ict4u.netict4u.net/coursewrk/marshalli_files and folders workb… · web viewyour english teacher...

Imani marshall

Files and Folders

Section Page1.Sensible File Names 22. Setting Up Folders 63. Compression 84. File Properties 105. Extension Activity 14

Before you start this workbookYou must have created the following folder structure:

of 16

Section 1

Sensible File Names

Imani marshall

Your English teacher has asked you to print and hand in a copy of your GCSE coursework. In your GCSE English folder are the following files.

Identify the correct file to print out.

File name Is this the correct file?

aaaazzz.doc no

booorrring.doc no

Carrotz rulz.doc no

doc1.doc No

english.doc No

Homework.doc No

I hate English.doc No

mywork.doc No

Periodic table.doc No

Sams Essay.doc No

Spellings.doc No

Year 8 essay.docYes

Explain the point that the above exercise is trying to make to you

You shouldn’t make files that you don’t know as u may lose your work

of 16

Imani marshall

What do you think would be a more sensible file name for your English GSCE coursework?

I think the file name should be GCSE’S COURSEWORk

What about if you had to do a second piece of English GCSE coursework? Choose a sensible file name for this second piece.

GCSE Coursework for English piece 2

In your functional skills exam, you will probably be asked to create a range of documents, perhaps business letters, a spreadsheet, a presentation or even a database report and save them to your area.

You might be asked to print out a screenshot of the files that you have saved. Why do you think you might be asked to do this?

The main reason is so that the examiners can check you have given all of your files a sensible file name for each task.

of 16

Imani marshall

In the table below, write down a sensible file name for the tasks that you might be asked to do in the exam.

Task Sensible file name

Write a letter on behalf of the charity Teddy Tots asking for prizes to be donated to a fund-raising raffle.

Letter for teddy tots charity

Set up a spreadsheet to keep track of the funds raised at a charity event.

Fund raiser for charity event

Create a training presentation for volunteers who will be running the charity event on behalf of Teddy Tots.

Training presentation

Write a search query to look for people who have promised to attend a fund raising event. Screen print the results of the query.

Search query people

Teddy Tots raise money to send sick children and their families on a holiday of a lifetime. Create an information leaflet that they can sent out to people who are interested in donating money to help support their work.

Donate for the sick and there familes

of 16

Evaluation of Sensible File Names

Imani marshall

1. Things I have learnt from this exercise To name stuff

2.Things I still need to know

A lot

3.How could I have improved my performance in this task

Work harder

I found this taskVery Difficult

Difficult Ok Easy Very Easy

*

of 16

Section 2

Setting Up Folders

Imani marshall

TASK 1

In your Functional Skills folder, create the following folder and sub-folder structure as shown in the diagram below.

TASK 2

Once you have set up your folder structure, create a new word processed document. Write the title, ‘television advertising plans’ at the top of the document and save it to the ‘television’ folder.

TASK 3

Create a new spreadsheet file and save it into the 2010 folder giving it the title, ‘budget 2010’.

TASK 4

Make a copy of your ‘budget 2010’ spreadsheet and paste it into the 2011 file. Rename it ‘budget 2011’

TASK 5

Create a new presentation file and save it to the UK folder with the name, ‘UK supplier training’.

TASK 5

Take a print screen of your folder structure (click on the folders icon in Windows Explorer) showing each of the files in its correct folder . Past your results on the next page

of 16

OverseasUK20112010RadioTelevision

Advertising Customers SuppliersBudget

Sales

Imani marshall

Folder Structure Print Screens

of 16

Evaluation of Setting Up Folders

Imani marshall

1. Things I have learnt from this exerciseThat having an organized folder is much easier than it being messy


I don’t know either


I could of improved



*

of 16

Section 3

Compression

Evaluation of Compression

Imani marshall

Task

1. Go to the functional skills folder – Files and Folders and find a fairly large document (don’t open it). Right click on the document and look at the properties.

What is the file size of this document?

2. Now right-click on the document name and choose ‘send to’ and then ‘compressed folder’. Save it in YOUR Functional Skills Folder.

Right click on the compressed file and look at the properties.

What is the size of the new compressed file?

of 16

Information

Storage space is expensive especially for an organisation like a school where there are hundreds of students and teachers who need their own area to store their documents and files.

If you tend to store large files which contain images and media you could soon find that you run out of space.

File size is also an important factor to consider when you need to send an attachment with an email. Most email clients have a file size limit and if the file you want to send is too large then it simply won’t allow you to send it.

You can get around these two issues to some extent by compressing your files and folders.

You can do this by using a piece of utility software that is installed as

Imani marshall

1. Things I have learnt from this exerciseI didn’t get this lesson therefore I did not do it


everything


I don’t know coz I didn’t do anything



*

of 16

Section 4

File Properties

Imani marshall

You can easily find out a lot of detailed information about a particular file.

Using Windows Explorer, go to your area. Find a file that you want to examine i.e. a word processing document, a spreadsheet, a presentation etc.

Don’t open the file, just have the file name visible.

Right click on the file name. Go down to the bottom of the list and choose ‘properties’.

A window similar to the one on the right should open.

Make sure you have the ‘General’ tab selected and then answer the following questions.

1. What is the name of your file?

2. What is the file type?

spreadsheet

3. What software application would be used to open this file.

4. Click on the ‘change’ button. Are there any other software applications that would be suitable to open this file?

Probably

of 16

Imani marshall

5. What is the complete file path / location of this file?

6. What is the size of this file?

7. Does the size of the file differ from the size on the disk?

Extension question: Find out why the two sizes might differ

8. On what date was the file created?

9. When was the file last modified?

10. How could you set this file to be ‘Read-only’?

11. What is meant by ‘read only’?

of 16

Imani marshall

12. Set your file to ‘read only’. Click ‘apply’ and then ‘OK’.

Try to open your file and make a change. What happened?

13. Set your file so that it is no longer ‘read only’.

14. How could you set this file to be ‘hidden’?

15. What do you think is meant by a ‘hidden’ file?

16. Have a look through the other tabs. Name two further features or tools that you previously hadn’t known about.

1.

2.

of 16

Evaluation of File Properties

Imani marshall

1. Things I have learnt from this exercise





of 16

Extension Work

Imani marshall

Below are a number of images. Look at each image and explain what you can see.

Image What can you tell from the image?

Image 1:

Image 2:

of 16

Imani marshall

Image 3:

of 16

ict4u.netict4u.net/coursewrk/marshalli_files and folders workb… · web viewyour english teacher...

Documents