i. ii. tuesday, regular meeting) - birmingham, michigan · meetings held the first tuesday of each...
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151 Martin Street Birmingham, Mi 48009
248-530-1800 Parks and Recreation Board Agenda
Department of Public Services 851 South Eton-Conference Room
Tuesday, June 3, 2014 6:30 PM
I. Call to order II. Approval of the minutes of : Tuesday, May 13, 2014 (regular meeting) III. Welcome Parks and Recreation Board Member-Patricia Bordman IV. Introduction of City Staff- Bryan Grill, Golf Superintendent V. Agenda Items-Written and submitted by 5pm Monday at the Birmingham Ice
Sports Arena, one week prior to the meeting. 1. Request for Artwork to be displayed at Barnum Park
VI. Communications/Discussion Items
1. Parks and Recreation Roster 2. 2014 Rouge Rescue 3. Golf Course Updates
a) Golf Course Financials b) Golf Course Report
VII. Unfinished Business VIII. New Business IX. Open To The Public for Items Not On the Agenda X. Next Regular Meeting – Tuesday, July 1, 2014(DPS) XI. Adjournment
Individuals requiring accommodations, such as interpreter services, for effective participation in this meeting should contact the City Clerk's Office at (248) 530-1880 at least on day in advance of the public meeting.
Las personas que requieren alojamiento, tales como servicios de interpretación, la participación efectiva en esta reunión
deben ponerse en contacto con la Oficina del Secretario Municipal al (248) 530-1880 por lo menos el día antes de la reunión pública.
(Title VI of the Civil Rights Act of 1964).
If you cannot attend the meetings, please contact Connie Folk at the Birmingham Ice Arena (248) 530-1642. Minutes are available for review at the Birmingham Ice Sports Arena, 2300 East Lincoln, Birmingham, MI 48009
PARKS & RECREATION BOARD MISSION STATEMENT
We the Parks &Recreation Board of Birmingham will help other organizations and agencies to plan and share family activities in helping to prevent the desires and need to use alcohol, drugs, and tobacco by providing recreational programs for all ages, and to encourage recreational life styles.
PARKS AND RECREATION BOARD MEETING MINUTES May 13, 2014
John Meehan, Vice-Chairperson, called the meeting to order at 6:30 p.m. at 851 S. Eton.
MEMBERS PRESENT: Ross Kaplan, John Meehan, Ryan Ross, Art Stevens, Bill Wiebrecht, Scott Cusimano and Alex Cross, Student Representatives MEMBERS ABSENT: Therese Longe ADMINISTRATION: Lauren A. Wood, Director of Public Services and Connie Folk, Recreation Coordinator
GUESTS: Dorothy Conrad John welcomed the new student representative Alex Cross to the Parks and Recreation Board. It was moved by Art Stevens, seconded by Bill Wiebrecht that the minutes of the April 1, 2014 meeting be approved.
Yeas – 5 (Ross Kaplan, John Meehan, Ryan Ross, Art Stevens, Bill Wiebrecht) Nays – 0 Absent-Therese Longe
Communication/Discussion Item #1 – Schedule of Review of Downtown 2016 Review The schedule was provided for the 2016 Review was provided. No action was required by the board.
Communication/Discussion Item #2 – Kenning Park-Parking Lot Rendering The Kenning Park lot Rendering was was provided. Ryan asked if all the conduit work for the light poles for Lincoln could be installed prior to the parking lot being constructed. Lauren stated that she would double check if the conduit work for the light poles on Lincoln is part of the Kenning Parking lot project. Lauren stated that there will be no sidewalk along Lincoln. No action was required by the board.
PAGE 2 Communication/Discussion Item #3 – Marsh Removal Workshop A Marsh Removal Workshop flyer was provided. No action was required by the board. Communication/Discussion Item #4a – Golf Course Financials The Golf Course financials were provided. No action was required by the board. Communication/Discussion Item #4b – Golf Course Report The golf course report was provided. No action was required by the board. New Business-Lauren states that for the June Parks and Recreation Board meeting there will be an item on the agenda for placement of a Gary Kulak Art piece for Barnum Park. John stated that the next meeting will be held on June 3, 2014.
The meeting adjourned at 6:50 p.m.
Connie J. Folk, Recreation Coordinator
Parks and Recreation Board Meeting 5/13/2014
PARKS AND RECREATION BOARDArticle II, Section 78 Seven members, Three-year Terms, Appointed by the City Commission Meetings held the first Tuesday of each month at 6:30 PM.
Last Name First Name
Home Address
HomeBusiness Fax
E-Mail Appointed Term Expires
Bordman Patricia
1091 Lake Park Dr.
(248)390-1091
3/13/20165/19/2014
Cross Alex
160 Pleasant
(248) 425-4467
Student Representative12/31/20142/11/2014
Cusimano Scott
1063 W. Southlawn Blvd
(248) 642-5892
Student Representative12/31/20142/11/2014
Kaplan Ross
635 Oak
(248) 645-6526
3/13/201710/22/2007
Longe Therese
1253 Yosemite
(248) 258-6744
(313) 745-0138
Chairperson3/13/20163/29/2004
Thursday, May 29, 2014 Page 1 of 2
Last Name First Name
Home Address
HomeBusiness Fax
E-Mail Appointed Term Expires
Meehan John
656 Chester
(248) 644-5923
Vice Chairperson3/13/20173/18/2002
Ross Ryan
1872 Derby
(248) 705-6465
3/13/20155/21/2012
Stevens Raymond
1243 Ruffner
(248) 514-3740
3/13/20154/15/1996
Wiebrecht William
1714 Torry
(248) 703-6503
3/13/201510/14/1991
Thursday, May 29, 2014 Page 2 of 2
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LLuunncchh wwiillll sseerrvveedd aatt NNoooonn This year’s activities:
• Removal of Invasive Species.
Recommended items to wear & bring:
• Boots or sturdy shoes • Long pants & long-sleeve
shirt • Hat • Sunscreen
Volunteers should dress according to prevailing
weather conditions.
Mosquito repellent, gloves and bags will be provided.
Community, churches, schools, environmental groups, scout troops and
neighborhood associations are invited to help clean up the trash along the Rouge River.
Anyone who wishes to volunteer is asked to call
Connie J. Folk, Recreation Coordinator at (248) 530-1642.
Volunteers Needed
CURRENT CALENDAR- CURRENT CALENDAR- CURRENT CALENDAR- CURRENT CALENDAR-
MONTH TO-DATE MONTH TO-DATE MONTH TO-DATE MONTH TO-DATE
REVENUES
FOOD & BEVERAGE SALE 607 607 2,848 3,202 3,455 3,809 1,866 2,387
MERCHANDISE SALES 182 182 2,201 2,201 2,383 2,383 772 796
WEEK DAY GREENS FEES 3,818 3,884 26,731 29,830 30,549 33,713 18,389 19,043
WEEKEND & HOLIDAY GREENS 2,058 2,124 11,213 11,279 13,270 13,403 7,777 8,002
CART RENTALS 106 106 463 463 570 570 290 297
TOURNAMENT ENTRY FEES - - - - - - - -
CLASSES - - 1,464 1,464 1,464 1,464 - -
GOLF CART RENTALS 1,056 1,056 4,466 4,466 5,522 5,522 3,646 3,646
BUSINESS MEMBERSHIP 1,300 1,350 1,900 2,050 3,200 3,400 2,100 2,200
NON-RESIDENT MEMBERSHIPS 6,800 7,725 26,425 29,900 33,225 37,625 25,300 29,501
UNLIMITED GOLF PASS - - 3,800 3,800 3,800 3,800 4,675 4,675
PACKAGE CLUB PASS - - - - - - 145 145
GOLF HANDICAP FEE - - - - - - - -
INVESTMENT INCOME - - 707 2,699 707 2,699 561 2,359
LEASE PAYMENTS 800 3,200 1,029 4,111 1,829 7,311 1,799 7,087
SUNDRY & MISCELLANEOUS - - - - - - - -
CASH OVERAGE/(SHORTAGE) - - - - - - 2 2
TOTAL REVENUES 16,727 20,235 83,246 95,464 99,973 115,699 67,322 80,140
EXPENSES
FINANCE
ADMINISTRATION COST 1,433 5,730 1,433 5,730 2,865 11,460 2,760 11,040
AUDIT - - - - - - - -
SUB-TOTAL FINANCE 1,433 5,730 1,433 5,730 2,865 11,460 2,760 11,040
MAINTENANCE
SALARIES & WAGES DIRECT 2,236 13,204 1,329 12,491 3,565 25,695 9,087 29,498
OVERTIME PAY - - - - - - - 174
LONGEVITY - - - - - - - 68
FICA 169 1,007 101 952 270 1,959 693 2,266
HOSPITALIZATION 252 2,529 111 2,443 362 4,971 1,432 6,171
LIFE 4 45 2 44 6 90 30 126
RETIRE CONTRIB HEALTH 334 3,609 168 3,527 502 7,136 2,068 8,047
DENTAL/OPTICAL 18 257 9 253 27 510 132 571
LT/ST DISABILITY 8 106 4 104 12 210 55 238
WORKER'S COMPENSATION 32 175 19 165 51 339 107 392
RETIREMENT EMPLOYER CNTRB 234 2,459 123 2,404 357 4,863 1,504 5,855
HRA BENEFIT - - - - - - - -
RETIREMNT-DEF CONTR EMPLR 2 10 2 10 5 20 10 40
CITY OF BIRMINGHAM
GOLF COURSE OPERATING REPORT
FOR THE MONTH ENDED APRIL 2014
SPRINGDALE LINCOLN HILLS COMBINED PRIOR YEAR COMBINED
Page 1 of 3
CURRENT CALENDAR- CURRENT CALENDAR- CURRENT CALENDAR- CURRENT CALENDAR-
MONTH TO-DATE MONTH TO-DATE MONTH TO-DATE MONTH TO-DATE
CITY OF BIRMINGHAM
GOLF COURSE OPERATING REPORT
FOR THE MONTH ENDED APRIL 2014
SPRINGDALE LINCOLN HILLS COMBINED PRIOR YEAR COMBINED
RET HLTH SVGS CONTR EMPLR 23 71 11 64 34 135 24 124
OPERATING SUPPLIES 13 778 1,040 2,167 1,053 2,945 3,944 7,502
OTHER CONTRACTUAL SERVICE 255 891 190 190 445 1,081 - -
TELEPHONE - - - - - - - -
ELECTRIC UTILITY 140 597 425 2,026 565 2,623 558 2,496
GAS UTILITY - 858 46 732 46 1,589 (357) 1,724
WATER UTILITY - - - 16 - 16 - 69
TRAINING - - - - - - - 75
PRINTING & PUBLISHING - - - - - - 100 100
EQUIPMENT RENTAL OR LEASE 1,822 5,572 1,583 7,200 3,405 12,772 2,833 (5,667)
SUB-TOTAL MAINTENANCE 5,542 32,167 5,163 34,786 10,706 66,953 22,220 59,869
CLUBHOUSE
SALARIES & WAGES DIRECT 4,943 13,796 5,492 15,310 10,435 29,107 8,934 36,502
OVERTIME PAY - - - - - - 23 546
LONGEVITY - - - - - - - 68
FICA 378 1,053 420 1,169 797 2,222 682 2,828
HOSPITALIZATION 101 349 101 350 202 699 431 2,032
LIFE 3 10 3 10 6 21 9 39
RETIRE CONTRIB HEALTH 180 679 180 679 360 1,358 580 2,656
DENTAL/OPTICAL 10 38 10 38 20 77 37 227
LT/ST DISABILITY 4 16 4 15 8 31 15 92
WORKER'S COMPENSATION 60 171 67 188 127 359 108 472
SICK TIME PAYOUT - - - - - - - -
RETIREMENT EMPLOYER CNTRB 131 496 131 496 262 992 432 1,971
HRA BENEFIT - - - - - - - -
RETIREMNT-DEF CONTR EMPLR - - - 0 - 0 1 3
RET HLTH SVGS CONTR EMPLR 8 28 8 28 16 56 26 122
OPERATING SUPPLIES 1,251 2,073 1,594 2,363 2,844 4,435 (403) 3,363
FOOD & BEVERAGE 1,040 1,040 1,712 2,065 2,752 3,105 1,856 2,112
BEER AND WINE - - 925 840 925 840 1,045 1,045
MERCHANDISE 1,893 2,362 4,110 6,226 6,003 8,588 6,464 7,180
INSTRUCTORS - - - - - - - -
OTHER CONTRACTUAL SERVICE 370 1,631 284 339 654 1,970 24 3,379
TELEPHONE 59 296 57 242 116 537 48 474
CONTRACTUAL ALARM 79 315 130 504 209 819 300 1,674
ELECTRIC UTILITY 518 917 - - 518 917 316 867
GAS UTILITY - 740 106 106 106 846 938 1,181
WATER UTILITY 33 510 - 182 33 692 155 1,328
PRINTING & PUBLISHING - 625 - 625 - 1,249 - 1,088
MARKETING AND ADVERTISING - 473 - 473 - 945 2,524 2,922
Page 2 of 3
CURRENT CALENDAR- CURRENT CALENDAR- CURRENT CALENDAR- CURRENT CALENDAR-
MONTH TO-DATE MONTH TO-DATE MONTH TO-DATE MONTH TO-DATE
CITY OF BIRMINGHAM
GOLF COURSE OPERATING REPORT
FOR THE MONTH ENDED APRIL 2014
SPRINGDALE LINCOLN HILLS COMBINED PRIOR YEAR COMBINED
DEPRECIATION 4,000 16,000 4,417 17,667 8,417 33,667 8,250 33,000
EQUIPMENT RENTAL OR LEASE 2,188 4,375 2,576 4,770 4,763 9,145 4,985 9,297
LIAB INSURANCE PREMIUMS 947 14,919 947 14,919 1,893 29,837 678 21,900
LIQUOR LICENSE - 1,253 - 1,253 - 2,505 - 2,505
SUB-TOTAL CLUBHOUSE 18,193 64,163 23,272 70,855 41,465 135,018 38,458 140,873
TOTAL EXPENSES 25,168 102,060 29,868 111,371 55,036 213,431 63,438 211,782
NET PROFIT (LOSS) (8,441) (81,825) 53,378 (15,907) 44,938 (97,732) 3,884 (131,642)
NET OPERATING PROFIT (LOSS)
(EXCLUDES DEPRECIATION) (64,066) (98,642)
Page 3 of 3
GOLF REPORT As of May 29, 2014
Through the 29th of May, we are down 8% in rounds and contribute the decrease to the week of rains experienced May 18th through May 22nd at both properties. Memberships are steadily climbing as anticipated and staff is striving to exceed last year’s total; Business and Non-Residents of 750 and 2,007 for Residents. We did have 26 Trial Members and hope to turn them into full time members.
History of Rounds - Calendar Years 2011 - 2014
2011 2012 2013 2014 MONTH Lincoln Springdale Total Lincoln Springdale Total Lincoln Springdale Total Lincoln Springdale Total January 0 0 0 0 0 0 0 0 0 0 0 0 February 0 0 0 0 0 0 0 0 0 0 0 0 March 181 0 181 405 1,572 1,977 0 292 292 0 0 0 April 1,527 720 2,247 2,420 2,591 5,011 1,573 2,260 3,833 3,705 652 4,357 May 2,725 2,512 5,237 4,433 4,129 8,562 4,314 3,797 8,111 3,812 3,058 6,870 June 4,148 3,994 8,142 5,206 4,522 9,728 5,774 4,406 10,180 0 July 4,177 4,258 8,435 4,707 4,651 9,358 5,098 4,286 9,384 0 August 4,289 4,491 8,780 4,128 4,449 8,577 5,195 4,695 9,890 0 September 1,925 2,366 4,291 3,145 3,071 6,216 3,019 3,154 6,173 0 October 1,932 1,327 3,259 796 2,495 3,291 2,795 1,779 4,574 0 November 1,021 0 1,021 0 1,104 1,104 576 0 576 0 December 0 0 0 0 412 412 53 0 53 0
TOTALS 21,925 19,668 41,593 25,240 28,996 54,236 28,397 24,669 53,066 7,517 3,710 11,227
2014 Membership Analysis through May 29, 2014
2014 2013 2012 2011 MEMBERSHIPS # % # % # % # %
Business 78 13.64% 99 13.20% 101 13.56% 84 14.81% Non-Resident - Individual 298 52.10% 401 53.47% 398 53.42% 343 60.49% Non-Resident - Dual 144 25.17% 185 24.67% 186 24.97% 111 19.58% Non-Resident - Family 52 9.09% 65 8.67% 60 8.05% 29 5.11% Total 572 100.00% 750 100.00% 745 100.00% 567 100.00%
2014 2013 2012 RESIDENT MEMBERSHIPS # # #
Resident 960 2,007 1,843
2014 and 2013 Revenues Comparison through May 29, 2014
SALES SALES REVENUES Thru May 29 2014 Thru May 29 2014 DIFFERENCE Greens Fee $83,588 $98,437 -$14,849 Cart Fee $18,353 $25,684 -$7,331 Food & Beverage $4,097 $5,445 -$1,348 Beer $3,311 $4,171 -$860 Wine $130 $170 -$40