How to Conduct a Business Meeting

By: Audrianna Glasper

• Send out an memo, to person needed to attend meeting

• Call the meeting to order

• Determine who is likely to be assigned tasks from the meeting

• Have an agenda for every meeting

• Respect the schedules of your meeting participants

• Strive to keep the meeting on subject and on task

• Ask a secretary or other meeting participant to take minutes at every business meeting

• Meetings shouldn't run too long; 30 minutes or shorter is a good length

• Discussion guidelines can help keep meetings running in an orderly manner

• Do not allow time to get away from you, or you risk losing the attention of your participants.

• Establish some sort of parliamentary procedure to run the meetings by.

• Be sure everyone who participates in the meeting is aware of said procedure

• Ask each person to limit her point to two minutes or less

• Encourage the meeting participants to add feedback and input

• Agenda should be only discussion and other sidetracking items will be reserved for another time

• Prohibit meeting participants from • Insulting• talking over• talking loudly• belittling • raising his/her voice • to other members at the meeting

• Leave time at the end of the meeting for a short question and answer session

• Suggest and agreeing on time, date and place for the next meeting

• Give out any assignments or instructions before closing, and end on time

• Summarize the meeting and all points of interest as you wrap to keep it all in everyone’s focus

• Be sure to thank everyone for their attendance and participation

Works Cited• http://smallbusiness.chron.com/conduct-effective-team-meetings-3161.html• http://smallbusiness.chron.com/importance-ethical-conduct-business-25163.html• http://www.wikihow.com/Conduct-Effective-Meetings• http://www.ehow.com/how_2046766_conduct-effective-meeting.html• http://www.nwlink.com/~donclark/leader/leadmet.html• http://www.jobjasoos.com/blog/conduct-effective-meetings-tips/• http://timemanagementninja.com/2012/01/10-bad-meeting-behaviors-to-avoid/• http://www.buffalo.edu/ubit/service-guides/conference/virtual-conference.html• http://the-od-people.com/effective-meetings.html