hopkins school board workshop agenda · excellence. every school. every student. every day. hopkins...

Excellence. Every School. Every Student. Every Day.

Hopkins School Board Workshop Agenda 6 p .m. — Thursday , Apr i l 16 , 2015 6:00 – 7:30 I. Board Goals, 2015-16 — Revisit W. Goodroad 7:30 – II. Board Agenda Plan, 2015-16 W. Goodroad √ Budget — Calendar and Timeline √ Board Evaluation — Calendar & Timeline √ Superintendent Evaluation — Calendar & Timeline

* * * Times Noted Are Approximate * * *


Report to the School Board 2015-2016 School Board Goals May 7 , 2015 Schoo l Board Mee t ing Repo r t P repa red by Hopk ins Schoo l Boa rd

Overview The Hopkins School Board sets measurable goals for its work annually. This report provides the goals the Board will strive to meet in the 2015-2016 school year. The goals were developed over several workshops and meetings over the year and after the Board discussed current trends in the District and identifying big ideas for learning in Hopkins. Primary Issues to Consider 2015-2016 School Board Goals Supporting Documents The full report begins on the next page.

2 Report to the School Board

2015-2016 School Board Goals May 7, 2015 School Board Meeting


2015-2016 School Board Goals

Strategic Pathway: Inspiration Grow passions that provide future directions… Provide learning opportunities that encourage critical thinking and creativity, global perspectives, pursuit of individual passions, and real-life applications of learning. Board Goal: The HSB engage with the community in ways that reveals the genius or excellence of our schools and staff. Indicators: Create opportunities where the Board delivers positive messages and the Hopkins Public Schools brand to constituents and other external audiences. Reorganize the School Board Website for community clarity around the role of the school board in providing excellence every student, every school, every day. Review and update as needed the Board Agenda to ensure the School Board is promoting a positive image to the public and staff. Board will review and identify data from a Decisions Resources Survey that measures constituents’ opinions about the School District and future initiatives (e.g. Early Start Times, Year Round School, Digital Literacy, etc.) and communicate current school board thinking and process on current and future initiatives.

Strategic Pathway: Innovation

3 Report to the School Board 2015-2016 School Board Goals May 7, 2015 School Board Meeting

Excellence. Every School. Every Student. Every Day

Encourage imaginative thinking, calculated risks, and innovative solutions to achieve the best outcomes for students…

• Sharpen our focus on the educational future through research, development and trend analysis to increase student achievement.

• Sustain and expand communities that foster an innovative instructional culture. • Further develop digital content and dynamic learning experiences to enhance

student engagement. Board Goal: Hopkins Public School Board will inspire and nurture future transformations in the way its citizens’ learn. Indicators: Hopkins School Board will… Review the progress of digital literacy and the integration of device technology in its classrooms. Discuss state legislation and rules related to year round school and measure the community’s interest in developing a year round school program. Visit flexible learning spaces in the district and potentially in other Districts and investigate the feasibility of establishing a plan for the development of flexible learning spaces in its buildings and programs. Examine the options for beginning secondary schools at a later time, which will include a survey of parents to determine their opinions about start times for their children. Continue to examine student data to explore opportunity gaps within all aspects of the system.


All 2014-2015 Workshops ( ___ indicates stand alone workshops) August 21 (Thursday) — Eisenhower Community Center Boardroom

Board Workshop (5:45 p.m.) — Tentative Topic(s) • Buildings & Grounds Briefing & Tours (JT/PP) • Alternative Facilities 10-Year Plan (JT/PP)

Topic: September 18 (Thursday) — Eisenhower Community Center Boardroom

Board Workshop (5 p.m.) — Tentative Topic(s) • Senior Year Study (DS/NL/PJ)

October 2 (Thursday) — Eisenhower Community Center Boardroom

Public Meeting — District Alignment with World’s Best Workforce (6 p.m.) Topic: November 6 (Thursday) — Eisenhower Community Center Boardroom

Board Workshop (5:45 p.m.) — Tentative Topic(s) • Board Travel Policy (WG/WD/JT/SJ)

December 4 (Thursday) — Eisenhower Community Center Boardroom

Public Meeting — Truth-in-Taxation Hearing (6 p.m.) December 18 (Thursday) — Eisenhower Community Center Boardroom

Board Workshop (5:30 p.m.) — Tentative Topic(s) • Audit Report w/District Auditors (JT)

Topic: January 5 (Monday) — Eisenhower Community Center Boardroom

Board Workshop (9 a.m.) — Tentative Topic(s) • School Board Training with Paula Forbes (JS) • Examination of Board Meeting Dynamics (JS)

January 6 (Tuesday) — Eisenhower Community Center Boardroom

Board Workshop (6 p.m.) — Tentative Topic(s) • Board Officers & Committee Assignments, 2015 (Board) • Enrollment Analysis (Cabinet) • Building Utilization Planning (JS)

January 8 (Thursday) — Eisenhower Community Center Boardroom

Board Workshop (5 p.m.) — Tentative Topic(s) • Budget, 2015-16 — Parameters & Process (JT)

Topic: January 22 (Thursday) — Eisenhower Community Center Boardroom Board Workshop (6 p.m.) — Tentative Topic(s) • MSBA Conference (Board)


Board Workshop (5 p.m.) — Tentative Topic(s) • Proposed Budget, 2015-16, including Fees — Initial Discussion (JT)

February 5 (Thursday) — Eisenhower Community Center Boardroom

Board Workshop (5 p.m.) — Tentative Topic(s) • TBD

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Tuesday, February 10, 6:30 p.m.

Budget Meeting (Input/Information) with Public Eisenhower Community Center Boardroom Topic: February 17 (Tuesday) — Eisenhower Community Center Boardroom

Board Workshop (5 p.m.) — Tentative Topic(s) • Culturally & Linguistic Pedagogy with Sharroky Hollie (DS/BA)


Board Workshop (5 p.m.) — Tentative Topic(s) • Proposed Budget, 2015-16 (JT)

March 5 (Thursday) — Eisenhower Community Center Boardroom

Board Workshop (5 p.m.) — Tentative Topic(s) [after sunset — Purim] • Proposed Budget, 2015-16, including Fees (JT) (review impact of public input)

Topic: March 17 (Tuesday) — Eisenhower Community Center Boardroom

Board Workshop (5:30 p.m.) — Tentative Topic(s) • Technology Plan & Digital Content (IN/DS)

April 9 (Thursday) — Eisenhower Community Center Boardroom

Board Workshop (5:30 p.m.) — Tentative Topic(s) • NSBA Conference, 2015 (Board) • Board Evaluation, 2014-15/Board Goals, 2014-15 — Attainment (Chair) • Board Goals, 2015-16 (Chair) • Superintendent Goals, 2015-16 (JS)

April 16 (Thursday) — Eisenhower Community Center Boardroom Board Workshop (6:00 p.m.) — Tentative Topic(s) • Board Agenda Plan • Board Goals, 2015-16 (Chair)

May 7 (Thursday) — Eisenhower Community Center Boardroom

Business Meeting (7 p.m.) New Business: • Board Evaluation, 2014-15 — Goal Attainment (Chair) • School Board Goals, 2015-16 (Chair)

Budget

October 1 (Thursday) — Eisenhower Community Center Boardroom Business Meeting (7 p.m.)

• 2015-2016 Budget — Initial Discussion (JT)


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Excellence. Every School. Every Student. Every Day.!

Board Workshop (5:30 p.m.) — Tentative Topic(s) • Audit Report w/District Auditors (JT) Business Meeting (7 p.m.) New Business: • District Audit Report, 2013-14 (JT) • Certify Final Tax Levy (JT)

January 8 (Thursday) — Eisenhower Community Center Boardroom Board Workshop (5 p.m.) — Tentative Topic(s) • Budget, 2015-16 — Parameters & Process (JT) Business Meeting (7 p.m.) New Business: • CFAC Report (JT)

January 22 (Thursday) — Eisenhower Community Center Boardroom Business Meeting (7 p.m.) New Business: • Special Services Update and Budget (LG)


Board Workshop (5 p.m.) — Tentative Topic(s) • Proposed Budget, 2015-16, including Fees — Initial Discussion (JT)


Board Workshop (5 p.m.) — Tentative Topic(s) • TBD Business Meeting (7 p.m.) New Business: • Capital Projects Levy and Capital Budget, Including Technology (JT/IN)

Tuesday, February 10, 6:30 p.m.

Budget Meeting (Input/Information) with Public Eisenhower Community Center Boardroom February 19 (Thursday) — Eisenhower Community Center Boardroom

Board Workshop (5 p.m.) — Tentative Topic(s) • Proposed Budget, 2015-16 (JT) Business Meeting (7 p.m.) New Business: • Community Education Proposed Budget, 2014-15 (KW) Consent: • Mid-Year Budget Adjustments, Including Community Education (JT)

March 5 (Thursday) — Eisenhower Community Center Boardroom Board Workshop (5 p.m.) — Tentative Topic(s) [after sunset — Purim] • Proposed Budget, 2015-16, including Fees (JT) (review impact of public input)

March 17 (Tuesday) — Eisenhower Community Center Boardroom

Board Workshop (5:30 p.m.) — Tentative Topic(s) • Technology Plan & Digital Content (IN/DS) Business Meeting (7 p.m.) New Business:

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• Preliminary Approval of Budget, 2015-16 (JT)

Board Evaluation

December 18 (Thursday) — Eisenhower Community Center Boardroom Business Meeting (7 p.m.) New Business: • Board Goals/Action Steps, 2014-15 — Midyear Evaluation (WG)

January 5 (Monday) — Eisenhower Community Center Boardroom


March 17, 2015

• Board Evaluation Tool Distributed April 9 (Thursday) — Eisenhower Community Center Boardroom


April 16 (Thursday) — Eisenhower Community Center Boardroom Board Workshop (6:00 p.m.) — Tentative Topic(s) • Board Agenda Plan • Board Goals, 2015-16 (Chair)


Business Meeting (7 p.m.) New Business: • Board Evaluation, 2014-15 — Goal Attainment (Chair) • School Board Goals, 2015-16 (Chair)

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Superintendent Evaluation

December 18 (Thursday) — Eisenhower Community Center Boardroom Business Meeting (7 p.m.) New Business: • Executive Session: Mid-year Superintendent Evaluation (WG)

April 9 (Thursday) — Eisenhower Community Center Boardroom Board Workshop (5:30 p.m.) — Tentative Topic(s) • Superintendent Goals, 2015-16 (JS)


Executive Session (7 p.m.): • Superintendent Year-End Evaluation, 2014-15 May 21 (Thursday) — Eisenhower Community Center Boardroom

Consent: • Superintendent Goals, 2015-16 (JS) • Superintendent Merit Pay (Clerk)

Proposed Topics to Discuss for 15-16 Year Round School (March) Flexible Learning Spaces (November) Junior High Enrollment (October) Digital Literacy and Learning (March) World Café’ on Strategic Plan October-November) Start Times (November) Data Governance (April) New Board: Day-Long Workshop for Team Building (January) New Board: Finance Workshop (December) New Board: Teaching and Learning Workshop (November)

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B O A R D A G E N D A P L A N 2 0 1 4 – 1 5

MSBA Summer Seminar — August 3 (Early Bird) & August 4, 2014 Minneapolis Marriott Northwest August 21 (Thursday) — Eisenhower Community Center Boardroom

Organizational Meeting (5 p.m.) • Resolution Designating Depositories for School Funds (JT) • Resolution Authorizing Electronic Funds Transfers & Investments (JT) • Designation of Official District Newspaper (JT) • Appointment of District Legal Firm(s) (JT/NL) • Appointment of District 287 Board Rep (JS) • Review of Board Policy 253: Board Member Compensation & Expenses (JT/NL) • Authorization of District Memberships, 2014-15 (JS) Board Workshop (5:45 p.m.) — Tentative Topic(s) • Buildings & Grounds Briefing & Tours (JT/PP) • Alternative Facilities 10-Year Plan (JT/PP)

Regular Board Meeting dates for the 2014-15 school year were approved by the Board on March 6, 2014. Board Approval 09.04.14

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September 4 (Thursday) — Eisenhower Community Center Boardroom

Business Meeting (7 p.m.) New Business: • District 287 Update (LR) • Policies in First Reading (NL) • Alternative Facilities 10-Year Plan (JT) • Athletics/Intramural Update (NL/DJ)

Incidental Reports: • Discipline Report (NL)

Consent: • Tax Levy Hearing Dates (JT) • Policies in Second Reading (NL) • Board Agenda Plan, 2014-15 (JS) • Contract — Advanced Imaging Solutions (JT) • Insurance 2014-15 (JT)

Notices & Reports: • Year-End Drill Report

September 11 — 5-8:30 p.m. World Cafe’ — Conversation with Community & Business Leaders

Hopkins High School — Cafeteria (confirmed) (Paula is confirmed)

September 18 (Thursday) — Eisenhower Community Center Boardroom

Board Workshop (5 p.m.) — Tentative Topic(s) • Senior Year Study (DS/NL/PJ)

Business Meeting (7 p.m.) New Business: • Proposed Tax Levy — Payable 2015 (JT) • Policies in First Reading (NL) • School Opening — Transportation/School Nutrition/After-School Activities (NL & JT/DA/BM/KW) • Social Media and Bullying Policy (NL)

Incidental Reports: • Title I Report (LG)

Consent: • Policies in Second Reading (NL)

Notices & Reports: • Special Services Update: Health Services Annual Report, 2013-14 (LG)

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October 2 (Thursday) — Eisenhower Community Center Boardroom

Public Meeting — District Alignment with World’s Best Workforce (6 p.m.) Business Meeting (7 p.m.) New Business: • MCA Results (DS) • 2015-16 Budget — Initial Discussion (JT) • Input into LAC Platform (BA) • Policies in First Reading (NL) Incidental Reports: • Consent: • Policies in Second Reading (NL) • QComp Goals (DS/NL) Notices & Reports: • AP Test Scores Summary (DS/ZC)

October 14 (Tuesday) — Eisenhower Community Center Boardroom

Business Meeting (7 p.m.) New Business: • Policies in First Reading (NL) • ALC/HAP Update (NL/SN) • Results of District Survey (JS)

Incidental Reports: • Special Education Continuous Improvement Plans?? (LG) Consent: • Policies in Second Reading (NL) Notices & Reports: •

Tuesday, October 21, 5-8:30 p.m. World Cafe’ — Preschool and Elementary Community Discussion

Hopkins High School Cafeteria (confirmed) (Paula is confirmed)

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November 6 (Thursday) — Eisenhower Community Center Boardroom

Board Workshop (5:45 p.m.) — Tentative Topic(s) • Board Travel Policy (WG/WD/JT/SJ) Business Meeting (7 p.m.) New Business: • Student Enrollment Update & Projections — Including Open Enrollment,

Private and Home School (NL/IN/JT) • Policies in First Reading (NL) • Update on Full-Day Kindergarten (DS/NL/KW)

Incidental Reports: • Preliminary Financial Comparisons Among Neighboring Districts (JT) • Update on Elementary Spanish (DS)

Consent: • Policies in Second Reading (NL) • Annual Report (KW) Notices & Reports: •

November 20 (Thursday) — Eisenhower Community Center Boardroom

Business Meeting (7 p.m.) New Business: • Report on Payable 2014 Property Taxes (JT) • Policies in First Reading (NL) • Community Education Program Report (KW) Incidental Reports: • Preliminary Fiscal Year-End Results (JT) Consent: • Policies in Second Reading (NL)

Notices & Reports:

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Public Meeting — Truth-in-Taxation Hearing (6 p.m.) Business Meeting (7 p.m.) New Business: • LAC Platforms: State & Federal (BA/SA) • MAP Results (DS) • Policies in First Reading (NL) Incidental Reports: • Enrollment Incentive Planning (NL) Consent: • Policies in Second Reading (NL) • Annual Resolution Limiting Non-Resident Enrollment (NL) Notices & Reports:


Board Workshop (5:30 p.m.) — Tentative Topic(s) • Audit Report w/District Auditors (JT) Business Meeting (7 p.m.) New Business: • District Audit Report, 2013-14 (JT) • Certify Final Tax Levy (JT) • Board Goals/Action Steps, 2014-15 — Midyear Evaluation (WG) • Policies in First Reading (NL) • Executive Session: Mid-year Superintendent Evaluation (WG) Incidental Reports: • Consent: • Policies in Second Reading (NL)

Notices & Reports: • Superintendent Goals — Mid-Year Report, 2014-15 (JS)

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January 5 (Monday) — Eisenhower Community Center Boardroom


January 6 (Tuesday) — Eisenhower Community Center Boardroom

Board Workshop (6 p.m.) — Tentative Topic(s) • Board Officers & Committee Assignments, 2015 (Board) • Enrollment Analysis (Cabinet) • Building Utilization Planning (JS)


Board Workshop (5 p.m.) — Tentative Topic(s) • Budget, 2015-16 — Parameters & Process (JT) Business Meeting (7 p.m.) New Business: • Board Officers & Committee Assignments, 2015 (Board) • CFAC Report (JT) • One Voice Coalition Update (KW) • Policies in First Reading (NL) Incidental Reports: • Construction Debrief, 2014 & Spring/Summer Plans, 2015 (JT/PP) • SOAR & Comparable Programs (JS)

Consent: • Acceptance of Gifts — July-December, 2014 (JT) • Policies in Second Reading (NL) Notices & Reports: •

MSBA Leadership Conference — January 14 (Early Bird) & January 15-16, 2015 Minneapolis Convention Center

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January 22 (Thursday) — Eisenhower Community Center Boardroom Board Workshop (6 p.m.) — Tentative Topic(s) • MSBA Conference (Board) Business Meeting (7 p.m.) New Business: • District 287 Update (LR) • ELL Program Review Phase I (DS, SE, CCT) • Special Services Update and Budget (LG) • Senior Year Programming Recommendation (DS/NL/PJ) • Policies in First Reading (NL) Incidental Reports: • Teacher Evaluation Update (NL) Consent: • Policies in Second Reading (NL) Notices & Reports: •

January 29 (Thursday) — Eisenhower Community Center Boardroom Board Workshop (5 p.m.) — Tentative Topic(s) • Proposed Budget, 2015-16, including Fees — Initial Discussion (JT)

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February 5 (Thursday) — Eisenhower Community Center Boardroom Board Workshop (5 p.m.) — Tentative Topic(s) • TBD Business Meeting (7 p.m.) New Business: • Capital Projects Levy and Capital Budget, Including Technology (JT/IN) • Policies in First Reading (NL) • School Nutrition Update (JT/BM) Incidental Reports: • Fee Process (JT) Consent: • HEA Seniority List (NL) • Policies in Second Reading (NL) Notices & Reports: •

Tuesday, February 10, 6:30 p.m. Budget Meeting (Input/Information) with Public

Eisenhower Community Center Boardroom

February 17 (Tuesday) — Eisenhower Community Center Boardroom Board Workshop (5 p.m.) — Tentative Topic(s) • Culturally & Linguistic Pedagogy with Sharroky Hollie (DS/BA)

February 19 (Thursday) — Eisenhower Community Center Boardroom Board Workshop (5 p.m.) — Tentative Topic(s) • Proposed Budget, 2015-16 (JT) Business Meeting (7 p.m.) New Business: • Community Education Proposed Budget, 2014-15 (KW) • Policies in First Reading (NL) Incidental Reports: Consent: • Policies in Second Reading (NL) • Resolution Directing the Administration to Make Staffing Recommendations (NL) • Mid-Year Budget Adjustments, Including Community Education (JT) • Ubah Contract — Amended [based upon number of students] (KW) Notices & Reports: •

AASA National Conference — February 26-28, 2015 San Diego, California

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March 5 (Thursday) — Eisenhower Community Center Boardroom

Board Workshop (5 p.m.) — Tentative Topic(s) [after sunset — Purim] • Proposed Budget, 2015-16, including Fees (JT) (review impact of public input)

Business Meeting (7 p.m.) New Business: • Ready 4-K Update (KW) • Math Curriculum Review - Phase II (DS, ML) • Transportation Update (JT/DA) • School Board Election, 2015 (JT) — placeholder… • Policies in First Reading (NL)

Incidental Reports: • Art Curriculum Review - Phase IV (DS/SH)

Consent: • Policies in Second Reading (NL) • Integration Budget (NL) • Seniority List — Clerical (NL) • Seniority List — Paraprofessionals (NL) • Board Meeting Dates, 2015-16 (JS/BM)

Notices & Reports: •

March 17 (Tuesday) — Eisenhower Community Center Boardroom

Board Workshop (5:30 p.m.) — Tentative Topic(s) • Technology Plan & Digital Content (IN/DS) Business Meeting (7 p.m.) New Business: • District 287 Update (LR) • Preliminary Approval of Budget, 2015-16 (JT) • Recommendation for Staff Reductions (NL) • Policies in First Reading (NL) Incidental Reports: • Consent: • Policies in Second Reading (NL) Notices & Reports: •

NSBA National Conference — March 21-23, 2015 Nashville, Tennessee

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Business Meeting (7 p.m.) — Eisenhower Community Center Boardroom New Business: •

Incidental Reports: •

Consent: •





Student Recognition (6 p.m.) Eisenhower Community Center Theater

Business Meeting (7 p.m.) — Eisenhower Community Center Boardroom New Business: • Resolution Specifying Personnel to be Terminated or Place on Unrequested Leave (NL) • Policies in First Reading (NL) • Resolution — Executive Session on April 30 (Superintendent Evaluation) • Summer Programming, 2015 (DS/KW)

Incidental Reports: • Music Curriculum Review - Phase III (DS)

Consent: • Policies in Second Reading (NL)



Volunteer Recognition/Reception (5:30 p.m.) — The Wetlands

Executive Session (7 p.m.): • Superintendent Year-End Evaluation, 2014-15

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May 7 (Thursday) — Eisenhower Community Center Boardroom Business Meeting (7 p.m.) New Business: • Board Evaluation, 2014-15 — Goal Attainment (Chair) • School Board Goals, 2015-16 (Chair) • Policies in First Reading (NL) • International Baccalaureate Authorization of the Middle Years Programme (DS)

Incidental Reports: • Consent: • Produce Bids, 2015-16 (JT) • Milk Bids, 2015-16 (JT/BM) • Paper Products Bids, 2015-16 (JT/BM) • Paper Bids, 2015-16 (JT) • School Furniture Bids, 2015-16 (JT) • School Supplies Bids, 2015-16 (JT) • Title I Reauthorization (LG) • Eisenhower Community Center Tenant Lease Renewals, 2015-16 (KW) • HCM Update (NL/DS/BA/SM) • Policies in Second Reading (NL) • Construction Bids (JT) Notices & Reports: • Superintendent Goals, 2014-15 — Year-End Report (JS)


Business Meeting (7 p.m.) New Business: • Adoption of 2015-16 Budget (JT) • Final Action Placing Licensed Staff on Unrequested Leave (NL) [if needed] • Policies in First Reading (NL) • Staff Development Plan, 2015-16 (DS/BA) Incidental Reports: • MnCIMP [Special Services] Year-End (LG) Consent: • Policies in Second Reading (NL) • Superintendent Goals, 2015-16 (JS) • Business Services Enabling Resolution (JT) • Acceptance of Gifts — January-May, 2015 (JT) • Superintendent Merit Pay (Clerk) Notices & Reports: •