iese essay 2
TRANSCRIPT
Naresh R Shah | Saathi Healthcare
Prepared by
IESE Essay F: You have just participated in an important meeting
with your superior. How will you ensure that every part of the
instructions you received will properly reach all subordinates,
suppliers and clients, located in different parts of the world?
Conclusion
Asana works out well as a task management platform for most of the tasks. The methodology and the steps are discussed here.
What is the problem?
You need to effectively communicate changes, make plans, delegate tasks and make a process to follow up.
As with every solution, you need to adopt a methodology which is cost efficient, time efficient and easy to use. You also need to ensure that all the employees who you need to communicate with will have easy access to the information at all times.
Meeting Minutes• Create projects on Task Management System(we use
asana) for meeting agendas.
• Share projects with meeting attendees.
• Add tasks for each discussion topic.
• Review and prioritize discussion items before the meeting.
• Plan and assign new steps, protocols and procedures to follow after the meeting.
• Seek endorsement from superior to ensure everything fits in well with the overall strategic plan.
Formation of Task Execution Team• Set Team Task
• Clarify team task and constraints with superiors• Define goals, sub-goals and timeline.• Allocate Budget• Select Members
• Align on Mission• Define roles.• Establish leadership• Mutually decide on an efficient process for the
task.
Asana Task Flow
Meeting Minutes
Obtain Client List and Prepare Client Communication
Obtain Supplier List and Prepare Supplier Communication
Obtain Employee list and delegate tasks on asana
Keep constant communication with
consultants to understand how to reduce costs,
improve quality and simplify processes
Formation of Task Execution Teams after consultation
with senior members
Task flow for Clients
Customize communication details for client.
Abstract to necessary details.
Pre-communication check – Compliance
and Review
Communicate and Follow up
• Set team to interact with clients• Define goals, sub-goals and timeline.• Obtain client details for constant consistent contact. Provide collaborative work platform. • Customize communication details for client based on medium of communications available at a client
organization.• Identify key personnel in client organization.
Communication with Suppliers
Customize communication
details for supplier.
Pre-communication check –
Compliance and Review
Negotiate details and confirm due
dates
• Set team to interact with suppliers• Define goals, sub-goals and timeline.• Obtain supplier details for constant consistent contact. Provide collaborative work platform. • Customize communication details for supplier based on medium of communications available at a
client organization.• Identify key personnel in supplier organization.• Involve consultants to negotiate rates and reduce costs.
Communication with Employees andSub-ordinates
Follow up on fair task allocation, provide an
execution plan
Utilize people at important positions in
order to negotiate with client and
supplier
Pre-client and Pre-supplier meeting
briefs
• Define goals, sub-goals and timeline.• Obtain employee details for constant consistent contact. Provide collaborative work platform. • Allow for collaborative editing, compliance check and quality control checks for communication with
client/supplier.• Allow for a task management platform with constant task tracking. Plot efficiency measures and follow
up to motivate non-performers.
Reduces human error and provides greater control while
providing methodology to constantly improvise.
Ensures quick, clear and reliable communication.
Provides stable platforms for collaborative editing, sharing and decision making.
Advantages of this methodology
DirectAnalyze what advantages do
competitors leverage in terms of communications and negotiation.
IndirectFollow up with clients/suppliers to understand what can be done to
improve communications.
Competitors analysis
