how to built successful work team in organization
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How to built successful work team
in organization
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Definition
Team work is a position of
agreement attained within a
group of people working for
toward a specific profitable
benefit.
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Work Team
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Objectives of Work Team1. Improved Interpersonal and Communication Skills
An understanding of personality types and activities that encourage
effective communication can help improve overall team communication.
By having an understanding of how nonverbal cues can affect the meaning
or perception of a statement, team members can learn how to avoid
miscommunications. When conducting team building activities related to
interpersonal and communication skills, it is important for a team to also
practice sensitivity to cultural differences in communication.
2. Decreased Conflicts
Conflicts in a team, no matter how minor, are inevitable and can lead to
fixing blame on team members. Team building exercises that involve an
understanding of different personality types offer an opportunity for team
members relate to different types of personal workplace demeanors, whichcan help decrease potential conflict. When team members have a better
understanding of the personality types that represent the team, individuals
can practice communication that is more effective and assign roles that
will help how a team works as a system.
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3. Awareness of Team Culture
A team's culture includes an organization's goals and the
relationships of those working within the organization. Team
building helps develop team member understanding about the
organization's purpose and mission. When this is done, members of
a team gain a better understanding of how personality types affect
relationships with peers and subordinates, personal variances, the
division of work and how different departments interact.
4. Improved Effectiveness and Productivity
Team building can help team members consider the different
personality types in the group and how each individual can
contribute to the success of the team and organization. Individuals
learn that even though each person has a different job function,
they all belong in the same department and can work together. As a
result, individuals are more likely to unify to accomplish the
organization's goals with the "big picture" in mind.
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Benefits of Team Work1.Creativity:
Different people have different skills and possess differentperspectives of every activity. Therefore any activity that involves
team work would benefit from the various creative thoughts and
inspirations of different people. By making use of different thoughts
and perspectives, varied ideas can be used to find an array of solutions
that will ultimately help find the best solution or a new solution for anold problem.
2.Overcomes monotony:
People working as individuals fall into the monotony of their jobs and
this lead to dissatisfaction and under-performance in the long run.
However, when people work in teams, the interaction in itselfgenerates enthusiasm and any issues are resolved by inputs from
different people, making even small tasks enjoyable and interesting.
This leads to better enthusiasm and energy levels among team
members leading to better productivity.5
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3.Varied skills:
It is impossible for one individual to possess all the knowledge and skills
required to complete any job. For example, lets look at the construction of
a house. When one individual builds a house all on his own, besides the longduration and the risk of the construction stopping mid-way, there is also the
risk of faults and damages in various aspects of the house. However, when
different individuals with specialized skill and knowledge come together to do
the different jobs, the house will be completed in a much shorter duration and
the end product would definitely be a house that is beautiful and inhabitable.
4.Accomplish faster:
Team work definitely finishes tasks faster than if an individual were to slog at
it. The speed is not only because of different hands coming together, but also
because of different minds working on the varied aspects of each task. When a
problem occurs there are different people thinking of it from varied
perspectives and thus they are able to arrive at a solution faster than if oneperson were to try resolving the issue.
5.Support:
Team work leads to camaraderie between team members. This not only leads
to better social relationships, but also acts as a support when things go wrong,
both in the work and in the personal front.
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6.Distribution of work:
Imagine having to conduct a wedding or your companys annual
meeting on your own. Your never be able to complete all the tasksbefore its due and the greater chances are you will mess up the whole
activity. However, if you create a team for the task and assign
activities to each member of the team, you will definitely be successful
in making the event an unforgettable and successful event. Distributing
work not only reduces each individuals burden, but also increases
responsibility and ensures better commitment to completing the task
individually and as a whole.
It is because these benefits of team work have been fully understood
by schools, organizations, and even nations that they encourage team
work in all activities. Everyone has come to understand that only many
hands and minds working together can bring about all round
development to build their organizations and nations.
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Reasons Teams Fail1. No Vision!
First, the concept of "vision" must be defined. Simply
stated a vision for a team is "a vivid mental image produced by the
imagination." A vision sees the future, possibilities, and future
successes. If a team does not have a vision the possibilities for failure
are great. The entire team must produce the casting of a vision. Therewill always be those who lead the way however, all members of the
team must be included in the vision casting process.
2. Failure to Be Personally Responsible
Teams can never hope to succeed if one person on the
team refuses to play their part. The success of any team is dependent
upon the involvement of every person on the team. The skills of the
many are what make a great and productive team.
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3. Conflict Between PersonalitiesEvery person is different! That is not a big surprise. The uniqueness
of individuals can create a wonderful environment of teamwork while at the
same time it can cause conflicts on the grandest of scales. One of the greatchallenges of teams and teamwork is to recognize that we are all different but
these differences can produce great power when combined together. Conflicts
will take place but if handled in the proper fashion these very conflicts can
produce a strong team of complimentary personalities.
4. Power StrugglesWho is in charge here? This is a question that just about every
organization asks. The idea of shared responsibility is not a comfortable
concept for some people. There are those personalities that are very aggressive
and those that are passive or somewhat shy. One of the greatest challenges for
any team is to work on bringing out the talents and gifts of the entire team. Thefailure of most teams is the result of one or two people leading the way and
leaving very gifted people behind. Those left behind may not say anything
about this action but they will soon become inactive and the team is reduced to
the one or two strong personalities.
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5. No Clear IdentityWho are we? Does the team have a clear understanding of its
purpose and direction? Every good sports team has a name and play book. A
good team will be able to identify itself to others outside of the team by thetitle or name they carry. A strong team will also know the "play book." The
direction, focus, and goals must be stated. It is best to write these things down
and for every team member to be able to identify their purpose and direction in
less than a paragraph. Two sentences would be best. A team without a clear
identity will never succeed.
6. No CoachingEvery good team has a good coach. The coach is not a member of
the team. The coach does not work with the team. The coach is an outsider
who can give direction, insight, and wisdom for the team. A coach will give
the team an edge for strong development. The insights and "wisdom" ofsomeone that is not on the team can give the team the benefit of hearing from
an observer. This calls for the team to put egos aside and embrace a
willingness to receive productive criticism.
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Five Key Elements to Managing Teams
1. Trust among team membersBuilding trust takes time. If trust is lacking it must be the
responsibility of the team leader to focus first on building trust, i.e.
getting team members to open up (among the team) and expose their
weaknesses and fears to each other. In some cases, a team building
exercise can be utilized. In certain business cases, due to timepressures, the leader may have to take responsibility for building trust
or change the team to achieve the necessary level of trust for team
success. Until everyone is willing to trust the other members of the
team, progress towards team success will be limited.
2. Prepare to engage in debate around ideas.Disagreements can lead to conflict, but conflict can be good.
If ideas are not presented and debated, the team will miss opportunities
to find the best solutions to problems. Respect for the thoughts and
ideas of the other team members will be developed through healthy
debate.
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3. Learn to commit to decisions and plans of action.Team results will only come about as a result of team
commitment to team decisions, this includes agreeing on the specifics
of action plans. If some team members are not consistent with their
commitments, the team will not succeed.
4. Hold one another accountable against their plans.Team members must be prepared to check among themselves
to assure progress and overcome obstacles to progress. Ad hoc
meetings may be necessary to coordinate actions between departments
or groups to assure progress.
5. Focus on achieving collective results.The vision and/or mission of the team must be accepted by all
the team members and critical goals viewed as the collectiveresponsibility of the team. If a return to profitability is a critical goal of
an executive team, priorities and time commitments must be pulled
from elsewhere. Focusing on results that in any way does not support
the critical goal(s) of the team will lead to team failure.12
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Twelve Cs For Team Building
1. Clear Expectations
2. Context3. Competence
4. Charter
5. Control6. Collaboration
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7. Communication
8. Creative Innovation
9. Commitment
10. Consequences11. Coordination
12. Cultural Change
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Strategies for Effective Team work
1. Roles
2. Communication
3. Reward and Recognition
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How to Build successful work team1. Choose the people with the right skills.
The first task when building a successful work team is to put
together the right people for the task. You need the right mix of
experience and the right personalities in order to get the best job done.
You may also want to consider pairing up new employees with
experienced ones to help in the training process. As long as the skills
are present and the people don't have clashing personalities, the work
team should be successful.
2. State expectations clearly.
At the beginning of any project, a successful work team needs
to know what is expected of them. It is important for supervisors tostate expectations clearly, including goals, deadlines and work
behavior. Anyone who is part of a work team needs to know the
rewards and the risks associated with the task at hand. This will present
a clear set of objectives that should help work teams to be successful.16
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3. Make sure every team member is committed.
No matter how big or small the task, a successful work team
needs to be committed to reaching the same goals. Team membersshould all show a keen interest in the positive outcome of the project.
Ensure that everyone involved in the project is on the same page when
it comes to goals, work ethic and overall commitment to the work
team.
4. Decide on a strong strategy.
After a work team knows what is expected of them, it's a good
idea to lay out a team strategy. Divide responsibilities, set goals and
discuss immediate tasks so that all work team members are clearly
informed of the approach and the method of attack for the project. Asuccessful work team will result from a group of people working with
the same goals and strategy in mind.
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5. Collaborate as a team.
In order to accomplish a goal, a successful work team must
work together. This will inevitably require compromise at some point,
since everyone will have different ideas, approaches and personalities
that may not always mesh. It's important to overlook your differences
when you're part of a work team and aim to cooperate in order to
accomplish the team's goal. Support everyone's ideas since creative
thinking leads to creative solutions. It is this mixture of people that will
help a successful work team meet goals and exceed expectations.
6. Encourage ongoing communication.
As a work team works on a project, communication is
absolutely necessary. The whole team needs to be involved in major
decisions. As well, frequent meetings to update all members on
progress are essential for keeping the project on track and the team
working successfully together. Make sure to coordinate meetings times
when everyone can be present in order to maintain a healthy team
atmosphere. With these good team skills and some dedication to the
task, any work team can be successful. 18
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ConclusionTo Build a Successful team work, it
depends on a good leader, the right balance
of the right people and the channels ofcommunication remaining open between
them.
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