humanities division 1. 2. 3

HUMS301andHUMS401Internshippracticum

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HUMANITIESDIVISION

HUMS301-401InternshipPracticumProgrammeManual

Thiscoursebookletispreparedforuseby1. TheStudent2. TheDepartmentSupervisor3. TheOrganisationMentor

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Asaprospectivestudent,academicdepartmentororganisation,incontemplatingHUMS301orHUMS401you

willbeconsideringajourneywheretheuniversityandorganisationscanworktogetherinwaysthatsupportboththewidercommunityandthestudent’sownpersonalandacademicskilldevelopmentthroughamutualsharingofexpertise,enthusiasmandcommitmenttoacommon

outcome.

Wewishyouwellonyourjourneytogether.

ProfessorAlex TrapeznikHumanitiesAcademicCoordinator


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Contents

1. ExecutiveSummary:Courseoutline:HUMS301-401Internshippracticum

2. Overviewandrationale:

3. EnrolmentinstructionsandSelectionCriteriaforentrytoHUMS301/401

4. Workload

5. AssessmentProceduresforbothHUMS301and401

6. AdditionalrequirementsforDistanceandsummerschoolstudents.

7. Student-HUMSCoordinatormeetings

8. Information for students, transport, contacts with other students,organisationandethicalclearance.

9. Informationfororganisations

10. Informationfordepartments

• AppendixAInternshipagreement

• AppendixBEndofplacementassessment

• AppendixCHealthandsafetyagreement

• AppendixDLetterofIntroduction


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ExecutiveSummary:Courseoutline:HUMS301-401Internshippracticum

Overviewandrationale:Theinternshippracticumisapaperthatprovidesarelevantworkexperienceundertakeninanapprovedworkplace,enablingtheapplicationofskillsacquiredinanacademicenvironment.The paper HUMS 301/401 enables Humanities students in a variety of subjects, toundertakeworkplacementswithrelevancetotheirdisciplinesandinsodoing,earncredittowardstheirdegrees.Placementsaretailoredtosuitspecificdisciplinesandtheirrelatedworkplaces. The fundamental objective of this paper, is to provide an opportunity forstudentsincarefullyselectedandcontrolledcontexts,tolinkthedevelopmentofgenericandspecificskillsoccurringintheacademiccontextwiththeopportunitytopracticethoseskillsina‘realworkenvironment’.TheproposalalignsstronglywiththeUniversity’sstrategicimperativetofosterinstudentsa‘Commitment as a local, national and global citizen’ and facilitating ‘a wide range ofcommunityserviceandoutreachactivities’(UniversityofOtagoStrategicDirectionto2020,p. 9). In an increasingly competitive work environment, Humanities graduates must beequippedaswellaspossiblewithworkplaceskillsthatwillencourageemployerstoconsiderthemhighly employable. Work-based placements achieve a double objective, they allowstudentstofurtherdevelopandenhancethosegenericskillsina‘realworld’situationandalso enable the employers to sample, first-hand the considerable value of a Humanitiesdegreestudent.Theplacementexperiencewillprovidestudentswithameaningfullearningexperience.Thepapermaybetakenbyfull-timestudentsfromanyoftheHumanitiesdisciplinesprovidingthereisasuitableandrelevantworkplacementavailableandthestudentsaresuccessfulintheselectionprocess.Learningoutcomeswillbeidentifiedintheinternshipagreementsignedbyallthreeparties(thestudent,theUniversityandtheplacementprovider),whichareveryspecificallyrelatedto the student’s particular discipline. However the generic outcomes expected of aplacementwouldinclude:HUMS30118points1) The development of a range of personal and interpersonal skills, particularly

communication,teamworking,prioritysettingandtimemanagementskills.Attributes:Teamworkandskillsdevelopment

2) Theexperienceofapplying, integratingandevaluatingthebodyofknowledgeandthe

method of inquiry of a discipline or a field via first hand participation. Attributes:Knowledgeandresearch


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3) Learning about the expectations of employers and the reality of the workplace.

Attributes:Ethics4) Present evidence of internship experiences clearly and appropriately. Attribute:

Communication5) Criticallyreflectonexperiencesandthelearningderivedfromtheinternship.Attribute:

CriticalThinking6) Investigateatopicrelevanttotheinternshipcontextorexperience.Attribute:Research

andskillsdevelopmentHUMS40120points1) The development of a range of personal and interpersonal skills, particularly

communication, teamworking,priority settingand timemanagement skills.Attribute:Teamwork,communicationandskillsdevelopment

2) Theexperienceofapplying, integratingandevaluatingthebodyofknowledgeandthe

method of inquiry of a discipline or a field via first-hand participation. Attribute:knowledgeandresearch

3) Learning about the expectations of employers and the reality of the workplace.

Attribute:Ethics4) Madeeffectiveuseofthelearningopportunitiesprovidedonplacement,andusethese

foridentifyingfurtherlearninggoals.Attribute:Self-motivation5) Criticallyreflectonexperiencesandthelearningderivedfromtheinternship.Attribute:

CriticalThinking6) Integratetheorywithexperientialinsightstodemonstratethedevelopmentofin-depth

knowledge and expertise in the area of specialisation. Attribute: Critical thinking,researchandskillsdevelopment.


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SelectionCriteriaforentrytoHUMS301/401

Excellent all-round students are to be considered and selected for placements. Whileacademicprowess isacritically importantelement, itmustbesupportedbypersonalandinterpersonalskillsofahighorder.

SelectionCriteriaThefollowingareessentialelementsofaselectionprocess:

1. An academic record demonstrating high grades (normally a B+ average) over thepreviousyear’slevelofstudy.

2. Endorsementbytwomembersofacademicstaff.3. Provisionofacurriculumvitaewhichdemonstratesrelevantworkand/orvoluntary

experience.Ifthisisnotpossiblethenthestudentmustgiveaclearjustificationforwantedtoundertakeaplacementsee5below

Entry toHUMS301/401mustbeapprovedbyboth theDepartmental supervisorandtheHUMScoordinator.Allstudentsmustgettheiradmissiontothispaperformallysignedoff.Allstudentsarestronglyencouragedtodiscusstheiradmissionandtheproposedinternshipwith the Departmental supervisor prior to applying for the paper. There is no automaticrightofentryforadmissiontoeitherHUMS301orHUMS401

Enrolment

Interested students should talk with a member of staff in the relevantdepartmentabouttheirinterestinthispaperandpossibleprojects.Ifthestaffmember agrees to look after the internship they will act as departmentsupervisor.

Thestudentshouldchecktheselectioncriteriaabove.

The department supervisor should contact the Humanities coordinatorAssociate Prof.Alex Trapezniktoindicatethatyouwishtotakethispaper.

Thestudentandsupervisor shouldcomplete theshortpro-formaandsendacopy to Alex Trapeznik to get sign off on behalf of the division. The fullagreementshouldbecompletedwhentheinternshipstarts.NotethatthereisadifferentProformaforsummerschoolstudentsanddistancestudents.

ThestudentshouldapplytotakethepaperandrequestspecialpermissionineVisiontoenrolineitherHUMS301orHUMS401

ThecourseoutlinewillbesuppliedtotheDeptsupervisorwhowillprovidethestudentwithacopy.

Priortoenrollingthestudentneedstodiscusstheprojectplacementwiththedepartmentalstaffmember.


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WorkloadFor undergraduate study 1 point = 10 hours, e.g. the expected student workload is 180hoursforan18-pointpaper,200hoursfora20-pointpaper.Everypaperhasapointvaluethatindicatesitscontributiontothequalificationenrolledfor(ortoanyotherqualificationtowhich that paper can contribute). These values havebeenderivedon the basis of anequivalentfull-timeyearofenrolmentbeing120points.The following hours should be reflected in the student’s placement expectations andworkload.HUMS301(i)Contacthours hours derivationTimespentintheworkplace 104 (8hoursperweekfor13weeks)Sub-total 104(ii)Non-contacthours hours derivationAssignments 76 (Interimreport23hours, finalreport50hours,

interview3hours,i.esetupandexitinterviews)Sub-total 76(iii)Totalnumberofhours 180hoursHUMS401(i)Contacthours hours derivationTimespentintheworkplace 156 (12hoursperweekfor13weeks)Sub-total 156(ii)Non-contacthours hours derivationWrittenassignments 84 (Interimreport30hours, finalreport50hours,

interview4hours i.esetupandexitinterviews)Sub-total 84(iii)Totalnumberofhours 240hoursAll students are expected to complete the minimum attendance (HUMS301 104 hoursHUMS401 156 hours) requirement hours at the place of work. Essentially this will beattendanceduringworkhourswiththeonlyexceptionbeingabsenceduetoillness.


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AssessmentProceduresforbothHUMS301and401Therewillbethreecomponentstotheassessmentprogramme:1. ReflectiveFieldNotes. In thisexercise, the studentwould completeaweeklydiaryof

work events that they reflect upon, comparing practice to theory and the differencesexperienced by them as interns. Reflective Field Notes should be discussed with thedepartmental supervisor at the fortnightly meetings. While there is no set formatapproximately1pageperweekisreasonable.

2. Preparation of a report, portfolio orhybrid, by the student for submission at end of

placement. which is designed to develop student’s research skills within a workenvironment, using a varietyof sources fromboth theworkplace andacademia. It isalso designed to demonstrate the student’s ability to undertake an applied task orresearchbasedassignmentwithaquantifiableoutcome.i. Report: this takes the form of a research report and is used where the student

spendsmostoftheirtimeresearchingaparticularissueoftopicforanorganisationandattheendoftheplacementprovidesareporttotheorganisationonthetopic.Notethatyoumaybeaskedtomakechangestoyourreportbyyourdepartmentalsupervisor tomakethereportappropriate for theorganisation.Pleaseensurethatthese changes are made as it is required that the report be received by theorganisationforyoutobedeemedtohavecompletedthepaper.

ii. Portfolio: this applies where there has been a large practical component in theinternship.Thiscan includematerialsproducedduringthe intershiporevidenceofthematerials produced.Where there are no actualmaterials (e.g a performance0thenothertypesofevidencecanbeincluded.Aswellasthematerial,whichshouldbe included as attachments the portfolio should include an explanatory andreflective section which explains the various tasks undertaken , how these wereachieved, any problems and how these were addressed and any other salientmaterial.Thisportioncouldalsobeareferencetypeliteraturesection.

iii. Hybrid; this containselementsofa research reportandpracticalmaterials suchasformpartofaportfolio.ThefirstpartoftheHybridwillbetheresearchreportwithmaterialsaddedthatindicatethepracticecomponentsofthehybrid.

At the start of your internship you shoulddiscusswith yourDepartmental supervisor theform your submission will take. It is possible that the form of your final submission willdevelopasyourinternshipprogresses,thisisalsoentirelynormal,whatmattersistokeepdiscussingyoursubmissionformatwithyourdepartmentalsupervisor.Againthelengthandformatwilldependonthenatureofthetaskanddepartmentaladvice.As a general guide students doing a portfolio with a large practice component will haveshorterreportswhere3,500-4000wordsisnormalwithamaximumof7000foraresearchtypereport.


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3. Symposium:End of placement assessment and presentation conducted as part of a

HUMSsymposiumandattendedbytheHumanitiesCoordinator,departmentalandthementor from the organisation. This session is open to students, supervisors, invitedguestsandinterestedmembersofthepublic.Familyandfriendsarewelcometoattend.Students must ensure their workplace mentor has a copy of the End of PlacementAssessmentForm,andthisshouldbereturnedtotheDepartmentalSupervisorbeforethesymposium.Submissiondate:Thereflectivefieldnotesandthereport/portfolioshouldbecompletedby the date of the End of placement assessment and presentation session. Anyextension to this date must be negotiated with and agreed by your departmentalsupervisor.

AssessmentHUMS301KeyLearningOutcomes: 1. Demonstratedevelopmentofarangeofpersonalandinterpersonalskills,particularly

communication,teamworking,prioritysettingandtimemanagementskillsInternshipandFinalreport/portfolio

2. Demonstrateapplying,integratingandevaluatingthebodyofknowledgeandthemethodofinquiryofadisciplineorafieldviafirst-handparticipationInternshipandFinalreport/portfolio

3. ShowtheabilitytolearntheexpectationsofemployersandtherealityoftheworkplaceInternshipandReflectiveFieldNotes

4. Presentevidenceofinternshipexperiencesclearlyandappropriately.InternshipandFinalreport/portfolio

5. Reflectonexperiencesandthelearningderivedfromtheinternship.InternshipandEndofplacementassessmentInvestigateatopicrelevanttotheinternshipcontextorexperience.InternshipandReflectiveFieldNotes

Summative(graded)InternalAssessment

ReflectiveFieldNotes 25% Finalreport/portfolio 60% Endofplacementassessment 15%

AllHUMSstudentsareexpectedtogivea15minutepresentationatajointendofsemestersymposium.Furtherdetailsareprovidedonpage25.ThesymposiumwillberunandhostedbytheHumanitiescoordinator.Allstudentsshouldpresentandalldepartmentalsupervisorandorganisationmentorwillbeinvitedtoattend.301studentsareexpectedtooutlineanddiscusswithinsighttheirworkplaceexperience.AssessmentHUMS401KeyLearningOutcomes:1. Demonstrate development of a range of personal and interpersonal skills, particularly

communication,teamworking,prioritysettingandtimemanagementskillsInternshipandFinalreport/portfolio


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2. Demonstrate applying, integrating and evaluating the body of knowledge and themethodofinquiryofadisciplineorafieldviafirst-handparticipationInternshipandFinalreport/portfolio

3. ShowtheabilitytolearntheexpectationsofemployersandtherealityoftheworkplaceInternshipandReflectiveFieldNotes

4. Makeeffectiveuseofthelearningopportunitiesprovidedonplacement,andusetheseforidentifyingfurtherlearninggoals.InternshipandFinalreport/portfolio

5. Criticallyreflectonexperiencesandthelearningderivedfromtheinternship.InternshipandEndofplacementassessment

6. Integratetheorywithexperientialinsightstodemonstratethedevelopmentofin-depthknowledge and expertise in the area of specialisation. Internship and Reflective FieldNotes

Summative(graded)InternalAssessmentTheexactformofthereflectivefieldnotesandthefinalreportshouldbediscussedwiththedepartmentalsupervisor.Excessivelengthforthereportisdiscouraged.ReflectiveFieldNotes 25%Finalreport/portfolio/hybrid 60%Symposium:Endofplacementpresentation 15%AllHUMSstudentsareexpectedtogivea15minutepresentationatajointendofsemestersymposium.Furtherdetailsareprovidedonpage25.ThesymposiumwillberunandhostedbytheHumanitiescoordinator.Allstudentsshouldpresentandalldepartmentalsupervisorand organisationmentors will be invited to attend. HUMS 401 students are expected tocriticallyreflectontheirworkplaceexperience.TheendofplacementisconsideredbytheHumanities coordinator in conjunction with the supervisor and internship workplacementor.

Student-HUMSCoordinatormeetingsandsymposium

All students must attend 2 joint meetings with the Humanities Course DirectorA s s o c i a t e ProfessorAlex Trapeznik. These are meetings to be jointly attended byall interns from allparticipatingdepartments.Therewillbeameeting in thesecondorthirdweekofsemester,mid semester- theweek after themid semester break. Dates areprovided on the HUMS instruction sheet. All students are expected to attend the fullsymposium day and to thus also support fellow internship students. Students shouldinform their departmental andorganisationsupervisorof thedate for thesymposiumatthestartoftheinternship.

AdditionalrequirementsforDistanceandSummerSchoolstudents.

The information requested below is also included in the Proforma that the departmentcompletestoallowthestudenttoenrolineVisionandasadditionalquestionsattheendoftheinternshipagreement.


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Distancestudents

Studentswhoaretakingthispaperawayfromtheuniversitywillneedtoclearlyrespondtothefollowing:

1. Describearrangementsforsupervisortocontactorganisationandfrequencyofcontact2. Describearrangementsforstudenttocontactsupervisorandfrequencyofcontact3. Describethearrangementsincludingthedatefortheendofsymposiumpresentationat

whichthesupervisor,organizationmentor,studentandwherepossibletheHumanitiescoordinatorshouldbepresent(remotepresenceforthesupervisorandHumanitiescoordinatorisacceptable).

4. Reasonwhythestudentistakingthepaperbydistanceandnotoncampus.

Summerschoolstudents

1. Describearrangementsforsupervisortocontactorganisationandfrequencyofcontact2. Describearrangementsforstudenttocontactsupervisorandfrequencyofcontact3. Describethearrangementsincludingthedatefortheendofsymposiumpresentationat

whichthesupervisor,organisationmentor,studentandwherepossibletheHumanitiescoordinatorshouldbepresent.

4. Arrangementsformeetingtheinternshiprequirementsintheshortersummerschooltime,e.g.moredayspresentattheorganisation.

5. Reasonwhythestudentistakingthepaperasasummerschoolratherthanasemesterbasedpaper.


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INFORMATIONFORSTUDENTS

Whyundertakeaninternship?

TheUniversityofOtagohasanumberof internshippapers,usuallyrelatedtospecificandoftenprofessionalcourses.ThispaperofferstheopportunitiesidentifiedinthosepapersforstudentsstudyingintheHumanitiesDivision.TheprimaryaimofHUMS301andHUMS401is to enable students to develop their workplace skills and in doing so enhance theiremployability post-study. These skills are valued by both students and prospectiveemployers.

Expectations

Yourworkplace in conjunctionwithyourdepartmentand theHumanities coordinatorhasagreedtoaplacementthatfulfilstheacademicrequirementsforthepaper.Shouldyoufeelthattheseacademicrequirementsarenotbeingfulfilledandthetermsagreedbyallpartiesnot being adhered to then youwill need to discuss these concernswith theDepartmentsupervisorand/or theHumanities coordinator. Similarly should theotherparties feel thatyou are not adhering to the agreed placement terms then they should also discuss theirconcernswiththeDepartmentsupervisorortheHumanitiescoordinator.

Workingwithandorganisation:Yourrole,responsibilitiesandexpectations

1. Totakeresponsibilityforyourworkintheorganisationandtofollowallorganisationalworkpractices,guidelines,administrativeprocedures,standardsofdressandanyhealthandsafetypractices.

2. Totakeresponsibilityforyourownlearning3. Toliaiseandworkwiththeorganisationandyourallocatedorganisationmentor4. Keepyourdepartmentalsupervisorandtheworkplacementorfullyinformedaboutyour

activities and work. At a minimum, fortnightly meetings with your departmentalsupervisorarerecommended.

5. Meettheacademicrequirementsforthepaperandcompleteallassessments6. UpholdthegoodnameofyourdepartmentandtheUniversityofOtago

YoumustcompletetheInternshipagreementinAppendixA


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OTHERINFORMATION

Transport

If therearetransport issuesandifyouneedtousetransportduringyour internshiptheseshould be discussed with both your academic departmental supervisor and yourorganisationmentor. Any transport costs necessitated in carrying out your organisationaltaskshould,withinreasonbesupportedbytheorganisation.

Studentcontacts

During the semester inwhich your internship occurs therewill be opportunities tomeetwith other internship students. Two formally identified opportunities for internships tomeetwillbearrangedbytheHumanitiescoordinator,otherscanbearrangedbystudentsatmutuallyagreedtimes.

Organisationalinformation

Student interns should be aware that organisations that agree to take on an intern willrequire their commitment and support and will take resources and time that in normalcircumstanceswouldbededicated to theirownwork related tasks.Students shouldatalltimesbemindfulof thisandmakeeveryeffort to facilitate thegoodandeasyworkingoftheirplacementorganisationanditsstaff.

Ethics

All students must check with their departmental supervisors to see if theyneedethics.Generally ifyouarecollecting information fromorganisationsormembers of the public you will need ethical clearance. Ethics guidance andinformationonwhetheryouneedethicsisavailableontheUniversityofOtagoweb site As gaining ethics permission can be lengthy, especially if you needEthicsA,youshoulddiscussthisasearlyaspossiblewhenthinkingaboutdoinganinternship.Youshouldalsocheckwithyourorganisationaboutwhetheryouneedethics,theymayhavetheirownprocessesthatyouhavetofollow.

http://www.otago.ac.nz/council/committees/committees/HumanEthicsCommittees.html.


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http://www.otago.ac.nz/council/committees/committees/HumanEthicsCommittees.html

INFORMATIONFORORGANISATIONs

Whytakeonanintern?

TheUniversityofOtagohasanumberof internshippapers,usuallyrelatedtospecificandoftenprofessionalcourses.ThispaperHUMS301/401offerstheopportunitiesidentifiedinthosepapers to students studying in theHumanitiesDivision. Theprimary aimofHUMS301andHUMS401 istoenablestudentstodeveloptheirworkplaceskillsand indoingsoenhance their employability post-study. These skills are valued by both students andprospectiveemployers.Foremployers thisoffersanopportunity tobenefit fromtheskillsoffered by a high achieving andwell-motivated student. The student can assistwith andundertake tasks or a research project that benefits the organisation but that theorganisationmaynormallyfinddifficulttoresource.Throughthestudentstheorganisationcangainabetterunderstandingofthetypeofskillsandpotentialofferedbynewgraduatesandinturnprovidefeedbacktotheuniversitythatcouldusefullyinformuniversityteachingand student skill development. The internship offers organisations a chance to developrelationshipswiththeuniversityandfuturegraduates,helpingthemdevelopskillsthatwillsetthemingoodsteadfortheircareerdevelopment.Whilethestudentmaybeworkingona particular task or in a specific area we would hope that they will also be given theopportunitytoobserveandlearnfromthebroaderactivitiescoveredbyyourorganisation.The internship lasts for one semester and covers approximately 12 weeks. The studentshouldideallybepresentintheorganisationforapproximately1dayperweekorequivalenttime.

Expectations

The organisation will provide an internship placement that provides a real and positivelearningopportunity for the student thatwill be appropriately supported andmonitored.Yourworkplaceinconjunctionwiththestudent’sacademicdepartmentandtheHumanitiescoordinatorhasagreedtoaplacementthatfulfilstheacademicrequirementsforthepaperaswell as the organisation’s agreed internship tasks and role. Should you feel that theserequirementsarenotbeingfulfilledandthetermsagreedbyallpartiesnotbeingadheredtothenyouwillneedtodiscussyourconcernswiththeDepartmentalsupervisorand/ortheHumanitiescoordinator.Similarlyshouldtheotherpartiesfeelthatyouarenotadheringtothe agreed placement terms then they should also discuss their concerns with theDepartmentsupervisorortheHumanitiescoordinator


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Workingwithastudent:YourroleResponsibilitiesandexpectations

1. Toprovideatask/setofresponsibilitiesorresearchprojectthatismutuallyagreedbyyourselves,theuniversityandthestudent

2. Tosupportthestudentincarryingouttheirtaskintermsofmentoring,guidanceandanypracticalneedsnecessarytosuccessfullycompletetheagreedtasks.

3. Toprovideasafeandsupportiveworkenvironment4. The studentneeds to completeaweeklydiaryanda final report that youmaybe

askedtoprovideguidanceon.5. Youwill need to complete theOrganisation’s part of the Internship agreement in

AppendixA6. YouwillneedtocompletethehealthandsafetyagreementinAppendixC(notethe

organisation’sownHealthandsafetyform/processmaybeused)7. Attheendoftheplacementyouwillneedtosupplyashortreportonthestudent’s

work, seeAppendix B and are invited to attend the endof placement symposiumpresentation.This takes the formofasymposiumwhereall students takingHUMS302and401givea15minutepresentationontheirinternship.Youarewelcometoattendasmuchofthesymposiumasyouwish.Detailswillbeprovidedontheexacttimeandvenuefourweeksbeforetheendofsemester.


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INFORMATIONFORDEPARTMENTS

Whythedepartmentshouldundertakeinternships

TheUniversityofOtagohasanumberof internshippapers,usuallyrelatedtospecificandoftenprofessionalcourses.ThispaperHUMS301/401offerstheopportunitiesidentifiedinthosepapers to students studying in theHumanitiesDivision. Theprimary aimofHUMS301andHUMS401 istoenablestudentstodeveloptheirworkplaceskillsand indoingsoenhance their employability post study. These skills are valued by both students andacademicdepartments.Foracademicdepartmentsthereisanopportunitytobenefitfromtheskillsofferedbyahighachievingandwell-motivatedstudentandwhoseexperiencewillenhance their commitment to and their ability to see the potential offered by theirdisciplinary knowledge and skills, particularly with respect to post study careeropportunities. The internship offers departments an important avenue to highlight thepotentialofferedbytheirdiscipline,toengageattheindividuallevelwithintelligenthighlymotivated students and can provide marketing opportunities for the department. Whilesupervising an internship placement student is a commitment it also offers excitingopportunitiesforthestudentandawaythatdepartmentscansupportgoodandcommittedstudents. You are strongly encouraged to identify potential internship opportunities forstudents, especially those that can be used in supporting development of a long termrelationshipwithorganisationsthatcanprovideplacements.

Expectations

Thedepartmentprovidingtheinternshipplacementmustensurethattheplacementoffersarealandpositivelearningopportunityforthestudentthatwillbeappropriatelysupportedandmonitored.Yourdepartmentneedstoensurethattheplacementfulfilstheacademicrequirementsfora300or400levelpaperandthatthestudentcantakethepaperandstillmeettheirdegreerequirements.

Shouldyoufeelthatanyofthecontributingparties,thatistheorganisationorthestudentare notmeeting the agreed terms and conditions then you should discuss your concernswiththeHumanitiescoordinatorassoonaspossible.SimilarlyshouldtheotherpartiesfeelthatyouarenotadheringtotheagreedplacementtermsthentheyshouldalsodiscusstheirconcernswiththeHumanitiescoordinator.


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Workingwithastudent:Yourrole:Responsibilitiesandexpectations

1. Toassess the task/setof responsibilitiesor researchproject beingproposed tomakesurethatitmeetsthedepartmentanduniversity’sacademicrequirements

2. Toassessthestudent’ssuitability in termsofacademicandpersonalcriteria (as faraspossible)foraninternshipplacement

3. Any placement should comply also with any departmental health and safetyrequirements

4. Tosupportthestudent intheir internshipbyregularmeetingsandofferingadviceandguidanceasappropriate.

5. TocompletetheinternshipagreementinAppendixA6. Totakeresponsibilityforassessingthestudent’sassignments,i.e.ReflectiveFieldNotes

(25%),Finalreport/portfolio(60%)andtotakepartintheendofplacementsymposium(15%)with the student and theHumanities coordinator. TheDepartmental supervisorshouldnegotiateanyworkloadimplicationswiththeirHeadofDepartment.

7. Attheendoftheplacementtheorganisationcompletesanassessmentofthestudent’splacement,seeAppendixB.Youareinvitedtoattendtheendofplacementsymposiumpresentation.ThistakestheformofasymposiumwhereallstudentstakingHUMS301and401givea15minutepresentationontheirinternship.Youarewelcometoattendasmuch of the symposium as youwish. Details will be provided on the exact time andvenuefourweeksbeforetheendofsemester.


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AppendixA

InternshipagreementINTERNSHIPAGREEMENT

Studentcompletesthissection

NameofStudent: ________________________________ Date:________________StudentID: _________________________________ HomeAddress: _________________________________________________________

_________________________________________________________

EmailAddress: _________________________________________________________ Addresswhileonplacementifdifferent: __________________________________________________________________________ _________________________________________________________________________ Organisation:NameofPlacementProviderOrganisationandmentor:AddressandcontactdetailsofPlacementProviderOrganisation:Address____________________________________________________________________ Phonecontact____________________________________________________________NameofPlacementmentorinPlacementProviderOrganisation:________________________________________________________________________


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EmailAddressofPlacementmentor:___________________________________________________________________________ AcademicDepartment:NameofDepartmentalsupervisoranddepartment:___________________________________________________________________________ AddressofDepartmentalsupervisor:___________________________________________Email Address of Departmental supervisor: ______________________________________

Datesforcommencement&completionofplacement: Startdate:_________________________________Finishdate_________________________________

Student to complete in consultation with organisation and academic departmentsupervisor,additionalpagesmaybeaddedifnecessaryDescriptionofPlacementincludingkeytasksandwhatshouldbeincludedinthefendofplacementReport/Portfolio:(These are to be discussed and agreed with the organisation - to include details onobjectives,keytasksandtypeandsizeofprojectanddateforsubmissionofreport/portfolio.Ifpreferredaseparatepagecanbeappendedwiththedetails)_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


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____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________DescriptionofDesiredLearningOutcomes:(Theseare to be discussedandagreedwith theorganisationandacademic department –consider with reference to the Learning Aims, Objectives and Assessment as described inattachment)_________________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________PlacementCoordinator’sExpectations:Of the Student in relation to the organisation's work, e.g. administrative procedures;standardsofdress;ethicalprocesses,etc._____________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________________________________________________Organisationmentor’sroleinrelationtoguidingtheStudentandmaintaininglinkswiththeDivisionofHumanities(e.g.communicationprocess).


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________________________________________________________________________ ________________________________________________________________________

_________________________________________________________________________________________________________________________________________________ExpectationsoftheAcademicDepartment:

1) Theprimaryfunctionoftheplacement istoachievethedesired learningoutcomes

(specifykeyones).

_________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

2) The Student and Academic Coordinator are expected to arrange a programme of

contactduringtheperiodoftheplacement,explainthearrangementhere._________________________________________________________________________ _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

3) Any other information relevant to this placement, e.g. time to be spent at anotherworkplace/changestodates/workhours,changesofmentoretc.____________________________________________________________________________________________________________________________________________________


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__________________________________________________________________________4)TheDepartmentalsupervisor isexpectedtoensurethatthisagreement iscompletedintriplicateduringthefirstweekoftheplacement:

• onecopyfortheStudent• onecopyforthePlacementProviderorganisation• onecopyfortheDepartment

PLEASE COPY AGREEMENT TO THE HUMANITIES COORDINATOR BY END OF FIRST WEEK OFSEMESTERSignaturesStudent: ______________________________________________________Organisationrepresentative: _________________________________Academicdepartmentsupervisor:__________________________

PleaseattachanyrelevantsupplementarymaterialtothisformAdditionalrequirementsforDistanceandsummerschoolstudents(pleaseaddadditionalpaperifnecessary)

Distancestudents-Studentswhoaretakingthispaperawayfromtheuniversitywillneedtoensurethattheyhaveincludedthefollowinginformation:1. Describearrangementsforsupervisortocontactorganisationandfrequencyofcontact2. Describearrangementsforstudenttocontactsupervisorandfrequencyofcontact3. Describethearrangementsincludingthedatefortheendofsymposiumpresentationat

whichthesupervisor,organizationmentor,studentandwherepossibletheHumanitiescoordinatorshouldbepresent(remotepresenceforthesupervisorandHumanitiescoordinatorisacceptable).


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Summerschoolstudents-Studentswhoaretakingthispaper asasummerschoolpaperwillneedtoensurethattheyhaveincludedthefollowinginformation:1. Describearrangementsforsupervisortocontactorganisationandfrequencyofcontact2. Describearrangementsforstudenttocontactsupervisorandfrequencyofcontact3. Arrangementsformeetingtheinternshiprequirementsintheshortersummerschool

time,e.gmoredayspresentattheorganisation.4. Describethearrangementsincludingthedatefortheendofsymposiumpresentationat

whichthesupervisor,organisationmentor,studentandwherepossibletheHumanitiescoordinatorshouldbepresent(remotepresenceforthesupervisorandHumanitiescoordinatorisacceptable).


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AppendixB

SymposiumandEndofplacementassessment

ThefinalassessmentwilltaketheformofapresentationattheendofsemesterHUMSforum.Studentsareexpectedtoattendthefulldaytoprovidesupportforallpresentingstudents.AlsopresentaretheDepartmentalSupervisorandtheOrganisationMentor.Eachstudentisexpectedtoprovidea10minutepresentationontheirworkexperiencecovering:1. Briefintroductiontoyourself,yourbackground2. Theorganisationandtheirrole3. Yourroleandtask4. Howyouwentaboutachievingthetask5. Whatchallengesyoumetandhowyouaddressedthem6. Howsuccessfulyouwereatcompletingthetask7. AnyreflectionsThiswillbefollowedby5minutesforquestionsanddiscussionstartingwiththeorganisationalrepresentativeMarking:ThepresentationwillbeassessedbytheHumanitiescoordinatorinconjunctionwiththeorganisationmentorandtheDepartmentalSupervisor.


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ENDOFPLACEMENTASSESSMENTFORMThisformmustbecompletedbyorganisationmentorpriortothesymposium.Studentsmustensuretheirorganisationalmentorhasacopyofthisform.Whencompletedthe

OrganisationalMentorwillthenreturntheformtothedepartmentalsupervisor.

NameofStudent: _______________________________Date:________________NameofPlacementProviderOrganisation_______________________________NameofPlacementmentorand/orpersoncompletingthisreport________________________________________________________________________

In the space belowplease comment on the following (feel free to use extra pages if youwish)

• Didthestudentsuccessfullycompletetheagreedtask?• Howwelldidtheycompletethetask?• Howdidthestudentperformwhenworkinginyourorganisation?• Anyothercommentsonthestudent’sperformance?

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AppendixC

HealthandsafetyformTobecompletedbyorganisationmentor,departmentalsupervisorandsignedbyallparties.OrganisationscanattachtheirowncompletedHealthandsafetyformifpreferred.Studentname_______________________________________Placeofwork______________________________________________________Timeframe:Startdate________________________Finishdate__________________Nameofhealthandsafetycontactfortheorganisation_________________________Thehealthandsafetyofficerindiscussionwiththestudentshould:ListbelowanyhazardslikelytobeencounteredintheWorkplace

Tick as completed andchecked


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Namesandcontactdetailsfortheperson/peopleyoushouldcontactintheworkplaceshouldanemergencyarise

Aplanofactionintheadventofanaccident.

Contactdetailsfornearestemergencyservices,doctor,hospitaletc.


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PleaseattachanyorganisationalhealthandsafetyguidelinestothisformSignaturesStudent: _____________________________________________________________Organisationrepresentative/mentor:___________________________________________Academicdepartmentsupervisor:___________________________________


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StudenttocompletethefollowingPERSONAL HEALTH AND SAFETY FORM University of Otago HUMS 301 HUMS 401 Details from this form will only be used during the internship and contacts will only be used in the case of a genuine emergency. Please complete the following I agree that I will 1. Take reasonable steps to ensure the health and safety of myself and others; 2. Co-operate with staff to safeguard the health and safety of all; 3. Maintain high standards of decorum when dealing with members of the

organisation and when representing the organisation and the university; 4. Follow all safety instructions given by staff; and 5. Strictly adhere to the alcohol policy and other guidelines detailed in the

University and organisation’s Health, Safety and Conduct Guidelines. Signature: ................................................... Date: ................................. Full name: ............................................................................................................ Emergency contacts Name .................................................................................................................... Address ................................................................................................................ Phone ................................................................................................................... Relationship of this person to you .........................................................................

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AppendixD

LetterofIntroductionORGANISATIONLETTEROFINTRODUCTION

Date:FortheAttentionof:Re:InternshipPracticumwiththeDivisionofHumanitiesattheUniversityofOtago__________________________________________________________________________

Dear

IamwritingthisintroductionletteronbehalfoftheHumanitiesDivisionattheUniversityofOtago.This studenthasexpressedan interest inundertaking the InternshippaperHUMS301–HUMS401andisinterestedinworkingwithyourorganisation.Thispaperoffersyouanopportunitytobenefitfromastudent’swork.

Throughworkingwith you studentswill develop theirworkplace skills. For you this is anopportunity to benefit from the skills offered by a high achieving and well-motivatedstudent.Thestudentcanassistwithandundertaketasksoraresearchprojectthatbenefitsyourorganisationbutthattheorganisationmaynormallyfinddifficulttoresource.

The internship is notpaidbut theorganisation is expected tomentor the student and toassistwithanycostsincurredincarryingoutthetasksfortheorganisation,e.g.transporttofield sites.The internship lasts forone semesterandcoversapproximately12weeks.Thestudentshould ideallybepresent intheorganisationforapproximately1dayperweekorequivalenttime.Whilethestudentmaybeworkingonaparticulartaskorinaspecificareawewouldhopethattheywillalsobegiventheopportunitytoobserveandlearnfromthebroaderactivitiescoveredbyyourorganisation.Youwillbeinvitedtotheendofplacementpresentationthatthestudentwillgiveattheendofthesemester,detailswillbeprovidedclosertothetime.

If your organisation would like to support an internship the student will speak to thecoordinator and an agreement covering the internship will then be discussed andnegotiatedbetween theorganisationand theUniversity.At theendof the internship theorganisation is asked towrite a very short report on the student and invited to attend ashortstudentpresentationontheirinternship.

Should you have any questions or require any further information please contact TheDivision of Humanities coordinator Associate Professor Alex Trapeznik. Thank you verymuch for

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contemplatingan internshipandweappreciate yourwillingness to considerworkingwithourstudentandtheUniversitywhetheryoudecidetoproceedornot.

YoursSincerely

Associate ProfessorAlex Trapeznik

Forfurtherinformationcontact:Associate ProfessorAlex Trapeznik,History Programme,[email protected]

humanities division 1. 2. 3

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