how to get more done in less time
TRANSCRIPT
9 Ways to Accomplish More in Less Time…
Welcome…• Relax• Enjoy – eat, drink, connect,• Be open – take notes, ask how?• Respect – phones• Participate – share• Contribute & Win…• Link to slides –
slideshare.net/tradeinsights
Who is PROTRADE United?We believe in a united effort and collective knowledge to help you find an even better way to run your business…
Trade specific solutions in…• Creating Your Game Plan – income, cash flow,
profit, team development• Getting You Financially Well Organised –
structure, tax minimisation, • Attracting More Quality Customers– online &
offline
Why PROTRADE United?Ultimately for 3 reasons…
1. To give you the luxury of an unhurried life
2. To raise the standards of trades and related service businesses in Australia
3. Decrease the anxiety and depression related deaths amongst trades
Some of our clients…
Today…Take home…
1. The biggest challenges facing you in ‘getting more done’
2. 9 ways to help you get more done ‘of what matters most’
3. Game Plan to implement these tools
Is this your life?
Who set that
schedule?
What frustrates you most?
No CLARITY
Action not aligned with VALUES
No COMPASS
TO DO Lists
Wired for Distraction
NO ‘down time /switch off”
Disempowering B.S.
B-RULES… If you want something done right, you
have to do it yourself! If things aren’t working…work harder! If it appears that life is flowing/like I am
doing nothing, ‘people’ will think I’m lazy! The busier I am, the more important I
appear Busy means I am ‘worthy’ You CAN’T have it all in life You HAVE to sacrifice things to get
somewhere in life
A lost art…
Stop doing dumb things!
How do these people manage?
Think about this…
Working harder does NOT
= Better Results
Think about this…
Results = FOCUS - Distraction
Busy? Doing what?
Is this you?Most people would
rather be
‘poor and liked’vs.
‘wealthy and respected’
TTWWHADI…
Psychology vs. Skills/Ability
What holds you back?
Default vs. Design
Change…are you up for it?
What has been valuable?
Is it this Simple?1. What do you desire (vs. don’t want) for your life/business/career?2. Stop doing everything that is not aligned with this!
Are you REALLY ready?
New paradigm/thinking… Guard your time/energy preciously It’s either - a Hell YES or a Big Fat NO Stop worrying about other peoples
feelings/thoughts about you Stop ‘trying’ to please others Get rid of the NEGATIVITY in your life Look after you first, so you can then serve
others
The 9 Steps….1. Get clear about what is MOST important2. PRIORITIES to Activities3. Become world class with
COMMUNICATION4. Build your NO muscle5. MANAGE Distractions6. Practice DELAYED Gratification7. Establish RITUALS8. SELF Care9. Use TECHNOLOGY wisely10.REVIEW
1. Get CLEAR1. What ONE thing if we/I achieved would make ALL the difference in my business?
2. What ONE thing if we/I achieved would make ALL the difference in my personal life?
Vision & Values
2. PRIORITIES to Activities
2. PRIORITIES to Activities1. Review ALL activities (work &
home)2. Prioritise a& schedule by role3. Value everyone’s time4. Have your most valuable people
doing the most ‘valuable’ work5. Outsource where necessary –
admin, data entry, some communications, (even personal chores)
4. Prioritise & ActivitiesMe Husband Father CEO CoachExercise 1-1 time Star Time Strategy ClientsReading Adventure Reading Relationships R&DConnecting Listening! Adventure Finances Team
3. Become world class at COMMUNICATION1. Planning – what’s happening2. Annual/Quarterly/Monthly/
Weekly/Daily3. Confirming what /when/who4. Accountability5. Acknowledge6. Manage expectations
4. Build your NO muscle
Be AWARE of…
5. MANAGE Distractions
5. MANAGE Distractions1. Turn OFF all alerts/notifications, etc.2. NEVER check email first thing*3. Unsubscribe to the 90%4. Have scheduled switch OFF time5. Don’t watch media/TV6. Educate your team on how to solve
problems7. Find your ‘flow’ ZONE for valuable
work
6. Practice Delayed Gratification
7. Establish RITUALS1. Meetings – agendas, scheduled,
discussions2. FOCUS Times3. 90/904. 17-Minutes to RESULTS5. Quiet/down time6. Planning/Review
8. SELF Care1. Healthy GUT (2nd Brain) = Healthy
Mind2. Fuel3. Movement4. Stillness5. Re-create6. Sleep
What has been valuable?
The Paradox of Technology
9. Technology – use it wisely1. Customer & team communication -
CRM2. Quoting/pricing3. Job/team management/scheduling4. Finances/invoicing/debtors5. Self management6. Cloud storage - Google
Docs/Dropbox7. Go paperless
What has been valuable?
10. REVIEW
1. Time Audit2. Frustrations/Tolerations3. Learning’s4. Eliminate/STOP doing?
Remember what matter most1. If things get out of hand – get
some space2. Remind yourself of the priorities3. Act accordingly with your
vision/values
What ACTION will you take?
It’s interesting you know…Most of business owners will…• Hear what we say,• Understand it
intellectually,• Agree with all the
principles,• Get excited about what’s
possible• KNOW that it is the thing
they should do, yet…
Do nothing!What gets in the way…
LIFE!
Your opportunity to get clearComplimentary ‘Game Plan’ Session• Where you are• Where you want to be • The Road Map to get
you there…
Participant or Spectator…?
The ILLUSION…= Success, Happiness,
Fulfilment, & Blah, Blah,
Blah…
What REALLY Matters?