How to Conduct a Productive Meeting

Leaders can either inspire people in meetings or drain their energy

Effective vs Dysfunctional Meetings

– Effective Meetings Dynamic Passionate Focused Engaged Productive Energizing Extract the collective

wisdom of the team Differentiate

ourselves from our competitors

– Dysfunctional Meetings Waste time Waste energy Painful Unproductive Tedious Bad meetings almost

always lead to bad decisions

Results in mediocrity

Different Meetings for Different Purposes

– The Weekly Tactical Lasts forty-five to ninety

minutes Lightning Round – sixty

seconds per team member, two or three priorities for the week

– The Monthly Strategic Analyze, debate, and decide

upon critical issues (but only a few) that will affect the business in fundamental ways

Two hours per topic

– The Quarterly Off-Site Review Opportunity to step away from

daily, weekly, issues Review the business in a more

holistic, long-term manner One to two days in length

– The Daily Check-In Five minutes Stand up

Meeting Strategies

– Purpose - have a reason for the meeting – Facilitator – provide leadership and guidance – Prepare– build knowledge base prior to meeting – Roadmap – have a meeting agenda – Time management – start and end meetings on time – Rules of engagement – develop meeting norms – Discuss & decide – encourage participation and make

decisions – Action – follow up on tasks assigned during the meeting