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HR Partners MeetingSeptember 14, 2016

HR Partners Meeting – Sept 14, 2016

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• OA Policies• HR Partner Survey Update• Merit Increases• MyTrack • FLSA • Benefits Update

AGENDA

HR Partners Survey

• HR Partner Meetings - USEFUL

HR Partners would like to see:• Collaboration with Payroll Office• Mini-meetings/FYI Sessions• Quarterly Call for Topics• More Handouts• Share Best Practices

HR Partners Survey

Top 3 training topics:

Personnel File ManagementPerformance ManagementProfessional Development

HR Partners Survey

More Training Topics:4. FLSA5. Sick Leave Policies6. Protected Leave Policies7. Confidentiality Laws8. International Hiring Procedures

Merit Increases

• Effective January 1, 2017. Increase will be in the January 31st paycheck.

• 0.75% across-the-board.• 2.25% available merit pool• Performance appraisals• More info to come by the end of September.

• Eligibility• Timeline

• HR website

MyTrack

• Replaces NAPO, RTH, DuckTracks, Squirrel, RTO, compliance statement, hardcopy contract

• Launches October 18• Register for demo and training

(two parts)

• Applicants will be able to see all job postings regardless of site used

• Only affects job postings (RTO packets, contracts, will not be held)

Status Action Process

Fully approved to post (all signatures), final approved posting received in HR by 5 p.m. on 10/6

Will post on 10/7 Posted in old system; recruitment completes using current methods

NAPO/RTH in progress for evaluation or approvals as of 10/7

Will post on or after 10/18; evaluation and approvals will continue in former method, and approvals will be converted

Posted in MyTrack; recruitment completes through MyTrack

Posting Transition 10/10 – 10/17

• Streamlined• VP/Dean approval occurs as final job

requisition stage• No more VP contract signature

• Default approval processes• Special approval processes for dotted-line

reporting, extra review (freezes), funding contingent

Approval Processes

* default approval process

Hiring Manager creates new or

substantially revises position description

HR Administrator (Unit) approves position

description

Unit Director/Head approves position

description

Recruiter

(talent@uoregon.edu)

Classification/Compensation

(hrclasscomp@uoregon.edu)

Data Team

(Catherine/Grant)

• Reviews for completeness, consistency

• Selects additional background checks if needed

• Assigns posting template coding

Determines: • FLSA status • Classified status and

Classification • OA Comp Band • Hiring range

• Enters into Banner • Creates position #

Banner position data feeds back into MyTrack via integration

Position Description Approved

Go to Job Requisition

Default Position Description Approval Flow

Hiring Manager launches the

requisition from approved position

description

HR Administrator (Unit) approves

Budget Authority approves

VP/Dean/Proxy approves

Recruiter (Central HR)

• Reviews position announcement

• Sets up and executes sourcing (advertising locations)

Default Job Requisition Approval Flow

• Spread the word about launch date• Encourage colleagues to attend demos and training

(recommended: one HR or budget manager for each department trained prior to launch)

• Define your unit/department workflows• Define unit/department user roles

– What positions and individual users will be authorized to hold each role?

– VP proxy – signing authority on file– Individual permissions for HR administrators who are not

supervisors

Please Assist

Other TAD Updates

• Staffing• Background check form

– Consolidated, fillable– Instructions and sample email– Background check vendor selection

underway

FLSA UPDATES

Wes Fowler, Director, Employee and Labor Relations

Benefit Update

• Benefits Open Enrollment October 1 -31

• It’s Mandatory All employees must re-enroll in

benefits for 2017• Open Enrollment Kick-Off Thursday September 29, 11:30 –

1:00 EMU Crater Lake Rooms

Benefit Update• Open Enrollment Communications UO Benefits Office, PEBB, and medical insurance

carriers sending information through Sept and Oct.

• Watch for communication arriving in many ways: Direct email to your UO account. AroundtheO articles. Direct mail to your home mailing address Visit the HR Benefits website for more

information

Benefit Update• Prepare for Open EnrollmentOfficially starts October 1st:

• Log in to PEBB benefits system to review your current benefit elections,

• Review Health Engagement Model (HEM) Program information,

• Make a decision about participation in HEM.Program enrollment begins Oct 1 during Open Enrollment.

• If you know you will participate, Complete online Health Assessment Questionnaire.(available September 1 – October 31)

Benefit Update

**Change from last year--spouse/domestic partner is no longer required to complete the health assessment and the incentive for spouse/domestic participation is no longer available.

OA Policy Update

Nancy Resnick, Chief Human Resource Officer & Associate Vice President

Next HR Partners Meeting:Wednesday, October 5, 2016 2:00 PMRoom Change: Knight Library Browsing Room, 106