how to build an ark bcmsa/pwabc joint conference 2019 ...€¦ · oh&s professionals are...
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
There are well over 1,500 tales worldwide about a great flood.
They may be myth, traditional stories, or historical truth.
Whatever they are, the tales have been handed down from generation to generation.
Included with these tales are thousands more stories about those who survived.
These stories tell of what the survivors did before, during and after the great water came.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
All of the survivor stories share some common themes. The themes of these stories align
with the foundations of Emergency Management.
• They did whatever possible to avoid or reduce the effects of the flood event
• They made the appropriate preparations in advance
• They made plans and developed strategies that were flexible.
• When the disaster came, they implemented and adapted their plans.
• After the disaster, they developed initiatives and adapted their actions to overcome
challenges.
• And finally, they used the experience and new knowledge to improve their future.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Taken all together, the stories all share a single theme… resilience.
So, what is resilience?
In Emergency Management, there are a number of definitions of resilience. Disaster
resilience is part of the broader resilience concept and refers to ‘…the ability of individuals,
communities, and their institutions to absorb and recover from shocks, while positively
adapting and transforming their infrastructure, structures and means for living in the face
of long-term changes and uncertainty’.
Disaster resilience is determined by the degree to which individuals, communities, and
both private and public organizations are capable of learn from past disasters, organising
and preparing themselves and reducing their risks to future disasters at the individual,
local, regional, and national levels.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
The Emergency Program Act requires that local governments
• identify the potential hazards that could affect their municipality;
• prepare an emergency plan which includes the activities and resources that will be
employed to respond to and recover from an emergency or disaster; and,
• have a training and exercise program in place to ensure municipal staff, supporting
agencies and volunteers understand and are familiar with their roles and responsibilities.
In essence, municipalities are required to build an Ark.
So, how do the BC Municipal Safety Association and the Public Works Association of BC fit
into your organization’s Emergency Program ark building?
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
The BCMSA website says, “Safety is our business. We work to improve safety programs and
implement effective occupational health and safety management across the province.”
That’s Prevention & Mitigation.
OH&S professionals are crucial to advocating and promoting employee preparedness and
working with your emergency management program to develop disaster response and
recovery plans. Central OH&S Committees have the opportunity to engage in the design
and delivery of emergency management initiatives that augment your basic First Aid and
Fire Warden programs. And that’s Preparedness.
One of the core functions of OH&S programs is worker safety. This includes worker safety
for day-to-day operations and planning for the safety and of disaster workers. That’s
Response.
And let’s not forget that after an emergency event, we all have to return to work. The
disasters affect not just the people impacted, but those involved in response as well. OH&S
personnel are key players in Critical Incident Stress programs and Return to Work programs.
They may also have a role in Disaster Psychosocial programs. These support programs, and
more, are part of our organization’s disaster Recovery.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
The PWABC website is even more specific.
It says they “…have an essential role in all phases of emergency management: planning and
preparation; mitigation and prevention; response; and, recovery.”
It even goes on to say “Public works response to emergencies and disasters is recognized as
an absolute necessity. From ensuring transportation routes are open to having water to
fight fire to weather emergencies. Public Works are always there.”
And I couldn’t agree more.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
You hear people speak about “first responders”.
Typically, they are referring to personnel driving vehicles with sirens and blue, red or white
flashing lights. Of course, I am referring to police, fire and ambulance.
I believe that those engaged in Public Works, and by extension OH&S programs, are the
public’s FIRST first responders.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Without Public Works, we would not have paved roads.
Those roads would not be cleared of snow or debris enabling traditional first responders to
get to their calls for service.
And there would be no water distribution systems to feed the standpipes firefighting
personnel rely on to put out fires.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
No two emergencies are the same. They constantly challenge the skills of emergency
management professionals and task the available resources and personnel engaged in the
response, community recovery and more so, the continuity of municipal service delivery.
This constant evolution means that a successful approach to dealing with an emergency
today may no longer be fully applicable the next time a similar incident occurs.
So, in this ever evolving emergency landscape, how do we build resilience and better
prepare for emergencies that may bend or even break the approaches we currently have
for dealing with them?
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
I like to think of adapting to emergencies and enabling resilience as a Lego building
challenge. The resources and knowledge at your disposal are the collection of bricks that
you have.
Each emergency requires a specific mix of bricks to build the ideal response.
So, resilience in this case would be enhanced by having more bricks of a wide variety at
your disposal to help you.
In essence, Emergency Management programs are all about collecting those bricks.
To assist you with your brick collection, I’ve compiled a few tips to help you with your
engagement in your organization’s emergency management program.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
I know this. You already have a pretty good collection of bricks. You have a number
emergency plans and a variety of procedures you use in your day-to-day work.
These plans are adaptable. Just because a plan is for one hazard doesn’t mean that
concepts within it cannot be adapted to any emergency.
Pictured here is the Calgary Zoo.
During the 2013 flood, the zoo was flooded and responders were called to assist
zookeepers with removing vulnerable animals from the flood water.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Because the zoo had previously practiced an evacuation for a fire scenario, they had
developed knowledge around the unique needs of dealing with an emergency at this
location. Essentially, they had created some new bricks.
Not all of the fire evacuation procedures were relevant during the flood response, but,
there were some bricks of knowledge that these responders would not have previously had
if they had not been engaged in the planning for emergencies at the zoo, or been involved
when the zoo practiced a fire evacuation at their site.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
None of us want our CUPE local going on strike. But we know that the Human Resource
departments and Senior Management Teams have prepared a Labour Disruption Plan.
This plan can be easily be adapted to use for situations where your organization is dealing
with an emergency that affects unionized employees such that they are not able to report
for work, like flooding or an earthquake.
A plan written to address a specific hazard – like labour disruption – has a framework and
principles that can be adapted for another hazards – like a workforce shortage due to a
pandemic.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Under the WorkSafeBC Occupational Health and Safety Regulation, the employer carries
the responsibility for safety in the workplace. Like City of Burnaby, your organization is
committed to the development and maintenance of a safe work environment as provided
for by our Occupational Health and Safety Policy and Program.
In addition to complying with obligations imposed by law, employees at all levels are
responsible for supporting health and safety activities. OH&S Programs do great work in
guiding and supporting these efforts. But improvements can always be made.
Includes your Emergency Program Coordinator in your OH&S Program or your OH&S
Committee.
Here are some questions for you to consider.
• Is the care and safety of all your workers during a disaster included in your OH&S
program?
• Do you have a “Family First” policy or statement? Is that statement sustainable in the
face of your organization’s ability to serve your citizens?
• Does your OH&S program include a culture of employee personal preparedness?
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Should it?
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
OH&S professionals may also be responsible for the development and delivery of your
organization’s Emergency Procedures, such as building evacuation, Shelter-In-Place,
Lockdown, Robbery, and the support of Emergency Response Teams or Fire Wardens.
• Is the Emergency Response Team or Fire Warden program limited to training on
evacuation?
• Does it include training in and PPE & equipment for post-disaster Search and Rescue?
• Should it?
You definitely have some existing OH&S bricks you could leverage to increase your
organizations’ disaster resilience.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
As the saying goes, use it or lose it.
Regular practice and exercises, using multiple scenarios and not just the ones you might
normally expect, creates new knowledge - essentially new bricks for your collection.
In Burnaby, we have a regular schedule for Emergency Operations Centre training and
exercises. Our program includes training blocks in October and November with an EOC
exercise occurring the following spring.
We have a library of over 75 scenarios that we developed during our Hazard Risk Impact
and Vulnerability Assessment. This ensures our exercises scenarios are not stale or limited
to just floods, fires or earthquakes.
A constant cycle of training, drills, simulations and exercises is a necessary ingredient for
building your collection of Lego bricks.
It enables organizational resilience to a wide range of hazards.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Now, don’t be afraid of asking your Emergency Program Coordinator to help you with a
simulation, exercise or drill, no matter the size or complexity.
The Burnaby RCMP Detachment engaged my office to design, deliver and evaluate an
exercise for their Detachment Management Team and key municipal employees at the
Detachment.
The exercise was used to dispel some myths, determine additional training needs, and to
confirm familiarity with the RCMP Detachment’s Disaster Response Plan and its alignment
with the City’s Emergency Plan.
Understanding what the bricks you have and how they are or can be put together is always
helpful in understanding your department’s capabilities, capacities, and limitations.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Who knows what a SWOT Analysis is?
Who uses SWOT Analysis for as a strategic planning or project planning technique?
Who uses SWOT as an evaluation tool?
Has anyone been involved in a debrief meeting for major event or emergency response
where SWOT was used to inform an Incident After Action or Improvement Report?
SWOT can certainly be helpful for evaluations or assessments when used by Facilitators and
participants with a good understanding of SWOT principles. But more often than not, those
who can best inform the SWOT are the ones who find it confusing.
And if evaluation participants are confused, they will be disinterested and not provide good
feedback.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
So, here is a new Assessment and Evaluation Tool.
KEEP-GET-LOSE-AVOID-LUCK is simple to understand. It is easy to apply to any business line
within your organization. And in my experience, when used, participants are willing to
provide more honest, practical and applicable feedback. Keep-Get-Lose-Avoid was
developed by staff from North Shore Emergency Management and volunteers of North
Shore Search and Rescue.
The method includes one important element that SWOT does not – Luck.
So, how did Luck get added? Appreciating that at times inclement and unpleasant weather
can occur in January in the Lower Mainland, and more so North Vancouver, at the debrief
meeting following a memorial parade for the SAR Team’s leader a participant added “It sure
was lucky that it wasn’t raining.” What followed was mention of other “lucky” occurrences
that aided in the event’s success.
Luck is an important attribute to emergency management because sometimes, like good
weather for a parade, things just happen by sheer luck that help with disaster response and
recovery.
Be willing to replace old bricks with new ones.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Take advantage of every emergency management training opportunity and practise what
you learn at emergency exercises.
Emergency Managers talk a lot about continuous training, and we support ongoing
emergency management learning. This includes training in the Incident Command System
for in-the-field personnel and Emergency Operations Centre training for staff so designated.
Emergency Management is known for sharing lessons broadly, and encouraging others to
share in return. Through this process, our teams continue to build new knowledge and stay
informed of the most up-to-date of practices.
Training also allows personnel from the various divisions with a role in response to meet
one another in an informal, blame-free environment. And familiarity creates comfort in
chaos.
Continuous learning is an absolute necessity. This creates a new and updated selection of
bricks to help you construct a culture of resilience.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
As our colleagues from Grand Forks, Kelowna, Prince George, Cash Creek and Calgary can
attest to, disaster debris is not just created by earthquakes.
In fact, flooding is the most frequent debris-causing hazard.
For the coastal communities, like those of the Lower Mainland, earthquake will potentially
be the greatest single-event debris generator.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
The 2010 and 2011 earthquakes in New Zealand generated significant volumes of debris.
It included what you would expect - building and structural debris.
So here’s a fun fact. Before the earthquakes, New Zealand’s construction and demolition
industry waste averaged 3.4 million tonnes per year.
The two biggest earthquakes, the magnitude 6.2 Darfield Earthquakes that struck on
September 4th, 2010 and the magnitude 6.3 Christchurch aftershock that occurred on
February 22, 2011, generated in excess of 50 million tonnes of building and structural
debris between them within a 6 month period.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
These earthquakes, and a few of the 17 thousand 6 hundred aftershocks that continued
into 2016, included some unexpected debris.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Vehicles.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Huge volumes of sand and soils from liquefaction.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Asphalt and concrete from damaged roads and sidewalks.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Infrastructure that had to be removed and replaced
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Damaged water and sewer pipes and their fittings.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
And kilometers of bent rail racks.
Following these events, a movement to develop municipal, sub-regional and regional
disaster debris management plans for Metro Vancouver communities was re-energized.
A new brick was coming.
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How to Build an Ark
Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
In 2015, the Solid Waste Sub Committee of the Regional Engineers Advisory Committee for
the Metro Vancouver Regional District took on the development of a Regional Disaster
Debris Management Plan.
This was done in collaboration with the Integrated Partnership for Regional Emergency
Management (or IPREM).
For those not familiar with IPREM, it is an intergovernmental 50/50 partnership between
the Province of British Columbia and Metro Vancouver (on behalf of the 23 member local
governments). IPREM was formed to coordinate regional emergency management planning
activities. IPREM collaboratively engage all levels of government and private sector
agencies in regional emergency planning initiatives for Metro Vancouver.
The first Joint Municipal Regional Disaster Debris Management Operational Plan was
completed in December 2016. It was updated in October 2017 and is available on the
Metro Vancouver Regional District’s website.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
In 2017, the City of Burnaby used the Regional Debris Management Plan as the framework
for our municipal Debris Management Operational Guideline. We also used many of the
sub-reginal and regional planning considerations for the collection, storage, movement and
disposal of disaster debris.
Like all of our Operational Guidelines, Disaster Debris Management takes an all hazard
approach and is applicable to any significant incident - such as fires, floods, earthquakes,
hazard material incidents, and so on - that may generate large volumes of debris.
A template of our DDM Guideline and some of the planning tools is freely available to you.
Just email us at [email protected].
We are happy to help you with tools to develop your new brick.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
One of the most beneficial undertakings of our DDM project was the workshop we held to
identify potential debris collection and storage sites across the city.
The workshop participants included representatives from
• Parks Design and Parks Operations,
• Solid Waste and Recycling,
• Environmental Engineering,
• Roads and Drainage,
• Traffic Engineering,
• our GIS group,
• our in-house Legal team, and,
• both Risk Management and Emergency Management.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
For the workshop we divided the City into 4 quadrants, matching the zones of the four
town centres.
We divided the participants into 4 teams so that each team could focus their efforts to a
single quadrant.
Teams were assigned a member of our GIS team to record their site decisions on our
internal Disaster Debris GIS portal.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Using the concepts in our Disaster Debris Guideline, such as debris estimation tools and
site selection considerations, each team identified numerous potential sites, and then
assessed them using the Site Suitability Matrix.
This project also entailed the identification of potential shared or sub-regional sites in our
neighbouring jurisdictions of Vancouver and New Westminster.
Fortunately for us, these shared sites were confirmed by these neighbours at a Regional
DDM Operational Guideline validation workshop.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Another new brick being worked on for the Metro Vancouver region is an Emergency
Provision of Water Guideline.
Again, the Metro Vancouver Regional Engineers Advisory Committee is taking the lead and
has assigned their Water Sub Committee to develop a Regional Temporary Provision of
Drinking Water Planning.
This Planning Guideline includes 17 recommendations.
The first 5 recommendations, shown here, support the Auditor General for Local
Government’s auditing theme of “Local Government’s Role in Ensuring Clean Drinking
Water.”
This new brick is still being developed. Once it has been completed, like the Regional
Disaster Debris document it will be shared on the Metro Vancouver website.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Emergency Management BC, in partnership with Defence Research and Development
Canada and the Justice Institute of BC, developed a Critical Infrastructure (CI) Assessment
Tool. It is a resource to assist local governments and regional districts with the analysis of CI
in the context of hazard scenarios.
The primary purpose of the Tool is to provide a single venue for participants from your
various departments and, if appropriate stakeholder agencies, to discuss
• what services you feel are critical to provide to residents during an emergency,
• the assets needed to provide those services, and,
• what external goods and services you rely on in order to make those assets available.
Ultimately, the process is intended to be a medium to facilitate discussion that will
• Enhance overall organizational awareness of CI dependencies among key actors
• Identify and analyze vulnerable goods & services
• Identify and analyze the criticality of local assets
• Identify areas where there is a need to increase robustness and redundancies
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Best of all, the Tool and all the required resources are free to you from Emergency
Management BC. These resources include
• a Getting Started Guide for project Champions;
• Participant Resources including an example of a completed CI Tool Worksheet
• Many Workshop facilitation aids,
• And lastly, Templates and Examples
The beauty of this tool is that it is allows for the addition of fields to adapt the tool to the
unique need of the CI assessment for your organization.
Be sure to engage your Emergency Program Coordinator if you choose to use this tool.
This brick will go a long way to improve the resilience of your community and your critical
infrastructure by developing and implementing recommendations related to
prevention/mitigation, preparedness, response, and recovery.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Also on the theme of critical infrastructure…
Public Safety Canada’s Regional Resilience Assessment Program (or RRAP) is a vulnerability
and dependency assessment program for owners and operators of critical infrastructure
facilities within Canada’s 10 CI sectors.
The RRAP is comprised of three tools:
• a Critical Infrastructure Resilience Tool;
• a Critical Infrastructure Multimedia Tool; and,
• a Canadian Cyber Resilience Review.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
This program involves site assessments to help organizations measure and improve their
resilience to all hazards in Canada, such as cyber threats, accidental or intentional human-
induced events, and natural catastrophes.
RRAP site assessments are voluntary, non-regulatory, and confidential. But more
importantly, it’s free of charge. It’s not very often that local governments get anything for
free from the federal level; so, I strongly recommend taking advantage of this opportunity
before the program is cancelled.
Organizations may also express interest in participating in a broader regional assessment.
Regional RRAP projects typically involve working with multiple organizations in a particular
region. During a regional assessment, the individual assessment tools are deployed
alongside modelling tools, workshops, stakeholder meetings, and subject matter expert
interviews.
As you can see, there are many new brick you can add to enhance your organization’s
resilience.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
In a rapidly evolving emergency management environment, it is absolutely necessary to
engage with a broad range of partners, some of which may fall completely outside the
traditional. These partnerships that can provide some highly creative and unique Lego
bricks that allow you to solve problems in new ways.
For example, in the aftermath of Hurricane Harvey, the creation of an online platform to
identify gas stations where fuel was available was lauded as a great initiative which assisted
during the response and the recovery.
This was enabled by some software engineers in Regina, Saskatchewan at GasBuddy.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
They happened to notice that their gas price app usage in Texas and Florida went up
exponentially as Hurricane Harvey approached the US in mid-August 2017.
By August 31, they had released an update to the app that included a gas availability
tracking system informing users where gas was available after the hurricane had subsided.
The engagement of new partners - from software developers and virtual volunteers to
volunteer rescue teams and community groups - is a hallmark of recent emergencies in this
day and age.
What worked yesterday may no longer work or be the best option for the disasters of
tomorrow.
Experimenting, learning and incorporating new ideas will rapidly create adaptability.
It allows for the creative generation of a range of new bricks even in the midst of a disaster.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Whether you want them or not, there will be volunteers.
So, to best utilize these resources, it is important that you have a guideline or plan for
managing and utilizing them.
This should be developed in collaboration with your Emergency Program Coordinator,
Human Resources department, and Union.
Volunteers may be used to augment municipal crews, not replace them.
Utilizing volunteers allows municipal personnel to be more broadly deployed to priority
situations.
When managing volunteers, one municipal employee can supervise or oversee the work of
up to 7 volunteers.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
These volunteers can fall into some key categories:
Affiliated – these are volunteers who have registered with a volunteer program of your
organization.
They may be volunteers for your community’s Emergency Support Services Program or they
volunteer at a recreation facility.
Alternately, they may be affiliated with a recognized volunteer organization which has been
specifically requested by your EOC to support your organization’s response or recovery
activities.
These volunteer organizations may include, but are not limited to the Canadian Red Cross,
the Salvation Army or St. John Ambulance.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Unaffiliated volunteers are also referred to as “walk-in”, “episodic”, or “spontaneous”
volunteers.
These are individuals that offer their service and/or expertise during an emergency or
disaster but are not affiliated or previously registered with your organization.
Then there are Self-Deploying Professionals.
These volunteers can often be police, fire, health care professionals or engineers who
converge to a disaster site or into a disaster area, either as individuals or as groups, and
have expertise and/or bring specialized equipment.
There are challenges related to verifying the credentials of unaffiliated volunteers and self-
deploying professionals.
It is also necessary to register these volunteers or volunteer groups, matching knowledge,
skills, and abilities to defined tasks.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
This often proves challenging for the receiving organization and, although necessary, may
appear overly bureaucratic to the volunteers.
Shown here are volunteers from a passionate group of 40 Alberta motorcycle riders after
the 2013 Alberta overland flooding.
They did a self-guided tour through Canmore, Kananaskis and some of their favourite
motorcycle riding regions, stopping to help those hardest hit by the flooding.
It’s undeniable, that what these volunteers did was appreciated by the flood victims and
valued by the impacted communities.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Impacted citizens, their family, their friends, their neighbours, the media, and even
complete strangers will look to the leaders of your community for peace of mind and
reassurance that everything that can be done after an unexpected disaster is being done.
Your Community leaders will rely on you to alleviate these concerns and have answers to
who, what, when, where, and why, but most important “How your community is helping
them”?
This is when you will be reaching back into your assortment of bricks. And being engaged in
collecting these bricks will ensure you are able to provide with confidence the information
needed.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
So I’ve shared with you just a few tips and some examples to help you help your Emergency
Program. Having a wide range of these Lego bricks will help to build the best possible Ark.
The rapidly shifting emergency management landscape means that we cannot simply rely
on static plans and approaches to deal with tomorrow's emergencies.
Having a foundation for resilience that's based on having a wide variety of components or
bricks that you can access to build your community’s response and recovery activities is
essential.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
You cannot get an emergency to adapt to your plan; but, you can certainly adapt your plan
to deal with the emergency.
Just remember that each emergency or disaster is unique and the demands on plans,
guidelines and resources will be slightly different.
Flexibility is the key.
The last thing you want during an emergency is to be using plans or guidelines that are out
of date, or worse, contain information that is no longer relevant or practical for the time.
Your department or division may be the subject matter experts for certain plans, overland
flooding, disaster debris, or emergency provision of water, for example.
It is so important that these plans are updated at least annually, and more importantly,
when updated that they are shared with your Emergency Program Coordinator.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
We all spend time wishing things to change. Perhaps it’s time we take Eleanor Roosevelt’s
advice and put our energy to planning for organizational resilience, rather than wishing it
so.
We’ve all heard this before: Take your wish and write it down. Now it’s a Goal.
Assign some actions to your goal and it becomes a Plan.
Just make sure your plan has elasticity. Success occurs when you implement your plan and
adapt it to the circumstances presented.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
An IPSOS survey on personal preparedness in BC found that most British Columbians are
unprepared for emergencies. 54% of the survey respondents indicated that they have a
household emergency plan but only three in 10 confirmed that they a 72-hour emergency
supplies kit that they update at least annually.
It is critical to your community’s response capacity as well as the continuity of municipal
service delivery that you have an emergency plan and dedicated emergency supplies for
your household.
Getting prepared is easy. And just three simple steps.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Step number one – Know the Risks.
As you all live in different regions of BC, you will all need to consider some similar hazards
and some very different ones.
Your household emergency plan has to consider all possible hazards for where you live -
from A to Z – Avalanche to Zombie Apocalypse.
Be imaginative. Get your family involved. When it comes to what risks to consider, there
are no wrong answers.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
Step number 2 – Make a Plan.
Your emergency plan should be basic enough to cover all the hazards you’ve identified.
Create the plan with all members of our household participating.
The Plan should include:
• 2 meeting places or assembly points: one outside your home; the other somewhere in
the neighbourhood, like a park or other open field. Please avoid using a school field.
• 2 emergency contacts: one in-town, like a neighbour or family member; and, one out-of-
town who will not be affected by the same emergency or disaster. Include in the plan a
common emergency contact list.
• 2 alternate people, other than yourself and your spouse, who are authorized by you to
pick up your children from school or daycare.
• The medical history and current medical information for every person in your
household. Ensure you have copies of life-sustaining prescriptions, as well.
• If you have pets, have a plan for their care. It’s a good idea to have copy of their current
shots with your emergency plan.
• And, whether you are a home owner or a renter, insure the contents of your home.
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Step number 3 - Get a Kit.
The list of supplies that’s recommended you have on hand may seem substantial. But it is
about the safety and care of your family, and that’s what’s important.
A flashlight, an AM/FM radio, spare batteries, a first aid kit, some toilet paper, candles,
matches and duct tape are some of the basic supplies.
A change of weather appropriate clothes, sturdy shoes, a blanket, spare glasses- if needed,
books or games for you and the kids, a dust mask for each person, & some cash and coins
are just some of the Personal Items.
You should have a tent or tarp, a fuel-driven stove and fuel, pots and cooking utensils,
plates and cutlery, and garbage bags as your family or household items.
And don’t forget the manual can opener, non-perishable food that your family normally eat
and at least 4 litres of water for each person in the household per day and enough stored
for a minimum of 3 days.
All these items and more would be stored in a container large enough to hold everything.
Families might find it convenient to use a brand new wheeled garbage bin with a tight
fitting lid and keep it in the backyard or in a shed. Those in a townhouse, condo or
apartment should store their supplies in a backpack with wheels and keep it close to an
exit, like in a hall or foyer closet.
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Charmaigne Pflugrath, CEM, ABCPBCMSA/PWABC Joint Conference 2019
For more information on what you should do to prepare your household emergency plan
and the recommended supplies to should put together, visit
• burnaby.ca/getprepared
• gov.bc.ca/preparedbc
• getprepared.ca.
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Improve your ability to bounce forward - not back - after an emergency or disaster.
Start collecting those bricks.
And help your emergency program in the Ark building for your organization.
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Be engaged in your organization’s emergency program.
Work on collecting those Lego bricks.
And be sure you are personally prepared.
Because it would awful if this was you.
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