUM issued for this solicitation may be accessed at htlp:/!www.purch.vt.edu/html.docs/bids.php. Since a paper copy of the

addendum will not be mailed to you, we encourage you to check the web site regularly. 8. Bidders must take cognizance of the fees associated with the eVA Business~ To-Government Vendor Registration requirement described

herein and at http://www.eva.state.va.us/ and submit prices accordinglv.

CERTIFICATION: IN ACCORDANCE WITI! THIS INVITATION FOR UNSEALED BID AND SUBJECT TO ALL TERMS AND CONDITIONS CONTAINED HEREIN INCLUDING THE GENERAL TERMS AND CONDITIONS SHOWN AT

OFFERS AND FULL LEGAL NAME (PRINT) DELIVERY DATE (Company name a~ it nppcar5 with )llllr Federal Taxpayer Number)

lmc:."Re.ssURe lN-l,<.n ,, ~ LL L. 2'1 Zo/2..


10371

, VA 2.I-/-o&2. DATE

TOLL FREE TELEPHONE NUMBER FAX NUMBER

. I '

THIS IS NOT AN ORDER R<Yi"'<ll:!illf'_ll!l

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY (VIRGINIA TECH)

INVITATION FOR UNSEALED BID NUMBER 0022167

I. PURPOSE:

The intent and purpose of this Invitation For Unsealed Bid is to establish a term contract with one qualified source that can provide pressure washing services for Lane Stadium for Virginia Polytechnic Institute and State University (Virginia Tech), an agency of the Commonwealth of Virginia.

II. BACKGROUND:

Virginia Tech's Athletic Department requires that the stands, concourses, walkways and bleachers at Lane Stadium be pressure washed prior to the opening of each football season. Bleachers are wooden and aluminum. Wooden bleachers are attached to PAINTED concrete. Aluminum seats, aisles and stairs are identified with adhesive stickers.

ID. EVA BUSINESS-TO-GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM:

The eVA Internet electronic procurement solution streamlines and automates government purchasing activities within the Commonwealth of Virginia. Virginia Tech. and other state agencies and institutions, have been directed by the Governor to maximize the use of this system in the procurement of goods and services. We are, therefore, requesting that your finn register as a trading partner within the eVA system.

There are registration fees and transaction fees involved with the use of eVA. These fees must be considered in the provision of quotes, bids and price proposals offered to Virginia Tech. Failure to register within the eVA system may result in the quote, bid or proposal from your firm being rejected and the award made to another vendor who is registered in the eVA system.

Registration in the eVA system is accomplished on-line. Your firm must provide the necessary information. Please visit the eVA website portal at http://www.eva. viroinia. oov/register/vendon·eg.htm and register both with eVA and Ariba. Tlzis process needs to be completed before Virginia Tech can issue your firm a Purchase Order or contract. If your firm conducts business from multiple geographic locations, please register these locations in your initial registration.

For registration and technical assistance, reference the eVA website at: [email protected], or call 866-289-7367 or 804-371-2525.

N. CONTRACT PARTICIPATION:

;:("c:::;!"'"c:::;['f:!""'l College of Wi!fiam and Mary George Mason University

James Madison Unhter'llity Old Oomtnion University

Radford Univel'$it\' The University of Virginia

Virginia CommOilWealth Univ~JISity - Virgil'lia Military Institute

' Virginia Tech

It is the intent of this solicitation and resulting contract to allow for cooperative procurement. Accordingly, any public body, public or private health or educational institutions, or Virginia Tech's affiliated corporations and/or partnerships may access any resulting contract if authorized by the contractor.

Participation in this cooperative procurement is strictly voluntary. If authorized by the Contractor, the resultant contract may be extended to the entities indicated above to purchase at contract prices in accordance with contract terms. The Contractor shall notify Virginia Tech in writing of any such entities accessing the contract. No modification of this contract or execution of a separate contract is required to participate. The Contractor will provide semi-annual usage reports for all entities accessing the Contract. Participating entities shall place their own orders directly with the Contractor and shall fully and independently administer their use of the contract to include contractual disputes, invoicing and payments without direct

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administration from Virginia Tech. Virginia Tech shall not be held liable for any costs or damages incurred by any other participating entity as a result of any authorization by the Contractor to extend the contract. It is understood and agreed that Virginia Tech is not responsible for the acts or omissions of any entity, and will not be considered in default of the contract no matter the circumstances .

Use of this contract does not preclude any participating entity from using other contracts or competitive processes as the need may be.

V. SCOPE OF SERVICE:

A. GENERAL: The Contractor shall furnish all tools, labor, equipment and supplies needed to pressure wash stands, concourse and walkways at Lane Stadium in accordance with the specifications contained in Attachment A. Pressure washing services shall be provided once prior to each football season. Services will be scheduled by Virginia Tech's Athletic Department. All work for the 2012 football season shall be completed by August 16, 2012. A mid-season cleaning may be needed in the seating bowl.

B. OTHERREQUIREMENTS:

I. Parking Permits and Regulations for Contractors:

Virginia Tech Parking Services requires the purclwse and display of a parking permit for ALL vendor/business/contractor vehicles, privately and company owned, that park on campus. The cost of the penn it is the same as the faculty/staff permit (permit options: one year, six months, three month summer, or day). Existing permits and additional information is available from the Virginia Tech Parking Services (540) 231-3200 located at 455 Tech Center Drive, or via their website www.parking. vt.edu.

a. Parkin~ Policy: All Contractor vehicles parked on the Virginia Tech campus must display a parking permit as specified above. Contractors shall note that vehicles parked on the Virginia Tech campus without a parking pass or permit are subject to ticketing and fines.

For overnight parking, the Contractor's company owned vehicles shall use the parking lot in front of Virginia Tech Printing Services and Surplus Property offices at 1411 South Main Street also known as the old K-Mart parking lot. Privately owned vehicles (POV) may park at the location. No overnight (24 hours) parking is allowed on campus. If parking POV's on campus, Parking Services will identify which lot the POV shall park; cun-ently the Track/Soccer, Overflow or East Cassell lot. To be entitled to park in these lots the Contractor shall be required to buy a daily, weekly, monthly or annual permit from Parking Services. It shall be the responsibility of the Contractor to shuttle employees to the job site.

If the need arises, Virginia Tech may direct that Contractor owned vehicles be parked in a location or locations other than 1411 South Main Street, Blacksburg, VA.

b. Turf Policy: Turf permits are issued by Parking Services to all vehicles requiring temporary parking on the grass, except for construction equipment, loaders, graders, etc .. Parking Services' management shall decide who can obtain a Turf Permit. TUlfpermits do not allow parking on sidewalks and plazas. As a courtesy please do not park under trees.

c. Sidewalk Policy: Sidewalk access to land-locked buildings is only allowed along designated routes. Vehicle pull-offs are designed at land-locked building sites to move parked vehicles off sidewalks (but not onto turf). Parking an unattended vehicle on a sidewalk is strictly prohibited by State Law and shall be subject to fines. The vehicle operator shall be made aware that extreme caution shall be used to operate the vehicle in a way that will not be a hazard or hindrance to pedestrians using the sidewalk. The Contractor shall be responsible for any damage to the turf and anything that is located adjacent to the sidewalk.

The procedure to obtain a permit to operate vehicles on a sidewalk is the same as outlined for Turf Policy. Any vehicle parked illegally on a sidewalk shall be subject to ticketing, fines and towing if necessary.

2. Work Schedule: Hourly rate work shall normally be performed according to Virginia Tech's work schedule which at present is 8:00a.m. to 4:30p.m. with 112 hour for lunch. The work schedule may be

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adjusted as agreed upon by Virginia Tech and the Contractor. The work schedule for unit price work shall be as agreed upon for each project by Virginia Tech and the Contractor.

3. Utilities: Virginia Tech will provide electricity as necessary for the performance of this work. The Contractor shall supply the first 1000 gallons of water per day. Virginia Tech shall supply the remaining water per day. The Contractor shall supply all connections to utilities, such as hoses, cords, etc.

4. Uniforms: All employees of the Contractor and Subcontractor shall wear uniforms or other appropriate Owner approved attire at all times to designate their affiliation with the Contractor.

5. Duty to Protect Property: The Contractor shall continuously maintain adequate protection of all his work from damage and shall protect all other property from damage, injury, or loss arising in connection with the work. The Contractor shall make good any such damage (paint, stickers, concrete errantly removed), injury, or loss except such as may be directly the result of errors in the Contract Documents or such as shall be caused directly by the Owner.

VI. BID CLARIFICATION: It will be the responsibility of the bidder to request clarification concerning any and all questions pertaining to the terms and conditions, specifications, and definitions contained within this bid no later than five days prior to the bid opening date. Questions should be directed to:

1. For technical information and to arrange a site visit contact:

Main contact person:

Pete Pool Athletic Department (0502) 360 Jamerson Athletic Center Blacksburg, VA 24061 Phone: 540-231-6067

Secondary contact person:

Casey Underwood Athletic Department (0502) 360 Jamerson Athletic Center Blacksburg, VA 24061 Phone: 540-231-6067

2. For Bid information contact:

Trisha Wilson Senior Buyer Virginia Tech Purchasing Department 270 Southgate Center Blacksburg, VA 24061 Phone: 540-231-7402 [email protected]

VIT. METHODOFPAYMENT:

Virginia Tech will authorize payment to the contractor as negotiated in any resulting contract from the aforementioned Invitation For Bid.

Payment can be expedited through the use of the Wells One AP Control Payment System. Virginia Tech strongly encourages participation in this program. For more information on this program please refer to Virginia Tech's Purchasing website: http://www.purch.vt.edu/Department!WellsOne.html or contact the person in Purchasing identified in the IFB.

Vill. INVOICES:

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IX.

Invoices for goods or services provided under any contract resulting from this solicitation shall be submitted to:

Virginia Polytechnic Institute and State University Accounts Payable 20 I Southgate Center Blacksburg, VA 24061

CONTRACT ADMINISTRATION:

A. Michelle Collins, Athletic Department, Virginia Tech or her designee, shall be identified as the Contract Administrator and shall use all powers under the contract to enforce its faithful performance.

B. The Contract Administrator, or her designee, shall determine the amount, quantity, acceptability, fitness of all aspects of the services and shall decide all other questions in connection with the services. The Contract Administrator, or her designee, shall not have authority to approve changes in the services which alter the concept or which call for an extension of time for this contract. Any modifications made must be authorized by the Virginia Tech Purchasing Department through a written amendment to the contract.

X. PRICING SCHEDULE: (TO BE COMPLETED BY BIDDER)

The Bidder agrees to provide pressure washing services described in Section V. in accordance with the terms and conditions contained herein for the following prices:

LOCATION PRICE PER CLEANING

A. LANE STADIUM

l. Entire seating and step areas inside bowl of Lane Stadium $ qJDO. oo (Note: A midseason cleaning may be needed in the seating bowl)

2. Lower Concourse, East Side $ 000.00

} I 000 · DO

3. Lower Concourse, West Side $

4. Lower Concourse, South End Zone $ 150. 00

5. Upper Concourse and all ramps, East Side $ l5o0. 00

I ,15"D· DO

6. Upper Concourse and stairwells, South End Zone $

1-15". oo 7. Entrance tunnel to field from Jamerson Practice Field, $

including walls, floors and ceiling. *

8. Lower service hallway, South End Zone* $ &2-5'. 00

9. Driveway entrances to service hallway, South End Zone* $ 5'oo. oo

I 0. Southeast Courtyard area $ &2.5.00

11. Southwest Courtyard area $ (p 2,5.00

12. Northwest Courtyard area $ I.PZ5. 00

13. South Courtyard and sidewalk $ 11le25. 00

14. Sidewalk areas under the North Stands at ground level $ Z.t/-5 . oo

and field level.

15. Southwest stairs $ '?J1S. Db

16. Moody Plaza, southwest of stadium $ ct5 oo

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11. 'funnel areas (SE & SW) entrances to game field L ooo. oo $

from service hallway. *

!8. Wash areas around lights on ramps and concourse $ )Z_'-{-5". 00

areas (cobwebs, etc.)

19. Sidewalks and stairs in front of Westside expansion 2,2!){). oo $ .

20. Northwest Courtyard outside the stadium 15'D. oo $

B. OTHER ATHLETIC FACILITIES

I. Softball bleachers* $ 2-2.5'. oo

II o. oo 2. Softball dugouts and sidewalks* $

05b. Ot:J

3. Baseball bleachers* $

(I 0 . 00

4. Baseball dugouts* $

5. Baseball courtyard* $ ~ oo ,oo.

6. Soccer field bleachers* $ 8oo .00

7. Merryman Athletic Center front entrance walkway* $ tz.5.00

2DD .oc

8. Hahn-Hurst Basketball Practice Facility entrance and walkway $'---'~'-'-.l...:.---

$ ( 0 ,., . oo 9. Hahn-Hurst Basketball Practice Facility patio area _ v

GRANDTOTALPRICEPERCLEANING $ 2-B 15'0. 00

:1< Cleaning upon request.

XL ADDENDUM:

Any ADDENDUM issued for this solicitation may be accessed at http://www.purch. vt.edulbtml.docs/bids.php. Since a paper copy of the addendum will not be mailed to you, we encourage you to check the web site regularly.

XII. TERMS AND CONDITIONS:

This solicitation and any resulting contract/purchase order shall be governed by the attached terms and conditions.

XIII. ATTACHMENTS:

Attachment A- Pressure Washing Specifications Attachment B - Tem1s and Conditions Attachment C- Standard Contract

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ATTACHMENT A

PRESSURE WASHING SPECIFICATIONS

1. The contractor shall use biodegradable and non toxic products. Products shall be non harmful to plants and grass.

2. The contractor shall not use chlorine bleach in the products.

3. The contractor shall pressure wash the top and underneath the seats. risers, stairs and inside walls.

4. The contractor shall remove mildew, gum, candy and other foreign debris with chemical soak and high pressure rinse.

5. The contractor shall be responsible for the collection of all debris and proper removal from the Virginia Tech campus. Trash barrels to be provided by Virginia Tech's Athletics Department.

6. The contractor shall provide the first 1000 gallons of water per day. Virginia Tech's Athletics Department to provide the remaining water per day.

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ATTACHMENTB

TERMS AND CONDITIONS

GENERAL TERMS AND CONDITIONS See http://www.purch.vt.edu/htm!.docs/terms/GTC BID 07272011.pdf

SPECIAL TERMS AND CONDITIONS

I. ADVERTISING: In the event a contract is awarded for supplies, equipment, or services resulting from this bid, no indication of such sales or services to Virginia Tech will be used in product literature or advertising. The Contractor shall not state in any of the advertising or product literature that the Commonwealth of Virginia or any agency or institution of the Commonwealth has purchased or uses its products or services.

2. AUDIT: The Contractor hereby agrees to retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. Virginia Tech, its authorized agents, and/or State auditors shall have full access to and the right to examine any of said materials during said period.

3. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that Virginia Tech shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

4. A WARD OF CONTRACT: Virginia Tech will make the award on a grand total basis to the lowest responsive and responsible bidder. The Virginia Tech Purchasing Department also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Virginia Tech to be in its best interest. Virginia Tech reserves the right to award more than one contract as a result of this solicitation.

5. BID ACCEPTANCE PERIOD: Any bid received in response to this solicitation shall be valid for (60) days. At the end of the (60) days the bid may be withdrawn at the written request of the Bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is cancelled.

6. BID EVALUATION PROCEDURES: Bids shall be evaluated on the basis of the lowest grand total price from responsive and responsible bidders. The low bidder shall be determined by use of the prices provided by the bidder in Section X. PRICING SCHEDULE in the following hypothetical scenario: During the year of the contract, the Contractor provides services in the quantities as listed below. BIDDERS SHOULD NOT FILL IN BLANK SPACES. This example is only intended to illustrate the evaluation procedures to be utilized. A. LANE STADIUM I. Entire seating and step areas inside bowl of Lane Stadium 2. Lower Concourse, East Side 3. . Lower Concourse, West Side

Lower Concourse, South End Zone 4. 5. 6. 7.

Upper Concourse and all ramps, East Side Upper Concourse and stairwells, South End Zone Entrance tunnel to field from Jamerson Practice Field, including walls, floors and ceiling. * Lower service hallway, South End Zone* 8.

9. Driveway entrances to service hallway, South End Zone* I 0. Southeast Courtyard area II. Southwest Couttyard area 12. Northwest Courtyard area 13. South Courtyard and sidewalk 14. Sidewalk areas under the North Stands at ground level

and field level. 15. Southwest stairs 16. Moody Plaza, southwest of stadium 17. Tunnel areas (SE & SW) entrances to game field

from service hallway. * 18. Wash areas around lights on ramps and concourse

areas (cobwebs, etc.) 19. Sidewalks and stairs in front of Westside expansion 20. Northwest Courtyard outside the stadium B. OTHERATHJ..ETICFACIUTIES l. Softball bleachers* 2. Softball dugouts and sidewalks*

X $ __ /per cleaning X I cleaning=$. __ _ X $ __ /per cleaning X I cleaning=$. __ _ X $ __ /per cleaning X I cleaning=$. __ _ X $ __ /per cleaning X 1 cleaning=$• __ _

X $ __ /per cleaning X I cleaning=$ __ _ X $ __ /per cleaning X I cleaning=$ __ _ X $___!per cleaning X I cleaning=$ __ _

X $ __ /per cleaning X 1 cleaning=$ ___ _ X $ __ /per cleaning X I cleaning=$ ___ _ X $ __ /per cleaning X I cleaning=$ ___ _ X $ __ /per cleaning X 1 cleaning=$ ___ _ X $ __ /per cleaning X 1 cleaning=$ ___ _ X $ __ /per cleaning X 1 cleaning=$. ___ _ X $ __ /per cleaning X 1 cleaning=$. ___ _

X $ __ /per cleaning X I cleaning=$. ___ _ X $ __ /per cleaning X I cleaning=$ ___ _ X $ __ /per cleaning X I cleaning=$ ___ _

X $ __ /per cleaning X I cleaning=$ ___ _

X $ __ /per cleaning X 1 cleaning=$ ___ _ X $ __ /per cleaning X 1 cleaning=$ ___ _

X $ __ /per cleaning X I cleaning=$. ___ _ X $ __ /per cleaning X I cleaning=$. ___ _

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..-. ua.:-,cuatJ oJeacners'~" X $ __ /per cleaning X I cleaning=$ ___ _ , 4. Baseball dugouts* X $ __ /per cleaning X I cleaning=$ ___ _ ·5. Baseball courtyard* 6. Soccer field bleachers* 7. Merryman Athletic Center front entrance walkway* 8. Hahn-Hurst Basketball Practice Facility entrance, walkway

X $ __ /per cleaning X I cleaning=$ ___ _ X $ __ /per cleaning X I cleaning=$ ___ _ X$ __ /per cleaning X I cleaning=$.,-__ _ X$ __ /per cleaning X I cleaning=$. __ _

9. Hahn-Hurst Basketball Practice Facility patio area X$ __ / per cleaning X I cleaning=$. ___ _

GRAND TOTAL PRJCE PER CLEANING $ __ _

7. BID PRICES: Bid shall be in the form of a firm unit price for each item during the contract period. 8. CANCELLATION OF CONTRACT: Virginia Tech reserves the right to cancel and terminate any resulting contract, in part or

in whole, without penalty, upon 60 days written notice to the Contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial I 2 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

9. CONTRACT DOCUMENTS: The contract entered into by the parties shall consist of the Invitation For Bid, the signed bid submitted by the Contractor, the Commonwealth Standard Contract Form (copy attached), the General Terms and Conditions, Special Terms and Conditions, the specifications including all modifications thereof, all of which shall be referred to collectively as the Contract Documents.

!O.CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT: By my signature on this solicitation, I certify that this firm/individual is properly licensed for providing the goods/services specified

License#: Type: --c:--------------1 !.CONTRACT PERIOD: The contract shall be for a period of one (l) year. 12.INDEPENDENT CONTRACTOR: The contractor shall not be an employee of Virginia Tech, but shall be an independent

contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind Virginia Tech, or to otherwise act on behalf of Virginia Tech, except as Virginia Tech may expressly authorize in writing.

13.INSPECTION OF JOB SITE: My signature on this solicitation constitutes certification that I have inspected the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect the job site, will not be considered by Virginia Tech.

14.INSURANCE: By signing and submitting a bid under this solicitation, the Bidder certifies that if awarded the contract, it will have the following insurance coverages at the time the work commences. Additionally, it will maintain these during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission. During the period of the contract, Virginia Tech reserves the right to require the Contractor to furnish certificates of insurance for the coverage required. INSURANCE COVERAGES AND LIMITS REQUIRED: A. Worker's Compensation- Statutory requirements and benefits. B. Employers Liability - $1 00,000.00 C. General Liability- $500,000.00 combined single limit. Virginia Tech and the Commonwealth of Virginia shall be named as an

additional insured with respect to goods/services being procured. This coverage is to include Premises/Operations Liability, Products and Completed Operations Coverage, Independent Contractor's Liability, Owner's and Conn·actor's Protective Liability and Personal Injury Liability.

D. Automobile Liability- $500,000.00 The contractor agrees to be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from the payment of all sums of money by reason of any claim against them arising out of any and all occurrences resulting in bodily or mental injury or property damage that may happen to occur in connection with and during the performance of the contract, including but not limited to claims under the Worker's Compensation Act. The contractor agrees that it will, at all times, after the completion of the work, be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from all liabilities resulting from bodily or mental injury or property damage directly or indirectly arising out of the performance or nonperformance of the contract.

!5.MINORITY BUSINESS, WOMEN-OWNED BUSINESSES SUBCONTRACTING AND REPORTING: Where it is practicable for any portion of the awarded contract to be subcontracted to other suppliers, the contractor is encouraged to offer such business to minority and/or women-owned businesses. Names of firms may be available from the buyer and/or from the Division of Purchases and Supply. When such business has been subcontracted to these firms and upon completion of the

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contract, the contractor agrees to furnish the purchasing office the following information: name of firm, phone number, total dollar , amount subcontracted and type of product/service provided.

, 1, 6.NOTICES: Any notices to be given by either party to the other pursuant to any contract resulting from this solicitation shall be in , · writing, hand delivered or mailed to the address of the respective party at the following address: •

If to Contractor: Attention:

If to Virginia Tech:

Address Shown On Bid Cover Page Name Of Person Signing Bid

Virginia Polytechnic Institute and State University Attn: Trisha Wilson Purchasing Department (0333) 270 Southgate Center Blacksburg, VA 24061

17.QUANTITillS: Quantities set forth in this solicitation are estimates only, and the Contractor shall supply at bid prices actual quantities as ordered, regardless of whether such total quantities are more or less than those shown.

18.RENEWAL OF CONTRACT: This contract may be renewed by Virginia Tech for a period of four additional one year periods only under the terms and conditions of the original contract except as stated in A, B, C, & D below. Price increases may be negotiated only at the time of renewal. Written notice of Virginia Tech's intention to renew shall be given (approximately 90 days) prior to the expiration date of each contract period. A. If Virginia Tech elects to exercise the option to renew.the contract for an additional one-year period, the contract price(s) for

the additional year shall not exceed the contract prices of the original contract increased/decreased by no more than the percentage increase/ decrease of the "All Items" category of the CPI-W section of the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available.

B. If during the first one-year renewal Virginia Tech elects to exercise the option to renew the contract for the second additional one-year period, the contract price(s) for the second additional one-year period shall not exceed the contract price(s) of the first one-year renewal period increased/decreased by no more than the percentage increase/decrease of the "All Items" category of the CPI-W section for the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available.

C. If during the second one-year renewal Virginia Tech elects to exercise the option to renew the contract for the third additional one-year period, the contract price(s) for the third additional one-year period shall not exceed the contract price(s) of the second one-year renewal period increased/decreased by no more than the percentage increase/decrease of the "All Items" category of tlie CPI-W section for the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available.

D. If during the third one-year renewal Virginia Tech elects to exercise the option to renew the contract for the fourth additional one-year period, the contract price(s) for the fourth additional one-year period shall not exceed the contract price(s) of the third one-year renewal period increased/decreased by no more than the percentage increase/decrease of the "All Items" category of the CPI-W section for the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available.

19.SAFETY: The Contractor bears sole responsibility for the safety of its employees. The Contractor shall take all steps necessary to establish, administer, and enforce safety rules that meet the regulatory requirements of the Virginia Department of Labor and Industry (VDLI) and the Occupational Safety and Health Administration (OSHA). The contractor shall take steps as necessary to protect the safety and health of university employees, students, and visitors during the performance of their work. In addition, the contractor must also provide the university with a written safety program that it intends to follow in pursuing work under this contract. By entering into a contract with Virginia Tech, the contractor and its subcontractors agree to abide by the requirements described in Safety Requirements for Contractors and Subcontractors located on Virginia Tech's Environmental, Health and Safety Services (EHSS) web site at this URL http://www.ehss.vt.edu/Programs/OSD/ContractorSafety/contractor.htm. A copy of the publication may also be obtained by contacting EHSS at 540/231-5985. No work under this contract will be permitted until the university is assured that the contractor has an adequate safety program in effect.

20.SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of Virginia Tech. In the event that the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish Virginia Tech the names, qualifications and experience of their proposed subcontractors. The Contractor shall, however, remain fully liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract.

2l.WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Owner's satisfaction at the Contractor's expense.

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• ATTACHMENT C

Standard Contract form for reference only Bidders do not need to fill in this form

COMMONWEALTH OF Vill.GINIA STANDARD CONTRACT

Contract Number: _________ _

This contract entered into this __ day of 20_, by , hereinafter called the "Contractor" and Commonwealth of Virginia, Virginia Polytechnic Institute and State University called "Virginia Tech".

WITNESSETH that the Contractor and Virginia Tech, in consideration of the mutual covenants, promises and agreements herein contained, agrees as follows:

SCOPE OF CONTRACT: The Contractor shall provide the------ to Virginia Tech as set forth in the Contract Documents,

PERIOD OF CONTRACT: From----------through---------

CO!v[!>ENSATION AND METHOD OF PAYMENT: The Contractor shall be paid by Virginia Tech in accordance with the contract documents,

CONTRACT DOCUMENT: The contract documents shall consist of this signed contract, Invitation For Bid Number ___ _ dated , together with all written modifications thereof and the bid submitted by the Contractor dated ____ , all of which contract documents are incorporated herein.

In WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound thereby,

Contractor: Virginia Tech

By: ____________ _ By: _______________ _

Title':,_--------------

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