ie mba application - express yourself - question f
TRANSCRIPT
IE MBA applicationMarco Cignitti Grossi
Question “F”
• You have just participated in an important meeting
with your superior. How will you ensure that every
part of the instructions you received will properly
reach all subordinates, suppliers and clients, located
in different parts of the world?
After you have
participated in an
important meeting
with your superior…
…it might be hard
managing and
delivering all the
instructions to the
subordinates worldwide.
Don’t forget
anything
Sometimes you do not know how to deal
with…and you may feel overwhelmed…
…but do not worry about that, in order to
brightly complete all of your tasks you just need
to follow some simple steps!
That’s sounds great!I am all ears!
Let’s list the steps related with meeting time:
• Be prepared for itBEFORE
the meeting
• Make sure to understand all the instructions and write notes
DURINGthe meeting
• Define an action plan
• Start executing and reporting
AFTERthe meeting
• Preparing for the meeting means have a clear idea of:
• Topics that will be discussed
• Main critical points for each issue
• Objectives of the meeting
• Participants
• Be prepared for itBEFORE
the meeting
Tip: create a simple template to highlight these information
and organize notes during the meeting.
• Writing effective notes is essential to have an overall
view of the project and to highlight any doubt that
needs to be clarified.
• Make sure to understand all the instructions and write notes
DURINGthe meeting
Tip: don’t be shy of asking questions, this is the
correct place for them!
• Decisions made
• Actions required
• Responsible for every action
• Dead lines
• Now that you have a clear idea
of your superior’s instructions, it is
time to transform meeting notes
into actions!
• Define an action planAFTER
the meeting
• Firstly, it is essential to identify the
correct departments and
subordinates that must be involved
into the process.
• Define an action planAFTER
the meeting
CEO
SALES BUYER PRODUCTION
HR
Tip: it might be helpful looking at the
organizational chart of the company!
• Secondly, through the use of
the meeting notes, you should
prepare a document
containing all the superior’s
instructions.
• Define an action planAFTER
the meeting
For each task must be clarified
roles, responsibilities, objectives,
milestones and dead lines.
Tip: while writing the
document, remember
that the instructions must
be easily
understandable by all
the subordinates
regardless of any
cultural or geographical
barrier!
• Define an action planAFTER
the meeting
• Thirdly, you can send the instructions
to the selected subordinates
worldwide and schedule a meeting
with them.
• Execution and reporting AFTER
the meeting
The aim of the conference is to share
thoughts, analysis and information,
looking for the best strategy in each
country.
Tip: in order to avoid serious misunderstanding, it is essential to
clarify how the new instructions will affect the stakeholders and
the image of the company.
• Execution and reporting AFTER
the meeting
• Finally, it is fundamental to find an agreement upon an
effective reporting process, which will help you checking the
progress in every area:
• All the subordinates are asked to send you periodical analysis and
data about the current status of the project.
• These feedbacks will help you making sure that the instructions have
properly reach each recipient.
• Execution and reporting AFTER
the meeting
At the end…
…do not forget to visit
personally your subordinates...
…and to give the final report
to the superior!
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Thank you for considering
my application!
Marco Cignitti Grossi