HQ Operations All Hands

Leah HollanderActing Executive Director, HQ Operations

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April 27, 2011

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Agenda

Welcome Executive Summit Update Equal Opportunity and Diversity Management Update Building Update IT Update New Employees Recognition/Service Awards Upcoming Events Closing Remarks

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THE NASA VISION

To reach for new heights and reveal the unknown so that what we do and learn will benefit all humankind.

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Executive Summit

President has called for innovation and education as key to winning the future. The National Space Policy reflects the need for NASA to rebalance toward capability building and less toward operations. This places less emphasis on an immediate destination and more focus on our readiness to explore.

Challenges we are facing : tough fiscal times; increasing collaboration with the commercial sector in areas traditionally held by NASA; increasing reliance on international partners; optimizing the use of the assets we have; and letting go of redundant or unneeded facilities, infrastructure, and programs that have been

precious to us.

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As NASA Leaders we must….

Look for opportunities to collaborate and leverage resources and talent.

Support the Agency’s direction to create consistent ways to collaborate and interact with external partners on issues such as pricing policy, competition, and FTE usage.

Ensure that our teams are diverse and inclusive in all facets of the definitions of those terms to ensure innovation, robust problem solving capability, and a future that is relevant for all involved.

Lead the charge to educate our next generation so that the future is bright for all of us.

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Leadership “Leaders take Organizations to Places that they

otherwise would not have gone to…” Today’s Leadership Challenges:

Constant Change High Uncertainty Technology Leaps Political and Regulatory Pressures Media Visibility and Intensity Budget and Stakeholder Pressures The Unforeseen Crises And … Complex Scientific Puzzles

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What’s New in Leadership

6 C’s Confront Reality Courageous Conversations Continuous Transitions and Adaptations Collaboration Commitments and Self Sacrifice Care of Yourself

HQ Equal Opportunity & Diversity ManagementJudy PhillipsDirector

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Federal Employment of Individuals with Disabilities

Employment of individuals with targeted disabilities (IWTD) has been declining in the federal sector every year since 1994 (where it peaked at 1.24%)

Currently employment of IWTD is less than 1% government-wide

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Increasing Federal Employment of IWTD

Noting the lack of progress - OPM and EEOC issued a 2% goal for hiring Individuals with Targeted Disabilities

Progress: None

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INDIVIDUALS WITH TARGETED DISABILITIES IN THE NASA WORKFORCE SINCE FY 92*

FY 92 FY 94 FY 96 FY 98 FY 00 FY 02 FY 04 FY 06 FY 08 FY 10 FY 110.00

0.50

1.00

1.50

2.00

2.50

232 229 202 189 183201

192 174 174

210 216

Per

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f T

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l NA

SA

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rkfo

rce

The net gain of 36 IWTD in the NASA workforce during FY 10 was the largest single year increase in 20 years. *Includes permanent and temporary employees; FY 11 as of 2/12/2011.

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INDIVIDUALS WITH TARGETED DISABILITIES BY CENTER as of Feb. 12, 2011

GSFC NSSC GRC MSFC LARC JSC KSC HQ SSC DFRC ARC

% IWTD 1.997 1.45 1.2978999999999

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1.1992 0.9700000000000

01

0.9 0.8600000000000

01

0.7000000000000

01

0.6900000000000

01

0.6900000000000

01

0.6400000000000

05

0.10

0.30

0.50

0.70

0.90

1.10

1.30

1.50

1.70

1.90

PERC

ENT

OF

TOTA

L WO

RKFO

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• GSFC has achieved the 2% goal• Per new Executive Order 13548, NASA also has goal for all

employees with disabilities (not just targeted) of 7% -- current overall representation at NASA is 5.74%

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Current Efforts

Executive Order signed by President Obama on July 26, 2010 calls on all Federal entities to create goals and action plans for increasing the numbers of people with disabilities hired and to improve retention

OPM issued a new SF-256 with new disability codes

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What You Can Do

Please update your information in Employee Express to ensure it’s accurate or fill out the new SF-256

This information used to produce statistical reports – reports are for White House, Congress, OPM, and EEOC

Data entered in Employee Express is secure –only accessible by System Administrator and EEO Office

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How to Review/Update Your Information

Log onto Employee Express( https://www.employeeexpress.gov )

Click on "Disability Update" to identify current disability status from the main menu

Click on "Ethnicity and Race Indicator" to select race(s) and national origin from the main menu

Once a selection is made in Employee Express, it will be seen by the user in the future. This enables NASA employees to easily ensure that their race, national origin and disability status are correct and up-to-date

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Need Help?

Office: Suite 8N70

Judy Phillips, EODM Directorjudith.phillips-1@nasa.gov

Claudia Silver, Disability Program Managerclaudia.silver-1@nasa.gov

HQ Facilities & Administrative Services DivisionDavid RedmanDirector

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Building Update Landlords Architect preparing Design Intent Drawings

(DID) for HQ building Due to NASA May 27 for review by NASA Headquarters and Union Basis for the Construction Drawings

Biweekly meetings with Piedmont, their contractor team, GSA, and NASA Headquarters

Review schedule and deliverables Establish change management process Ensure code compliance

Web Site: http://fasd.hq.nasa.gov/bldg_renovate.html

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Schedule Open house of FASD Space-May 11, 2011 Renovate external Swing Space-Jul 2011 Move to Swing Space-Oct 2011 Renovate 5th floor-Dec 2011 Move 9th floor to 5th floor-Feb 2012 Return 9th floor to 9th floor-May 2012 Complete renovation-Apr 2015

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IT UpdateKelly CarterHQ CIO

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FY11 Budget Reductions and Service Impacts Budget reductions have resulted in IT service impacts Transitioning to a “maintenance mode” for many services,

including mission support applications Several activities such as desktop refresh, Windows 7 upgrades,

FY11 Tactical Plan implementation, and centrally funded IT catalog purchases were halted

Critical functions for the Agency and NASA Headquarters will continue to be supported, including I Street relocation and eAuthentication of additional applications

ITCD website will continue to be updated with information regarding changes in services and assistance with alternatives

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IT Contract Information and Schedules

At NASA Headquarters, the HITSS contract is being recompeted

At the Agency level, three of the four I3P contracts have been awarded

ACES: replaces ODIN NICS: includes Local Area Network and Telecommunications EAST: Enterprise Applications

Headquarters will transition to ACES on November 1 HITSS and NICS are scheduled to begin on December 1 More information will be provided as it’s made available

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New Employees Roger Sachse, HQ Operations Front Office Brady Decker, ITCD Yvette Flowers, ITCD Joe Costanza, FASD Alisa Jones, HRMD Christine Cappello, HRMD Renee Mudd, HRMD Ebony Stepney, HRMD Linda Pultz, HRMD Evester Edd, HRMD Daniel Shen, HRMD

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Recognition & KudosFront Office

Lourdes Miranda for outstanding support servicing both the Sponsored Research and Education Support Services (SRESS) and the NASA Research and Education Support Services (NRESS) contracts.

EO and DiversityClaudia Silver for her hard work in proposing and getting off the ground the first-ever Flash Mentoring Program

Felicia Toney for an outstanding job on organizing the HQs Disability Mentoring Day Program.

HRMDMarykate Dougherty for facilitating an outstanding class on DISC: Maximizing Your Strengths as a Manager.Inez Hunter for her support to Doug Glenn and the OCFO.

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Recognition & KudosFASDPamela Hobbs Tom Davis Christopher StantonBrett Smith Keith Hunter Sarah McCumberJessica Blonde Matt Runyon Jim Tully

for successfully developing, implementing, and coordinating a successful Business Impact Analysis, Business Continuity Plan, Business Continuity Plan Workshop Process

Regina Reilly for adroitly incorporating the new space layout design in the drawings provided to Piedmont

Malicha Day for planning the Columbia Café Opening

John Stumpf for coordinating the Columbia Café design project

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Recognition & KudosDeputy Associate Administrator for Communications - Public

Outreach - Alan Ladwig Sandy Grello in the Office of HQ Procurement was acknowledged for

the outstanding cooperation she provided for a recent action for the Administrator. Procurement in general, and Sandy in particular, can take credit for making it happen. Thanks to you for your dedication and support .

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Recognition & KudosITCDTony Mack Duc NguyenMary Mahlbacher Mohamed Sameerfor ODIN support to the Office of Strategic Infrastructure

Sharon Washington for onboarding support

Paul Rollins David Essick Keith Scott Victor Nolasco Michael Jarrah Mike ChambersDuane McMahonBernard Shelton Craig TalleyBronte Defrietas-Fox Shawn Jenkins Greta Howzefor their contributions to the success of HITSS Industry Day

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Recognition & KudosITCD cont.Kim Dwyer Mullings Phyllis Trouard For reconstructing and compiling more than 130 Power Point charts for use in the Office of Procurement’s “Grants Boot Camp Training”

Duc Nguyen Tony Mack Deneen Newton Marcus WardFor providing, supporting, and ensuring access to loaner PCs for 33 employees receiving HR system training.

Stanley ArtisFor customer service and coordination of support to HRMD for Blackberry and Furlough Hotline issues related to the potential Government shutdown

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Recognition & KudosITCD cont.

Steve Morton Dan Hirsch Jeff AndersonFor providing an ergonomic keyboard quickly to help mitigate an OHCM employee injury

Emer McCarthy Dan Nowak Ed MotsingerDirk Hamilton Lisa Smith Donnie GreenFor installation of an OPM application permitting the electronic delivery of personnel investigations to the Central Adjudication Facility staff

Jim BergerFor providing ViTS support to the Grants Boot Camp Training for the Office of Procurement

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Recognition & Kudos

Emer McCarthy Dan Nowak And the entire TFTI team

For support of the Two Factor Token Initiative (TFTI) migration project

Everyone Involved in the Federal Government Furlough Shutdown Planning!!

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SERVICE AWARDSFIFTEEN YEAR SERVICE AWARD

Jeffrey Anderson

TWENTY-FIVE YEAR SERVICE AWARDWalita Winslow-Wilkins

LaShawn McDuffieSharon Washington

Fred Johnson

THIRTY YEAR SERVICE AWARDJacqueline Mackall

THIRTY-FIVE YEAR SERVICE AWARDMichael Barrett

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Upcoming Events

End of Annual Performance Appraisal Cycle – April 30 High-Risk Conflict Resolution Workshops, May 2 - 6, 8 a.m.-noon

and 1-5 p.m., Multipurpose Room, Contact Paul Raudenbush Request for HQ Honor Award Nominations are due May 13 Meeting Learners Where They Are (new supervisor’s course), May 16-

20 2011 Employee Viewpoint Survey, Opened March 30 and closes May

31. Exchange Council

Soles for Souls Shoe Drive through May 11 Trail Mix Bonanza, May 11 Golf Tournament, May 13

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Questions and Answers