how to communicate effectively in a team!!!!

7/31/2019 How to Communicate Effectively in a Team!!!!

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Effective communication skills empower an individual to

inspire and influence others in order to reach the desired

outcome, no matter how difficult the situation may appear

to be. An individual with effective communication skills not just

has an edge over his/her fellow

colleagues/friends/acquaintances etc. but also carries out

his/her job with a lot of confidence, ease and perfection. Effective communication skills combined with appropriate

body language can help anyone in leaving a mark behind

with each interaction he/she has.


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Our main goal to reach thetop with our team which

can be obtained via

effective communication

skills


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Most organizations, now,

work on different projectssimultaneously with

separate teams allocated to

each project. Depending

on the project size andscope these teams can be

small or large.


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Irrespective of the number of employees in a team, it is

essential that every member of a team understands andshares relevant information related to the project.

It is also important that they have a clear picture of their

roles and responsibilities with respect to the project and

deliver accordingly. Thus, in order to ensure a successful project execution, it is

important that the team members share a healthy

relationship based on trust, confidence and mutual

understanding. All this is possible only when a team develops and

practices effective communication skills.


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Developing effective

communication skills

within the team can be

done easily by imbibing

some basic manners,

professional etiquette and

keeping an open mind.


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Tips For Effective Communication

Always respect all your

fellow team members,irrespective of whether

you are just a team

member or a team leader.

Define the role and

responsibility of every

team member clearly to

avoid confusion orunnecessary re-work.


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Ensure whether all the team

members understand theproject requirements

thoroughly and know what

the project targets are. Ask

questions or havediscussions to clarify the

same.

Organize regular team

meetings to understand thedoubts and queries of every

team member and provide

solutions accordingly.


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Keep every team member

informed with the latest

project updates or project

issues.

When in a meeting or

discussion, let every onehave their turn to speak and

suggest. It is of no use if

you alone keep talking and

ignore what others have tosay.

Ask for feedback and

suggestions from your

team members.


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Listen to others' opinions

and use their suggestions

if found to be effective.

Listening plays a

significant role in effective

communication. Repeat

others' words to

acknowledge their point of

views.

Always speak in a clearand slow manner. Give

sound and logical

reasoning to your

opinions.


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Always be polite in your way of speaking and behavior.

Clear out personal differences and misunderstandings by

speaking it out with the concerned person

Make appropriate use of emails, telephones, voice

messages and instant messengers while communicating

with the fellow team members.


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Avoid using unpleasant

words, expressions, givingout sensitive and

confidential information

while using the above

modes of communication. Display acknowledgement

and appreciation through

face to face interaction or

electronic modes when ateam member performs

well


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When appreciated or praised,

thank the person in a polite

and sophisticated manner.

Avoid continuous rejoicing

about your personal success.

This might create an

uncomfortable situation foryour other team members.

Always have a friendly

attitude towards each other.Help others in need and you

will get back others' help

when you require the same.


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Deal with tense situations

with a calm mind. If wordsof any team member make

you angry try to keep a

cool head and put your

point forward. Avoid usingharsh words in return.

Avoid blaming others

continuously when any

work is not done. Instead,try to find out the root

cause and see to it that it is

not repeated in future.


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Find out if any team member is facing any problem andhave a discussion with him/her to address the issue.

Speaking and constant interaction with each other always

helps in developing a healthy team spirit.

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how to communicate effectively in a team!!!!

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