hunts point interstate access improvement project contract 1 … · 2018. 11. 28. · providing...

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Hunts Point Interstate Access Improvement ProjectContract 1PIN X731.63, Contract No. D900047

Draft Request for Proposals (RFP)Informational Meeting November 28, 2018

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Presentation Staff

Norm Schips, PMO Project Manager

Erik Koester, R11 Project Director

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Hunts Point Interstate Access PIN X731.63, Contract No. D900047

Department’s Designated Representative for this Procurement is:

Suzan IbrahimAttn: Hunt Point Interstate Access Improvement

Contract Management BureauNew York State Department of Transportation

50 Wolf Road, 6th FloorAlbany, New York 12232, USA

email: [email protected]

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Project Overview & Need Project Goals & Scope of Work (Part 3) RFP Content General Contract Information (ITP) Alternative Technical Concepts (ITP) Procurement Schedule (ITP) One-on-One Meetings (ITP) RFP Content & Submission Requirements Quality Control & Quality Assurance (Part 2) Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers


Agenda

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Project Overview and Need


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Project Overview

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Project Overview

NewExit

Ramp

New Two-way

Ramp

Remove/Replace Blue Truss Bridge

Looking Northwest

New connection to

Concrete Plant Park Widen

Bruckner Expressway

to three lanes in both

directions

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Improve interstate access to and from the Hunts Point Peninsula and Hunts Point

Food Distribution Center/commercial establishments;

All trucks must travel on or cross Bruckner Boulevard to access the Food

Distribution Center.

There are limited entrances for departing traffic on the peninsula.

Improve operations and geometry;

The design of the existing Bruckner-Sheridan Interchange in non-standard.

Sharp non-standard horizontal and vertical curvature on the Bruckner

Expressway has contributed to a high rate of accidents.

Existing geometry causes vehicles to slow down and delay traffic in both

directions.

Address infrastructure deficiencies


Project Need

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Project Goals Provide direct interstate access between the Hunts Point Peninsula and the Bruckner

and Sheridan Expressways;

Improve commercial access to the Hunts Point Food Distribution Center and other

commercial establishments;

Address identified geometric and operational deficiencies of the Bruckner/Sheridan

Interchange;

Replace the existing geometrically deficient truss bridge over Amtrak and provide

three continuous lanes on the Bruckner Expressway;

Replace the concrete decks and repair other deteriorated elements of the Bruckner

Expressway viaduct and ramps between Whitlock Avenue and Wheeler Avenue; and

Direct trucks to highway and away from local streets and communities.


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RFP Documents: Instructions to Proposers Part 1: D-B Agreement Part 2: General Provisions, Section DB 100 and Appendices Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions Part 6: RFP Plans (Directive and Indicative) Part 7: Engineering Data Part 8: Special Specifications (Including New DB Specifications) Part 9: The Design-Builder’s Proposal Part 10: RFP Addenda (If Any)

Reference Documents: On Department’s website (Not Part of the Contract Documents)

Request For Proposals (RFP) Documents


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New Ramp to Edgewater Road, providing access to the Hunts Point peninsula from the eastbound Bruckner Expressway via Exit #49 ramp to Northbound Sheridan Boulevard

New ramps to and from Edgewater Road, providing access to the Hunts Point peninsula from Sheridan Boulevard

Pedestrian bridge replacement at Bryant Avenue and Bruckner Boulevard, replacing existing superstructure, substructure and related appurtenances (span 1 and pier 1) with a new superstructure (spans 1 and 2), substructure, and related appurtenances (i.e. railing, lighting, sidewalk)

Two bridge superstructure replacements and widening, the existing westbound truss bridge over Amtrak/CSX, the eastbound bridge over Amtrak/CSX, with provision for three continuous lanes on the Bruckner Expressway

Ramp relocation for eastbound entrance ramp by Whittier Street to the east of the bascule bridge over the Bronx River

Scope of Work – Major Items – Part 3, Section 1.3

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Bruckner Expressway bridge over Bronx River Avenue to be rehabilitated, widened, and select spans replaced with on-grade pavement section.

Construction of a shared-use path for pedestrians and bicyclists connecting Garrison Park and Concrete Plant Park, which includes a railroad crossing and new underpass

Local Intersection improvements, with pedestrian access components Milling and resurfacing from Halleck Street to Bruckner Boulevard Milling and resurfacing Bruckner Boulevard (EB and WB) from Wheeler

Ave to the Bascule Bridge Westchester Avenue exit ramp rehabilitation

Scope of Work – Major Items – Part 3, Section 1.3

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Arthur Sheridan Enhancement Project (D263747) Interstate conversion to Boulevard Project completion March 2020

Bruckner Viaduct Deck Replacement DB Project (D900040) Major rehabilitation/Bridge Deck Replacement Substantial completion April 2020

Rehabilitation of Six Bridges on or spanning the Cross Bronx Expressway (PIN X727.07) Letting June 2019

MTA Penn Station Access Construction Starts May 2021

Replacement of Metro-North Bridge BIN 1-07504-9 (PIN X110.26) Letting Spring 2021

Project Coordination – Part 3, Section 1.4

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Rail Coordinator:

Shall have a minimum of 10 years, but preferably 15 years demonstrated experience

in managing matters related to railroads preferably of similar scope as this Project.

Should be licensed and currently registered as a Professional Engineer in the State of

New York. The Rail Coordinator should be aware of Department, Amtrak, CSX, and

NYCT policies, rules, regulations, design standards and practices, and rail issues and

should have specific experience on projects of similar size and type. The Rail

Coordinator can hold only this one Key Personnel position. The Rail Coordinator shall

dedicate no less than 100% of their work time to this Project, until all rail coordination

and field work has been completed.

Key Personnel – Part 3, Section 2.2

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NYSDOT and FHWA, as joint lead agencies, will advance the project through the NEPA EIS process in consideration of public and agency comments received about the project.

No commitment will be made as to any alternative under evaluation in the NEPA process, including the no-build alternative, until the Record of Design is signed.

It is anticipated that the Record of Decision will be issued March 2019.

Environmental Approvals – Part 3, Section 3.2

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NYC DOT Office of Construction Mitigation and Coordination (AKA. OCMC Permit)

NYC DOT Department of Street Lighting

NYC Department of Environmental Protection (NYCDEP)

NYC DOT Traffic and Signals

NYC DOT Highway Division for Local Streets

NYS Department of Environmental Conservation (NYSDEC)

Amtrak

CSX

New York City Transit

Agency Coordination


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Right-of-Way (Part 3, Section 6)

All permanent work shall be within the existing Highway owned ROW

6.2.4 Status of ROW Acquisitions and Progression of Work

The Design Builder shall not enter upon any properties identified in Table 6-1

until the date of availability.


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6.2.5 Railroad Right of Way – Right of Entry

6.2.5.1 CSX Requirements

6.2.5.2 Amtrak Requirements

6.2.5.3 Deliverables

Executed Right of Entry Permit with CSXT. (Refer to CSXT Public Projects Manual)

CSX Approved Required Insurance Certificates. (Refer to Special Provision 11)

Executed Temporary Permit to Enter with Amtrak. (Refer to Special Provision 12)

Executed Amtrak Certificate (Refer to Special Provision 12)

Amtrak Approved Required Insurance Certificates. (Refer to Special Provision 12)


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6.2.6 NYC Department of Parks and Recreation

The Design-Builder shall submit Permit Applications and Design Plansto NYCDPR for approval and obtain NYCDPR Permits for the Projectprior to the start of construction.


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Design Builder shall implement Work Zone Traffic Control and Closures Restrictions in accordance with Section 15 of Part 3, Work Zone Traffic Control Notes provided in Part 6 – Directive Plans, and NYCDOT OCMC Stipulations included in Part 7 –Engineering Data (not included in Draft RFP).

Traffic enforcement agents shall be provided, associated with the anticipated detour route as directed by the Department’s Project Manager, in accordance with Special Spec Item 619.22970011

Work Zone Traffic Control (Part 3, Section 15)


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Staging Areas


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Garrison and Concrete Plant Park (Part 3, Section 23)


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Garrison and Concrete Plant Park (Part 3, Section 23)


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Utility Coordination – Existing Utilities (Part 4)In accordance with Part 4 – Utility Requirements, the Design-Builder is

responsible for:

Verifying utility facility locations

Identifying and resolving any conflicts not yet documented

Coordinating with utility owners for utility relocations

Providing stakeout and final layout of utility relocations

Protecting existing utilities

Cost to repair damages to utilities caused by the Design-Builder

Informing the Department of all meetings and correspondence with utility owners


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Utility Coordinator Roles and Responsibilities(Part 4 – Section 4.2.2)

4.2.2 Utility Coordination Manager

The Design-Builder shall utilize a single dedicated person responsible for managing all utility coordination. This person shall be referred to as the Utility Coordination Manager. The Design-Builder’s Utility Coordination Manager shall be responsible for managing all utility coordination.

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Quality Control and Construction Inspection Requirements (Part 5)


• Primary Shift: The DB is required to furnish no less than 16 Full Time Construction Inspectors, FTCI, (not including the Resident Engineer or the Office Engineer). Upon commencement of the project (NTP), it is understood that the FTCIs will be logically increased to the inspection staff incrementally consistent with the project’s schedule. The DB shall ensure adequate inspection staff is present on site, no less than two weeks prior to the need for the additional FTCI staff persons to allow for advance study and familiarization with the project. In any case, the 16 FTCI staff shall be on site for deployment no later than 180 calendar days from NTP. Subsequent to achieving the project substantial completion, as defined by the contract, the DB firm may similarly ramp down the inspection staff to align with the work remaining to complete the project and consistent with the project schedule, with the written approval of the Department’s Project Manager. During project operations, the number of FTCI should be consistent with the Design Builder’s planned operations and Table “Construction Inspection Requirements”.

• Secondary or Multiple Shift: In the event the DB elects to perform work in Secondary or Multiple shifts, the operations occurring during the secondary or multiple shift shall be staffed at the same staffing level pattern as the primary shift operations.

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Directive Plans (Part 6)


Directive Notes

Work Zone Traffic Control Notes

Project Limits of Work (Linked to

WPS)

Alignment Plan and Miscellaneous

Tables (curve data)

Bridge Deck Plans

Ramp ES and SE over Amtrak/CSX

Bruckner Boulevard and Expressway

Bryant Avenue Pedestrian Bridge

General Framing Plans

Ramp ES and SE over Amtrak/CSX

Bruckner Boulevard and Expressway


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Indicative Plans (Part 6)


Key Plan – identifies existing BINs

Advance Signing Location Plan

General Plans

Roadway Plans

Proposed Elevations Ramp ES and SE

Existing & Proposed Elevations Bruckner Boulevard and Expressway

Existing and Proposed Elevations Bryant Avenue Pedestrian Bridge

Bruckner Abutment Section Steel Bolster, approach slab, and approach

pavement concepts

Profiles

Typical Sections Bruckner Boulevard and Expressway

Bruckner Expressway-Bronx River Ave Overpass

Edgewater Rd and Ramp ES, Pier ES-1 & Pier

ES-4

Shared Use Path – Underpass

Ramp ES Span ES-6, Span ES-9

Ramp SE Span SE-1

Sheridan Boulevard, Ramps SN, SS, and SE

Sheridan Exit Ramp – Westchester Ave


Work Zone Traffic Control Plans

Construction Staging Typicals

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Project Details - Summary A two-way ramp would be built from Edgewater Road to Sheridan Boulevard for traffic

going to and coming from the north (Ramp ESS and Ramp ESN);

Pedestrian access to Garrison Park from Garrison Ave would be provided beneath the Edgewater Road

ramps.

An exit ramp would be constructed from Sheridan Boulevard to Edgewater Road for

traffic coming from the south and west heading to the Peninsula (Ramp SE);

The Truss Bridge over the Amtrak tracks would also be replaced;

This project would replace span 1 of the existing Bryant Ave Ped Bridge;

Replace the concrete decks and repair other deteriorated elements of the Bruckner

Expressway viaduct and ramps between Whitlock Avenue and Wheeler Avenue; and A new shared use path would connect Garrison Park to Concrete Plant Park with observation

platforms that would be constructed within the park. The underpass would be 30 foot wide, be

lighted, and have security cameras.


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Changes from Draft to Final RFP

Note to Proposer published with Draft RFP

Final Directive Requirements (for the purpose of railroad coordination)

ITP – Form SCD

Part 3 Section 10 Various Aesthetic Treatments/Requirements

Section 23 Garrison Park and Concrete Plant Park Requirements

Part 4 Appendix C – Executed HC 140s

Part 7 OCMC Permit


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General Contract Information &

Instructions to Proposers (ITP)


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Lump Sum Design-Build Contract Best Value Selection Process (50% Price, 50% Quality) Project Completion Date shall be the earlier of:

March 31, 2022; orThe number of days past NTP proposed by the successful

Proposer on Form SCD (ITP Appendix E) Escrow Submission of Bid Documents for Successful Proposer


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The Department has undertaken a due diligence study to determine whether there will be a public benefit to implementation of a Project Labor Agreement (PLA) for the Project.

Any PLA will be issued to the Proposers and included in the RFP.

Any provision in the RFP inconsistent with the provisions of an approved PLA shall be superseded by the PLA to the greatest extent permitted by federal or state law


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Liquidated Damages will be assessed for: Failure to achieve project completion As noted in Form SCD


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There is a Schedule of Prices and a Work Payment Schedule provided in the RFP.

Schedule of Prices (Form SP) Construction Work Design Services Construction Inspection Services Quality Control Services (Material Testing) Utility Work Traffic Enforcement Agents Force Account Work (TBD) Site Mobilization (4% max) - % of Construction + Force

Account


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Work Payment Schedules (Form WPS) Breakdown of Construction Work Items

Input by Proposer (100% max)

Progress payments subject to DB 109-2; Payments for

Design, Construction Inspection and Laboratory activities

per DB 109-2.2


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Stipend to Unsuccessful Proposers 50% of Qualified Costs, $800k

Must satisfy criteria in ITP General Instructions: Pass all Pass/Fail Factors Achieve at least 60 points on Quality Factors Proposal must be competitive and reasonable Proposal was not selected by the Department as providing the Best Value

There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal - TBD Environmental and construction related permits by Design-Builder

Contract Information


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Alternative Technical Concepts (ATCs) are proposals from the

Proposers to design and construct the Project in a manner that is

different from the Contract Requirements and which:

are submitted to the Department for review, consideration and approval prior to Proposal submittal;

have significant savings in time, and/or reduction of traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters; and

Offer, in the Department’s judgment, an equal or superior Project.

ATCs


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Proposers may submit on a confidential basis any number of ATCs for the Department’s approval using Form ATC.

The Department may provide ‘Conditional Approval’ of an ATC. The Design-Builder is solely responsible for obtaining approvals

from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit.

March 8, 2019 is the final date to submit ATCs for consideration and April 8, 2019 is the final date for Proposers to Respond to Conditional Approval of ATCs.

ATCs


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Anticipated Procurement Schedule


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One-On-One Meetings: At least four meetings will be offered to each Proposer; Dates have been set aside for:

January 22&23, February 5&6, February 19&20, March 5&6 Note: These will be 2 Hour Meetings

The Department reserves the right to disclose to all Proposers any

issues raised during the meetings that may materially affect the project.

The Department will not disclose information pertaining to an individual

Proposer’s technical concepts, proposal or ATCs.

Additional One-on-One Meetings may be held if required to review

ATCs, or if the Department believes it is warranted.

One-On-One Meetings


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RFP Documents: Instructions to Proposers Part 1: D-B Agreement Part 2: General Provisions, Section DB 100 and Appendices Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions Part 6: RFP Plans (Directive and Indicative) Part 7: Engineering Data Part 8: Special Specifications (Including New DB Specifications) Part 9: The Design-Builder’s Proposal Part 10: RFP Addenda (If Any)

Reference Documents: On Department’s website (Not Part of the Contract Documents)



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RFP Documents:

Instructions to Proposers

• General Instructions

• Appendix A – Project Information

• Appendix B – Administrative Submittal Requirements

• Appendix C – Technical Submittal Requirements

• Appendix D – Price Proposal Submittal Requirements

• Appendix E – Forms

• Appendix F – Conflicts of Interest Policy

• Appendix G – Abbreviations and Definitions



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Quality Control is the Design-Builder’s responsibility. The Design-Builder shall appoint a QC Manager responsible for QC

Plans for both Design and Construction. Design QC shall be the Design-Builder’s responsibility and shall be

performed in accordance with the QC Plan. The QC Plan is a living document and will be further developed and

updated throughout the Project, as described in RFP Part 2. Construction Inspection shall be performed by an Independent

Engineering Firm (hired by the Design-Builder). Materials Testing shall be performed by an Independent Materials

Testing Firm or Laboratory (hired by the Design-Builder). Offsite Plant Quality Control will be performed by the Department.

Quality Control (QC)


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Design and Construction Quality Assurance is the Department’s responsibility.

The Department may perform QA on any of the Design-Builder’s design and construction activities.

The Department will establish and maintain its own staff, or utilize an independent consultant, to perform QA of the Design-Builder’s design and construction work.

Offsite plant Quality Assurance will be performed by the Department.

RFP Part 2 describes in detail the Department’s QA role for the Project.

Quality Assurance (QA)


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Pass/Fail Evaluation Factors Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance)

Quality Evaluation Factors (50%) Design-Build Organization and Process (20 Points) Key Personnel (13 points) Overall Design-Build Team Organization (7 points)

Design-Build Approach to the Project (50 points) Project Understanding (10 points) Design Solutions (20 points) Construction Approach (Means and Methods) (20 points)

Schedule (30 points) Initial Baseline Schedule (10 points) Project Completion / Impacts to Traffic (20 points)

Price (50%)

Design-Builder must obtain a

minimum score of 60 points on

Quality Evaluation Factors

RFP Evaluation and Selection


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Proposal Format Compliance:Proposers shall comply with all formatting requirements stated in the ITP in

Appendices A, B, C, and D, including page size, section length, and font size. In

addition, all Proposers shall comply with the following format requirements:

The inside and outside surfaces of all binders, and both sides of all dividers,

shall be solid and shall contain only text; no pictures, renderings or graphics

shall be included.

All narrative pages, Initial Management Plan components and forms shall

contain text only and shall contain no pictures, renderings or graphics.



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Photographs, visualizations, and/or renderings, if requested in the ITP, shall

not contain any text.

All drawings submitted as part of the Proposal shall include no narratives or

text other than notes or call-outs which would typically be included on design

drawings.

External web links are not to be included anywhere in the Proposal.

Failure by a Proposer to follow the formatting requirements stated in the ITP

will result in the particular page(s) being deleted from the Proposal before

technical evaluation.

A Proposal may receive a lower score as a result of any pages removed.



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Submit ALL Forms required:

Do not alter any Form unless indicated on the Form.

Do not add any appendices or attachments to the Forms.

Do not include photographs or illustrations unless specifically indicated.

Do not submit the following with Proposal:

Form SA (Stipend Agreement) => 20 Days after Proposal Due Date

Form BDEA (Bid Document Escrow Agreement)

PAB (Payment Bond (Labor and Material Bond))

PEB (Performance Bond (Faithful Performance Bond))

Additional Information – Submission Guidelines


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Responses to Proposer Questions will be posted on the Department’s Project Web Site.

Reference Documents are Posted on the Department’s Project Web Site:

https://www.dot.ny.gov/main/business-center/designbuildproject47

Reference Documents include:

Additional Information

Project Draft EIS;

Record Plans;

Boring Logs;

As-Built Utility Plans;

Potentially others (To be Determined)


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Department’s Designated Representative for this Procurement is:

Suzan IbrahimAttn: Hunt Point Interstate Access Improvement

Contract Management BureauNew York State Department of Transportation

50 Wolf Road, 6th FloorAlbany, New York 12232, USA

email: [email protected]


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Questions ?
