horizon 2020: opportunities for ict associations and some practical advice for successful proposals...

Horizon 2020: Opportunities for ICT Associations and some practical advice for

successful proposals

Grigoris ChatzikostasInnovation and Business Development Manager

BioSense Center

Novi Sad, 30 May 2014

Presentation Structure

2

3 LEIT ICT 2015: Relevant Calls for ICT Associations

1 Practical advice on preparing proposals, consortia and budgets

2 FRACTALS: A case study of successful regional cooperation of ICT Associations

3

1 Practical advice on preparing proposals, consortia and budgets

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Developing a proposal is a project in itself→ And it needs to be managed

Three vital first steps

Check your proposal aligns with call

Check your proposal aligns with call

Select prospective partners

Select prospective partners

Agree the concept and goals with key partnersAgree the concept and goals with key partners

• Write this down in one or two pages

• Keep it focused• Early agreement is vital

• Write this down in one or two pages

• Keep it focused• Early agreement is vital

• Maybe only 2 or 3 at first

• Know their skills and capabilities

• Ideally there is a strategic alignment

• Maybe only 2 or 3 at first

• Know their skills and capabilities

• Ideally there is a strategic alignment

• You can use the proposal checking service

• BEFORE you write the proposal

• You can use the proposal checking service

• BEFORE you write the proposal

Managing the process

5

Study the Call

Relevance

Available Budget

Competition

What are you trying to do? Is it exactly what the call asks?

How many projects are going to be funded? Expected project budget?

Previous relevant projects? Key players?

Don’t even start preparing a proposal without satisfactory answers to the above questions! It

will be a waste of time and resources…

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Find the right people…

It is good to work with people you already know and trustBUT: Avoid inviting people just because they are your friends… They must fit and add value to the project

Sometimes it is necessary to include key players or “big” namesBUT: Keep in mind that those partners may try to take advantage of you and the rest of the consortium…

Make sure that your consortium captures the entire value chain as required by the call and has sufficient geographical coverageBUT: Don’t involve partners just because they come from high profile countries…

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…to work with for the next 2-4 years

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Agree upon the vision, concept and objectives,…

What is the top-level goal that you are trying to achieve.Of course, this must be in line with the Call Objectives.• Goals are ‘high level’ and generally are not measurable• But they are a statement of what your project aims to achieve

If you are to achieve this goal, what are the main objectives you must meet? [These are the objectives of the proposal - which will be more specific that the Call Objectives]• How will you verify that each objective has been met?• What measures will be used?• How does each objective relate to the call?

… the work to be done,…

How will it be reported and verified?

What are the risks that something goes wrong?

Who is doing what and when?

What work will be done?

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…and make sure everybody understands the same thing

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Set up the proposal writing team

has comprehensive technical understanding

is very fluent and accurate in English

has ability to think through detail and spot problems

has great imagination and ability to see opportunities

How can the above 4 people contribute to writing?

Share the workload• According to area of expertise• One coordinator to keep control• Set targets• Allow for holidays, illness, other commitments 11

Set up the proposal writing team

Co-authors

WP1

WP1

WP3

WP4

WP5

Proposal

Author(Coordinator)

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Negotiate the budget

TEN FOR THAT? YOU MUST BE MAD…

Preparing a budget…

Draw a list of all the categories of cost you will need for your proposed project

E.g.• Person-months• Capital equipment (relevant to this project)• Materials (usable only on this project)• Travel and subsistence• Events• Management time and cost of financial statements

Prepare a financial spread sheet for all partners to complete• Give partners plenty of notice• Figures must be consistent with the financial figures in Part A!

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Politically correct way to prepare a budget

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3

Each partner estimates their cost for each category (this will involve finance/business departments)

Gather the cost figures for all categories from each partner

There are 3 preparatory stages

Identify the cost categories

Key

stag

es

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Effective way to prepare a budget

Negotiate with each partner IN PRIVATE and don’t let partners know each other’s budget before submission.

Negotiate with each partner IN PRIVATE and don’t let partners know each other’s budget before submission.

Ask partners about their personnel cost and estimate their budget according to their real contribution in the project.

Ask partners about their personnel cost and estimate their budget according to their real contribution in the project.

Prepare an overall target budget according to the Call requirements and your strategy on it. Estimate allocation among partners.

Prepare an overall target budget according to the Call requirements and your strategy on it. Estimate allocation among partners.

Make a realistic estimate of cost based on the tasks Make a realistic estimate of cost based on the tasks

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What if the proposal is not successful?

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2 FRACTALS: A case study of successful regional cooperation of ICT Associations

FRACTALS:Future Internet Enabled Agricultural Applications

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Background

Future Internet Public-Private Partnership is a major EU investment, accounting for 500 M€

The two previous phases of FI-PPP developed the infrastructure (Generic and Specific Enablers)

Agriculture is a sector that demonstrates relatively low uptake of advanced Internet services

In the Balkan region agriculture plays a predominant role, as compared to the majority of more developed European countries and EU on average

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Strategy

80 m EUR available for projects all over Europe

Link with ICT SMEs community

Link with the FI-PPP community

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FRACTALS consortium and complementarity expertise

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Competitive Advantages

….because it addresses a sector (Agriculture) where digital services based on Internet are not yet provided at a satisfactory level

FRACTALS was one of the 16 proposals selected out of 90 applications coming from all over Europe

....because it covers a region (Balkans) which has so far been considered as a “White Spot” with respect to benefiting from Future Internet PPP

….because its approach recognizes the importance of producing solutions according to users’ needs, thus all financed applications will go through User Validation from PA4ALL, the Precision Agriculture Living Lab of BioSense/UNS

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FRACTALS at a glance

SMEs and Web Entrepreneurs Farmers

FROM TO

Generic Enablers InfrastructureSpecific Enablers

Innovative Apps for Agriculture

Enhancing productivity on

the farm

Accessing markets and value chains

Improving public service provision

Phase 1 & Phase 2

Employing Open Innovation to bridge the gap between “geeks” and farmers

Testing and Validation of Apps through an existing

Living Lab

Providing grants to 50-60 SMEs from all over Europe, to develop innovative Apps

- Fast, transparent and flexible procedures for Open Call, - Innovative evaluation scheme,- Capacity Building on FI-PPP,- Clustering and networking, - Validation of apps by end-users community

- Optimization and savings, - Compliance with safety and environmental regulations, - New markets and alternative business models, Improved Income, Better and more accessible public sector services

THROUGH AN INTEGRATED SUPPORT FRAMEWORK

FRACTALS envisions to support the community of innovative ICT SMEs and Web Entrepreneurs (with a focus on Balkan countries) to harvest the benefits of FI infrastructure, by developing applications with high market potential, addressing the needs of the agricultural sector.

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FRACTALS in numbers

Launch 30/11/2014, Deadline 28/2/2015

Call datesCall dates

Start dateStart date

Duration of SMEs sub-projectsDuration of SMEs sub-projects

Grant per SMEGrant per SME

Nr of Grants to be allocated to SMEsNr of Grants to be allocated to SMEs

Nr of Open CallsNr of Open Calls

Budget allocated to Grants for SMEsBudget allocated to Grants for SMEs

Requested EC ContributionRequested EC Contribution

PartnersPartners

DurationDuration 24 months

9 partners (6 countries)

6.9M €

5.52M €

1

50-60

50-150k €

6-9 months

01/9/2014

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Critical Success Factors

To run the Open Call in the most transparent and effective way

To mobilize the local ICT SMEs to apply with high quality proposals (competition is pan-European)

To promote networking and clustering with ICT SMEs from other countries

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3 LEIT ICT 2015: Relevant Calls for ICT Associations

Show me the money…

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Project Types in Horizon 2020

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Research & Innovation Actions Typical Research Projects (known as STREPs or IPs in FP7) 100% funding Innovation Actions Close-to-market projects (known as CIP in FP7) 70% funding (100% for not-for-profit partners) Coordination and Support Actions (CSA) Not actual research but “soft” actions related to research 100% funding Pre-commercial procurement Actions (PCP) Development of solutions towards concrete public sector needs 70% funding Public Procurement of innovative solutions Actions

(PPI) First buyers of innovative commercial end-solutions 20% funding

H2020-ICT-2015

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Advanced computing

to reinforce and expand Europe's industrial and technology

strengths in low-power ICT.

Cross-sectorial platform-building, for clustering of related research

projects, for structuring the European academic and industrial

research communities, for dissemination of programme

achievements and impact analysis, and for constituency building and road-mapping for future research

and innovation agendas.

Specific challengeSpecific challenge

ScopeScope

ICT 4 – 2015: Customized and low power computing

ICT 4 – 2015: Customized and low power computing

to harness the collaborative power of ICT networks (networks of

people, of knowledge, of sensors) to create collective and individual

awareness about the multiple sustainability threats

Coordinating pilots and research activities in CAPs


ScopeScope

ICT 10 – 2015: Collective Awareness Platforms for Sustainability and Social Innovation

ICT 10 – 2015: Collective Awareness Platforms for Sustainability and Social Innovation

Future Internet3m €

1m €

H2020-ICT-2015

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Content technologies and information management

contribution to the Big Data challenge by addressing the

fundamental research problems related to the scalability and responsiveness of analytics

capabilities, with special focus on industry-validated, user-defined challenges like predictions, and

rigorous processes for monitoring and measurement.

to define challenges and prize schemes for verifiable performance in tasks requiring extremely large

scale prediction and deep analysis.


ScopeScope

ICT 16 – 2015: Big data – researchICT 16 – 2015: Big data – research

developments related to content creation, access, retrieval and interaction offer a number of

opportunities and challenges, also for the creative and media

industries. Coordination and Support Actions on Convergence and Social Media:• Facilitate research and policy

exchange in Convergence and Social Media

• Support R&D programmes/ activities, dissemination of results and organization of scientific and/ or policy events in Convergence and Social Media


ScopeScope

ICT 19 – 2015: Technologies for creative industries, social media and convergenceICT 19 – 2015: Technologies for creative

industries, social media and convergence

1m €

2m €

H2020-ICT-2015

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Robotics

The priorities in this specific challenge are based on input from the PPP in Robotics, also building on the results of previous calls.

Community building and Robotic competitions:

- Supporting the European robotics community (networking, education)- Support International cooperation- Coordinating work on the next generation of cognitive systems and robotics to reinforce future multi- and inter-disciplinary cooperation- organizing robotic competitions


ScopeScope

ICT 24 – 2015: RoboticsICT 24 – 2015: Robotics

The objective is to keep Europe's position at the forefront of advanced micro- and nano-

electronic technologies developments.

- International cooperation with USA and Asia in the areas of standardization - Development of common roadmaps- Awareness actions targeted at young students.


ScopeScope

ICT 25 – 2015: Generic micro- and nano-electronic technologies

ICT 25 – 2015: Generic micro- and nano-electronic technologies

Micro- and nano-electronic technologies, Photonics

4m € 3m

€

H2020-ICT-2015

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Micro- and nano-electronic technologies, Photonics

Further major S&T progress and R&I investments are required for

sustaining Europe's industrial competitiveness and leadership in

photonic market sectors where Europe is strong.

To link with on-going support actions providing access to advanced R&I services and

capabilities with the aim to make them also accessible to researchers

or to establish a network of innovation multipliers


ScopeScope

ICT 27 – 2015: Photonics KETICT 27 – 2015: Photonics KET

By investing more on innovation and in particular on KET deployment

projects and integration platforms as well as in micro-nano-electronics,

photonics and manufacturing, there will be a direct impact on Europe's

global competitiveness as well as on Europe's capability to offer new solutions for some of the major

societal challenges it faces.Cooperation of scientists,

technology developers and providers, and end-users for

accelerating the deployment of bio-photonics and micro-nano-bio solutions in the health sector.


ScopeScope

ICT 28 – 2015: Cross-cutting ICT KETsICT 28 – 2015: Cross-cutting ICT KETs

3m €

1m €

H2020-ICT-2015

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ICT Cross-Cutting Activities

to overcome the fragmentation of vertically-oriented closed

systems, architectures and application areas and move towards open systems and

platforms that support multiple applications.

Measures for development of ecosystems driven by European

players around the platforms (e.g. communities of open API developers for low cost

applications) and activities to increase societal acceptance and

foster specific education.


ScopeScope

ICT 30 – 2015: IoTs and Platforms for Connected Smart Objects

ICT 30 – 2015: IoTs and Platforms for Connected Smart Objects

1m €

H2020-ICT-2015

34

International Cooperation actions

The challenge is to provide for discussions with third countries on areas of common interest and to provide support to collaboration

within the ICT research and innovation domains.

The twofold target is:

- to support dialogues between the European Commission/the EU and strategic high income partner countries and regions,

- to foster cooperation with strategic high income third country organizations in collaborative ICT R&D both within the EU's Framework Programmes

(Horizon 2020) and under relevant third country programmes.


ScopeScope

ICT 38 – 2015: International partnership building and support to dialogues with high income countries


3m €

H2020-ICT-2015

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Proposals must cover these two aspects which could include in particular: • the organization of events synchronized with dialogue meetings, • enhance cooperation on ICT policy and regulation through monitoring of the

targeted region/country, workshops or any other relevant activity, • strengthening of cooperative research links through the set-up of sustainable

cooperative mechanisms or platforms between European organizations and relevant leading third country organizations,

• reinforcement of industrial cooperation on ICT research and development, • increased co-ordination at EU level with horizontal Framework Programme

instruments to promote international cooperation (such as BILAT, INCO-NET and ERA-NET Cofund)

H2020-ICT-2015

36




Targeted high-impact countries/regions:1) Subgroup 1: North America (Canada, USA)2) Subgroup 2: East Asia/Oceania (Australia, Japan, Korea, New Zealand,

Singapore, Taiwan)

Expected impact:• Reinforcement of strategic partnerships with key third countries and

regions in areas of mutual interest• Increased visibility for EU ICT R&D activities and research excellence• Increase visibility for EU ICT policy and regulations• Support provided for European organizations/individuals in accessing

third country programmes.

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Thank you for your attention!

Questions and comments?

Grigoris Chatzikostas

BioSense [email protected]

http://www.biosensecenter.com/

mailto:[email protected]

http://www.biosense.uns.ac.rs/




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