1Pre-Convention 2014

How to Involve RYEX Students in Rotary Service After Their Exchange Experience

Kim Feder, Rotex 1800 & RAC

Ekkehard Musick, RC Gifhorn-Wolfsburg

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Kim-Sophie Feder

• Outbound Student to District 6540, USA in 2009/10• Rebound• Active Member of ROTEX 1800•A Level Exams(Highschool)• Student University Berlin• RAC Berlin (applied for membership)

Ekkehard Musick

• Highschool Principal, retired• Rotary Club Gifhorn-Wolfsburg• RYEX Chair District 1800, District Protection Officer

Pre-Convention 2014

„I want to give back something to Rotary as a thank-you for an awesome year!“

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Traditional Structure of YEX-Team on District Level

• Chairperson• Inbound Coordinator LTEP• Outbound Coordinator LTEP• STEP Coordinator

LTEP at first 15 – 20 in- & outboundsNow 60 – 70 In- & outbounds STEP 30 – 40 Participants Summercamp

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Problems :

• Workload • more important: as a Rotarian I would always be the authoritative person in the program – how could I reach the inbounds on a trustworthy basis?• Will today´s youngsters turn to a person 60 plus, if they need help?• Will today´s youngsters turn to a person 60 plus in delicate matters?• Will our inbounds turn to a Rotarian, if they feel the local Rotarians are biased against them?• Will one of our inbounds turn to his YEO, Counsellor, District Chair, if he has broken one of our rules, but now needs support, help?

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An even more important problem:

In our LTEP and STEP we meet wonderful young people, often with amazing potential. We invite them into the Rotary family – and then we seem to forgetabout them.On club level, we might invite them for a Club meeting to give a lively report of the exchange year in another culture…And after that, with the end of the school career they seem to disappear into Rotarian No-where.

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Current Structure of YEX Team on District level

Chairperson Outbound Coordinator A ( application, orientations, Rotary contact till departure) Outbound Coordinator B ( contact during exchange, crisis hotline, reports, rebounds) Inbound Coordinator STEP Coordinator President/Vice-President of Rotex 1800 Contactperson Rotex (Rotarian) Rotaract Contactperson (Rotarian) plus President RAC District NGSE Subcommittee Chair Medical Advisor (24hr-Hotline during Rotary and Rotex activities)Senior Rotex Member: Alumni Database; Info RYLA; Yearly Meeting

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Rotex

• private organisation of former Rotary Youth exchangees

• Motivation to become a member of Rotex 1800• give something back• offer a helping hand • stay in contact with the program, with Rotary

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Pre Conditions to involve Rotex in the program

• if they work with inbounds or outbounds, they do so in the name of my district• only ex-outbounds are accepted, who have successfully finished their exchange year• only ex-outbounds are accepted, who agree to follow and administer Rotary rules• they must know & administer our Student Protection Policy• close contact to District Chair; all activities with exchangees authorized beforehand

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Training (external)

• Student Protection Policy• First Aid• District Guidelines Harrassment and Abuse• Crisis Management; Communication lines• Legal Background (Youth Protection Laws)

Additional Support by Rotary District

• Permanent membership in YEX Team District• Financial Support ( Eurotour, Internal planning weekend, computer)• Insurance Coverage• Trust, trust, trust

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Training (internal)

understanding leadership role as a Rotex member

group control

authority ( how to gain and contain authority)

Rotex handbook

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Service Activities (1)

Outbound Training Weekends

Inbound Weekends

Welcome Weekend

Christmas Weekend (with Host Country Information Outbounds and parents)

Eurotour

Euro-Revival Weekend

Havelberg Weekend (Fun, Sport and Preparation for District Conference)

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Service Activities (2)

Support at Rotary Activities In- and Outbounds:

2nd District Orientation in wintry Harz Mountains (Including Language Competence Test)

Applicants Selection Weekend

District Conference

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Service Activities (3)

Joint Host Parent Information Day

Building of school-based Interact clubs (TBD)

Training Seminar for outboundsDo´s and Don´tsHarrassment & AbuseCrisis Management, Homesickness, Computer, Fitting in, etc.

Final District Orientation for Outbounds and their families

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Personal outcome for Rotex members:

increased leadership qualities personal growth new appreciation of service to Rotary and to the community increased knowledge of Rotary and our values

Our big challenge:

How do we keep these promising young people in our reach until they can join Rotary?

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Rebound ROTEX Rotaract Rotarian

RYLA

NGSEInteract

Inbounds

Outbounds

Host-Parents

Service Projects

Invitation to RC Hands-

on-Projects

IntensiveLeadership

Training

Invitation to RC Hands-

on-Projects

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Win Win Situation

Rebounds:

To return home after an amazing, forming year in the great Rotary Family is often hurtful – together with young Rotex people who have gone through the same problems, we can help!

Rotary keeps contact and offers support to develop the newly gained personal growth into long lasting positive effects

We offer chances for service to future leaders

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Win Win Situation

Rotary International:

The future of Rotary is guaranteed, if the younger generations find membership in the great Rotary Family attractive, desirable

The future of Rotary is guaranteed, if the next generations know our values and our ability to change lives and if they find this interesting

If we look at membership growth and containment, we should not overlook the grand potential in the group of promising former exchangees

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Groups 1-8 E Millenium Room 2/3 (Level 4)

Groups 9-12 E Millenium Room 1/3(Level 4)

Groups 13-16 E Legends (Level 5)

Groups 17-20 E Champions (Level 5)

MEETING LOCATIONS FOR SMALL GROUP DISCUSSIONS