HUNTINGTON BEACH CITY SCHOOL DISTRICT 20451 Craimer Lane

Huntington Beach, CA 92646

You are hereby notified that a

Special Meeting of the Governing Board of the

Huntington Beach City School District

is called for the hour of 6:00 p.m.

on Tuesday, June 21, 2016

in the Board Room

Gregory Haulk Superintendent

HUNTINGTON BEACH CITY SCHOOL DISTRICT 20451 Craimer Lane

Huntington Beach, CA 92646 (714) 964-8888

BOARD OF TRUSTEES

Bridget Kaub, President Brian E. Rechsteiner, Vice President

Paul Morrow, Ed.D., Clerk Rosemary Saylor, Member Shari Kowalke, Member

Gregory Haulk Superintendent

MISSION STATEMENT

Our Mission is to support the academic and personal development of every student so that each student becomes a responsible, well-rounded individual who achieves success and fulfillment in a global environment.

July 2015 - June 2016

July January S M T W T F S 4 Independence Day-Holiday S M T W T F S 1 Winter Recess 1 2 3 4 28 Board Self-Evaluation 1 2 4 School Reconvenes

5 6 7 8 9 10 11 28 Board Meeting 3 4 5 6 7 8 9 18 Martin Luther King-Holiday 12 13 14 15 16 17 18 10 11 12 13 14 15 16 19 Board Meeting 19 20 21 22 23 24 25 17 18 19 20 21 22 23 26 27 28 29 30 31 24 25 26 27 28 29 30 31

August February S M T W T F S S M T W T F S 3-4 Kindergarten Round Up 1 18 Board Meeting 1 2 3 4 5 6 5 End of Second Quarter

2 3 4 5 6 7 8 24 Leadership Team Retreat 7 8 9 10 11 12 13 8 Lincoln’s Birthday-Holiday 9 10 11 12 13 14 15 26 School Offices Open 14 15 16 17 18 19 20 15 Presidents’ Day-Holiday 16 17 18 19 20 21 22 21 22 23 24 25 26 27 16 Board Meeting 23 24 25 26 27 28 29 28 29 18 6-8 Open House 30 31 25 Pre-K-5 Open House

29 GATE Parent Nite-Cluster

September March S M T W T F S 4 New Staff Orientation S M T W T F S 1 Study Session/Special Mtg 1 2 3 4 5 7 Labor Day-Holiday 1 2 3 4 5 2 GATE Parent Nite-Peterson

6 7 8 9 10 11 12 8 Welcome Back Breakfast 6 7 8 9 10 11 12 9 LCAP Community Forum 1 13 14 15 16 17 18 19 9 First Day of School 13 14 15 16 17 18 19 15 Board Meeting 20 21 22 23 24 25 26 15 Board Meeting 20 21 22 23 24 25 26 18 End of Second Trimester 27 28 29 30 17 K-5 Back to School Nights 27 28 29 30 31 28-31 Spring Recess 24 6-8 Back to School Nights

October April S M T W T F S 6 Study Session/Special Mtg. S M T W T F S 1 Spring Recess 1 2 3 20 Board Meeting 1 2 4 School Reconvenes

4 5 6 7 8 9 10 28 Parent Conference Day 3 4 5 6 7 8 9 5 Study Session/Special Mtg 11 12 13 14 15 16 17 10 11 12 13 14 15 16 6 LCAP Community Forum 2 18 19 20 21 22 23 24 17 18 19 20 21 22 23 19 Board Meeting 25 26 27 28 29 30 31 24 25 26 27 28 29 30 15 End of Second Trimester

November May S M T W T F S 11 Veteran’s Day-Holiday S M T W T F S 3 Study Session/Special Mtg 1 2 3 4 5 6 7 12-13 Staff Development Days 1 2 3 4 5 6 7 9-13 Staff Appreciation Week 8 9 10 11 12 13 14 13 End of First Quarter 8 9 10 11 12 13 14 11 LCAP Community Forum 3 15 16 17 18 19 20 21 17 SS/Board Meeting 15 16 17 18 19 20 21 17 Board Meeting 22 23 24 25 26 27 28 24-28 Thanksgiving Break 22 23 24 25 26 27 28 30 Memorial Day-Holiday 29 30 29 30 31

December June S M T W T F S 4 End of First Trimester S M T W T F S 2 Retirement Tea 1 2 3 4 5 8 Board Meeting 1 2 3 4 3 HBEF Excellence in Education

6 7 8 9 10 11 12 21-31 Winter Recess 5 6 7 8 9 10 11 10 Special Meeting-Refunding 13 14 15 16 17 18 19 12 13 14 15 16 17 18 21 Special Meeting - LCAP 20 21 22 23 24 25 26 *Board meeting dates for 2016 19 20 21 22 23 24 25 28 Board Meeting 27 28 29 30 31 will be determined on 12/8/2015 26 27 28 29 30 24 Last Day of School

AGENDA

iv

HUNTINGTON BEACH CITY SCHOOL DISTRICT Educational Center, 20451 Craimer Lane, Huntington Beach, CA 92646, www.hbcsd.us

BOARD OF TRUSTEES

SPECIAL MEETING AGENDA

Tuesday June 21, 2016

I. CALL TO ORDER – MEMBERS PRESENT 6:00 PM

II. AGENDA ADOPTION

Board of Trustees Special Meeting of June 21, 2016 Moved by: __________________ Seconded by: ________________ Vote: ________________

III. ORAL COMMUNICATION

The public may address the Board on Closed Session Items. Please complete the blue request form, available on the information table, and submit it to the Administrative Assistant. Each speaker is limited to 3 minutes.

IV. CLOSED SESSION Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board of Trustees will reconvene the Closed Session at the end of the regular meeting.

• CONFERENCE REGARDING REAL PROPERTY (Government Code § 54956.8)

Legal Counsel: Doug Yeoman, Parker & Covert LLP, with Mr. Haulk and Mr. Archibald. Re: LeBard School site, 20451 Craimer Lane, Huntington Beach, California.

V. RECONVENE REGULAR SESSION

• Report of Closed Session • Welcome and Pledge of Allegiance

VI. ORAL COMMUNICATION

The public may address the Board on Closed Session Items. Please complete the blue request form, available on the information table, and submit it to the Administrative Assistant. Each speaker is limited to 3 minutes.

VII. PUBLIC HEARING

H-13 AWARD SALE OF LEBARD RESIDENTIAL PROPERTY TO Mr. Archibald HIGHEST, RESPONSIVE TO WRITTEN OR ORAL BID

H-14 LOCAL CONTROL AND ACCOUNTABILITY PLAN (LCAP) Mr. Haulk H-15 2016-17 DISTRICT BUDGET Mr. Archibald

The District will make every attempt to accommodate any individual with a disability who requires

reasonable accommodations to participate in this meeting by contacting the Superintendent’s office at 714.964.8888. Regular Board meetings are recorded.

A copy of the Board Meeting Agenda is posted on the District’s web site at www.hbcsd.us prior to the close of business on the Friday preceding the meeting.

A copy may also be obtained at the District Office, or at the meeting.

v

VIII. ACTION ITEMS EDUCATIONAL SERVICES Mrs. Shepard E-35 CALIFORNIA DEPARTMENT OF EDUCATION AND HUNTINGTON BEACH CITY

SCHOOL DISTRICT (HBCSD) AGREEMENT FOR CHILD DEVELOPMENT CONTRACT APPROVAL #CSPP-6653. Recommendation: Approve an agreement between the California Department of Education (CDE) and Huntington Beach City School District (HBCSD) to provide early childhood development education funding through the California State Preschool Program (CSPP) for the 2016-17 school year.

Moved by: ________________ Seconded by: ________________ Vote: __________________

E-36 CALIFORNIA DEPARTMENT OF EDUCATION AND HUNTINGTON BEACH CITY

SCHOOL DISTRICT (HBCSD) AGREEMENT FOR CHILD DEVELOPMENT CONTRACT APPROVAL #CSPP-5660. Recommendation: Approve an agreement between the California Department of Education (CDE) and Huntington Beach City School District (HBCSD) to provide start-up funding for the early childhood development education through the California State Preschool Program (CSPP) during the 2015-16 school year. Moved by: ________________ Seconded by: ________________ Vote: __________________

ADMINISTRATIVE SERVICES Mr. Archibald A-76 RESOLUTION A-76-15/16 OF THE BOARD OF TRUSTEES OF THE HUNTINGTON

BEACH CITY SCHOOL DISTRICT AUTHORIZING THE SALE OF SURPLUS REAL PROPERTY Recommendation: Approve Resolution A-76-15/16 authorizing the sale of surplus real property at 20451 Craimer Lane, in the City of Huntington Beach, County of Orange, State of California, formerly known and used as the LeBard Elementary School and more recently used as the District Education Center.

Moved by: ________________ Seconded by: ________________ Vote: __________________

A-77 CONTRACT FOR THE PURCHASE, INSTALLATION AND PREVENTATIVE MAINTENANCE OF CEILING FANS. Recommendation: Approve the contract with Big Ass Solutions for the purchase, installation and preventative maintenance of ceiling fans.

Moved by: ________________ Seconded by: ________________ Vote: __________________

A-78 NOTICE OF COMPLETION Recommendation: Approve the filing of a Notice of Completion for work at all school sites relating to the energy services contract with OpTerra Energy Services, Inc.

Moved by: ________________ Seconded by: ________________ Vote: __________________

IX. ADJOURNMENT

Time:_________________

PUBLIC HEARING

H-13-15/16

HUNTINGTON BEACH CITY SCHOOL DISTRICT

TO: Gregory Haulk Superintendent FROM: Jon M. Archibald Assistant Superintendent DATE: June 21, 2016 SUBJECT: AWARD SALE OF LEBARD RESIDENTIAL PROPERTY TO HIGHEST,

RESPONSIVE TO WRITTEN OR ORAL BID RECOMMENDATION: It is requested that the Board of Trustees conduct an official public hearing for the purpose of receiving and opening all proposals submitted by bidders and calling for oral bids for the sale of surplus real property. BACKGROUND: The district desires to sell approximately 3.53 acres of surplus real property located at 20451 Craimer Lane, in the City of Huntington Beach, County of Orange, State of California, formerly known and used as LeBard Elementary School, and until recently used as the District’s Education Center.

H-14-15/16

HUNTINGTON BEACH CITY SCHOOL DISTRICT

TO: Board of Trustees FROM: Gregory Haulk Superintendent DATE: June 21, 2016 SUBJECT: LOCAL CONTROL AND ACCOUNTABILITY PLAN (LCAP) RECOMMENDATION: It is requested that the Board of Trustees conduct an official public hearing of the Local Control and Accountability Plan, Education Code section 52062. BACKGROUND: In June, 2013, the Legislature adopted a new funding system for schools in California known as the Local Control Funding Formula (LCFF). The purpose of the new funding formula was to give school districts more local control over how funds are spent. As part of LCFF, the Legislature included an accountability component known as the LCAP. Each school district, in developing its LCAP, must annually update the state priorities and solicit input and consult with parents, teachers, school administrators, school employees, students, and employee organizations. As part of the process, each school district is required to hold at least one public hearing to solicit the recommendations and comments of the members of the public regarding the specific actions and expenditures proposed to be included in the LCAP. At a second board meeting held after the public hearing, the Board is required to adopt the LCAP in a public meeting. The second meeting is required to be the same meeting in which the Board of Trustees adopts the budget for 2016-17.

H-15-15/16

HUNTINGTON BEACH CITY SCHOOL DISTRICT TO: Gregory Haulk Superintendent FROM: Jon M. Archibald Assistant Superintendent DATE: June 21, 2016 SUBJECT: 2016-17 DISTRICT BUDGET ______________________________________________________________________________ Education Code section 42103 requires the Board of Trustees to hold a public hearing on the proposed budget for the district. The hearing needs to be held at least three days following availability of the proposed budget. The budget has been available since June 17, 2016. The county superintendent of schools is required to publish a notification of dates, times, and location of the public hearing in a newspaper of general circulation. The notification needs to be published no less than ten days prior to the date set for the public hearing. The notice was published in the Orange County Register.

ACTION ITEMS

EDUCATIONAL SVCS.

E-35-15/16

HUNTINGTON BEACH CITY SCHOOL DISTRICT TO: Gregory Haulk Superintendent FROM: Jennifer Shepard Assistant Superintendent DATE: June 21, 2016 SUBJECT: CALIFORNIA DEPARTMENT OF EDUCATION AND HUNTINGTON

BEACH CITY SCHOOL DISTRICT (HBCSD) AGREEMENT FOR CHILD DEVELOPMENT CONTRACT APPROVAL #CSPP-6653.

________________________________________________________________________________ RECOMMENDATION: Approval is recommended for an agreement between the California Department of Education (CDE) and Huntington Beach City School District (HBCSD) to provide early childhood development education funding through the California State Preschool Program (CSPP) for the 2016-17 school year. BACKGROUND: The 2016-17 CSPP will provide critical funding to serve a total of 24 children of income eligible families with 3 and 4 year old children in the city of Huntington Beach. According to the 21st Annual Report on Conditions of Children in Orange County there are 867 children in our community who are income eligible to participate in such a program and agencies currently operating CSPP are only serving 45% of these children. By providing a high-quality, research based, early childhood experience, Huntington Beach City School District will help these families prepare their children for successful transitions into Transitional Kindergarten or Kindergarten programs. The agreement is available for review in the Educational Services office. FISCAL IMPACT: There is no impact on the General Fund. The grant will provide a maximum of $100,251 for the HBCSD State Preschool Program.

E-36-15/16

HUNTINGTON BEACH CITY SCHOOL DISTRICT TO: Gregory Haulk Superintendent FROM: Jennifer Shepard Assistant Superintendent DATE: June 21, 2016 SUBJECT: CALIFORNIA DEPARTMENT OF EDUCATION AND HUNTINGTON

BEACH CITY SCHOOL DISTRICT (HBCSD) AGREEMENT FOR CHILD DEVELOPMENT CONTRACT APPROVAL #CSPP-5660.

________________________________________________________________________________ RECOMMENDATION: Approval is recommended for an agreement between the California Department of Education (CDE) and Huntington Beach City School District (HBCSD) to provide start-up funding for the early childhood development education through the California State Preschool Program (CSPP) during the 2015-16 school year. BACKGROUND: The 2015-16 CSPP will provide start up funding to support the development of a quality preschool for income eligible families with 3 and 4 year old children in the city of Huntington Beach. By providing start up support for a research based, early childhood experience, Huntington Beach City School District will help these families prepare their children for successful transitions into school age programs. The agreement is available for review in the Educational Services office. FISCAL IMPACT: There is no impact on the General Fund. The grant will provide a maximum of $15,038 for the HBCSD State Preschool Program.

ADMIN. SERVICES

A-76-15/16 Page 1 of 9

HUNTINGTON BEACH CITY SCHOOL DISTRICT TO: Gregory Haulk Superintendent FROM: Jon M. Archibald Assistant Superintendent DATE: June 21, 2016 SUBJECT: RESOLUTION A-76-15/16 OF THE BOARD OF TRUSTEES OF THE

HUNTINGTON BEACH CITY SCHOOL DISTRICT AUTHORIZING THE SALE OF SURPLUS REAL PROPERTY

______________________________________________________________________________ RECOMMENDATION: Approval is recommended for Resolution A-76-15/16 authorizing the sale of surplus real property at 20451 Craimer Lane, in the City of Huntington Beach, County of Orange, State of California, formerly known and used as the LeBard Elementary School and more recently used as the District Education Center. BACKGROUND: On March 4, 2008, the Board of Trustees for the district adopted Resolution A-72-07/08 determining that the District Property was not needed for school classrooms and was therefore surplus and declared its intent to sell. On May 17, 2016, the Board of Trustees adopted Resolution A-74-15/16 which reconfirmed and restated its findings of the Initial Resolution that the District Property is not needed for school classroom buildings and is therefore surplus. The district has entered into escrow with the City of Huntington Beach to sell an approximate 6.61 acre portion of District Property consisting primarily of the existing six (6) non-lighted sports fields in accordance with the Naylor Act to be used for recreational and park purposes. The district desires to sell the remaining approximate 3.53 acres for a residential development of 15 single-family homes. The City has already approved the Tentative Tract Map, Zoning Map Amendment, and General Plan Amendment. The successful bidder will be required to design, construct, and install, at its sole cost and expense, certain improvements to the district property and adjacent LeBard Park and public right-of-way owned by the City of Huntington Beach which the district has estimated will cost approximately $838,087.

A-76-15/16 Page 2 of 9

FISCAL IMPACT: The minimum bid of $5,500,000 will result in sales proceeds of at least $5,500,000 to be used for facility improvements.

A-76-15/16 Page 3 of 9

HUNTINGTON BEACH CITY SCHOOL DISTRICT 20451 Craimer Lane, Huntington Beach, California, 92646 (714) 964-8888

RESOLUTION NO. A-76-15/16

“RESOLUTION OF THE BOARD OF TRUSTEES OF THE

HUNTINGTON BEACH CITY SCHOOL DISTRICT AUTHORIZING SALE OF SURPLUS REAL PROPERTY”

WHEREAS, the Huntington Beach City School District (the “District”) is the owner of certain real property totaling approximately Ten and One Tenths (10.14) acres, located at 20451 Craimer Lane, in the City of Huntington Beach, County of Orange, State of California, formerly known and used as the LeBard Elementary School, and until recently used as the District’s Education Center (the “District Property”); and WHEREAS, the District Advisory Committee in 2000 reviewed the District Property pursuant to Education Code sections 17387 through 17390, and determined that the District Property was not needed for school classroom buildings and was therefore surplus; and WHEREAS, on March 4, 2008, the Board of Trustees for the District adopted Resolution A-72-07/08, determining that the District Property was not needed for school classroom buildings and was therefore surplus, and declared its intent to sell the District Property (the "Initial Resolution"); and WHEREAS, on May 17, 2016, the Board of Trustees adopted Resolution A-74-15/16 (the "Confirming Resolution") which reconfirmed and restated its findings of the Initial Resolution that the District Property is not needed for school classroom buildings and is therefore surplus; and WHEREAS, in accordance with the Initial Resolution and consistent with Education Code section 17486, the District Property was offered (a) to required public agencies for recreational purposes under the Naylor Act, and (b) to priority entities in accordance with Education Code section 17464 (collectively, the "Priority Entities"); and WHEREAS, the City of Huntington Beach (the "City") was the only Priority Entity which expressed interest in purchasing the District Property; and WHEREAS, the District has entered into escrow with the City to sell an approximate 6.61 acre portion of the District Property consisting primarily of the existing six (6) non-lighted sports fields in accordance with the Naylor Act to be used for recreational and park purposes; and WHEREAS, the City has approved the following entitlements for the District Property (the "Project Site Entitlements"): (a) Tentative Tract Map Number 17801 for a total of fifteen (15) single-family residential lots; (b) Zoning Map Amendment No. 12-001; and (c) General Plan Amendment No. 12-002, in accordance with California Government Code sections 66452 through 66455.9; and

A-76-15/16 Page 4 of 9

WHEREAS, pursuant to the Confirming Resolution, the District's Board of Trustees declared its intent to sell the remaining approximate 3.53 acres of the District Property described in Exhibit "A" and depicted on Exhibit "B" attached hereto (the "Residential Property"), for the development of single-family residential lots consistent with the provisions of Education Code sections 17455 through 17478 and Project Site Entitlements; and WHEREAS, on May 24, 2016, an Optional Pre-Bid Meeting was held in the District Board Room for the purpose of District staff/consultants to provide a brief summary of the Project Site Entitlements and terms of sale for the Residential Property; and WHEREAS, the District Superintendent or his designee properly posted and published notice of the Board's intent to sell the Residential Property as required by Education Code section 17469; and

WHEREAS, on June 21, 2016, the Board of Trustees held a public hearing for the purpose of receiving and opening all proposals submitted by bidders and calling for oral bids for the sale of the Residential Property;

WHEREAS, of the bid proposals submitted to purchase the Residential Property, the bid

of ___________________ was deemed to be the highest responsive proposal, either written or oral.

NOW, THEREFORE, the Board of Trustees hereby resolves: 1. Pursuant to Education Code section 17475, the Board accepts the bid proposal

submitted by ________________ (the "Successful Bidder") to purchase the Residential Property in the amount of _______________________ Dollars ($________).

2. The Successful Bidder submitted with its bid proposal a certified or cashier's

check made payable to the District in the amount of Fifty Thousand Dollars ($50,000) (the "Bid Deposit") as bid security for entering into the Purchase and Sale Agreement for the Residential Property.

3. No later than July 1, 2016, escrow for the sale of the Residential Property shall be

opened with First American Title Company, 4 First American Way, Santa Ana, California 92707, who shall act as escrow holder and title company for the Residential Property ("Escrow").

4. The District shall pay no commission for the sale of the Residential Property. 5. The Superintendent or his designee is authorized and directed to execute three (3)

original Purchase and Sale Agreements for the Residential Property, together with any other documents required by Escrow and deliver all such documents into Escrow, including the

A-76-15/16 Page 5 of 9

delivery into Escrow of Forty Thousand Dollars ($40,000) of the Successful Bidder's Bid Deposit within two (2) business days of the opening of Escrow.

6. The President of the Board, consistent with Education Code section 17478, is

authorized and directed to execute the Grant Deed for the Residential Property and cause it to be delivered into Escrow to be released upon performance and compliance by the Successful Bidder of all the terms and conditions of the Purchase and Sale Agreement for the Residential Property.

7. The Successful Bidder for the Residential Property shall have a thirty (30) day due

diligence period from the opening of escrow to review the Project Site Entitlements and approve the condition of the Residential Property and the condition of title (the "Due Diligence Period"). Any such approval shall be in writing delivered to the District.

8. Escrow shall close no later than fifteen (15) days following the sooner to occur of

the expiration of the Due Diligence Period, or the Successful Bidder's written approval of the condition of the Residential Property.

PASSED AND ADOPTED, by the Board of Trustees of the Huntington Beach City School District, Orange County, State of California, on June 21, 2016. __________________________________ __________________________________ President Member __________________________________ __________________________________ Vice President Member __________________________________ Clerk

A-76-15/16 Page 6 of 9

EXHIBIT "A"

Legal Description of Residential Property

A-76-15/16 Page 7 of 9

LEGAL DESCRIPTION OF RESIDENTIAL PROPERTY That portion of the northwest quarter and southwest quarter of Section 8, Township 6 South, Range 10 West in the Rancho Las Bolsas, described as follows: Beginning at the southeasterly corner of Lot 50 of Tract 5128, City of Huntington, County of Orange, California (Bk 211, pg 23) , said point also being located on the westerly right of way for Craimer Lane and the Point of Beginning (POB), thence along the southerly boundary of said Tract 5128 South 76°13’49” West, 122.76’, thence South 69°34’26” West, 127.32’, thence South 72°56’00” West, 129.35’, thence South 77°34’00” West, 63.09’, thence leaving said boundary South 1°20’20” East, 336.03’, thence South 47°36’14” West, 10.62’, thence South 1°25’14” East, 26.61’, thence North 88°22’42” East, 48.67’, thence South 57°09’16” East, 11.60’, thence North 88°34’46” East, 154.67’, thence N 59°23’41” East, 10.25’, thence North 88°37’33” East, 77.21’, North 21°48’12” East, 50.91’, thence North 61°55’22” West, 12.65’, thence North 1°55’36” West, 102.57’, thence North 47°49’03” East, 32.27’, thence North 70°17’17” East, 68.36’, thence North 88°36’01” East, 9.17’, thence North 1°04’30” West, 76.10’ to a point on the westerly right of way for Craimer Lane said point also being the beginning of a tangent curve concave southeasterly with a radial bearing of North 88°55’30” East, 820.00’, thence northerly along said curve 214.09’ to the POB ending with a radial bearing of North 76°06’58” West. See Exhibit “B” for a plat depicting the above described land. The parcel contains approximately 3.53 acres. All dimensions and areas are based on record information and can vary from measurements on the ground.

A-76-15/16 Page 8 of 9

EXHIBIT "B"

Site Map of Residential Property

A-76-15/16 Page 9 of 9

EXHIBIT "B"

POB

Residential Property 3.53 AC

Angle=14°57'32" R=820.00' L=214.09'

N 88°55'30" E

S 57°09'16" E 11.60 '

N

CYNTHIA DRIVE

SCALE 1"=120'

A-77-15/16

HUNTINGTON BEACH CITY SCHOOL DISTRICT TO: Gregory Haulk Superintendent FROM: Jon M. Archibald Assistant Superintendent DATE: June 21, 2016 SUBJECT: CONTRACT FOR THE PURCHASE, INSTALLATION AND

PREVENTATIVE MAINTENANCE OF CEILING FANS ____________________________________________________________________________________________ RECOMMENDATION: Approval is recommended for a contract with Big Ass Solutions for the purchase, installation and preventative maintenance of ceiling fans. BACKGROUND: Student and staff areas in rooms without air conditioning create a challenging learning and work environment during periods of hot and humid weather. A high quality ceiling fan provides a way to move air in a room creating a cooler environment. Perry, Dwyer, Smith, Peterson and Eader schools all have a significant number of rooms without air conditioning. Ceiling fans would be installed in virtually all rooms without air conditioning at those five sites over a three year period. If additional funding is received through donations, the project could be completed in a shorter amount of time. Perry will be fully completed this summer and two or three classrooms at each of the other sites will be completed also. We want students, staff and parents to be able to understand what the impact will be in all classrooms. The district advertised for bids on May 12 and May 19, 2016. A mandatory job walk and conference was held on June, 1, 2016. The bid opening was conducted on June 15, 2016. Big Ass Solutions was the lowest responsible bidder with a bid of $820,304 for the purchase, installation and preventative maintenance (five years) of ceiling fans at Perry, Dwyer, Smith, Peterson and Eader over the next three years. FISCAL IMPACT: Funding designated for facilities in the amount of $820,304 will be used over a three year period to purchase and install ceiling fans.

A-78-15/16

HUNTINGTON BEACH CITY SCHOOL DISTRICT TO: Gregory Haulk Superintendent FROM: Jon M. Archibald Assistant Superintendent DATE: June 21, 2016 SUBJECT: NOTICE OF COMPLETION ______________________________________________________________________________ RECOMMENDATION: Approval is recommended for filing a Notice of Completion for work at all school sites relating to the energy services contract with OpTerra Energy Services, Inc. BACKGROUND: On November 18, 2014, the Board of Trustees approved Resolution No. A-30-14/15 authorizing the execution of an energy services contract with OpTerra Energy Service, Inc. Projects included exterior lighting upgrades at three school sites, photovoltaic (solar) installations at four school sites, heating, ventilation and air conditioning (HVAC) improvements at nine school sites, roof work at three school sites, upgrade and install campus wireless systems and Solatube daylighting at Peterson Elementary School. It is necessary for the Board of Trustees to accept the work as completed and file a Notice of Completion prior to final payment to the contractor. FISCAL IMPACT: There is no fiscal impact.