hr manual of nr switch n radio services pvt ltdresource.nrserv.com/hrdocument/hr manual-nr...

HR Manual

of

NR Switch N Radio Services Pvt Ltd

Part 1 Recruitment Processa) Process Overviewb) Position Requisition Formc) Job Descriptiond) Candidate Evaluation Forme) Sample Of LOI

Part-2A Induction Processa) Induction Mailb) Contact of different Departmentsc) Personal Data Sheetd) Joining Reporte) ESIC Declaration form (Form -1)f) EPF Form-11 & Form-2g) Bank Details Formath) Income Tax Guidelines (With Forms)i) Travelling Rulesj) Infra Policyk) Exit Policyl) Leave Rules

m) Holiday Calendarn) Over Time Policyo) NDA and COBE (Ericsson)

Part-3 Salary Slip SamplePart-4 I-Card SamplePart-5 Insurance PolicyPart-6 Compulsory Risk Management PolicyPart-7 EHS Policy

a) Hazard identification & Risk Assessment policyb) Notification of Accident/Incident Formc) Investigation of Accident /Incidentd) PPE Issue Recorde) Child Labour Prevention Policye) Sexual Harassment prevention Policy

Part-8 Web Portal for Employees

TABLE OF CONTENTS

PART – 1 (Recruitment Process)

Process Overview

Position Requisition Form

Job Description

Candidate Evaluation Form

Sample Of LOI

Recruitment Process

OBJECTIVEThis process forms the basis for hiring and induction of manpower in thecompany, and also provides the inputs for redeployment in the company. Thepurpose of this process is to be described NR Services methodology and approachto hiring and selection of the appropriate skill sets in order to deliver services onbehalf of a client

Scope

The scope of the process starts from the receipt of the PRF (Position Requisition Form) fromthe concerned Functional Head and ends with the candidate joining.

The process is applicable to all requirements of manpower in the company.

Process Definition

Process Name : Hiring Process Process Owner : Hiring Manager

Process Output: Adherence to Timeliness andQuality of hire

Process Lead : Head HR

Description: Hiring Process scopes the procedure of hiring the right candidate with desired quality for theright job within agreed time scales and budgets for the company.

Process Performance Measure

S.No Requirement Measurement Target Periodicity ofMeasurement

Review By

1 Timely Hiring Time taken from thetime of receipt of PRFwith JD

100%Compliance

For every PRF Fortnightly by HiringManager Monthly byHR Head

2 At Right Cost Deviation from theagreed Budget

WithinBudgets

For every PRF Monthly by HiringManager & Head HR

3 Right Selection Selected candidate’sperformance-FirstAppraisal.

Candidates tenure

Successfulcompletion oftraining &probationperiod

Every Quarter Quarterly review byHead HR

4 Hiring Analysis ChannelEffectiveness

Offered to JoinedRatios

Cost per Hire

Cost per Hire Qualityof New Hire

100%compliance toanalysis andreviewschedule

Every Month Monthly Review byHead HR

Process OverviewS No Flow Description Responsibility

1 ResourceRequisition andJob Description

PRF to have sign offs from all authorizedsignatories including the initiator and the FunctionHead

New Process Ramp to have a Budget Note with asign off sign- off by a Board Member and thenreceived processed by HR.

To define the role span of control, qualificationrequired years of experience duties andresponsibilities of the candidate to be recruited.

Refer PositionRequisition Form

Functional Head andHiring Manager

Refer Job DescriptionFormat

2 Initiating theHiring Process

Recruiter will source & screen CVs as per the JobDescription.

Recruiter will conduct the 1st level interview anddocument feedback along with other details in theinterview Assessment sheet.

Recruiter will schedule a 2nd round of interviewwith the Line Manager.

Refer interviewAssessment Sheet

Hiring Executive

3 TechnicalAssessmentProcess

Line Manager to conduct the 2nd round ofinterview to filter out the candidates who do notmeet the desired parameters.

Line Manger to provide feedback in the interviewAssessment sheet for all candidates met. Line Manager

4 Salary Finalization Successful candidates are spoken with for salarydetails and negotiations.

Recruiter to offer salary based on education,experience, assessment scores of the candidateand last salary drawn.

Recruiter to send key information regarding theoffer along with all required Pre joiningdocuments for release of LOI Hiring Executive

5 Offer Making andJoining Formalities

Issuance of LOI.

Release of Appointment Letter.

Joining Formalities - Documentation

Making of the personnel Files. Populating of theEmployee Master File.

Executive HR operations

Position Requisition Form(For Internal Use Only)

HR Form # 001

Please note that we welcome preliminary discussions before pre-authorization Form is completed,signatures obtained and Form returned to Human Resources.

Requisition Initiator details:Contact Person Department/Unit Phone Number E-mail ID

General Information: All PositionsJob Title: Team Lead – Date: Vacancy #:Nature of Recruitment: Replacement

New Position

Status: Full Time Regular Others

Temporary: 3/6 MonthsBudgeted: Yes No Date Vacancy Occurred:

Essential Functions Of The Position (All Positions)Please define the essential functions of this position and attach a complete description of the job.Do specify the following in this form as well:Expected Salary Range(Min-Max):Job Location:Experience range in years:Date by which position isexpected to filled:Initiator: Authorized By Signatures Date

Name

Signature

Immediate Manager

Functional Head/Business Head

To be filled by Human Resource Team OnlyOpening Date Closing Date Signature

Job Description FormDATE:

PRIMARY TITLE OF THE JOB:

DIVISION/LOCATION:

DEPARTMENT:

REPORTS TO (Name & Role):

MIN. EDUCATIONAL QUALIFICATION:

MIN. YEARS OF EXPERIENCE:

NO: OF REPORTEES:

POSITION SUMMARY

.

REQUIRED TECHNICAL SKILLS:

KEY RESPONSIBILITIES

REQUIRED SOFT SKILLS:

Candidate Evaluation Form

Name: Interview Date:

Fathers Name Location From

Current Position: Current CTC:

Position Applied For: Expected CTC:

Qualification: Reference

Experience: Total Relevant

Evaluation Criterion:Excellent Good Average Poor

9.Techical Skills

Other Criterion:11. Language Read Write SpeakEnglishHindiLocal

12. Computer skillsMS office proficiency (Expert/ Average/ Beginner)Any other software/ package/ language

Status: Select On Hold Reject

InterviewerComments

Interview PanelNames:Designations:Signatures:

HRComments

3. Personality4. Communication Skills5. Leadership Qualities6. Team Player Capabilities7. Job Stability8. Academic Knowledge

1. Relevant Experience2. Attitude

Competency

Sample LOI

LOI of internal employees LOI of Ericsson employees

E-17, RIICO Electronics Complex, I.P. Industrial Area Road No. 1 , KOTA – 324005 (Rajasthan) INDIA E-mail: [email protected] : www.nrserv.com Ph: 91-744- 2423309 Fax: 91-744-2423671

Regional Office: 401-402, 4th Floor, Navkriti Arcade, Sushant Lok Phase –II, Sector – 55, Gurgaon (Haryana)All disputes subject to Kota (Rajasthan) jurisdiction only.

Mr. ……………….S/O Mr. ……………….At – SSaahhaarr SSwweeeemmiinngg PPuull kkee ppaassss117722 SShheeeell NNaaggaarr bbaahhooddaappuurr ggiirrdd SS..PPAAsshhrraamm GGwwaalliioorr MM..PP -- 447744001122Tel: +91- ……………….Email: ……………….

Sub: Letter of Intent Cum Letter of appointment – ……………….

Dear Mr. ……………….,

With reference to your recent interview, we are pleased to appoint you as ………………. in our Company on the following terms and conditions:

1. Your financial package will be as follows:

1.1 Cost to Company: - Your total package (cost to Company) inclusive all, will be Rs. ………………. (Rupees in words) per month Including DailyAllowances or Rs. ………………. (Rupees in words ) per annum. This includes Statutory Deductions of EPF/ESI, etc, if applicable, in accordance withGovt. Rules. This CTC also includes mobile expenses . The above package is effective from the date of your joining our company. Detailed salarybreak up is attached herewith.

1.2 In addition of above you will be entitled to Travelling Expenses as per Company’s Travelling Rules.

2. Your initial place of posting shall be ………………..

3. Taxes etc: - The Income and other taxes shall be to your account.

4. Your appointment shall be further subject to the following:

a) Initially, you will be on probation for the period of Six months from the date of your joining the company which may be further extendeddepending upon performance, conduct on the job etc.

b) The employment can be terminated by either side by giving 30 (thirty) days’ notice during your service with us or payment of gross salary inlieu thereof.

c) Your being declared medically fit for the service by a Medical Officer acceptable to the company.

d) Satisfactory verification of your character & antecedents from competent authority.

e) You can be transferred any where in India or abroad either in this Company or any other group Company on equivalent terms or better.

f) In case you are sent on training at Company’s cost you shall be required to sign a bond covering the cost of training.

g) Company may be providing you the infra such as Laptop, Data Card, Tool kit, or any other asset for performing your job. Therefore it ismandatory that an undated (without any date) cheque of Rs.35,000/- towards security need to be submitted by you in favour of “NR Switch-N-Radio Services Pvt. Ltd”. The Company guarantees that this cheque will not be used before final settlement with you and the same shall bereturned to you on submission of all the infra in your possession at the time of full & final settlement on your resigning/leaving the Company.

h) Company may also be providing OHS training to the employees. You are required to submit an undated cheque of Rs. 5,000/- in favour of NRSwitch & Radio services Pvt. Ltd. to cover the training cost. This cheque will be used by the Company only if you leave the Company beforecompleting six months of service after training. The cheque will be returned to you after completion of six month’s service with the Companyafter training. Alternatively, Company will deduct 15% of your gross salary per month for six months. This amount shall be returned to you aftercompletion of your six month’s service with the Company after training. If you leave the service before six months this amount shall beforfeited.

i) You will act within the frame work of organizational structure & policies and directions as may be laid-down by the Management from time totime. During the tenure of your employment with us, you will not undertake any other employment or business activities, work or public officeof payment or otherwise except with the written permission of the Management. If you are found involved in any act which in the opinion ofthe Company is detrimental to the interest of their business interest, Management shall be at liberty to dispense with your servicesimmediately and without any notice or compensation.

j) During the course of your employment you shall be responsible for safe keeping and returning in good order of all the equipments, documents,records, etc., which may be in your possession, custody, care or charge. The company shall have the rights to deduct the money value of suchthings from dues and take such other actions, as deemed fit, in the event of your failure to account for such properties. You shall return allequipments, documents, records, etc., of the company which are in your possession at Headquarters at Kota or Regional Office at Gurgaononly, before resigning/leaving the company.

No.NR-08/1/001-03/ ………Dt.



k) It is mandatory that you should always keep the Company informed in writing about any change in your local/native place, residential address &telephone numbers otherwise the address recorded with us at the time of your joining shall be taken as authentic. Any communication sent toyou to the recorded address shall be deemed to have been served on you even if such communication is returned undelivered for whatsoeverreason.

l) All the time during the tenure of this employment you will be bound by any Rules & Regulations enforced by the Management from time to timein relation to the conduct, discipline, leave holidays or any other matter relating to service conditions.

m) You have to submit all the statutory declaration forms, i.e. EPF, ESI (as application), duly filled, to HR Deptt, (Kota/Gurgaon) within 15 days ofyour joining, until which your name will not be registered into Pay Roll Cycle.

n) You must have a bank account in your name, preferably, in State Bank of India/HDFC for timely payment of your salary etc.o) You are obliged to perform the duties assigned to you with due care and diligence in accordance with the instructions set by the Company.

5. Notwithstanding, para 4(b), the Company may terminate this Contract without any notice and without payment in lieu of notice in any of thefollowing events: -

(a) You are guilty of serious misconduct;(b) You neglect your duties;(c) You are absent from work without authorization from the Company;(d) You do not comply with instructions or regulations imposed by the Company or any of the terms and conditions of your employment with

the Company;(e) Non-performance or found to follow unethical practices.

6. You are requested to contact Mr. ………………. at our ………………. office for completion of your joining formalities on ………………..

NR Switch N Radio Services Pvt Ltd401-402, 4th Floor, Navkriti Arcade,Sushant Lok Phase –II, Sector – 55,Gurgaon (Haryana)

7. Please bring with you the following:

a) Seven numbers of your Latest Passport size Photographsb) Original Passport/ Driving License/Voter I.D. for proof of your ID and address.c) Original Aadhaar Card/Enrollment ID (EID) of your application for Aadhaar Card. It may please be noted that Aadhaar Number/or EID

Number is mandatorily required for opening the EPF Account.d) Original Documents and Mark sheets of your academic/technical qualifications starting from Class X. for verification, along with the Xerox

copy.e) Medical Certificate.f) Photocopy of PAN Cardg) Reliving/Resignation acceptance letter from your last employer.h) Experience Certificates from your previous Employers.i) Proof of last salary drawn(Last two months salary slips)j) Proof of your Bank and Account Number i.e. one crossed, cancelled & duly signed cheque of the same account.k) Copy of Offer letter and CV

Please note that originals are required only to attest the copies and will remain with you. Please ensure the above mentioned documents areproduced at the time of joining. Inability to produce these could result in a delay in joining.

8. This letter will be treated as letter of appointment from the date you join our Company.

We request you to please acknowledge and send a copy of this Letter duly accepted and signed as a token of acceptance immediately & confirm yourdate of joining by return of mail.

We look forward to having a long & fruitful association with you.

Thanking you, Acceptance

Yours faithfully, I hereby agree and accept the terms &conditions of above Letter of Appointment.

For NR Switch-N-Radio Services Private Limited

Authorized Signatory Signature of EmployeeHuman Resources

No.NR-08/1/001-03/ ………Dt.



ANNEXURE

SALARY BREAK-UP

Name : ……………… E Code

Designation:

Description Per month (Rs.)

Basic

House Rent Allowance

Conveyance

Telephone

Medical

Special Allowance

S Bonus

GROSS SALARY

Statutory Deductions

EPF

ESI

NET SALARY (Take Home)

Employer's Contribution

EPF

EPF Admin Charges

ESI

Insurance Charges

COST TO COMPANY

ANNUAL COST TO COMPANY (Rs.)

Thanking you, Acceptance

Yours faithfully, I hereby agree and accept the terms &Conditions of above Letter of Appointment.

For NR Switch-N-Radio Services Private Limited

Authorized Signatory Signature of EmployeeHuman Resources

No.NR-08/1/001-03/ ………Dt.

E-17, RIICO Electronics Complex, I.P. Indl. Area, Road No. 1, KOTA – 324 005 (Rajasthan) INDIAPh: 91-744-2422309, 2423309, 2426740 Fax: 91-744-2423671, E-mail: [email protected]

Regional Office: 401-402, 4th Floor, Navkriti Arcade, Sushant Lok Phase –II, Sector – 55, Gurgaon (Haryana)All disputes subject to Kota (Rajasthan) Jurisdiction only.

No.NR-08/1/001-03/GE5404Dt. 13th April 2018

Mr. Subhasish GhoshS/O Mr. Bijan GhoshAt : Near Shyam Talkies, Margherita, AssamTel : +91- 918284854265Email: [email protected]

Sub: Letter of Intent-cum-letter of appointment – FME

Dear Mr. Subhasish Ghosh,

With reference to your recent interview, we are pleased to offer you the position of FMEin our Company on the following terms & conditions:-

You will be outsourced to our client M/s. Ericsson India Private Limited, at Guwahati on a fixed termbasis. Your appointment in the company is on back to back basis and is dependent on the requirement of our clientM/s. Ericsson India Private Limited.

1. During your outsourced services, our client can transfer you anywhere in India as per their requirement.

2. Your financial package will be as follows:

2.1 Cost to Company: - Your total package (cost to Company) inclusive all, will be of Rs 16,988/- (Rupees SixteenThousand nine hundred and eighty-eight only) per month or Rs. 2,03,856/- (Rupees Two Lacs three Thousandeight Hundred and fifty six only) per annum. This includes Statutory Deductions of EPF/ESI, etc, if applicable, inaccordance with Govt. Rules. The above package is effective from the date of your joining our Client. The detailsof salary break up are attached at Annexure.

3. Taxes, etc.:-The Income and other taxes, if applicable, shall be to your account.

4. You must own an Android based Mobile handset. You will be required to show the same at the timeof joining.

5. Your appointment shall be further subject to the following:

a) The employment can be terminated by either side by giving 30 (Thirty) days’ notice during your serviceswith us or payment of Gross Salary in lieu thereof.

b) Your being declared medically fit for the service by a Medical Officer acceptable to the company.

c) Satisfactory verification of your character & antecedents from competent authority.

d) You will act within the frame work of organizational structure & policies and directions as may be laid-downby the Management from time to time. During the tenure of your employment with us, you will notundertake any other employment or business activities, work or public office of payment or otherwise exceptwith the written permission of the Management. If you are found involved in any act which in the opinion ofthe Company is detrimental to the interest of their business interest, Management shall be at liberty todispense with your services immediately and without any notice or compensation.

e) During the course of your employment you shall be responsible for safe keeping and returning in good orderof all the equipments, documents, records, etc., which may be in your possession, custody, care or charge.The company shall have the rights to deduct the money value of such things from dues and take such otheractions, as deemed fit, in the event of your failure to account for such properties. You shall return allequipments, documents, records, etc., of the company which are in your possession at Headquarters at Kotaor Regional Office at Gurgaon only, before resigning/leaving the company.

f) It is mandatory that you should always keep the Company informed in writing about any change in yourlocal/native place, residential address & telephone numbers otherwise the address recorded with us at thetime of your joining shall be taken as authentic. Any communication sent to you to the recorded addressshall be deemed to have been served on you even if such communication is returned undelivered forwhatsoever reason.




g) All the time during the tenure of this employment you will be bound by any Rules & Regulations enforced bythe Management from time to time in relation to the conduct, discipline, leave holidays or any other matterrelating to service conditions.

h) You have to submit all the statutory declaration forms, i.e. EPF, ESI (as application), duly filled,to HR Deptt, (Kota/Gurgaon) within 15 days of your joining, until which your name will not beregistered into Pay Roll Cycle.

i) Your working hours, leave, holidays, etc., will be as per the rules and regulations of our client.

j) You must have a bank account in your name, preferably, in State Bank of India/HDFC for timely payment ofyour salary etc.

6. You are obliged to perform the duties assigned to you with due care and diligence in accordance with theinstructions set by the Company/Client.

7. Notwithstanding, para 5(a), the Company may terminate this Contract without any notice and without paymentin lieu of notice in any of the following events: -

(a) You are guilty of serious misconduct;(b) You neglect your duties;(c) You are absent from work without authorization from the Company;(d) You do not comply practices.

8. You may reach the following address of our Company’s office for joining on 16-April-18.

NR Switch N Radio Services Pvt. Ltd.House no. 26, Lakhmi Path,Manikanchan Path, Beltola Timiali-781208, Guwahati, AssamContact Person- Netra Kumar ChhetriContact No: 8371-915759Email: [email protected]

9. Please bring with you the following:

a) Seven numbers of your Latest Passport size Photographsb) Original Passport/ Driving License/Voter I.D. for proof of your ID and address.c) Original Aadhaar Card/Enrollment ID (EID) of your application for Aadhaar Card. It may please be noted that

Aadhaar Number/or EID Number is mandatorily required for opening the EPF Account.d) Original Documents and Mark sheets of your academic/technical qualifications starting from Class X. for

verification, along with the Xerox copy.e) Medical Certificate.f) Photocopy of PAN Cardg) Reliving/Resignation acceptance letter from your last employer.h) Experience Certificates from your previous Employers.i) Proof of last salary drawn(Last two months salary slips)j) Name of your Bank and Account Number and one duly signed & cancelled cheque of the same account.k) Copy of Offer letter and CV

Please note that originals are required only to attest the copies and will remain with you. Pleaseensure the above mentioned documents are produced at the time of joining. Inability to producethese could result in a delay in joining.

10. You have to sign Code of Business Ethics Acknowledge you may click the following link for going through theCode of Business Ethics of Ericsson.

http://www.ericsson.com/thecompany/corporate_governance/code_of_business_ethics




11. You have to sign NON-DISCLOURE AND ACCESS INSTRUTION of Ericsson.

12. At the time of exit you shall give a notice of 30 days as mentioned at Para (5a) above. If the company hasprovided you some infra (Laptop, PPE etc.) you shall deposit the infra at our Company’s office where you hadJoined. A certificate for ZTM of Ericson is required to be submitted along with the infra that laptop is free fromEricsson data.

13. You shall make your own arrangement for coming for joining at the Company’s office. However you shall be paid2nd class sleeper or ordinary Bus fare from joining place to place of posting in Ericsson.

14. This letter may be treated as letter of appointment from the date you joined our Client.

We request you to please acknowledge and send a copy of this Letter of Intent duly accepted and signed as a tokenof acceptance immediately & confirm your date of joining by return of mail.

We look forward to having a long & fruitful association with you.

Thanking you,

Yours faithfully, for NR Switch-N-Radio Services Private Ltd.,

…………………………………Geetika Singh Tanwar

Human Resource – Gurgaon

Acceptance

I hereby agree and accept the terms & conditions of above Letter of Intent.

…………………………Signature of Employee




Annexure

SALARY BREAK-UP

Name: Subhasish Ghosh

Designation: FME

Description Per month (Rs.)Basic 5500House Rent Allowance 2750Conv 800Medical 1250Special Allowance 4530S Bonus 458GROSS SALARY 15288Statutory Deductions

ESI 268EPF 660

NET SALARY (Take Home) 14360Employer's Contribution

EPF+Admin 735ESI 727

Insurance Charges 238COST TO COMPANY 16988

ANNUAL COST TO COMPANY(Rs.) 203856

for NR Switch-N-Radio Services Private Ltd.,

…………………………………......

Geetika Singh Tanwar

Human Resource – Gurgaon

This document is system generated and thus requires no signature.

PART – 2 (Induction Process)

Induction Mail

Personal data Sheet

Joining Report

ESIC Declaration Form (Form -1)

EPF Form -2 & Form -11

Bank Details Format

Income Tax Guidelines (With Forms)

House Rent Allowance Receipt

Travelling Rules

Leave Rules & Holidays

Over Time Policy

Contact Details

1

KAPIL JAIN

From: Divya Gupta <[email protected]>Sent: Wednesday, April 11, 2018 4:23 PMTo: [email protected]: 'Ashokkumar Sahu'; Tapish Jain; Hunny Malghani; Vishali Koul; Arunima Sinha; Deepa

SinghSubject: Welcome to NR Switch N Radio Services Pvt Ltd_ Amitava MukherjeeAttachments: Infra Policy.pdf; Contact list of Different departments.pdf; Exit Policy.pdf;

Form11Revised.pdf; Joining procces for New Candidate for Mobile Joining OffNR.DOCX; Leave Rules.pdf; Travelling Rules 010414R.pdf

Dear Amitava Mukherjee

We are delighted you have joined us!

Your contribution is important to ensure our sustained success and growth. We hope that your career here willbe a gratifying one.

You would get maximum support from the whole of our team and we look forward to having the best relationswith you.

Your E. Code is A1956 and your official mail id is [email protected] andpassword is AmMuk1956 Login to mail.nrserv.com and activate the account immediately. Sendthe Confirmation of activation of the account to –[email protected] Pls note all theofficial communication would be made to this mail id only thus kindly activate the same and sendus the confirmation.

1. Attached herewith companies’ policies:

a) Traveling Rules, Leave Policy

2

b) Exit Policy , Infra Policy etc.

c) Contact list of different Departments–– providing SPOC mail and number for your convenience.

You are required to immediately mail us scan copy of your photograph in JPEG format.

Also Pls provide us the following details via mail :

1 Employee Name

2 Father’s Name3 Date Of Birth4 Marital Status5 Date of Joining6 Personal E-mail ID7 Current contact no

8 Current address

9 Last qualification passed

10 Total Experience (if any)

11

If you are a member of ESICin previous employment thanpls mention ESICdetails (Write NA if notapplicable)

12

If you are a member of EPFin previous employmentthan pls mention EPF

details (Write NA if notapplicable)

UAN No- …………….

EPF No.-…………………………

Last Working Date of prev. employment-…………….

Your Exact Name in UANcard………………………….

(Pl attach UAN card scan copy)

3

Please send your complete joining documents and forms attached in the mail at below address. If you need anyassistance in filling the forms Pls call us on below number.

Personal data sheet

Joining report

Voter ID/passport

7 passport size photographs

Mark sheets from 10th class onwards

Accepted offer letter

ESI form

EPF form-2

EPF form-11

. Aadhar Card

Please note that Kindly fill your Father's Name in EPF form 11 Column No. 2.

Address is-

To Divya,

NR Switch-N-Radio Services Pvt. Ltd.

Bank name

Account No

Branch address

IFSC Code

Your exact name in bank a/c

Emp. Code

4

E-17, RIICO electronics Complex,

Road No 1, IP Industrial Area,Kota-324005,Rajasthan

Contact No.- 9414036232

RegardsDivya GuptaHRD KotaNR Switch N Radio Services pvt. Ltd91-9414036232 ext- 935

Virus-free. www.avg.com

Contact List

For internal employees For outsourced employees

Contact person Contact No. Mail IdContactperson

Contact No. Mail IdContactperson

Contact No. Mail Id

Hiring & Release ofOffer letters Only

Ms. Geetika Singh Tanwar 9870108897 [email protected],Ms. Arunima

Sinha7838929954

[email protected]

Joining/ PersonalDocumentation/other HR queries

Ms. Geetika Singh Tanwar /Ms. Geetanjali Gusain/ Ms.

Jasmeet Khurana

9870108897/9413352402

[email protected] /[email protected]/jasm

[email protected]

For PF/ESI relatedqueries

Ms. Jasmeet Khurana/ Ms.Seema Shukla/ Mr. SM Jain

[email protected]/See

[email protected]/[email protected]

Change in SalaryStructure

Ms. Geetanjali Gusain/Ms.Jasmeet Khurana

[email protected]/[email protected]

For Leaves relatedissues

Mr. Dinesh Singh/HRD [email protected]/

[email protected] Full & Final

settlement relatedqueries

Ms. Jasmeet Khurana/ Ms.Chitra Bagti

[email protected]/

[email protected]

For insurancerelated issues

Mr. Chetan Kharwal/ Mr.Rajendra Kumar

[email protected]/

[email protected] income Taxrelated queries

Ms. Anjali Mittal 9413352406 [email protected]

For salary/claimsrelated issues

Mr. Dinesh Singh/HRD 9413352418 [email protected]

For InfraRequirement

Mr. Bharat/Mr. Gehlot [email protected],

[email protected]. Dinesh

Singh9413352418

[email protected]

For IT related Issues Mr Ankit/ Mr. Gaurav [email protected],

[email protected]. Yatish 9413987168

[email protected]

Level 1 Level 2 Level 3

Purpose

Mr. RakeshVerma

Mr.MohitBansal

[email protected]

Ms. TraptiGupta

9413352401

9772039247

[email protected]

[email protected]

- 1 -

PDS01.02

PERSONAL DATA SHEET

1. To be filled with BLUE ball pen only. 2. To be filled in CAPITAL LETTERS except signature & E‐Mail I.D.

WARNING Furnishing of false information or suppression of any factual information in this Sheet

would lead to disqualification and is likely to render the candidate unfit for employment.

If the fact that false information has been furnished or that there has been

suppression of any factual information in this Sheet comes to the notice at any time during the service of a person, his services would be liable to be terminated.

Please attached separate sheet if space provided is insufficient.

1. Name in Full with aliases, if any (Please indicate if you have changed, at any stage, any part of your name or surname.)

Last Name Middle Name First Name

2. Father’s Name

Last Name Middle Name First Name

3. Full Permanent Address House Number

Street/Road/Locality

Village

PO Police Station

Town District

Pin State

Residential Phone Numbers

(Land line)

Mobile Numbers (at residence/

parents)

4. Present Address in full House Number

Street/Road/Locality

Village

PO Police Station

Town District

Pin State

Phone Numbers

Mobile Numbers

5. Current e‐mail ID: ________________________________________________________

Affix Photograph (Passport Size) With Signature across the photograph

- 2 -

6. Personal Details:

Nationality

Marital Status

PAN Number

Passport Number

Date of birth

Present Age (in Years)

Gender (M/F)

Place of birth

District & State

Place you belong

District & State

Blood Group Your religion

Aadhaar Number (12 digits)

Enrollment ID (EID) ( In case applied for Aadhaar Card and the Aadhaar Card not received so far)

/ /

If you are a member of SC/ST/BC/OBC, please indicate the same & attach certificate issued by competent authority)

Name of Your Bank

Branch

Branch Code/ IFSC Code

Your A/c No ATM Facility (Write Yes/No)

Your exact name in Bank

7. Educational Qualification showing place of education with years in school and college since Class X:

Examination passed Name of school/college with full address

Date of Entry (or year)

Date of leaving (or year)

8. Details of experience, if any (Please start from last employment)

Period Designation, Package

Name & Address of Employer Details of Contact Person of Employer Reason of leaving

Name:

Designation:

Mobile:

Email:

- 3 -

Details of experience, (continue from page 2)..

Period Designation, Package

Name & Address of Employer Details of Contact Person of Employer

Reason of leaving

Name:

Designation:

Mobile:

Email:

Name:

Designation:

Mobile:

Email:

9. Family Details:

Relation Name Nationality Place of birth

Occupation Present Postal Address & phone number

Father

Mother

Wife/ Husband

Brothers 1. 2.

Sisters 1. 2.

10. Particular of places (with periods of residences), where you have resided for more then one year at a time during the preceding five years.

From To Residential Address in full. (i.e. village, Thane & District or House No. Lane/Street/Road& Town)

- 4 -

11. Personal Identification marks: __________________________________________________

12. (a) Please answer the following question in “Yes” or “No”

Have you ever been arrested?

Have you ever been prosecuted?

Have you ever been kept under detention?

Have you ever been fined by a court of law?

Have you ever been convicted by a court of law for any offence?

Have you ever been debarred from any examination or restricted by any university or any other educational authority/ institution?

If any disciplinary proceedings are framed against you during your any previous employer please indicate

Have you ever been debarred / disqualified by any public service commission from appearing at its examination/ selection?

Is any case pending against you in any University or any other educational authority/ institution at the time of filling up this form?

(b) In case answer is “Yes”, please give full particulars on separate sheet.

13. Name and address of two responsible persons of your locality or two References to whom you are known.

1.Name : ____________________________ Address:____________________________ ____________________________________ ____________________________________ ____________________________________ Relationship : ________________________ Ph. : _______________________________ Mob. ______________________________

Email id: ___________________________

1.Name : ____________________________ Address:____________________________ ____________________________________ ____________________________________ ____________________________________ Relationship : ________________________ Ph. : _______________________________ Mob. ______________________________

Email id: ___________________________

I, _______________________________________S/o ____________________________________

certify that the foregoing information is correct and complete to the best of my knowledge and belief.

Date: Place: Signature of candidate

To, The Manager - HR NR Switch-N- Radio Services Pvt. Ltd., E-17, RIICO Electronics Complex, I.P. Industrial Area, Kota-5. Sub : Joining Report. Sir, With reference to your letter No.___________________________ ______ ____

dtd.______________ , I hereby join my duties as____________________ on

_____________ (FN/AN). Further, I hereby undertake that :-

(1) I shall honestly, faithfully, diligently, efficiently and to the best of my

ability perform and discharge my duties and responsibilities assigned to me in the company.

(2) I shall not indulge and involve directly or indirectly in any discipline and

misconducts.

(3) I shall abide all the rules and regulations of the company. Thanking you,

Yours faithfully, ( ) Place : Date : ____/____/______/

shikha

Note

Signature of Employee

shikha

Note

Signature of Employee

shikha

Note

Employee signature

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Bank Details Format

Dear Sir,

Just to inform you we need your bank account proof (scan copy) to process your salary

Proof can be:

1) Pass book2) Cancelled cheque3) Net banking statement

BankAccount NoBranch address

IFSC Code/ Branch CodeYour exact name in bank a/c

Emp. Code

You can fill the above table so as to process your salary for the first month.

Please note that we need any of the above proofs in order to process your salary from secondmonth onwards.

Kindly provide ASAP so as to avoid delay in salary.

Employee Name:

Signature of Employee:

August, 2017

Income Tax Guidelines & Salary Structure for Employees

(Financial Year 2017-18)

1. Plan Of Savings/Investments For Claiming Deduction Under Section 80Cof Income Tax (IT) Act

a) All those employees, who fall in the Income Tax bracket, are required to fillform IT-01 indicating their plan for various savings/investments to be done bythem during the financial year (F.Y.). F.Y. means 1st April to 31st March of thefollowing year. All employees are required to submit receipts of previousyear savings etc. along with this Form to get this benefit for ITcalculations in the beginning of the year.

b) In case employee is residing in a rented house he should indicate the same inthis form.

c) All those employees who do not submit the above information by 20th ofAugust or at the time of joining, their IT calculations shall be doneassuming that no savings are planned to be done by them and their ITshall be deducted accordingly and deposited in Government account. Inthis case refund of IT, if any, will have to be claimed by the employeedirectly from Income Tax Department.

2. Submission Of Actual Proof Of Savings/Investments and House RentReceipt

a) Subsequently (at least once in each quarter) the employees are required tosubmit the details of actual savings / investments made by them along withproofs thereof along with Form IT-02..

b) House rent receipt in original for each month will be submitted. SampleForm for House Receipt is attached for the information of the Employees.Certificate of having paid House Rent for the full period is to be given in thisForm.

It may please be noted that if house rent receipt is more than Rs.8333/-PM.PAN number of house owner must be mentioned in the rent receipt & copy ofPAN enclosed.

c) All the photocopies of supporting should be signed by the Employee.

Page 1 of 7

3. Treatment of Reimbursements for IT purposes

a) In order that various reimbursements shown in their salary are treated asreimbursements, the employees are required to submit various bills/vouchersevery month using form IT-03. All bills must be produced in original. Tothe extent bills are not submitted the amounts shall be included as part ofTaxable Salary.

b) This form must reach Income Tax Section of the company by 20th of thefollowing month.

c) As the financial year closes in March, Form IT-03 for the month of Marchmust be submitted by 20th of March itself.

d) Fuel & Maintenance: Self certified copy of Registration Certificate andInsurance of the vehicle is to be submitted. Original Bills bearing vehiclenumber must be submitted.

4. Treatment of Income for New Joiners during the F.Y.

To ascertain the Income of new joiners for the period from 1st April till the dateof joining the Company, they shall submit either Form 16 from previousEmployer or Certificate as per Attached Form IT-04 at the time of joining. Inthe absence of any of the above, it shall be presumed for calculation ofIncome tax that whatever salary is drawn by the employee in the Company,has been received by him during the period from 1st April till the date of joiningthe Company.

5. Address for submission of Forms along with supporting Documents:

Income Tax Section(Name of Company: Rajasthan Hybrids Pvt. Ltd. Or

NR Switch & Radio Services Pvt. Ltd. as applicable)

E-17, RIICO Electronics Complex,

I.P. Industrial Area

Kota – 324 005 Rajasthan

Phone No.: 9413352406

Page 2 of 7

Summary of Forms to be used

Purpose When to Submit Form NoPlan of Savings/Investments& payment of House Rent

Existing Employees: 20th April each YrNew Employees: At the time of joining IT-01

Proofs of Actual Savings At least once in a Quarter IT-02

Submission of original Bills forReimbursements and HouseRent receipt

Monthly by 20th of the following monthexcept in March when closing date is 20th

MarchIT-03

Income for the period 1st ofApril till date of joining theCompany

At the time of Joining by all new Joinersin the Income Tax Bracket IT-04

Change in Salary Structure

New Employees: At the time of joiningOld Employees: Whenever change insalary structure is desired by theEmployee

OptionForm

Forms AttachedIT-01 IT-02 IT-03

(Please double click the Iconto get the relevant Form)

IT-04 Option Form HRR

PRESENT POSITION REGARDING INCOME TAX

a) All those employees whose monthly income is more than Rs. 25000/-PM andfor senior citizen Rs. 29166/- PM are liable to pay income tax. The employeris legally bound to deduct income tax from the salary of theseemployees and deposit the same in the government account. Theemployees are given TDS certificate in Form 16 after the end of financial yearwhich can be used by the employees to file their Income Tax Return with theIncome Tax department.

Page 3 of 7

b) Present Rates of Income Tax

Rates of Income tax for the F.Y. 2017-18 (i.e. 01.04.2017– 31.03.2018) are as follows:

Income Tax: Individual resident aged below 60 yearsIncome Slabs Tax Rates

i.Where the total income does not exceedRs. 2,50,000/-.

NIL

ii.Where the total income exceeds Rs.2,50,000/- but does not exceed Rs.5,00,000/-.

5% of amount by which the total income exceedsRs. 2,50,000/-..

iii.Where the total income exceeds Rs.5,00,000/- but does not exceed Rs.10,00,000/-.

Rs. 12500/- + 20% of the amount by which thetotal income exceeds Rs. 5,00,000/-.

iv.Where the total income exceeds Rs.10,00,000/-.

Rs. 112500/- + 30% of the amount by which thetotal income exceeds Rs. 10,00,000/-.

Income Tax: Senior Citizen

Income Slabs Tax Rates

i.Where the total income does not exceed Rs.3,00,000/-.

NIL

ii.Where the total income exceeds Rs.3,00,000/- but does not exceed Rs. 5,00,000/-

5% of the amount by which the total incomeexceeds Rs. 3,00,000/-.

iii.Where the total income exceeds Rs.5,00,000/- but does not exceed Rs.10,00,000/-

Rs. 10,000/- + 20% of the amount by which thetotal income exceeds Rs. 5,00,000/-.

iv.Where the total income exceeds Rs.10,00,000/-

Rs. 110,000/- + 30% of the amount by whichthe total income exceeds Rs. 10,00,000/-.

Notes: 1.

1. Add Education Cess @ 3% of the Income Tax & Surcharge calculated as above.2. A tax rebate of update Rs.2500/- is admissible of the employee annual taxable

income is Rs.3,50,000/- or less. (Under Section - 87A)

Page 4 of 7

c) Present position for Taxability for House Rent Allowance is that lowest of thefollowing:

a. House Rent Allowance actually received in the Salaryb. House Rent actually paid by the Employee minus 10% of Basic Salaryc. 50% of Basic salary if stayed in Metros- Delhi/Mumbai/Chennai/Kolkata

OR 40% of Basic salary if stayed in other place.

is exempt from Income Tax. The balance amount of HRA is added tocalculate taxable income of the employee.

d) The employees can avail of the following deductions from their GrossTaxable Income

A) Under section 80C of I.T. Act

1. The employees can get deduction from their gross income for the followingpayments paid by them during the financial year. The Total amount ofdeduction can be Maximum Rs. 1,50,000/-

a) Premium to keep in force Insurance on life of himself, spouse or any child

b) Contribution to Provident Fund (EPF, etc.)

c) Contribution to Public Provident Fund (PPF) in the name of self, spouse orany child.

d) Subscription to National Savings Certificates (NSC’s) (VIII Issue)

e) Subscription to any Units of any Mutual Funds under notified under section10(23D) with minimum lock-in period of 3 years.

f) Tuition fees for any two children of the Employee

g) Principal Amount paid for Housing Loan taken by the Employee

h) Tax saving 5th Year Fixed Deposit from Banks & Post office

i) Senior citizen saving scheme Deposition for 5Years (SCSS)

j) Pension plans from Insurance companies

k) Unit linked insurance Plan (ULIP)

l) Stamp duty and registration cost of the house

m) Investment in Sukanya Samriddhi Scheme Page 5 of 7

B) Under section 80D

a) Medical Insurance premium subject to Max of Rs. 25,000/- paid by theEmployee by cheque for family consistently of self, spouse & dependentchildren.

b) Additionally Rs. 25000/- paid by employee for the medical insurance ofparents.

c) Additionally Rs. 5,000/- for a) and b) above if anyone is a Senior citizen.

C) Under section 80E

Interest paid on repayment of Loan for Higher Education for self, spouse orany child. This deduction is available for maximum eight years.

D) Housing Loan Interest under section 24(b)

Deduction up to Rs. 2,00,000/- u/s 24(b) for interest on borrowed capital forthe purpose of acquisition or construction of House Property.

Page 6 of 7

Salary Structure

SN

Component ofSalary

Maximum Limit if any Taxable or Exempt from IncomeTax / Remarks

1 Basic Salary Generally 30-35% ofGross Salary Taxable

2 House RentAllowance (HRA) 50% of Basic Pl See Para 6 c) above for

taxability of HRA3 Conveyance Rs. 1,600/- Exempted up to Rs. 1,600/- PM4 Special Allowance 50% of Basic Taxable5. CCA 22.5% of Basic Taxable6. Project Allowance 100% of Basic Taxable

Reimbursements1 Telephone 10% of Basic

2. Medical 22.5% of Basic Max Rs. 1,250/- pm (For self andfamily members only)

3 LTA 10% of BasicTwice in a block of four yearsonly. As per IT Act Blocks are2010-2013, 2014-2017 and so on

4 Fuel & Maintenance 30% of Basic Vehicle must be in Employee’sName

5 Office Wear Rs 1500 pm For Employees only

6 ProfessionalDevelopment Rs. 1500 pm Only for professionals like

Engineers, MBA’s, CA’s etc.7 Children Education Rs. 200/- pm Rs 100 per child pm Max 2 Children

8 Children Hostel Rs. 600/- pm Rs 300 per child pm Max 2Children

Notes:1. All the above reimbursements shall be treated as reimbursements only on

production of original bills. To the extent bills are not produced theamounts shall be added to the employee’s taxable salary.

2. Employee must fill the Option Form attached upon joining the Company orwhenever he/she desires a change in salary structure.

3. EPF once started can’t be discontinued during the entire service of theEmployee.

4. Mentioned details are to the best of our knowledge for any doubt tax consultantmay be consulted.

Page 7 of 7

Rev 3

Name E. Code

PAN No.

A. I plan to make the following Investments/repayments for Income Tax purposes during the

the above mentioned Financial Year.

S. No. Description

1 LIC Premiums

2 National Saving Certificates (NSC;s)

3 ULIP

4 PPF

5 Housing Loan Principle Repayment

6 Pension Fund 80CCC

7 Home Loan Interest under section 24

8 Medical Insurance premium under section 80D

9 Interest on Education Loan

10 Others (Pl Specify)

Total Amount

To support my claim for getting Income Tax benefit, I am attaching the proofs of savings done by me

during the last Financial year in various heads.B. If the Employee lives in a rented house

Total Rent payable during the year from (Date) _____________ to (Date) ________________

at the rate of Rs.___________ per month for ___________no. of months.

Name of city __________________ Metro/Non Metro

I promise to submit the proofs of savings and House Rent Receipts as per the income TaxGuidelines of the Company in each Quarter of the Financial Year (F.Y.)

_____________________ _____________________ Date Signature

Financial Year

Amt in Rs.

Form IT-01

PLAN OF DIRECT SAVINGS AND HOUSE RENT

SUBMISSION OF ACTUAL PROOF OF DIRECT SAVINGS AND HOUSE RENT Form IT-02 Rev 2

Name E. CodePAN No. Financial Year

A. Particulars of deduction under section 80C,80CCC

1234

Total123

Total12

Total123

Total

12

Total1234

TotalG. Total

B. Medical Insurance premium under section 80D1 Premium 1

Paid 2

C. Interest on Education Loan Date of Loan Amt of Interest

Certified that I have not claimed the Education Loan Interest for more than 8 F.Y.'s from the date of Loan

D. Home Loan Interest under section 24

F.Year of Acquisition or ConstructionIn or after FY 1999-2000 In or before FY 1998-1999

E. If the Employee lives in a rented house

Total Rent paid during the period (Date)_____________ to (Date) ____________ at the rate of

Rs.___________ per month for ___________no. of months. City ____________ Metro/Non-metro

I solemnly declare that the above particulars are true to the best of my knowledge and belief

___________________________Date Place

Notes 1. All the above information is to be supported by self-certified photocopies of receipts except House Rent receipt which should be in original 2. Please use extra sheet if required. 3. Please don't repeat the information already submitted for the current Financial Year

Pension Fund Sec80CCC

5

6

In whose NameS.No.

National SavingCertificates

ULIP

PPF

Housing LoanPrincipalRepayment

2

3

4

LIC Premiums paidduring the year

Details of Investmentsmade during the year

Date ofInvestment

1

Number Amount in Rs.

Signature

Relationshipwith Employee

7 Others (Pl Specify)

Form IT-03 Rev 3

Name E. Code

PAN No. Financial Year

123

Total123456789

10Total

12

Block 3Total

123456789

10Total

123

Total123

Total123

Total12

Total

G.Total Amount Rs.

Certified that the above Expenses have actually been made by me for myself and/or for my family members

For LTA: Certified that this a my ___________ (First/Second) claim in the above mentioned Block.

Place

Amount in Rs.

Fuel

& M

aint

.

3

1 Telephone

Form for sending Vouchers for claiming reimbursements

2

4

For Office Use/Remarks

5

Reimbursement Head

OfficeWear

S.No.

S.No.

SignatureDate

7

8

ChildrenEducation

6 Prof. Dev.

(Mandatory)

Date

M

edic

al

Two journeys are allowed in ablock of 4 yrs.Blocks are 2006-

09, 2010-13 and so on

LTA

Bill No

ChildrenHostel

Form IT-04 Rev3

CERTIFICATE OF INCOME, SAVINGS ETC. AND TAX DEDUCTED BYPREVIOUS EMPLOYER FOR EMPLOYEES JOINING ONLY

I hereby certify that I had the following Income and other deductions during the

period 1st April, 2015 to ________________________:(Date of joining the Company)

SN Item Amt in Figures Amt in words

1 Gross Total Income

2Deductions as persection 80C ofIncome Tax Act

3Deductions as persection 80D ofIncome Tax Act

4 Total Income (1-2-3)

5 Tax Deducted atsource

Name, address and period of employment with previous Employers

_Period of Employment Name and Address of EmployerFrom To

My PAN number is ___________________________.

Signature ____________________________Date _________________

Name ________________________________Place ________________

E. Code ______________________________

Rev 4Option Form

Name of the Employee: ____________________________

E. Code: ___________ Designation: __________________________

Present Posting: _________________________________

I, hereby opt for the following in my salary break-up:

A. House Rent Allowance (HRA): 40% / 50% (Tick any one)

SNo Description

WriteYes or

No

Max Limitsp.m.

Amtsuggested

p.m.*

1 Employees Provident Fund (EPF)

2 Telephone (Tel)As persalary

structureguidelines

3 Leave Travel Assistance (LTA)

4 Fuel & Maintenance (F & M)

5 Medical (Med) 1,250

6 Office Wear (OW) 1,500

7 Professional Development (PD) 1,500

8Children Education (CE)

No of Children for claim ____(Max 2)

100 /child

9Children Hostel (CH)

No of Children for claim ____(Max 2)300/ child

Date_______________ Signature of Employee

Notes: 1. Pl note that EPF once started can not be stopped in between the serviceperiod of the Employee.

*2. Employees may suggest amounts within the amounts mentioned in the salarystructure guidelines

HOUSE RENT RECEIPT

Name & Address of

the House Owner

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

Received Rs.____________________(Rupees__________________________________

________________________________________ @ Rs __________________ p.m.)

from __________________________________________________________________(Name of Tenant)

in Cash/ by Cheque No._________________ dtd._________________ towards house

rent of the accommodation situated at ____________________________________________

______________________________________________________________________

_____________________________________________________________________

_________________________ (Address of the rented accommodation). The rent paid is

for the period from _________________ to _____________________.

RevenueStamp

__________________________ ____________________________Signature of Tenant Signature of House Owner

Date:_________________ Date:____________________

PAN No.____________________

1. If the total amount paid is Rs.5000/- or more and is paid in cash, signature of House Owner isto be obtained after affixing the Revenue Stamp of Rs. 1/- and the signature should be across theRevenue Stamp affixed.

2. It is mandatory to submit house owner’s PAN card copy if house rent is more than Rs.8333/-PM.

Travel Policy

The attached rules are for internal employees For outsourced employees we follow the Travelling Rules as per

respective customer

NR/RHPL/IEPL-Mar-14-CL-10RDated:05.08.14

Page | 1

S.No.

CategoryofEmployee

Designations Covered

Metros i.e. Delhi,Mumbai,Chennai &Kolkata

StateCapitals Other

Cities

1 A Technicians Trainees Rs. 300 Rs. 225 Rs. 150

2 B Technicians/Supervisor Trainees/Jr. Engr. Trainees Rs. 300 Rs. 225 Rs. 150

3 C Supervisors /Jr Engineers/Engineer Trainees Rs. 450 Rs. 340 Rs. 210

D Engineers/ Officers RS. 600 Rs. 450 Rs. 265

5 E Sr. Engineers/Sr. Officers Rs. 650 Rs. 500 Rs. 300

6 F HOD’s Rs. 800 Rs. 600 Rs. 400

Travelling Rules

The following Travelling Rules shall be followed in the Company w.e.f.: 01.04.2014:The Limits are subject to Maximum Amount which can be reimbursed.

1. Class of Travel

S.No.

CategoryofEmploye

Designations Covered Class of Travel Payment for Contingencies

1 A Technicians Trainees II Class Sleeper/Ord. Bus Rs 50/- for each train journey

2 B Technicians/SupervisorTrainees/Jr. Engr. Trainees II Class Sleeper/Ord. Bus Rs 50/- for each train journey

3 C Supervisors /Jr Engineers/Engineer Trainees II Class Sleeper/ Delux Bus Rs. 50/- for each train journey

4 D Engineers/ Officers AC Chair Car/II ClassSleeper/Delux Bus Rs. 60/- for each train journey

5 E Sr. Engineers/Sr. Officers A.C. Three Tier/A.C. Bus Rs. 75/- for each train journey

6 F HOD’s A.C. Two Tier/A.C ThreeTier/A.C. Bus Rs. 75/- for each train journey

Note: Contingencies shall not be paid for Tatkal Tickets

2. Hotel Charges for night stay only:2.1 The following Hotel charges (for night stay only), if applicable,per night shall be paid as per Category of theEmployee and place of Outstation.

4


Page | 2

2.2 For long stay at a place outside Place of Posting following monthly rates of Paying Guest (PGAccommodation) (Lodging only, all inclusive such as Electricity, water etc. etc.) shall be applicable:

Mandatory to stay in accommodation provided by the company (if available in the city).

S.No.

CategoryofEmploye

Designations CoveredMetros i.e. Delhi,Mumbai, Chennai &Kolkata

StateCapitals Other Cities

1 A Technicians Trainees Rs. 4,000 Rs.3,000 Rs.2,500

2 B Technicians/Supervisor Trainees/Jr. Engr. Trainees Rs. 4,000 Rs.3,000 Rs.2,500

3 C Supervisors /Jr Engineers/Engineer Trainees Rs. 5,000 Rs. 4,000 Rs.3,000

4 D Engineers/ Officers Rs. 5,000 Rs. 4,000 Rs.3,000

5 E Sr. Engineers/Sr. Officers Rs. 6,000 Rs. 5,000 Rs.4,000

2.3 No bill needs to be submitted for field Employees only. Only monthly certificate of payment receivedfrom the Company for out station period need be submitted in the Form enclosed.

Out Staation Cer

2.4 After first seven days at a particular city, the employee has to arrange PG/Guest Houseaccommodation. The rates for the same shall be as mentioned in 2.2 above. The payment to Employeeshall be limited to the PG rates on pro rata even if the Employee stays in Hotel after 7 days.

3. Daily AllowanceDaily Allowance (DA) shall be paid (if applicable) at the following rates:

S. No. Category ofEmployee

Designations Covered DA

1 A Technicians Trainees Rs. 100

2 B Technicians/Supervisor Trainees/Jr. Engr. Trainees

Rs. 125

3 C Supervisors /Jr Engineers/Engineer Trainees

Rs. 140

4 D Engineers/ Officers RS. 150

5 E Sr. Engineers/Sr. Officers Rs. 175

6 F HOD’s Rs. 250Note: DA shall also be paid (if applicable) to the Field Employees if he visits Site at his Place of Posting.


Page | 3

4. Local Conveyance:

S.No.

CategoryofEmployee

Designations Covered Mode

1 A Technicians Trainees Local Bus/Local Train/ Shared PublicTransport

2 B Technicians/Supervisor Trainees/Jr. Engr. Trainees

Local Bus/Local Train/ Shared PublicTransport

3 C Supervisors /Jr Engineers/Engineer Trainees

Three Wheeler

4 D Engineers/ Officers Three Wheeler

5 E Sr. Engineers/Sr. Officers Three Wheeler

6 F HOD’s Taxi

Note: Three Wheeler shall be allowed in Category A & B if they carry Company’s heavy Material.Weight/Volume of material shall be specified in the Portal/Local Conveyance form.

5. General Notes:

1. All the employees going to same place of work must share the local conveyance. The names ofpersons using the local conveyance shall be indicated on the portal/Local conveyance form attached.

LC Form

2. Purchase of Material at site:3.1 Purchase of any Material shall only be done with the prior approval of the Project Director/HO.3.2 All purchases shall not be included in the Tour Bill. A separate bill for purchases shall be raised.3.3 All purchase bills shall have to be settled within 3 days of Purchase otherwise the amount shallbe adjusted from next salary or other amounts payable to the Employee.

4 All journeys are to be performed after portal/written approval from the management5 The employee is entitled to Advance Amount equal to ‘To & Fro’ Travelling Expenses only. If the stay

other purposes shall be allowed.10 All journeys should be performed during night time and if required on Sundays.11 All journeys should invariably start immediately after finish of the work12 No DA shall be payable for the Transit period except when the journey time is more than 18 hours.13 Any deviation from the rules must have prior written approval from the management. This approval

must be submitted along with the bills to the Company for prompt settlement of bills.14 In case of any dispute/discrepancy the management decision would be final.

is more than 10 days only one side Fare shall be given as advance.6 No Local Conveyance shall be admissible during the number of days without work at site.7 All claims and bills must be submitted within one month. Otherwise claims shall not be entertained.8 All Tour Bills shall be routed through Team Leader/Project Manager/Project Director9 Funds sent form Head Office are to be used for the purpose these are sent. No diversion of funds to

TRAVELLING I BILL DATE

Name , 'code NO., Designation ,

Purposeand Place

A JOURNEYDETAILS

Date Departure From To DateArrival Mode of FARE No of Ticket

Time Time Travel Days No.

B OTHER EXPENSES

1 Hotel Charges (Bill enclosed)

2 Conveyanceexpenses (Details overleaf)

C ALLOWANCE

(i) @1 No. of days

(ii) @

Approval I Remarks Grand Total,

LessAdvance

Balance

Inwords

Sign.

DETAILS OF CONVEYANCE EXPENSES

DATE FROM TO MODE AMOUNT PURPOSE

IJ

Infra Policy


Infra Policy

NR has issued Tools / Equipments like laptop with Baffo cable, DT Kit etc toyou to carry out the work assigned by the Company. Thesetools/Equipments are being issued to you on Returnable basis. Pleaseensure proper & careful handling of the Tools / Equipments while executingthe work avoiding any damage.

At the time of leaving the company, it is your responsibility to deposit backthe Tools/ equipments in NR Store within a month. In case of delay insubmission Rs. 1500/- PM will be charged. You need to deposit the Tools /equipments in good health and working condition in NR store at Kota /Gurgaon / Chandigarh / Mumbai/Kolkata / Bangalore /Guwahati/Ahmedabad/Bhopal.

After submitting the Tools / Equipments, please get the NOC (No ObjectionCertificate) from Store without which full & final settlement will not beprocessed by HR.

Company will recover the cost of any damage/s caused to any of the Tool /Equipment or loss of any of the Tool / Equipment during your possessionfrom your account.

Infra Policy (Ericsson) NR has issued Tools / Equipments like laptop with Bafo cable & PPE Kit to you to carry out the

work assigned by the Company. These tools/Equipments are being issued to you onRETURNABLE basis. Please ensure proper & careful handling of the Tools / Equipments whileexecuting the work avoiding any damage.

At the time of leaving the company, It is your responsibility to deposit back the Tools/equipments in NR Store within 7 days OR in the same month of LWD whichever is earlier. In caseof delay in submission Rs. 500/- per day will be charged. You need to deposit the Tools /equipments in good health and working condition in NR store at Kota / Gurgaon / Chandigarh /Mumbai/Kolkata / Bangalore / Guwahati

After submitting the Tools / Equipments , please get the NOC ( No Objection Certificate ) fromStore without which full & final settlement will not be processed by HR.

Company will recover the cost of any damage/s caused to any of the Tool / Equipment or loss ofany of the Tool / Equipment during your possession from your account.

Recoverable Cost of some tools & it’s accessories are mentioned below for your reference:-

Tools Description Recoverable Cost (Rs.)Bafo Cable ( USB to Comport Cable ) Make – BAFO 1000Bafo Cable ( USB to Comport Cable ) Make – ATEN 1660Safety Belt ( Full Body Harness ) 2410Safety Helmet 195Hand Gloves 90Laptop Bag 2000Laptop Charger 1500

Exit Policy


Exit Policy

Employee will put the resignation request to Project Director Keeping HR team in loop.

Employee will have to serve the Notice Period as mentioned in LOI/Offer Letter or as suitable

modified by PD.

Project Director will accept the resignation.

Employee will submit the Laptop and infra issued (If any) to NR Circle office.

NR representative can go for collection of Laptop and Infra issued(If any) at Employee location

on his request (Cost 3000/- PM will be charged for this)

FNF process shall start only after receipt of no dues certificate from store department.

Finance dept. will send the Pre-Receipt for acceptance to resource

FNF payment will be done within 45 days from submission of infra if any issued to employee

(Subject to duly signed Pre-Receipt from Employee)

Exit Policy (Ericsson) Resource will put the resignation request to ZTM keeping NR team in loop

Resource will have to serve the Notice Period of minimum 1 Month or as mentioned in LOI/OfferLetter

Ericsson ZTM will accept the resignation

Ericsson ZTM will clean the data on Laptop issued to resource and will provide the Infra NOCcertificate

Resource will submit the Laptop and Infra issued (If any) to NR Circle office along with ZTMapproved Infra NOC Certificate

NR representative can go for collection of Laptop and Infra issued(If any) at resource location onhis request (Fixed cost will be charged for this)

NR Circle office will send the Laptop and Infra Issued (If any) to NR Kota along with ZTMapproved Infra NOC Certificate

HR Team will initiate the FNF process once all the required details taken from all respectivedepartment

Finance dept. will send the Pre-Receipt for acceptance to resource

FNF payment will be done within 45 days from submission of infra if any issued (Subject to dulysigned Pre-Receipt from Resource)

Leave Policy

Attached leave rules are for our internal employees For outsourced employees we follow the Leave Rules as per

respective customer (Ericsson attached) Holiday Calendar

Leave Policy

1. The employees are entitled to the leaves depending upon service period with the

company as per following details:

Period of Service Leave Entitlement

During first year of service One Leave Per month

After completion of one year in service Two and half Leave per month

2. The leaves are counted calendar month/year wise.

3. All leaves should be taken with prior approval of the controlling officer.

4. The employees stationed at offices must apply for the leave in advance. In the attached

leave application form. The sanctioned leave application should be sent to concerned HR

department.

5. For employee sat sites etc. must obtain the approval of the controlling officer on phone or

mail etc.

6. Only I real emergency the controlling officers may sanction the leave after availing the

same.

7. All leaves taken shall be counted in whole numbers only i.e. no half day leave shall be

admissible.

8. The employee will be entitled to leave for the moth if he/she is present for more than

50% days in a calendar month.

9. The criteria at Sr. No 8 shall also be followed for the month in which the employee joins

the company or leaves the company.

10. Twelve leaves if not taken in the calendar year shall lapse at the end of the year. Balance

leaves shall be carried forward.

11. During the first year of service, all unutilized Leaves of the Employees joining the company

before1st July shall lapse at the end of the calendar Year.

12. The company shall every year declare 10 close holidays.

13. When Sunday or holidays fall in between the start and end of leaves Sunday/Holidays will

be treated as leaves. But Sunday and holidays on either side of leaves will not be counted

as leaves.

Region Jan Feb Mar Apr May June July Aug Sep Oct Nov DecRajasthan, Haryana &Rest of India 1,26 --- 2 --- --- --- --- 15 3 2,19 7,8,9 --

Punjab &Chandigarh 1,26 --- 2 14 --- --- --- 15 --- 2,19 7,8,9 --

Bihar 1,26 --- 2 --- --- --- --- 15 3 2,19 7,13,14 --Gujarat 1,26 --- 2 --- --- --- --- 15 3 2,18 7,8,9 --Maharashtra 1,26 --- 2 --- 1 --- --- 15 13 2,18 7,8 --West Bengal, NE 1,26 --- 2 --- --- --- --- 15 --- 2,16,17,18,19 6 --Andhra Pradesh/Telegana 1, 15,26 --- 2 --- --- --- --- 15 13 2,17,18 7 --

Karnataka 1, 15,26 --- --- --- --- --- --- 15 13 2,18,19 6,8 --Kerala 1,26 --- --- --- --- --- --- 15,24,25,27 --- 2,18,19 6 --Tamil Nadu 1,15,16,26 --- --- 14 --- --- --- 15 13 2,19 6 --

1-Jan-18 Monday New Year Day15-Jan-18 Monday Sankranti in AP, Karnataka/Thiruvalluvar Day in TN

r

Ten Closed Holidays shall be obsevered by the Company during the Year 2018 as per State of working of the Employee

Holiday Calendar 2018

List of HolidaysDate Day Occasion

2-Mar-18 Friday Holi/Doljatra in WB14-Apr-18 Saturday Vaisakhi/Tamil New year

16-Jan-18 Tuesday Uzhavar Thirunal26-Jan-18 Friday Republic Day

24-Aug-18 Friday First Onam25-Aug-18 Saturday Thiruvonam

1-May-18 Tuesday Maharashtra Day15-Aug-18 Wednesday Independence Day

13-Sep-18 Thursday Ganesh Chaturthi in Mah/Vinayaka Chavithi in AP/VinayakarChathurthi in TN/Vinayaka Vrata in Karnataka

2-Oct-18 Tuesday Mahatma Gandhi's B'Day

27-Aug-18 Monday Sree Narayana Guru Jayanthi3-Sep-18 Monday Janamashmi

18-Oct-18 Thursday Durgapuja-Nabami in WB/Vijaya Dashmi AP,Guj & Mah

19-Oct-18 Friday Vijaya Dashmi

16-Oct-18 Tuesday Durgapuja-Saptami17-Oct-18 Wednesday Durgapuja-Astami in WB/Mahanavami in AP

8-Nov-18 Thursday Goverdhan Pooja/Vikram Samvat N Year Day in Guj /Vishwakarma Day in Pb/ Deepavali in Mah

9-Nov-18 Friday Bhai Duj

6-Nov-18 Tuesday Kalipuja in WB/Naraka Chaturdashi in Karnataka/Deepavali inKerala & TN

7-Nov-18 Wednesday Deepavali

13-Nov-18 Tuesday Chhath Puja14-Nov-18 Wednesday Chhath Puja

POLICY FOR MONITERINGAND PAYMENT OF OVERTIME

NR/Policy/ot\OT/01Issue No. 1 Rev. No. 1

Date: 01.08.15 Sheet 1 of 1

1

OVER TIME

1 NR Services does not ask any of the employee to work more than 9 hrs a dayor maximum 48 hrs a week in order to complying with government rules.

2 No reporting / controlling officer shall be allowed to take work from employeemore than 9 hrs a day and maximum 48 hrs a week

3. NR services specifies that weekly holiday shall be on the first day of theweek, which is Sunday. Further NR Services makes a provision forsubstitution of weekly holiday so that by complying with the government rulesemployees may be permitted to work on the day of weekly holiday. Provisionalso specifies on allowing compensatory holiday, in lieu of unveiled weeklyholiday.

4. The reporting officer of every employee shall be authorized to take decisionand grant permission for working on Sunday and availing compensatoryholiday on other weekday.

5. In case overtime becomes necessary in the interest of the company, aReporting / Controlling officer can ask employee to do over time but only aftertaking written permission from HOD – HR. In such case Reporting /controlling officer shall record the overtime hrs on a piece of paper and shallsubmit it to HOD-HR at the end of the current month for making overtimepayments.

6. NR Services shall follow the rules mentioned in Factory act 1948 or/ andMinimum Wages Act 1948 while making payment of overtime.

7. The review of this policy and implementation shall be done by HOD – HR onyearly basis.

Name Month/ YearE Code Project

Reason for Over Time HOD Approval TakenFrom To Total Extra Hours

123456789

10111213141516171819202122232425262728293031

Date:Date:Date:Date:

Note:- The overtime claim sheet should be received on or before the 3rd of each month in order to be processed with the payroll.Overtime claim sheet received after the 3rd of the month will be paid in the next payroll.

Employee Signature:Reporting Manager Signature:Head of Department Signature:Head of HR Department Signature:

Over time Details/ HoursDay ofMonth

S No E Name E Code Project Approved ByTotal Overtime

HoursSalary

OvertimeAmount

ReceivedOn

Over Time calculation for the month of

NDA and COBE

For outsourced ericsson employees

EXTERNAL PERSONNEL NON-DISCLOSURE AND ACCESS INSTRUCTION

1 (2)

LME-07:002942 Uen Rev G 2015-05-07 1. INDIVIDUALS CONCERNED As part of being entrusted access to Ericsson

*) premises and/or rights to use

computer resources and information of Ericsson each individual is required to acknowledge the following instructions. 2. NON-DISCLOSURE INSTRUCTION I acknowledge that, I may have access to information proprietary to Ericsson, Ericsson's customers or other third parties, (hereinafter called Ericsson Information). Disclosure of such information would cause harm to Ericsson, its customers or other third parties irrespective of the form in, or the media on, which the information is displayed or contained. In addition, I acknowledge that circumstances regarding my assignment or work for Ericsson may be considered as Ericsson information. In consideration of being entrusted rights to use Ericsson Information I acknowledge: a) that I will not disclose Ericsson Information to others except for (i) persons working for Ericsson having access in their work to the kind of information at hand and who need such information for their work on behalf of Ericsson, (ii) anyone else authorized by Ericsson as receiver of such information or (iii) persons to whom I according to my work duties shall give such information. b) that I will not, directly or indirectly, make use of Ericsson Information other than in the course of my work duties; c) that I will act in accordance with such Ericsson Group Policies, Directives and other instructions that have been communicated to me and that certain Ericsson Information may only be transferred, communicated or disclosed to a restricted internal or external group of individuals; d) that Ericsson Information may not be duplicated or reproduced in any manner whatsoever, except as is required for the execution of my work duties; e) that I will familiarize myself and comply with the legal and contractual requirements that are applicable when I am involved in accessing or processing personal information; This Non-Disclosure instruction under paragraph 2 will survive the termination of my access rights for five (5) years when not otherwise stated in a legally binding agreement with Ericsson; 3. ACCESS INSTRUCTION I may be granted access to computer resources of Ericsson and access to Ericsson Information. In consideration of being entrusted such access I acknowledge:

a) that I will not intentionally access any computer resources other than the computer resources I have been specifically authorized to access by Ericsson; b) that I will not in any way use surplus information. Surplus information means the Ericsson owned proprietary data and information to which I have possibility to access but do not have the need to access in the frame of my work duty; c) that I will keep passwords, PIN codes, etc. entrusted to me, strictly confidential; d) that when logging on to any computer resources of Ericsson, I will use only the logon ID and password entrusted to me by Ericsson; e) that I will not allow any other person access to Ericsson's computer resources by the use of my personal logon ID and password. In the case your password is required by IT support personnel you must perform a password change immediately before and after the support activity; f) that I have the ultimate responsibility for the use of the personal logon ID assigned to me and my password; g) that I will log off the computer resources of Ericsson or activate the screen saver configured with password immediately upon completion of each work session; h) that I will act in accordance with such Ericsson's Group Policies and Directives and other instructions that have been communicated to me regarding my access to, and my use of, computer resources and Ericsson Information; i) that I will take appropriate security measures to store and safeguard all material and its content, including computer discs and other media on which Ericsson information is stored. All such material and information shall, when not used by me, be kept segregated from my other work duties, in a locked area; j) that upon learning of any wrongful use or treatment of computer resources and Ericsson Information, I will promptly notify my manager and will cooperate with Ericsson to rectify the situation. 4. MONITORING For legal, security, technical and cost reasons, all connections to Internet and third party networks from the Ericsson Intranet are monitored and traffic is recorded in log files. Such log files show what has been accessed, when and by whom.

Entry and exit from restricted physical security zones at Ericsson’s premises is recorded. Relevant law is observed in the implementation of monitoring and logging. More detailed information can be found in steering documents. I acknowledge that I am aware of this monitoring and logging. 5. TERMINATION INSTRUCTION I understand that my rights to use Ericsson Information expire upon the termination of my work duty, or at any time upon the request by Ericsson. If I am not otherwise instructed, Ericsson requests that I shall immediately return all media containing Ericsson Information, including paper documents that I hold when my rights to use Ericsson Information have expired. In the case that I hold media not owned by Ericsson containing Ericsson Information, I shall erase the information on these media in a way that makes it practically impossible to restore. This instruction regarding termination shall also apply to all kinds of copies, abstractions, and compilations etc. of Ericsson Information. Upon request, I undertake to confirm in writing that I have complied with all my obligations with respect to termination. 6. ACKNOWLEDGEMENT I am aware that breaches of the terms of this Non-Disclosure and Access Instruction may cause damage to Ericsson and may constitute a breach of legal binding agreements with Ericsson. I HAVE READ AND UNDERSTOOD THE CONTENT OF THIS INSTRUCTION. ..................................................……………. (Individual’s signature) ..................................................……………. (Clarification of signature) ..................................................……………. (Print name of employer or organization for which I carry out my work duties) ..................................................…………….. (Date) When applicable, personal logon identity assigned by Ericsson: ..................................................……………. (Logon ID)

ADMINISTRATION

Written acknowledgement may be replaced by individual electronic signature. Acknowledgement shall be kept by my employer or organization for which I carry out my work duties in an auditable manner.

EXTERNAL PERSONNEL NON-DISCLOSURE AND ACCESS INSTRUCTION

2 (2)

LME-07:002942 Uen Rev G 2015-05-07

*) For the purpose of this instruction, Ericsson shall mean Telefonaktiebolaget L M Ericsson and any company directly or indirectly controlled by Telefonaktiebolaget L M Ericsson.

Code of Business Ethics Acknowledgement

Please complete this form with your personal information and confirm by signing that you have read and that you understand the content and intention of the Code of Business Ethics (Group Policy 011 03-2927).

……………………………………………………………………………………………………… Name (please print)

……………………………………………………………………………………………………… Employee number ……………………………………………………………………………………………………… Unit name (i.e. GFHR Talent Management / BICP Business Management & Sales)

……………………………………………………………………………………………………… Date ……………………………………………………………………………………………………… Signature

The completed form should be sent to your Human Resources/ Personnel representative or other person authorized by your manager.

Please also observe that it is your responsibility to keep yourself informed of the Group Policies1 and Directives2 applicable to your position as posted on Internal. If you have any questions, please direct them to your manager. 1 Group Policies: http://internal.ericsson.com/org/glob/how-we-work/all/group-policy 2 Group Directives: http://internal.ericsson.com/org/glob/how-we-work/all/group-directive

http://internal.ericsson.com/org/glob/how-we-work/all/group-policy

http://internal.ericsson.com/org/glob/how-we-work/all/group-directive

PART – 3

Salary Slip Sample

PAYMENTS DEDUCTIONS

ESI

Contractual

Total

Net Payable

EPF

Loan

Bank Name

Bank Acct No.

Special Allow.

Total

PF Number

PayAbleDay

Code

Basic

HRA

Conv. Allow.

Medical Other

Income Tax

Debit

Other

Designation

Telephone

Name

Branch

Kunj Bihari

Tech

K0603

31.0

5,000.00

2,000.00

800.00

2,358.00

0.00

1,000.00

1,250.00

12,825.00

600.00

225.00

0.00

0.00

0.00

0.00

0.00

825.00

12,000.00

City C'satory Allow.

Project Allow.

0

0

RJ/11499/16038

HDFC

01671050091564

Kota

PreMonthBal Earned Given Adjusted AvailableLeave Details 1.0 1.0 0.0 0.0 2.0

This is a computer generated payslip hence needs no signature.

:

:

:

:

:

:

:

:

0.00

0.00

0.00

Washing Allow.

NP Allow.

Shoe Allow.

ESI Number : 1509355404

Payslip Confidential

Month Year :

In Words : Twelve Thousand

Statutory Bonus 417.00

0.00

LaptopDatacard 0.00 0.00

Mobile

Convenyance

0.00

0.00

Other 0.00

Total

Net Payable Including Usance & Non-Usance Reimbursments

Usance Reimbursments

Mar2018

UANo (EPF) :

668.00

610.00

0.00

0.00 14,103.00

CoEPF

CoESI

Insurance

Other Monthly CTC

CTC Details

101245220056

LWF 0.00

CoLWF 0.00

Non-Usance Reimbursments

MobileHS

Other2

0.00

0.00

0.00 Total 0.00

12,000.00

Risk Allowance 0.00

E-17 RIICO Electronics Complex Road No. - 1, IPIA Kota (324005) Rajasthan

PART – 4

ID- Card Sample

ID- Card Sample

PART – 5

Insurance Policy

Insurance Policies

Add on Benefits/Conditions

Policy Schedule Group MediPrime

Intermediary License Code : 2035242

Intermediary Name : SEEMA MEHROTRA

Intermediary Contact Number : 9971484054 (mobile or landline) Issuing Office : GURGAON

Policyholder's Name : N R SWITCH N RADIO SERVICES (PVT) LTD

Policyholder's Address : E17,RIICO ELECTRONICS COMPLEXROAD NO 1I P INDUSTRIAL AREAKOTA 324005KOTARAJASTHANINDIA08AABCN1300L1ZS(GSTIN Number)

Policy Number : 0260004988 00 Branch Code/Product Code/Policy No 0102 / 020248 / 0260004988 00

Policy Period : From 28/09/2017 00:00 hrs (Commencement Date) To 27/09/2018 23:59 hrs (Expiry Date)

Total number of Insured Persons : 327

Plan Type : Individual

Total Sum Insured ( ) : 6,54,00,000

Coverage details:

Basic Health CoverCoverage Sum Insured( )

Nursing Allowance 100 per day upto a maximum of 15 days with a deductible of 2days

Emergency Ambulance Upto 2000 per hospitalisation Family Transportation Upto 5000 Pre and Post Hospitalization 30 days/60 days Day Care Procedures Upto Sum Insured Limit Inpatient Treatment Upto Sum Insured Limit Domiciliary Treatment Upto sum insured limit Organ Donor Upto sum insured limit

1. Limitation on Room & Boarding expense 2. Reduction of Pre/Post Hospitalisation

Insurance is the subject matter of the solicitation. For more details on risk factors, terms and conditions, please read sales brochure carefully before concluding a sale. TATA AIG General Insurance Company Ltd. Regd. Office: 15th floor, Tower A, Peninsula Business Park,Ganpatrao Kadam Marg, Off Senapati Bapat Marg, Lower Parel, Mumbai 400 013. IRDA Registration No.108, CIN No : U85110MH2000PLC128425, PAN : AABCT3518Q, UIN No : Website: www.tataaiginsurance.in 24X7 Tollfree Helpline 18002667780 Email: customersupport@tataaig.com

Add on Waivers

1. Deletion of first year waiting period 2. Deletion of 30 days waiting period 3. Pre existing diseases exclusion waiver

Additional conditions /exclusions (if any) Capping Amt Hydrocele 18000 Piles 19200 Hernia 24000 Appendix 24000 Gall Bladder 30000 Eye Related 30000 Hysterectomy 33600 Kidney Stone Including stent Removal ForSame Stone 40000 Joint Replacements including vertebral joints 85000

Details of persons Insured As per annexure attached

Premium Calculation :Basic Premium ( ) : 389,828.00 Loadings ( ) : 0.00 Discounts ( ) : 0.00 IGST @18 % ( ) : 70,169.04 Gross Premium ( ) : 459,997.04 Gross Premium amount (in Words) : Rupees Four Lakhs Fifty Nine Thousand Nine Hundred Ninety Seven And Four Paise And Paise 00 Onlystamp duty of 1.00/ ( Rupee One And Paise 00 Only) paid in cash or demand draft or by pay order,vide Receipt/Challan no: 102001004639497 dated the 28/09/2017Insurer/Lead Insurer: Coinsurers: The Insurer and CoInsurer's liability in respect of any payment that may be due under this Policy is strictly limited to the percentage stated above, subject always to the SumInsured or that part of the Sum Insured that remains in respect of a claim. For the avoidance of doubt, under this coinsurance arrangement the Lead Insurer is the Insurer forall Policy purposes including but not limited to the collection of premium, policy administration, notices, policy and claims decisions, and the payment of claims. TPA details (If Any): Name: M/S. FAMILY HEALTH PLAN (TPA) LIMITED

Address: GROUND FLOOR, SRINILAYA CYBERSPAZIO, ROAD NO.2, BANJARA HILLS,HYDERABAD,500034Contact No: 18004254090Website: www.fhpl.netEmail ID: [email protected]

The Policyholder(s) shall have right to exercise an option to change the TPA within 30 days prior to the date of renewal of the Policy from empanelled TPAs for serving andprocess claim under the Group MediPrime Policy.Service Tax No. Place: GURGAON For Tata AIG General Insurance Company LTD.

Date: 16/10/2017

Authorized Signatory

Policy Servicing OfficeTata AIG General Insurance Company Limited

2ND FLOOR, SCO 35, SECTOR 14,,GURGAON,HARYANA,GURGAON122002Tel No:


Appendix II: Endorsements Optional Covers It is hereby agreed that any and all endorsements issued with this Policy or endorsed thereon in shall be expressly subject to the terms and conditions and exclusions of thisPolicy, except to the extent expressly varied by the endorsement and shall become applicable only upon endorsement and after Our receipt of requisite additional premium. Allother Policy terms, conditions and exclusions shall remain unchanged.

Endorsement No.3. E3 Preexisting Disease Exclusion Waiver

Exclusion 2d) stands deleted for all Insured Persons covered under this Policy.

Endorsement No.4. E4 Deletion of 30 days waiting PeriodExclusion 2b) stands deleted for all Insured Persons covered under this Policy.

Endorsement No.5. E5 Deletion of First Year waiting PeriodExclusion 2c) stands deleted for all Insured Persons covered under this Policy.

Endorsement No.6. E6 Limitation on Room & Boarding expenseThe following benefit payable under the Policy shall be subject to the limits as specified hereunder (all of which are subject to the Sum Insured) which represent Our maximumliability for any and all claims made by an Insured Person in respect of that benefit:

a)Room, boarding expenses as provided by the Hospital is subject to a limit of 1% of the Sum Insured per day and for Intensive Care Unit 2% of the Sum Insuredper day.

Endorsement No.7. E7 Reduction of Pre/Post HospitalisationThe PreHospitalisation benefit is reduced to '30' days and the PostHospitalisation benefit is reduced to '60' days.The claim amount payable towards Pre/ Post Hospitalisation is subject to the limits indicated in the table below:Sum Insured Sublimit

200,000.00 30/60

200,000.00

Endorsement No.19. E19Midterm addition/deletion of Primary Insured and his Dependents1)Addition In respect of new Primary Insured coverage commences from the date of start of employment and will include their eligible dependants provided: (1) Intimation along with information sheet is given to Us by 7th day of the succeeding month, and (2) Availability of adequate deposit premium with Us. (3) All existing dependents must be covered along with the Primary Insured and the addition of Dependents shall be allowed only in the event of: a) Children in the event of childbirth b) Spouse in the event of marriage

(4) Prorata premium shall be charged

If any of the conditions (1) & (2) above are not met, coverage will commence only from the date of intimation to Us or premium remittance whichever is later.

2)Deletion In respect of Primary Insured whose employment with the insured ceases, by whatever means, (1) The coverage will automatically expire in respect of that Primary Insured and his dependants from date of cessation of employment.

(2) Prorata refund of premium would be made on intimation provided such intimation is made by the 7th day of the succeeding month and no claim is made by the

Primary Insured or his dependants.


Policy No. : 35020536170700000002Document generated by 31499 at 08/09/2017 17:09:51 Hours.

Regd. & Head Office: New India Assurance Bldg., 87 M.G. Road, Fort, Mumbai - 400 001. TOLL FREE No. 1 800 209 1415.

THE NEW INDIA ASSURANCE CO. LTD.(Wholly owned by the Govt. of India)

POLICY SCHEDULE FOR PUBLIC LIABILITY (Non-Industrial Risks) INSURANCE

Insured's Name : M/S. NR SWITCH N RADIO SERVICES PVT. LTD.

Insureds Details Issuing Office Details

Customer ID : PO45490643 Office Code : BADDI MICRO OFFICE (350205)

Address : E-17, RIICO ELECTRONICS COMPLEX,ROAD NO. 1, I.P. INDUSTRIAL AREA,KOTA

RAJASTHAN, 324005

Address : SHOWROOM NO. 2, IST FLOOR, NEARTOLL BARRIER,BADDI

,173205

Phone No : Phone No : 9459901504 / 9459901504

E-mail/Fax : [email protected], / E-mail/Fax : [email protected] /

PAN No : S.Tax Regn. No : AAACN4165CST178

GSTIN/UIN : 08AABCN1300L1ZS / NA GSTIN : 02AAACN4165C1Z3

: SAC : 997139 (Other non-life insurance servicesexcl RI)

Policy Details

Policy Number : 35020536170700000002 Business Source Code

Period of Insurance : From: 10/09/2017 12:00:01 AM To:09/09/2018 11:59:59 PM

Dev.Off.level/Broker/Corp.Agent

: MASTER INSURANCE BROKERS LTD. -(1D6723520)MASTER INSURANCE BROKERS LTD.(SI00096305)

Date of Proposal : 10-Sep-17 Agent/Bancassurance :

Prev. Policy no. : Phone No : NA / NA

Client Type : Non-Corporate E-mail/Fax : / / /

Premium(`) GST(`) Total(`) Total:(` in words) Receipt No. & Date

55000 9900 64900 RUPEES SIXTY-FOUR THOUSANDNINE HUNDRED ONLY

35020581170000000407 - 08/09/17

Details of Risks Covered Under Policy:

RetroactiveDates

Date Jurisdiction Territory AOA AOY / TotalSum

Insured

Turnover DeductibleIndia

DeductibleRest of the

world

DeductibleUSA/Canada

PolicyRetroactive

Date

10/09/2016

India NA 50000000 50000000 NA .25% ofAOA

0% of AOA 0% of AOA

Type of Construction CONTRACTORS FOR MAINTENANCE JOBS

Number of Units 5

Class of Construction

Voluntary Excess 0

Extensions under the Policy

Name of the Extension Sub Limit of the Extension Deductibles of the Extension

Special Conditions NATHE POLICY COVER SERVICES RENDERED BY NR SWITCH N RADIO SERVICES P. LTD. TOITS PRINCIPLE CONTRACTOR (ERICSSON INDIA PVT. LTD.)IN RESPECT OF NUMBER OF WORK SITES ACROSS PAN INDIA ACCORDING TO ITS NATUREOF BUSINESS BEING IN MOBILE TOWER, SHELTER & RF SURVEY ETC.

Special Exclusions NA

Special Excess/Deductible NA

This Policy shall be subject to PUBLIC LIABILITY (Non-Industrial Risks) INSURANCE policy clauses attached herewith

Clauses Description

Conditions Insured shall give written notice to Company of any claim made against Insured

Conditions This insurance does not cover any loss which would,but for the existence of this policy,be insured byother existing policy

Page 1 of 3




Clauses Description

Conditions Amounts expended by Company in payment of claim will reduce limits of indemnity

Conditions Insured shall give all information,assistance as Company may reasonably require

Conditions Insrd shall give notice of fact which materialy changes info suplied to Company

Conditions The Company may at any time pay to Insured in connection with any claim

Conditions The Policy and the Schedule shall be read together as one contract

Conditions The Insured shall keep accurate records of annual turnover

Conditions During clm,any existing insurance covered same Liab., Company not liable to pay

Conditions IfCompny deny Liab.for clm-not within 1yr frm dt of cond,clm havebeen discarded

Conditions No payment shall be made by the insured without the written consent of Company

Conditions The insured shall keep accurate records of annual turnover

Conditions Policy disputes Clause

Conditions The Company shall not be liable to make any payment for fraudulent claim

Conditions In the event of pymnt of claim under the policy,aggregate limit gets reduced

Conditions Company may cancel Policy by giving 30days notice,return prorata portion of prm

Exclusions Radioactive,toxic,explosive of any explosive nuclear assembly

Exclusions Arising out of deliberate,intentional non-compliance of statutory provision

Exclusions Ownership possession or use by the Insured of any aircraft,watercraft

Exclusions Premises temporarily occupied by the Insured for work

Exclusions Injury to any person under the contract of employment or apprenticeship

Exclusions liability more specifically insured elsewhere

Exclusions Administrtive management of need to take all reasonable steps to prevent claims

Exclusions Claims arising out of ownership,possession or use of any motor vehicle or trailer for whichcompulsory insurance is required

Exclusions Arising out of injuryand or damage occurring prior to Retroactive date

Exclusions Assumed by Insrd by agreement and not have attached in absence of such agrement

Exclusions Arising out of earthquake,earth-tremor,volcanic eruption,flood,storm,tempest..

Exclusions Arising out ofpure financial loss such as loss of goodwill,loss of market etc

Exclusions Ionizing radiation or contamination by radioactivity from any nuclear fuel

Exclusions Directly or indirectly occasioned by happening through or in consequence of war

Exclusions Arising out offines,penalties,punitive and or exemplary damages

Exclusions Infringement ofplans,copy-right,patent,trade name,trade mark, registered design

Exclusions Arising out of all personal injuries such as libel,slander,false arrest,etc.

Exclusions Transportation of materials outside Insrds premises unless specificaly covered

Premium and GST Details

Rate of Tax Amount in INR

Premium ` 55000.00

SGST 0 0

CGST 0 0

IGST 18 9900

In witness whereof the undersigned being duly authorised by the Insurers and on behalf of the Insurers has (have) hereunderset his (their) hand(s)

on this 08th day of September,2017.

For and on behalf of

The New India Assurance Company Limited

Date of Issue: 08/09/2017

Duly Constituted Attorney(s)

Stamp Duty under the Policy is `1/-.

Page 2 of 3




Mudrank_____________Dt.___________consolidated Stamp Fees Paid by Pay Order Number_______________vide receipt

number___________dt.__________.

Tax Invoice No : 3502053600000002

IRDA Registration Number: 190

Page 3 of 3




POLICY SCHEDULE FOR EMPLOYEES COMPENSATION INSURANCE

Insured's Name : M/S. NR SWITCH N RADIO SERVICES PVT. LTD.

Insured's Details Issuing Office Details

Customer ID : PO45490643 Office Code : BADDI MICRO OFFICE (350205)

Address : E-17, RIICO ELECTRONICS COMPLEX,ROAD NO. 1, I.P. INDUSTRIAL AREA,KOTA

RAJASTHAN, 324005

Address : SHOWROOM NO. 2, IST FLOOR, NEARTOLL BARRIER,BADDI

,173205

Phone No : Phone No : 9459901504 / 9459901504

E-mail/Fax : [email protected], / E-mail/Fax : [email protected] /

PAN No : S.Tax Regn. No : AAACN4165CST178

GSTIN/UIN : 08AABCN1300L1ZS / NA GSTIN : 02AAACN4165C1Z3

: SAC : 997139 (Other non-life insurance servicesexcl RI)

Policy Details

Policy Number : 35020536170100000005 Business Source Code

Period of Insurance : From: 13/10/2017 06:23:25 PM To:12/10/2018 11:59:59 PM

Dev.Offlevel./Broker/Corp.Agent

: MASTER INSURANCE BROKERS LTD. -(1D6723520)MASTER INSURANCE BROKERS LTD.(SI00096305)

Date of Proposal : 13-Oct-17 Agent/Bancassurance :

Prev. Policy no. : Phone No : NA / NA

Client Type : Non-Corporate E-mail/Fax : / / /

Premium(`) GST(`) Total (`) Total (` in words) Receipt No. & Date

99500 17910 117410 RUPEES ONE LACSEVENTEEN THOUSAND

FOUR HUNDRED TENONLY

35020581170000000538 - 13/10/17

Details of Employees with monthly wages upto ` 8000:

Categories Sub Categories No ofEmployee

Cash TotalWages

Details of Employees with monthly wages above ` 8000:

Categories Sub Categories No ofEmployee

Cash TotalWages

Electrical Engineers (not manufacturers)Installation and repair of plant, fittings and

Appartus incl. wireless, telephone andtelegraph

RIGGERS, TECHNICIAN & ENGINEERS ENGAGED ININSTALLATION & COMMISSIONING OF

TELECOMMUNICATION EQUIPMENTS INCL. RFSURVEY, EMF FIELD ACTIVITY/TESTING,CABLE

LAYING AT VARIOUS CELLULAR SITES/CELLTOWERS"

285 94000000

Trade Description Particular of Works Location Details Included All Sub -Contractors

ALL TYPES OF TELECOMMUNICATIONSERVICES ASSIGNED BY ERICSSON

INDIA PVT. LTD. ON PAN INDIA BASIS

RIGGERS, TECHNICIAN & ENGINEERS(OTHER THAN COVERED UNDER ESI

SCHEME) ENGAGED IN INSTALLATION &COMMISSIONING OF

TELECOMMUNICATION EQUIPMENTSINCL. RF SURVEY, EMF FIELD

ACTIVITY/TESTING,CABLE LAYING ATVARIOUS CELLULAR SITES/CELL

TOWERS"

ALL OVER INDIA TO BEDECLARED

Yes

<<HIDDEN_START_contractr_Details>>Contractor/Sub-Contractor Details:

Serial No Name ofContractor

Description Categorie No. of Workers Amount Wages

Skilled Unskilled Others

<<HIDDEN_END_contractr_Details>>Extensions under the Policy Cover

Name of the Extension Sub Limit of the Extension Deductibles of the Extension

Page 1 of 2




Special Conditions NA1. PRINCIPAL : ERICSSON INDIA PVT. LTD. 2. RECORD OF ALL EMPLOYEES & WAGESWORKING WITH ERICSSON INDIA P. LTD MUST BE MAINTAINED & AVAILABLE FORINSPECTION. 3. ONUS OF PROOF LIES WITH INSURED TO FURNISH THE DETAILS OFEMPLOYEES, TOTAL NO. OF EMPLOYEES WORKING ON THE SITE AT THE TIME OF ACCIDENT. 4. ALLWORKMEN ON ROLLS OF INSURED ARE COVERED UNDER THE POLICY EXCEPTEMPLOYEES COVERED UNDER ESI SCHEME.

Special Exclusions NA

Special Excess/Deductible NA

The Policy shall be subject to EMPLOYEES COMPENSATION INSURANCE Policy clauses attached herewith.

Clauses DescriptionPremium and GST Details

Rate of Tax Amount in INR

Premium ` 99500.00

SGST 0 0

CGST 0 0

IGST 18 17910

In witness whereof the undersigned being duly authorised by the Insurers and on behalf of the Insurers has (have) hereunderset his (their) hand(s) on this 13th day of October,2017.

For and on behalf of

The New India Assurance Company Limited

Date of Issue: 13/10/2017

Duly Constituted Attorney(s)

Stamp Duty under the Policy is `1

Mudrank_____________Dt.___________consolidated Stamp Fees Paid by Pay Order Number_______________vide receipt

number___________dt.__________.

Tax Invoice No : 3502053600000005

IRDA Registration Number: 190

Page 2 of 2

PART – 6

Co-employment Risk Management Policy

Co-employment Risk Management Policy

NR manages co-employment challenges and can give the customer peace of mind intheir utilization of a contingent workforce.

For the co-employment issues, we have developed a practice of working with ourcustomers to ensure that each of us - NR and our customer - properly fulfills ourrespective role in the relationship with contract employees. While customeremployees are regularly involved in the supervision of the actual work performed byour contract employees, we exercise great care, in cooperation with our customers,to make sure that we maintain control of the employment relationship at all times.This is being accomplished by following a few simple practices:

All aspects of the economic relationship with outsources employees (e.g.payroll, raises, bonuses, benefits) are administered by NR without customerinvolvement.

All communication regarding the duration, or termination, of employment arehandled by NR without customer involvement.

Employment-related issues that come-up between outsources employees andcustomer employees are promptly communicated by the customer to NRmanagement, enabling NR and the customer to work together to resolve theseissues effectively.

Most importantly, lines of communication are kept open so that contract employeeissues are recognized early and addressed by NR management before they getescalated.

By implementing the above practices, NR has been successful in avoiding Co-employment issues with our customers. Moreover, if such issues still come-up, wehave the support of our experienced human resources and legal staff to advise andassist in these matters. Another option company occasionally use to further reducetheir co-employment risk is to select a managed staffing provider to manage theirentire contingent workforce.

PART – 7

EHS Policy

Hazard Identification & Risk Assessment

Notification of Accident/ Incident Form

Investigation of Accident/ Investigation

Child Labour Prevention Policy

Sexual Harassment Prevention Policy

Risk Assessment

NR/OHS/01

Issue No. 1 Rev. No. 0

Date: Sheet 1 of 7

NR OHS/EHS PolicyEnvironmental, Health and Safety Policy

It is the policy of NR Switch N Radio Services Pvt Ltd. Limited to manage all its activities and operations ina responsible manner that protects the health and safety of its resource and minimizes adverse impact onthe environment.

Our vision is to be the most progressive and goal oriented company most admired for its people, partnershipsand performance. With respect to environment, health and safety our policy is to: Achieve safe and incident free operations: Provide a safe and healthy workplace for all resource

on sites. Operate and maintain our facilities and site in a way that will not adversely affect the healthand safety of our resources.

Integrate EHS into our business and corporate values: Assess risk to the environment, health andsafety of our resources.

Ensure compliance: verify conformance with relevant legislation and with the company’senvironment, health and safety management system at all levels through regular auditing.

Consult with employees: Provide our employee with opportunities to contribute to the making ofdecision affecting the environment and their health, safety and welfare at work.

Ensure all who with us, work in accordance with this policy: Train and motivate resources so thatthey understand their environment, health and safety roles and responsibilities, and have the tools for(or systems in place) to achieve a safe, secure, reliable, efficient, incident free and environmentallysound operation.

Utilize risk management practices: Apply sound risk management principles to identify,communicate and control workplace hazards. Aim to remove hazards so incidents and injuries do notoccur.

Achieve ongoing improvement: Plan to continually improve our environment, health and safetyperformance and monitor our improvement against world class targets. We aim for results that exceedexpectations and move us to our goal of operational excellence.

Reduce our environment impact: Continually improve processes and product to conserve companyand natural resources, increase energy efficiency, prevent pollution and minimize waste.

Be good stewards of our Services: Provide information and advice on safe and proper use of ourservices and regulations associated with it.

Be prepared for emergencies: Prevent incidents as a first priority but be prepared for any emergencyand mitigate the effect of all incidents quickly and effectively.

Be accountable: Hold all resources and contractors accountable for environment , health and safetyperformance in their area.

Risk Assessment

NR/OHS/01


Date: Sheet 2 of 7

Hazard Identification & Risk Assessment

SCOPE

This procedure describes the process to identify hazards and associated risks. To apply methods forrating the significant risks and implement the controls required to ensure the risks are reduced to alevel that is reasonably practicable.

RESPONSIBILITIES

All supervisors shall carry out risk assessment in their area of responsibility to ensure hazards areidentified and associated risks are controlled by suitable and sufficient methods.

PROCEDURE

Safety hazards will be identified through a review that includes the following areas: Inspection and observation of ongoing work activities Non – conformances Results of physical inspections and audits Communication with employees and interested parties Legal and other requirements Information from OHS coordinators Health and safety policy Information on best Monitoring data Planned changes to the process Incident investigation Manufacturers information Activities of contractors Installation of new plant and substances

IDENTIFYING RISKS

Identify all risks pertaining to the recorded hazards, where several risks are associated with aparticular hazard all will be recorded.

Risk Assessment

NR/OHS/01


Date: Sheet 3 of 7

RATING RISKSA subjective assessment of the risk will be made using the probability and severity matrix

SEVERITY RATING SYSTEM

PROBABILITY RATING SYSTEM

Description Code

Highly likely 5

Likely 4

Possible 3

Unlikely 2

Remote possibility 1

Description Code Definition

Fatal injury 5 Multiple or single fatality per event

Severe injury 4Fracture of a major bone, skull, loss of limb or eye, loss of sight orhearing (permanent), acute illness requiring medical treatment, or

any injury requiring .30 days off work.

Minor injury 2Facture of digits, strains and sprains, scratches, cuts and

abrasions, bruising, minor burn, general discomfort, minor illhealth, allergy, injury resulting in <3 days off work

Superficialinjury 1 Very minor or superficial injury where first aid may be required

but no lost time is incurred.

Risk Assessment

NR/OHS/01


Date: Sheet 4 of 7

RISK RATING SYSTEM

SEVERIIY

LIKELIHOOD OF OCCURRENCE

Highly likely Likely Possible Unlikely Remote

5 4 3 2 1

Fatality 25 20 15 10 5

Severe 20 16 12 8 4

Major 15 12 9 6 3

Minor 10 8 6 4 2

Superficial

HIGH Immediate requirement to review and investigate the case forremoving/reducing the risk or improving the control measures

MEDIUM Risks not broadly acceptable. Need investigation to consider reasonablypracticable improvements to achieve ALARP.

LOW Detailed working to support conclusion

Risk Assessment

NR/OHS/01


Date: Sheet 5 of 7

IDENTIFYING CONTROL MEASURES

If the existing control measures are not sufficient an action plan will be implemented. Use bestjudgment and experience to set suitable and attainable control measures or seek advice from OHSManager.

If the existing control measures are not sufficient a risk control plan shall be implementedControl measures must be considered in the following order of preference:

1. Eliminate / prevent hazard,2. Substitute the hazard3. Enclose – people or process4. Develop Safe Systems of Working5. Training6. Personal Protective Equipment

GROUP RISK ASSESSMENT

The Group risk assessment shall be is done in following manner.

Groups comprising of departmental personnel were formed and shall be appraised on themethodology of Group risk assessment. The concerned function incharge shall also involved duringthe assessment.

The group risk assessment shall be carried out for all direct and indirect activities under Routine andNon- Routine conditions.

During the GRA all the past Accidents, incidents and emergencies are taken in to considerations.

The Group risk assessment has been carried out for the various departments as mentioned in the listbelow & recorded in the format

The Group Risk Assessment should be carried out for the following activities.

SR. NO. AREA Responsible function

1. Waste disposal2. House keeping3. Fire fighting4. Office area5. Infrastructure6. Garden7. Maintenance

Risk Assessment

NR/OHS/01


Date: Sheet 6 of 7

8. Server rooms / Panel rooms / AHU9. Stores10. Packing & despatch

11. Incoming inspection12. Testing / labs13. Canteen14. Working on height15. Mfg / Assembly / Testing areas16. Chemical handling17. Chemical storages18.19.20.

METHODOLOGY FOR CONDUCTING THE GROUP RISK ASSESSMENT:

The Group Risk Assessment identifies the various Hazards and accordingly calculation for theassociated Risk Level (RL) is done based on the impact and the probability.

The Risk levels are denoted as 1 (Low Risk), 2 (Medium Risk), 3 (High Risk)

It has been decided by the Company that wherever the Risk Level is 2 or more (Medium and High ),it shall be considered as SIGNIFICANT RISK and some control is to be necessarily applied on thesame.

The Residual Risk (RR) level indicates the envisaged residual risk level after applying the control inthe form of Operational Control Procedure or OHS Management Program.

Control Procedures are instructions, Display Boards (for performing the job), Do’s & Don’ts,Contractor Guidelines, Work Permits, Safety Talk, Periodic Examinations etc. And whereverapplicable, these are referred in the GRA.

Similarly, based on the significant Risks, some objectives and Targets of the Company are made. Toachieve the same, the time bound OHS Management Programs are made and these are alsoreferred in the GRA wherever applicable. Apart from these OHS Management Programs, therecommendations of Safety Committee Meetings which are taken up for implementation with a timeschedule and monitored regularly are also considered as OHS Programs for Continual Improvementin the OHS Performance of the Company.

Risk Assessment

NR/OHS/01


Date: Sheet 7 of 7

Format for Risk register

Sr.No Activity Hazard Probability‘P’

Severity‘S’

RiskLevel‘RL’

Controlmeasure

ProbabilityAftercontrols

Severityaftercontrols

ResidualRisk‘RR’

12

REVIEW

Risk assessments will be reviewed quarterly. If any activity or process changes significantly, riskassessments will be reviewed and updated as required, as a minimum, every twelve months.Control measures will be reviewed by Dept Supervisor and verified by HS Co-ordinator.

POLICY FOR CHILD LABOURPREVENTION

NR/Policy/Child Labour/01Issue No. 1 Rev. No. 1


1

CHILD LABOUR

1 NR Services neither employs Child Labour nor does it support the use ofChild Labour.

2. The minimum age for recruitment for all levels of employees shall be 18 yearsand above.

3. HR Department shall implement necessary changes in the HR software toensure no recruitment of a person below the age of 18 year gets enrolmentletter from the company.

4. It is ensured that any contract employees engaged through contractors andworking in our factory shall also be above the minimum age of 18 years. TheContracting department /person shall be responsible for its implementation.

5. At the time of employment it is ensured that all employees are above or atleast of minimum age of 18 years. This is ensured by checking the age of allemployees from age records as evidenced by birth certificates, schoolrecords, and/or certificate of age proof from a certified Dental surgeon.

6. HR department retains a copy of the document submitted by the employee asproof of age, after suitable verification, in the personnel file.

7. At the time of employment, HR department also obtains signed applicationforms from the employee stating among other things his/her age and date ofbirth.

8. Yearly review of the performance of the process and procedures aimed atprohibiting child labour implemented in the company shall be carried outduring which the documents in support of age shall be reviewed. The relateddocuments of the review shall be recorded and kept in a file with HRDepartment.

9. If there are any cases of violation concerning issues related to child labour,such cases shall be investigated and suitable remedial action shall beinitiated.

10. If any children are found to be employed in the company they will be asked toquit immediately with an assurance that they shall get the job again in thecompany after reaching at age of 18 years.

POLICY FOR SEXUALHARASSEMENT AT WORK

PREVENTION

NR/Policy/SexualHarassment/01Issue No. 1 Rev. No. 1


1

Sexual Harassment:The issue of sexual harassment at the work place has become an extremely

important factor which needs to be addressed strictly in accordance with law and

besets the precedence. It is paramount important to safeguard female employees

against any harassment, eve teasing, sexual related overtures, display of

pornographic literature and photographs and using conversing language which

results to enforcement, insult or harassment at the workplace.

NR Services recognizes issues connected to sexual harassment at the workplace

and pledge to prohibit all such issues through a committee comprising of Members

mentioned below.

S No E Name Department Contact No1 Nimisha Meghwani External Member 94133522332 Rakesh Verma HRD Head 94133524013 Trapti Gupta Finance Dept Head 97720392474 Kritika Sharma MIS Dept 89555238505 Vijay Batra MIS Head 9413352343

DUTY OF THE EMPLOYER OR OTHER RESPONSIBLE PERSONS INWORK PLACES AND OTHER INSTITUTIONS.

It shall be the duty of the employer or other responsible persons in work place to

prevent to deter the commission of acts of sexual harassment and to provide the

procedures for the resolution, settlement or prosecution of acts of sexual harassment

by taking all steps required.


PREVENTION



2

DEFINITION:For this purpose, sexual harassment includes such unwelcome sexually determined

behavior (whether directly or by implication) as:

a) Physical contact and advances;

b) a demand or request for sexual favors;

c) Sexually colored remarks;

d) Showing pornography;

e) Any other unwelcome physical, verbal or non-verbal conduct of sexual

nature

Where any of these acts is committed in circumstances where-under the victim of

such conduct has a reasonable apprehension that in relation to the victim’s

employment or work whether she is drawing salary, or honorarium or voluntary,

whether in government, public or private enterprise such conduct can be humiliating

and may constitute a health and safety problem. It is discriminatory for instance when

the women has reasonable grounds to believe that her objection would disadvantage

her in connection with her employment or work including recruiting or promotion or

when it creates a hostile work environment. Adverse consequences might be

visualized if the victim does not consent to the conduct in question or raises any

objection thereto.

PREVENTIVE STEPS:

The employer or person in charge of work place should take the following steps:

A) Express prohibition of sexual harassment as defined above at the workplace should

be notified, published and circulated in appropriate ways.

B) If anyone is found guilty of the above act the same may be taken into account and

the penalty imposed on the offender as per conduct Rules.

C) Where such conduct amounts to a specific offence under the Indian Penal Code or

under any other law, the employer shall initiate appropriate action in accordance with

law by making complaint with the appropriate authority.


PREVENTION



3

COMPLAINT MECHANISM:

Whether or not such conduct constitutes an offence under law or a breach of the

service rules, an appropriate complaint mechanism should be created in the

organization for redress of the complaint made by the victim:

A. Complaint Committee:

The complaints Committee should be headed by a women and not less than half of

its member should be women. Further, to prevent the possibility of any undue

pressure or influence from sensor level, such Complaints Committee should involve

a third party, either NGO or other body who is familiar, with the issue of sexual

harassment. The committee shall meet at least once in three months. The Complaints

Committee must make an annual report to the management concerned of the

complaints and action taken by them.

B)

(i) That after the receipt of the complaint, the management immediately handover the

complaint to the committee.

(ii) On receipt of the complaint, the Committee will organize its meeting with the

complainants to enquire into the matter and intimate date, time and place of enquiry to

the complainant.

(iii) During such enquiry, the complainant shall be allowed to be represented by a co-

employee of her own choice.

(iv) The committee will have the right to ask any of the employees to appear before it.

The Committee can also investigate the matter from the employee against whom the

complaint is being made.

(v) After examining all the concerned, the committee will prepare its finding and can

also recommend the action to be taken.


PREVENTION



4

ACTION TO BE TAKEN ON REPORT

That after the receipt of the report the Committee, the guilty be punished in accordance

with law including termination of his/her services.

PART – 8 (Web Portal)

Link resource.nrserv.com Sector Telecom User ID Emp code Password Emp Code