idb terms of reference_2

BUIZtTOURBM BOARD

TERMS OF REFERENCE

FEASIBILITY STUDY, ENVIRONMENTAL ASSESSMENT AND

ARCHITECTURAL ELEMENTS FOR PLACENCIA MUNICIPAL PIER

AND PLAZA

1) PROJECT CONTEXT

The Belize Sustainable Tourism Program (STP) (IDB-2060/OC-BL) is a four year program in

response to challenges that must be faced if Belize's tourism sector is to grow in a manner that is

economically, environmentally and socially sustainable. The intention is to strengthen the

sector's contribution to the national economy by consolidating the overnight tourism market with

investments and activities along three inter-related fronts: (i) enhancing the tourism experience

and resource sustainability at consolidated destinations subject to pressure; (ii) diversifying

tourism products in emerging destinations for the overnight market segment; and (iii)

strengthening tourism institutions for policy, destination planning and management. The project

is being funded by the Government of Belize and the Inter-American Development Bank (IDB)

through a loan ofUS$13,322 million.

The Program consists oftwo components 1) Investments in overnight tourism destinations and 2)

institutional strengthening and capacity building for policy destination planning and

management. The overall goal of component 1 is to improve the quality of the tourism natural

and cultural product. Under Component 1 Placencia peninsula and village is one of four

destinations targeted for studies, final designs and investments in civil works and equipment.

The design and construction of a multipurpose municipal pier and low density shoreline plaza

development will be pursued for Placencia. The investments to be financed as a prerequisite to

any commencement of the civil works, and relevant to this consultancy, include a feasibility

study, and related environmental management documents, approved design plans and bidding

documents, and operational and management guidelines for die Placencia Municipal Pier andplaza development.

2) PROJECT DESCRIPTION

The Project site encompasses public land at Placencia Point including shoreline waters, the exact

coordinates of which will be confirmed before contract signature.

Site selection was based on identifying a core area within the community, already in use by the

community, with the potential for future development and possibility for future investments. The

features of the project area selected include its prominent location, accessibility, historic position

as a core area, existence as public domain, and opportunity for expansion and commercial

ventures.

The overall goal for the Pier and Plaza development is to restore vitality to what was once an

historic core, develop a catalyst for future growth and encourage local ownership of the

development, through investment in a working pier and waterfront tourism and recreational

amenities, including the enhancement ofthe pedestrian linkage to the area.

Physical Components of the development will be:

I) Central Plaza and Boardwalk (civil works and landscaping)

• The central Plaza will be constructed along the 66 ft public reserve stretching

approximately 500 ft north and south along the shoreline from the main pier platform

• Shaded seating areas, lighting and trash receptacles approximately every IS linear

feet will be provided and maintained (lighting both sides along boardwalk)

• The theme developed will be consistent with the heritage of the village and promote

an atmosphere of leisure and relaxation, maintaining the identity of the village while

revitalizing the surroundings

• A public covered open space for community events will be included within the design

• The traditional beach frontage will be maintained (first forty feet of beach front to be

preserved as sand area), with no hard solid structure adjacent to the high tide mark

• Pavers (cobblestone or accepted equal) will serve as a pedestrian plaza

• A concrete path and curb at minimum 10 ft width will serve as the beachfront

pedestrian boardwalk

• Pedestrian linkage improvements of concrete sidewalk from pier extending at a

minimum of 500ft north.

• Landscaping areas will be incorporated for beautification- indigenous plants provided

every 15 linear feet both sides

• Seating area ofcast concrete

• Entryway signage structure at beginning of boardwalk

• Signage and gateway at beginning of pier on the upland

II) a multipurpose functional pier development of maximum 350 feet in length which

will:

• replace the existing damaged municipal pier

• provide multi-level service piers to allow use by fishermen, dinghies from visiting

yachts, tour operators, local private vessels and local ferries in addition to

accommodating pedestrian traffic for relaxation viewing opportunities.

• allow for loading/offloading of people

• be designed in a manner consistent with the fishing heritage and village atmosphere.

• utilize an appropriate navigational approach in line with Belize Port Authority standards

and recommendations

Design Considerations for Design Alternatives

• part and or / all of the pier to be structurally engineered to minimize risk from seismic

activity and withstand at least a cat. 4 hurricane (in keeping with requirements of the

International Building Codes IBC 2009). The consultant will develop a model to evaluate

other scenarios (for example, cat. 3 hurricane, cat. 2 hurricane and the associated costs).

• central pier to be +/-12 feet in width and no less than 4-6 ft above high tide water mark to

bottom of pier

• side piers to be +/-6 feet in width and no less than 2-4 ft above high tide water mark to

bottom of pier

• solar overhead / lighting bollards to be provided along entire length of pier

• docking cleats to be provided and considered where necessary

• explore development options on pier for related services: kiosk structures

• incorporate docking facilities for a maximum of 15 vessels of maximum 42-48 ft in

length with draught of no more than 4 ft or as recommended within the feasibility study.

• house a maximum of 400 square feet in no more than 4 small structural buildings for use

to be verified within the feasibility study.

Indicate within submission of Proposal a minimum of two (2) design alternatives1 to beanalyzed for the feasibility study with the Central Pier frame at a minimum compliance of

Category 4 hurricane standards. Considerations and suggestions of materials used

throughout the pier and the design strength of materials that could be chosen versus effect

on cost of overall pier to be compared.

Final Design to be determined through full feasibility study.

III) Amenities- onshore

• Facility for cultural presentations

• Space for a small interpretative center

• Public bathroom facilities utilizing either a self composting / nayadic / or other approved

treated system will be constructed in a sustainable manner

• The development will encourage food and beverage services linked to the cultural theme

of the village

• Provision will be made for the incorporation of service areas related to the tourism

industry

IV) Services/maintenance facilities- onshore

• Utility room (relocation of existing transformer)

• Location for sewer treatment facility

1 Design alternatives proposed will constitute a factor for assessment within the technical proposalevaluation. More points will be assigned to more alternatives.

• Storage/maintenance room

• Management/security booth as determined by feasibility study

3). ELEMENTS OF THE CONSULTANCY

The consultancy will consist of 5 major elements resulting in a series of specific deliverables.

I. Feasibility: study ofproposed development

II. Environmental Assessment and Management: Environmental Impact Assessment (EIA)

and related environmental management documents (Site Environmental and Social

Management and Implementation Plan (SESMIP), and Emergency Risk Preparedness

Plan for the construction and operations as required by EIA)

III. Planning and Architectural: Preparation of detailed architectural and engineering

documents of selected design option and corresponding set of bidding documents that

meet IDB Procurement requirements. Includes supervisory responsibility of the lead

Architect during construction, as per a final supervision schedule to be defined by the

STP.

IV Costing: Design and Cost Estimates of all architectural and civil works.

V Operational recommendations: Development of Operational Manual for municipal pier

and plaza development.

It should be noted that many of the tasks within the scope of work for the above elements are not

independent and carry some degree of overlap and commonality, and therefore should be carried

out in conjunction with each other. The Feasibility study will form the basis for the collection

of data relevant to the EIA, project design and Operation Manual components.

4). SCOPE OF WORK

4.1 FEASIBILITY

Objectives:

I. To determine the technical, social, environmental and economic feasibility of the

proposed Placencia Municipal Pier and Plaza development including recommendations

for sustainable design, management and operations.

II. To generate community support and project acceptance in terms of feasible use and

project design.

Tasks and Activities:

The feasibility study will be undertaken following the general principles of maximizing

community acceptability, economy, and effectiveness, and minimizing environmental

impact. The specific requirements of the selected consultant will include but are not limited

to the following activities:

> Identify and review existing environmental data1 as related to the physical parameters of

the project site and environs with emphasis on the bathymetry, sedimentation, shoreline

and coastal erosion, tidal study, water quality and surface water hydrology. This task

should be carried out in conjunction with collection ofbaseline datafor the EIA.

> Identify and document gaps in data relevant to the proposed development and where

possible conduct necessary field investigations to address this. This task should be

carried out in conjunction with collection ofbaseline datafor the EIA.

> Minimum 2 borings onshore and 2 borings offshore

> Based on the physical data and national legal requirements, map the most suitable

navigational approach to accommodate access to the pier by marine vessels, including

recommendations to minimize dredging activity according to recommended size, type

and capacity of vessels.

> Site Assessment including land tenure study to investigate and substantiate land

ownership of the proposed project site and its environs, and identify potential

displacement of businesses.

> Provide clear methodology and description for data collection from key stakeholders

including the tourism industry, fishing industry, businesses adjacent to the project site,

Belize Port Authority, and private boat owners to determine current use of the area -

including and indicating tools such as surveys and/or sample number to assess economic

indicators associated with employment, recreation, visitor number and spending. Sample

size to give error of not more than 10%.

> Determine if any Fisherman co-op activities should be tied into the new development

> Description of current access routes, traffic flows and parking with predictions for future

use/capacity, and recommendations for alternative routes, management and upgrade of

facilities.

> Evaluation of project in terms of its compatibility with the overall planning strategy for

Placencia Village.

> Initial assessment of social and environmental impact to identify those of major

significance to be addressed within an EIA.

> Provide recommendations for capacity ofupland and dock development.

> Analysis of, at least, 2 design alternatives according to social, environmental impact and

cost. Evaluation basis of assessment is the ability of the design alternatives to withstand

storm surge of a minimum level as associated with a category 4 hurricane2.

1 See footnote 1 for more details.

> Present to BTB and STP recommended design alternative

APPROVAL STAGE No. 1: Consultant to present selected design alternative to BTB and

STP for approval. EIA and Schematic Design Work to proceed according to the selected

alternative.

> Cost-benefit analysis of selected alternative to include but not limited to:

o Provide an assessment of demolition costs connected with the project and

potential for recycling of materials.

o Based on established development capacity identify a minimum of (2) most

suitable water and wastewater systems and (2) alternative energy solutions 3to

assess according to cost, capacity, maintenance, and long term benefits and make

recommendations according to compatibility with design alternative selected.

o Initial assessment of the capital costs associated with the works of selected design

alternative including an evaluation of construction materials in terms of

durability, maintenance, and cost.

o Initial assessment of potential revenue generation on development components:

pier revenues, lease spaces, cultural venues etc. (comparative price assessment -

rental per square feet, docking fees, event funds). Consultant to formulate

scenarios for analysis of basic cash flow and calculate future projections on

revenue returns for the next 5 years.

o Consultant to determine methodology/scenarios for a sensitivity analysis 4 to

explore the impact of varying inputs. Attention should be given to the number of

beneficiaries, jobs created, economic impacts, and, in particular increase in tourist

visitation.

> Assess (3) alternatives for the operation and management of the facilities providing

recommendation for most suitable model:

1. Municipal ownership and management

2. Private Sector Entity management

3. Public Private sector partnership

> Prepare conceptual site layout, access, and design and draft representative schematic

drawings of the proposed pier and plaza to present for public review in conjunction with

the STP Project Coordinating Unit (PCU) and subsequent amendment.

3 Options identified will constitute a factor for assessment within the evaluation of the technical proposal

4 for assessment within the evaluation of the technical proposal

Key Deliverables

Feasibility Report as guided by the following framework:

I. Summary

The summary should be concisely written and should present the proposed projectclearly.

II Background

Brief description of the history of the proposed project including its context within theSTP, how it fits with the national tourism strategy and Tourism Policy 2005, Placencia

Sustainable Tourism Plan (2005) and local sustainable planning guidelines, and itsconsistency with the National Sustainable Tourism Master Plan being developed.

III The Project Area and Need

General description of the need for the project in light of the existing situation at

Placencia Point, the lack of municipal docking facilities, tourism development trends of

Placencia Peninsula, increase in marine traffic, current economic and social conditions,and expressed community support for the development.

IV The Proposed Project

Objectives of the project - general development objectives and operational objectives.

Project Users and their Perspectives - the expected beneficiaries and other stakeholders

of the project should be defined. The benefits that the project will bring to the

beneficiaries should be realistically estimated.

Project Site - provide a clear description and assessment of the project site, including

land tenure, environmental aspects, access routes.

Project Design Alternatives- Analysis of the 2 or more design alternatives based on

design strength, functional use, cost and social and environmental impact. Description of

facilities and services to include recommendations on water, waste water and alternative

energy options.

Cost Benefit Analysis for the alternative selected focusing on financial sustainability,

environmental cost/benefit and social analysis. Consultant to determinemethodology/scenarios for a sensitivity analysis to explore the impact of varying inputs.

Attention should be given to the number of beneficiaries, jobs created, economic impacts,and, in particular increase in tourist visitation and projections made accordingly. Providean overview of the estimated cost of the entire project and each project component, as

well as cost recovery/potential for income generation and social and environmental

effects to adjacent sites and the community.

Institutional Aspects and Future Operation and Maintenance of the Project:assessment of future organization and management of the project during the operational

stage, including a description of all groups potentially involved in operation andmaintenance. Costs and budget associated with the annual maintenance and managementshould be projected for entity / municipality taking final ownership. As per FrameworkAgreement currently being drafted by attorney of the BTB, responsibilities and roles willbe outlined for ownership and management.

Project Integration- explain how the various physical components of selected the

project will be integrated into the existing land-use, utilities, planning for the area

Issues and Risks- Identify and assess issues and uncertainties that may pose a risk to

project implementation and operation, and suggest ways of minimizing such risks.

V Conclusions and Recommendations

This chapter states the selected alternative and it's feasibility technically, economically

and environmentally, making recommendations for sustainable project design and future

management. It also discusses issues and risks associated with the implementation of the

project.

Justification -A summary of how the project will satisfy the desired objectives and

recommendations for the most cost-effective sustainable solution to meeting these

objectives. The interest of the beneficiaries of the project should be highlighted in

addition to their future role.

4.2 Environmental Assessment and Management

As guided by the Environmental Protection Act 1992 and upon recommendations of the

Department of the Environment (DoE) an Environmental Impact Assessment will be prepared

for the project including liaison with DoE for EIA guidelines within a Terms of Reference

(ToR). The EIA TOR will outline the approach taken, key areas of analysis and reporting to be

included within the EIA and although not mandatory by law this procedure will ensure that there

are no omissions within the EIA study.

Objectives:

I) Liaise with Department of Environment supplying the overall project description.

DOE will then supply, as procedure, necessary TOR for the EIA to be prepared

with areas of focus deemed necessary based on the project site and scope. Such

areas of focus will include, but is not limited to sewage treatment, solid waste

management, sedimentation and water quality, disturbance of seafloor,

alternative energy, traffic flow, disaster preparedness, and emergency risk

management.

II) As required and guided by the EPA 1992 and EIA regulations 1995 an EIA will

be carried out using standard EIA techniques to the specifications of the approved

TOR resulting in the said EIA being approved by the DoE and National

Environmental Advisory Committee (NEAC).

III) Based on the approved EIA, formalize mitigation and management stipulations of

the Social and Environmental components outlined within the Site Environmental

and Social Management and Implementation Plan (SESMIP) as per template

provided by the STP, to provide a monitoring tool for construction and post-

construction activities.

Tasks and Activities

> Using the feasibility study and related public consultations and interviews, prioritize the

potential impacts to the area associated with the development to determine the key

environmental issues of the project, during and post construction.

> Liaise with the DOE on the finalization ofthe TOR for the EIA.

APPROVAL STAGE No. 2: Consultant to present to the BTB and STP the approved TOR

from the DOE for the EIA.

> In the elaboration of the EIA, the results of the feasibility study and other literature

review will be used as primary sources of information. In addition, published information

will be complemented by targeted field studies to include, but not limited to:

o marine water quality and storm-water quality the methodology to be advised by

the consultant and of sufficient sample size to produce statistically significant

results and to standards accepted by the Department of Environment (inc.

minimum parameters of turbidity, dissolved oxygen, temperature, ph levels,

nitrates, phosphates and sulphates and those outlined in the national

Environmental Protection (Effluent Limitations) Regulations)

o terrestrial and aquatic habitat and presence of protected marine species within the

environs

o bathymetry, tidal study, coastal and shoreline erosion, and water flow within the

marine environs of the proposed pier covering approximately 10 acres.

o Wind and wave action

o other environmental, social and economic conditions as specified within the EIA

TOR.

> Conduct assessment and mapping (scale 1:100) of surface water hydrology/drainage

patterns within the 1 acre of shoreline development to occur as part of the project..

> Predict the potable water demand, sewage production, nature and amount of solid waste

production associated with the development both during construction and post

construction

> Determine projected energy requirement of the development and make recommendations

for the preferred option based on environmental acceptance and future sustainability.

> Describe any changes in sedimentation rates and hydrodynamics which may result from

marine construction activities

> Assessment of impacts (negative and positive, long term, short term and cumulative) on

human beings, flora and fauna, soil, water, air, cultural heritage and evaluate level of risk

according to a matrix of "likelihood and consequence" as supplied by Project

Coordinating Unit of the STP.

> Provide recommendations for appropriate environmental protection measures to provide

mitigation of significant negative impacts based on cost, practicability and viability,

and/or compensation for lost environmental resources

> Establish priorities, and make recommendations towards future monitoring of impacts

during construction and post construction, which are realistic in terms of available

resources and capacity. Recommendations should be specific in terms of parameters to be

monitored, frequency and responsible party.

> An assessment of alternatives:

o of the option to provide fuel services on the dock noting any legal, safety,

environmental, and management implications and impact analysis.

o as it relates to Placencia Pier operating as an international port of entry noting any

legal, safety, environmental, and management implications and impact analysis

o no action alternative

> Specify disaster management procedures in connection with human health and safety, oil

spills, explosion, fire, equipment malfunction, road/marine traffic incidents, seismic

activity, hurricane, flooding and climate change.

APPROVAL STAGE No. 3: Consultant to present the Environmental Impact Assessment Report

with legal approval from the DOE, to the BTB and STP.

> Completion of SESMIP Social and Environmental components.

Key Deliverables:

■ Environmental Impact Assessment Of The Placencia Municipal Pier And Plaza

Development, approved and granted environmental clearance, to include but not limited to:

o Summary ofproposed pier and plaza development;

o Policy, legal and administrative framework which may impact project;

o Description of the project with scaled maps and designs

o Description ofthe present environment for the project area

o Significant environmental impacts which the development may have on theenvironment

o Likely direct and indirect impacts the project may have on human beings, floraand fauna, soil, water, air, cultural heritage

o Assessment of alternatives

• full service fueling station

• pier operations as an international port

• no action alternative

o Details of public consultations

o Long term, short term and cumulative environmental consequences of the projectto the environment

o Mitigation Plans

o Monitoring Plans

o Risk Assessment and Management Plan outlining risks associated with hurricane,

seismic activity, climate change and flooding as it relates to the Placencia

Municipal Pier and Plaza development

The report will be concise and limited to significant environmental impacts and

issues. The main text will focus on findings, conclusions and recommended actions

supported by summaries of the data collected and citations of references used. The

complete set of mitigating measures recommended will be summarized within a table.

Impact/Mitigation Sections Of Site Environmental and Social Management

and Implementation Plan (SESMIP) completed according to the STP

(SESMIP) template provided by the STP PCU for inclusion within the bidding

documents and operations manual.

4.3 Architectural, Engineering and Bidding Documents

Objectives

D To prepare construction documents for the selected design alternative that isfunctionally effective, environmentally sustainable and requires m—maintenance. Aesthetically, the designs shall be comPat,ble and enhance local

architectural design and scale objectives of the area.

11


> Develop presentation set of schematic designs for selected alternative inclusive of

plans, elevations and renderings of the project

APPROVAL STAGE No. 4: Consultant to present to BTB and STP Schematic Design

Drawings for approval.

> Present schematic design to the project stakeholders within a public consultation.

> Drawing upon the recommendations of the feasibility study, finalize architectural,

structural, electrical mechanical and civil drawings that meet regulatory requirements,

all specified design and operating parameters and address all potentially significant

adverse environmental impacts as well as public concerns identified through the

public participation process.

> Complete all engineering documents - structural, civil, electrical, mechanical - as

needed

> Finalize and obtain all permits and approvals of the architectural and engineering

documents from all necessary agencies - structural, electrical, environmental (with

assistance of the PCU where appropriate)

> Design and engineer nautical approach to the Pier in accordance with Belize Port

Authority Standards - lighting, buoys and signage

> Provide final site surveys for new property ownership

> Liaise with PCU regarding detailed materials and finishes of the development

Key Deliverables:

■ Programming Document for the project - (all elements to be incorporated within

building area, landscape area, pier area and support services, details of infrastructure,

utilities to be provided)

■ Surveys - Final survey documents of both land and marine area to be used for the

development and surroundings as follows:

o Topographical Survey

o Bathymetrical Survey

o Authenticated Land Ownership Survey

To include Approval Signature, Examiners signature, Authentication signature

and Entry Number.

fa

Assessment and Management.* .0 be

delail«< Environmental

and e.ectnca.municipali

and xal) t0e"gineer in

General Site Drawings

o Site Plan (Topography at 2ft integrals)o Landscape /Surface Material Plano Drainage Plan

o Electrical/Site Lighting Plano Plumbing /Sewer Plan

Pier Construction Drawings

o Architectural Plans

o Cross Section (at each elevation change)o Longitudinal Cross Section

o Elevations

o Structural Details

o Foundation Plan

o Electrical Plan

o Plumbing / Water System Plan

Building(s) Construction Drawings

o Architectural Plans

o Cross Sections

o Longitudinal Cross Section

o Elevations

o Foundation Plan

o Structural Details

o Electrical Plan

o Plumbing Plan

(minimum scale: 3/32")





















Any additional drawings deemed necessary to describe the project construction to

be added to list at submission of proposal.

13

Minimum Scale can be expressed in metric equivalent for civil drawings

only.

■ A Full Set Of Specifications for materials and finishes approved by the PCU

■ A Full Set of Bidding Documents for International Competitive Bidding under IDB

procurement ofworks smaller contracts standard bidding documents August 2006.

4.4 Cost Estimates of All Civil and Architectural Works

Objectives:

I) To provide a working budget for the team to assess future bidding by contractors

II) To assess the design created, and work adjustments through any necessary value

engineering


> Assess industry rates for all construction to provide accurate assessment of project costs

with consideration of Placencia as the project site.

> Provide cost estimates for any specialty items required by the project - landed on site

The bidders shall note taxes that are anticipated for each pay item, such as GST and

customs duties as a separate cost.

APPROVAL STAGE 5: Consultant to present to BTB and STP Bill of Quantities for the

Project inclusive of all costs reflecting location of the Project

> Bidders should incorporate supervision cost of monthly site visits (no more than 12 total)

for lead Architect in conjunction with STP monitoring of noncompliance with

construction documents.

> Drawings shall be reviewed by independent engineering services provided by the

Ministry of Works along with the STP Physical Planner.

> Construction Supervision services shall be a combination of the STP Physical Planner,

the Architect of Record and the Ministry of Works as a partner agency to the Sustainable

Tourism Program under a prepared framework agreement.

Key Deliverables

Provide a full Bill of Quantities for the project as designed to the specifications and

standards of the PCU and the design team inclusive of:

• Demolition

14

Staging (on land and offshore)

Utilities

Marine Development

Buildings

Landscaping

Civil Works

Site rehabilitation

4.5 Operations Manual for Municipal Pier and Plaza

Objective:

I) To provide documented guidelines and strategies for the effective management,

operations, maintenance and sustainability of the Placencia Municipal Pier and

Plaza in order to maximize financial profits and benefits to the community for

both the short and medium term.

Tasks and Activities:

> Rapid assessment of the institutional capacity of potential management entities to

maintain, operate and manage the municipal pier and plaza

> Provide recommendations for a conceptual management structure responsible for

oversight and administration of the Pier and Plaza operations (drawingfrom data within

the feasibility study). If private sector model is selected then establish the process for

selection.

> Provide an outline of best management practice and general guidelines for the daily

operations of the pier in terms of public access, security, maintenance, utilities, and

docking policy and procedures

> Identify strategies for financial sustainability of the Pier and resource mobilization,

including guidelines and process of selection for lease of commercial space, fee

structures, fundraising, special events, and alternative income generating activities.

> Include basic environmental management policy and guidelines for operations as

specified in the SESMIP operations template.

> Identify potential for public/private/community partnerships, training opportunities,

future capacity building.

15

Key Deliverables

Operations Manual For Placencia Municipal Pier And Plaza identifying strategies,

policies and procedures for the following:

1. Day-to-day Operations

2. Ongoing Maintenance

3. Financial Management: inc. Lease Agreements - procedure for applications and

approvals, Fee Structure

4. Management Agency and its entities

5. Social and Environmental Plan for operations

5). REPORTING ARRANGEMENTS

The consultancy firm will be directly responsible to the BTB

Formal requests for extensions on deliverable dates should be made in writing to the PCU

outlining problems and constraints encountered, anticipated revised dates and indicating next

steps.

Five (5) written copies and one (1) electronic copy of the Feasibility Report shall be submitted to

the PCU 10 weeks following signing of the consultancy contract agreement assuming that the

client will receive comments on the draft within 2 weeks of receipt of the draft Feasibility

Report.

Five (5) copies of the Architectural Design and Bidding Documents will be supplied to the PCU

20 weeks following signing of the consultancy contract agreement assuming that the client will

receive comments on the draft within 2 weeks of receipt of the initial draft Architectural, Design

and Bidding documents.

Five (5) copies of the Bill of Quantities will be provided to the PCU 18 weeks following signing

of the consultancy contract agreement assuming that the client will receive comments on the

draft within 1 week of receipt of the initial draft Architectural, Design and Bidding documents.

6). SUMMARY OF DELIVERABLES AND PAYMENT SCHEDULE

The entire consultancy should be completed in a period of 20 weeks. The consultancy firm

should concurrently work on the different elements within the scope ofwork.

16

Payment and Deliverables

Payment

Schedule

1

2

3

4

% of total

payment (upon

approval of all

deliverables

listed)

25%

20%

30%

25% less

supervision fee

(for a minimum of

12 site visits)

(upon acceptance

of all project

deliverables)

Deliverables

1. Deliver DoE's TOR to PCU

2. Site Survey Documents

3. Programming Document

4. Draft Feasibility Study

5. Final Schematic Design Set

6. Final Feasibility Report

7. Approved EIA

8. SESMIP & Risk Assessment

Management Plan

9. Draft Operations Manual

10. Construction Documents

11. Full set of Specifications

12. Bill of Quantities

13. Full set of bidding Documents

14. Final Operations Manual

15. Monthly site visits for project

duration with Project Manager (In-

House)

Time delivered

Upon contract

signature

• Week 4

• Week 4

• Week 4

• Week 8

• Week 10

• Week 12

• Week 14

• Week 14

• 16 weeks

• 18 weeks

• 18 weeks

• 18 weeks

• 20 weeks

• 20 weeks

• TBD

17

Schedule

Deliverable

Draft Feasibility Study

Final Feasibility Study

Report

Consultant to receive EIA

TOR from DoE

Site Survey

Programming Document

Schematic Design Set

EIA

SESMIP and Risk

Assessment

Management Plan

Construction Documents

Specifications

Bill of Quantities

Full set of Bidding

Documents

Operations Manual draft

Operations Manual Final

Implementation Period in Weeks

1 2

■;■/

3

' ■■-■■!

4

■!

x

X

'XT:

5

[y-

■' j

6

: .i

7

; i1': A i

8 9

■' ''■

■S-\

j

10

X

i .■ :'

1 ■

11

!■- 'J\1 - '•'■]

! ;ii::

12

X

13

'• '■ .

!

14

!*°/. >

\':;'::'",\

X

!

1 ' 1

15

i

i . "!

i ■

!' :

16

i . ■

i '■ j

X

17 18

X

X

X

19

'■'■'■:■ i

20

X

X

[~~1 suggested scheduling of activities towards deliverable

X - week of scheduled delivery

18

7). REQUIREMENTS OF CONSULTANCY FIRM

General

The multifaceted nature of this consultancy requires the services of a diverse team of specialized

professionals for which it is unlikely that any one firm will have all the levels of expertise

required, therefore individual firms may collaborate as one firm.

Technical

The firm/team shall be comprised ofprofessionals having a minimum of 5 years proven technical

experience in their field. Members of the team should include:

1) Team Leader, to be a licensed architect, preferably with experience in project

administration and environmental impact assessment.

2) Environmental Specialist

3) Civil Engineer, licensed

4) Economist

5) Social/ Institutional specialist

Selection Process

The selection and contracting of the consultancy firm will be carried out in accordance with the

provisions set forth in Document GN-2350-7 ("Policies for the selection and contracting of

Consultants Services, IDB July 2006).

8) RESPONSIBILITY

The consultancy firm will be responsible for all costs associated with the consultancy including

but not limited to research and data collection, travel, accommodations, and per diems,

equipment, permits/licensing, local taxes, and administrative materials.

A credible public consultation" process is fundamental throughout the preparation of the

feasibility study, planning and design documents and the EIA. The consultancy firm should

seek ongoing dialogue and discussion with primary stakeholders and the general public and

maintain records of all public meetings and interviews for dissemination to the PCU. The

consultant will be responsible for all meeting costs and travel arrangements as related to the

necessary consultations.

The Project Coordinating Unit (PCU) of the STP will provide assistance where necessary to

expedite the process of obtaining EIA clearance, permits/licensing and approval of documents

and plans as dictated by the Laws of Belize.

19

The consultancy firm/team will liaise with the PCU regarding selection of project finishing and

materials for all works.

The selected firm will not be permitted to substitute key staff established within the proposal

unless both parties agree that changes are critical to meet the objectives of the assignment.

The deliverables, reports and other works of the consultant for this assignment shall be the

property of the STP. The consultant should keep all work and services carried out for this

assignment entirely confidential and shall not use, publish or make known without written

approval of the STP PCU.

9) PROPOSAL SUBMISSION

Evaluation will be based on Quality and Cost Based (QCBS) selection process. Technical and

Price proposals included with the Request for Proposals (RFP) should be submitted at the same

time in separate sealed envelopes by 17th December, 2009. Bids are to be submitted exclusiveof all taxes.

1 Available reference documents include the Studies for the Preparation of the Belize Sustainable TourismProgram (BL-T1001) Final Report Vol 1 and 2. Emerging Markets Group. October 2008

" Public consultation process requires co-ordination with the municipal body, in this case the PlacenciaVillage Council. Key stakeholders in addition to the wider community should be invited to attend the

public consultation giving a minimum of 2 weeks notice to the event and outlining objectives/agenda, In

addition the event should be advertised through national media, including press, radio and TV.

Representation from STP PCU is also a requirement.

20