how to apply for

8/12/2019 How to Apply For

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Dr. Najem A. Al-RubaieyDepartment of Petroleum Technology

University of TechnologyPO Box 35109

52 StreetEmail: [email protected]


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How to apply for a PhD

If you're considering further study after yourcoursework degree, it's important that you've chosenthe right degree to enable you to continue. If you'd liketo pursue a Research Higher Degree (a Masters byResearch or a PhD), your current degree needs to havea research component of at least 25% of your fourthyear or Masters level. If you think you can only doanother degree if you secure funding, you'll need towork doubly hard to obtain a high enough mark to beawarded a scholarship.


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How to apply for postgraduate degee:

Once you have a topic in mind, you should begin to seek a supervisor.Checking out the staff profiles on the department website is a good way

to start before talking with a number of potential supervisors who seemto have similar research interests. In these relatively informal chats, youcan get a sense of the personality of various staff and try to selectsomeone with whom you think you can work for a number of years.

Having selected a supervisor (who has agreed to supervise you in the

event that you are accepted to undertake the degree), all you need to dois apply!

We would like to encourage you to make your application to theuniversity on-line, that way you will receive email confirmation andstatus updates tracking the progress of your application to a decision.

Please make sure you carefully read the notes for guidance which willassist you with completion of your application.

On receipt of your application, the UniversitysRegistry Services Officewill send an acknowledgement of receipt (email) to you and provideyou with an individual admissions reference number.
http://www.courseworks.unimelb.edu.au/scholarlylife/workingwithasupervisor.phphttp://www.futurestudents.unimelb.edu.au/research/application/http://www.futurestudents.unimelb.edu.au/research/application/http://www.courseworks.unimelb.edu.au/scholarlylife/workingwithasupervisor.php


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Steps for applying for a degree:

1- Choose your major2- Get hold of a list of universitieswith those programs.3- Take the GREand, TOEFLTests4- Assess your chances of getting into a particular school of your interest.You'll need to take into account the following factors:

- funding (Guarantee)- your college GPA- your research experience (CV)- your citizenship status (visa)- geographical location preferences (Traveling)- whether you want to go into a research institute or a full university- GRE and TOEFL scores

5- Choose the people you want to write the recommendation lettersfor you.

6- Write a statement of purpose(SoP) for your interest in each program.7- Arrange for transcriptsfrom each post-school institution attended.8- Have the GRE and TOEFL scores reported to the appropriate department ofthe university.9- Use a Calendarprogram to keep track of what documents are needed, whichones of them have been sent and which ones are pending
http://www.wikihow.com/Write-a-Statement-of-Purposehttp://www.wikihow.com/Keep-a-Calendarhttp://www.wikihow.com/Keep-a-Calendarhttp://www.wikihow.com/Write-a-Statement-of-Purpose


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Important Notes:

1- Some schools and programs are not so popular on rankingsbut have great gradprograms.

2- Do not hesitate to send any manuscriptsunder preparation to the admissionscommittee, if you are lacking enough publications already.3- Get an international credit card.4- Often people ask the order of importance of GPA, GRE, TOEFL scores, researchexperience, and reference letters in the application.5- Take time to prepare for the GRE and try to take several practice tests.

Gaining some sort of research or work experience in the field you plan to apply towill greatly improve your chances of admission.6- Have a clear idea ofwhich facultyyou would like to work with in the programsyou are applying to, and indicate this on your personal statement. If possible,contact these faculty before you apply.7- It will help a lot if you already have an idea of whatyour dissertation or graduateresearch will be about when you apply.

8- Most schools interviewpotential candidates.9- Strong applicants usually hear from grad committees inJanuaryitself. Mostdecisions are made known to the students by early March. Rarely, notifications aremade inApril.10- The last date for the candidate to make his/her decision is usually mid-April.


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Things youll need:

1- GRE (Graduate Record Examination) General Test Score2- TOEFL Score3- At least three (3) Recommendation Letters fromscientists and/or teachers who can assess your ability toperform research.

4- Your college GPA (Grade Point Average)5- Your SoP (Statement of Purpose)6- A research proposal if you are applying for an PhD(Research) program

7- Your CV8- A credit card (Vizaor Mastercard)9- A passport (and latter your visa status)10- P.O. Box address and email address (gmail and yahoo)


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English Language Requirements

Overseas students applying for an MSc, MPhil/PhDdegree should achieve an IELTS score of 6.0, a TOEFLscore of 553, a Computer Based TOEFL score of 217oran Internet TOEFL score of 81. If you are made an offerof a place, then please note that an original

documentation is required of any language scorereport in order to satisfy a language condition.

If you are unable to meet the language entry

requirement then pre-sessional English courses of five,ten or fifteen-week duration may be available in theUniversitysCentre for Language Study.
http://www.lang.soton.ac.uk/english/en.htmlhttp://www.lang.soton.ac.uk/english/en.html


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What is a GRE:

The Graduate Record Examination (GRE) consists of two separate tests:-the General Test-and the Subject Test (Optional).The General Test is composed of three parts:verbal,quantitative,

and analytical writing

The verbal and the quantitative tests each yield a separate scorebetween 200-800. Scores on the analytical writing test are reported in-point increments along a scale of 0 to 6.It is essential that you do well--at least 550on each test (600+ is evenbetter)--to get into most doctoral programs. Master's programs are lesscompetitive, so lower scores (450-500on each of the tests) are less of aproblem. You will probably have trouble being admitted into anyprogram with scores less than 450 on one of the tests.


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1- full Name2- phone number , email and mailing address3- Education4- Honors and Awards5- Research experience6- Teaching experience7- Publications

8- Patents9- Presentations and invited lectures10- Professional training11- Professional Affiliation12- Professional services

13- Community service14- Languages15- Computer skills16- Other17- References


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How to write a statement of purpose (SoP):

If you've decided to apply for graduate studies, almostall universities will require you to write a Statement ofPurpose (SoP).

This letter, usually 1-2 pages in length, can make orbreak your application. Regardless of your grade pointaverage (GPA), work experience, test scores, orundergraduate mastery of your potential future area of

study, your Statement of Purpose is very influential atmost institutions when determining your candidacyfor admission.
http://www.wikihow.com/Plan-for-Graduate-Schoolhttp://www.wikihow.com/Write-a-Letterhttp://www.wikihow.com/Write-a-Letterhttp://www.wikihow.com/Plan-for-Graduate-School


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How to Write a Formal EmailA formal e-mail should be written as if it is a business letter. Youshould be sure whom it should be addressed to and how you plan

to communicate your clear intentions throughout the e-mailcorrespondence.The following are the list of steps for writing a formal e-mail.

1- Begin with the full name, title, business and email address of

the person to whom you are writing.2- Write the actual message in a clearand concise manner. Don'tforget to check for spelling and grammatical errors once youcompleted the message.3- Check the message to make sure you included andjustified allthe reasonsyou are writing the e-mail.

4- Fill out the Toand Fromfields in the Email.5- Pick a subject that will draw the attention of the reader. Donot pick a random subject that has nothing to do with thereasons that you are e-mailing the person. This also makes iteasier for the person to search for your e-mail if you call them in

reference to your e-mail.


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Dear Professor Jim Field,

My name is Mohamed S. Ali and I am from Baghdad, Iraq. I would like to pursuemy PhD degree in Petroleum Engineering. I am currently holding an MSc degreein Chemical Engineering from the University of Technology, Baghdad.I have been following your work in the field of using Catalyst in Petroleumindustry and I would like to follow my research in this field.I would like to state here that I have got a scholarship from the Iraqi Ministry ofHigher Education and Scientific Research. This scholarship covers all my study

expenses.I am writing this letter as an application to apply for a PhD in PetroleumEngineering at your university. If you accept to be my supervisor I wouldappreciate it if you could send me a letter of acceptance to carry out my PhDcourse at your department starting from 1stof September.Finally, I enclosed my CV and I am ready to send you any necessary informationyou require.

Thank you for your time and consideration and looking forward to hearing fromyou.Regards.

Mohamed S. Ali


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Re: Mr. Mohammed S. Ali

I have known Mr. Ali since 2003 when he graduated from the University of Technology/Department of Chemical Engineering. He later joined the department as a colleague with an MScdegree.Mr. Ali is an active participant in the department where he has showed a skilful ability as well asgood lecturing performance especially in the practical side in the field of physical chemistry. Asfor the potential of his ability of serving in the field of petroleum industry, I am very optimistictoward his future and I believe he will be very successful in doing something for the departmentand for the University of Technology.I believe that the applicant has got the undergraduate and postgraduate training in chemicalengineering and therefore he has obtained relevant experience for this work and acquired theexpertise and capability to continue his work in this field. I feel confident that he will continueto succeed in his work.Mr. Ali is a dedicated person and has proven to be a take-charge person who is able to successfullydevelop plans and implement them. He has shown excellent performance in this university and Ican attest to his perseverance and positive attitude.It is for these reasons that I offer high recommendation for Mr. Ali without reservation. His driveand abilities will truly be an asset to the University of Technology.Finally, if you have any questions regarding this recommendation, please do not hesitate tocontact me.

Asst. Prof. Dr. Najm A. Al-RubaieyFulbrighterDepartment of Petroleum TechnologyUniversity of Technology52 Street, P.O. Box 35109Baghdad, Republic of Iraq

Mobile: +964 7700485959Email: [email protected] or [email protected]


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Personal of StatementI open this statement with explaining the reasons behind my application to the Fulbrightprogram. My reason for applying is twofold: first to expand my qualification in IT fieldand second to prepare myself for a better future carrier in Iraq.

My diverse work and experiences have constantly given me a clear understanding of theopportunities which are available to me. I have always been as a child fascinated with theidea of becoming a successful lecturer at the University of technology. I came from amiddle class family which usually parents have less opportunities for their children tobecome professors or doctors. This case has always invoked me to work hard to achievemy goals. This was sometimes quit difficult if you know that I have to work hard with myfather in supporting our big family. I think by becoming an engineer I have reached thestage where I achieved my family emption and also part of my objectives.

On the other side, my work at the University of Technology as a computer engineer ledme to realize the importance of this field in the facilitating of our life in Iraq. I have beencharged with the cross-function E-University Unit where we design the University'sofficial website, thus made the connection of the University with outside world possibledespite all the obstacles we faced. In addition, I have the honor in serving with Iraqi-American Chamber of Commerce and Industry. I have professionally learned documenttranslation and worked directly with numerous coordinators and pressmen on a widevariety of projects.

I suppose that the Fulbright program will make me one of those who will contribute to fillthe professional gap in information technology of my country. I possess a board-basededucation in computer engineering but in order to attain what I am aiming for. Aninternational exposure coupled with the immense opportunity in the US will help mefulfill this target.Based on the criteria and conditions of this program and according to my area ofexpertise I found myself eligible to apply.


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Some useful web sites:

ETS: for TOEFL and GRE tests

http://www.ets.org/

World lists of Universities:http://www.univ.cc/world.php

American Universities

http://www.clas.ufl.edu/au/

British Universities:

http://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.html

Australian Universities:

http://www.australian-universities.com/

Canadian Universities:

http://www.aucc.ca/canadian-universities/our-universities

Indian Universities:

http://www.indianchild.com/universities.htm

Malaysian Universities:

http://www.4icu.org/my/
http://www.ets.org/http://www.univ.cc/world.phphttp://www.clas.ufl.edu/au/http://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.australian-universities.com/http://www.aucc.ca/canadian-universities/our-universitieshttp://www.indianchild.com/universities.htmhttp://www.4icu.org/my/http://www.4icu.org/my/http://www.indianchild.com/universities.htmhttp://www.aucc.ca/canadian-universities/our-universitieshttp://www.aucc.ca/canadian-universities/our-universitieshttp://www.aucc.ca/canadian-universities/our-universitieshttp://www.aucc.ca/canadian-universities/our-universitieshttp://www.aucc.ca/canadian-universities/our-universitieshttp://www.australian-universities.com/http://www.australian-universities.com/http://www.australian-universities.com/http://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.studyoverseas.com/study-in-the-uk/college-search/university-and-college-list/388-british-universities.htmlhttp://www.clas.ufl.edu/au/http://www.univ.cc/world.phphttp://www.ets.org/


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Thank You

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