hill afb installation training guide - 75fss

Hill AFB

Installation Training Guide

Published by 75 FSS/FSDE

Hill AFB IAW AFI 36-401 2019

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75th FORCE DEVELOPMENT FLIGHT

Mission To oversee military and civilian workforce development; this includes: education and training, comprehensive testing, libraries, airman leadership school, and professional military education. We advise the Installation Commander on education, training and development, funding, resources, and infrastructure issues. We serve as the Installation focal point for all military and civilian workforce development programs to develop, field, and train and sustain the “art of the possible” and war winning expeditionary capabilities. To leverages education, training, and experience to produce adaptable, creative, knowledgeable Airmen. Vision To deliberately process and prepare our Airmen through the Continuum of Learning (CoL) with the required competencies to meet the challenges of the 21st Century. Goals To continually develop both our Military and Civilian Airmen who instinctively leverage their respective strengths together. To link their perspective with defined competencies and processes to prepare them to successfully lead and act in the midst of rapidly evolving requirements, while attempting to meet both their personal and professional expectations. Our intent is to develop leaders who motivate teams, mentor subordinates, and train successors.

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The Installation Training Guide (ITG) is prepared in accordance with AFI-36-401, Civilian Training, Education, and Professional Development, as a handbook to provide installation guidance on civilian training and development to ensure consistency and efficacy. It is designed to assist leadership, supervisors, and employees with local policy and serve as a quick reference tool when training and education questions arise. The ITG defines objectives and requirements of civilian training and development, setting up the responsibilities and methods for the conduct and administration of the programs. It was developed to establish specific policies and procedures for implementing AFI 36-401. The ITG is distributed to each Training Monitor (TM) annually via e-mail and briefed at the quarterly TM meeting.

The handbook provides guidance on management of the training and development for U.S civilian appropriated funds.

Per AFI 36-401, an employee development specialist (EDS) must review all training requests for statutory, regulatory and administrative requirements. Training that has a cost must also be approved/disapproved by the EDS, regardless of the funding source.

Force Development Flight (FSD) complies with all Equal Opportunity objectives sanctioned by federal law and Air Force policy. This document is reviewed annually and updated as necessary.

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Table of Contents 1 Force Development Flight (FSD) ........................................................................................................ 1

Education & Training (FSDE) .......................................................................................................... 1

Civilian Education & Training (FSDEC) ........................................................................................ 2

2 Authorities & Responsibilities ............................................................................................................. 3

Government Employees’ Training Act of 1958 (GETA) ............................................................... 3

Air Force Policy Directives and Instruction .................................................................................... 3

Types and Sources of Training ......................................................................................................... 3

Organic Training ............................................................................................................................ 3

Standard Form 182 ........................................................................................................................ 4

Vendor Training & Restrictions .................................................................................................... 4

Out-of-Cycle Training .................................................................................................................... 5

Mandatory Training ....................................................................................................................... 5

Continued Service Agreement ....................................................................................................... 6

Training Agreement ........................................................................................................................ 6

Responsibilities .................................................................................................................................. 7

Employee Development Specialist ................................................................................................ 7

Managers and Supervisors ............................................................................................................ 7

Unit Training Manager .................................................................................................................. 7

Employee ......................................................................................................................................... 7

Management Training Committee ................................................................................................. 8

3 Requests, Surveys, & Evaluations ....................................................................................................... 9

Training Scheduling System ............................................................................................................. 9

Access to TSS .................................................................................................................................. 9

AITP (Civilians) .............................................................................................................................. 9

DoD Formal Schools Data Call .................................................................................................. 10

TSS Surveys ................................................................................................................................... 10

Allocations .................................................................................................................................... 10

Confirm/Deny Training ................................................................................................................ 11

Roster & Completions .................................................................................................................. 11

Attendance ..................................................................................................................................... 11

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Production Acceptance Certification/ Electronic Training Record (PAC/ETR) ..................... 12

Education Training Management System (ETMS) & MyETMS ............................................... 12

Air Force Institute of Technology & Defense Acquisition University ...................................... 12

Government Formal Schools ....................................................................................................... 13

Training Evaluations .................................................................................................................... 13

4 Funding Sources .................................................................................................................................. 14

Unit Funded ..................................................................................................................................... 14

Centrally Funded ............................................................................................................................. 14

PEC 88751 Funded .......................................................................................................................... 14

5 Programs .............................................................................................................................................. 15

Civilian Development Education ................................................................................................... 15

Civilian Tuition Assistance Program ............................................................................................. 15

Career Field Funded TA .............................................................................................................. 16

Unit Funded TA ............................................................................................................................ 16

Acquisition Funded TA ................................................................................................................. 17

Leadership Programs ....................................................................................................................... 17

6 Policies & Requirements .................................................................................................................... 19

Policies ............................................................................................................................................. 19

Network Security ............................................................................................................................. 19

Installation Access ........................................................................................................................... 19

Appendix 1 ................................................................................................................................................. 20

Appendix 2 ................................................................................................................................................. 22

Appendix 3 ................................................................................................................................................. 23

Appendix 4 ................................................................................................................................................. 24

Appendix 5 ................................................................................................................................................. 25

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1 | Hill AFB Installation Training Guide

1 FORCE DEVELOPMENT FLIGHT (FSD) The Force Development Flight (FSD) pioneers formal training and development programs to capitalize on the talents of existing personnel by delivering high-quality, comprehensive training. FSD mission objectives are met by continuous efforts to develop and enhance effective training to meet complex and dynamic mission demands.

FSD promotes and supports employee development through its four sections: Airman Leadership School (FSDA), Education & Training (FSDE), Gerrity Memorial Library (FSDL), and Professional Development (FSDP).

FSD is dedicated to improving individual job performance through superior training and is responsible for the planning, programming, financial budgeting, administration and evaluation of education and training programs for Hill Air Force Base (HAFB) employees.

Using formal surveys and continual communication with organizational representatives, FSD assesses HAFB civilian employee development and training needs. In addition to surveys, FSD reviews and coordinates the Annual Installation Training Plan (AITP) process to assess base-wide training needs. The AITP establishes priority and base ranking of training needs, as well as the governing directive and associated resource requirements.

Training is divided into two areas; institutional and functional. Institutional training, applies to AFSC and tenant organizations at HAFB and includes training that crosses organizational and functional lines. Any training required for a given career group that is also applicable to individuals in a different career group or tenant organization, is considered institutional training, to include, but not limited to, leadership and supervisory training, computer skills, resume writing and interviewing classes, communications courses, and safety courses.

Functional training is training required for employees within a specific workforce category, (e.g., Engineering and Contracting) and/ or applies to one functional area (e.g., structured on-the-job training). FSD may provide additional services to functional areas as required by support agreements or as agreed to by each specific Center Senior Functional (CSF) office.

Direct questions about these issues should be referred to by the Force Development Flight Chief and reached at 586-0486.

EDUCATION & TRAINING (FSDE) FSDE oversees the development, execution and compliance of Hill AFB’s Education and Training programs for civilian and military

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personnel. FSDE manages and executes civilian training requirements and budget; provides strategic planning and support; provides performance measurements and metrics; and supports military training.

The Education and Training Section Chief can be contacted at DSN 777-9150.

CIVILIAN EDUCATION & TRAINING (FSDEC) FSDEC is responsible for training program management, Learning Management Systems, scheduling, and training forecasts in addition to overseeing administrative functions for career programs, acquisition professional development programs, local developmental programs, tuition assistance, and civilian training records.

Websites mentioned in the ITG are listed in Appendix 1. General questions regarding training programs should be directed to the Employee Development Manager (EDM). Specific POC information listed below:

EDM DSN 777-9154 EDS DSN 777-9156 EDS DSN 777-9155 EDS DSN 586-3229 ETMS & TSS NON-INDUSTRIAL SITE ADMIN DSN 777-1109

TSS SCHEDULER DSN 777-0973 SUPERVISORY & LEADERSHIP PROGRAMS DSN 777-9152

NEW EMPLOYEE ORIENTATION DSN 777-2151


2 AUTHORITIES & RESPONSIBILITIES

GOVERNMENT EMPLOYEES’ TRAINING ACT OF 1958 (GETA) The Government Employees Training Act (GETA) became law in 1958 giving Federal agencies general authority for employee training. Under GETA agencies plan, develop, establish, implement, evaluate and fund training and develop programs designed to improve the quality and performance of the workforce. The Act was codified into Chapter 41 of Title 5, U.S. Code. It was amended by the Federal Workforce Restructuring Act of 1994. The policy of the U.S. Congress declared in GETA states "it is necessary and desirable in the public interest that self-educated, self-improvement and self-training be supplemented and extended by Government sponsored programs for the training of such employees in the performance of official duties and for the development of skills, knowledge, and abilities which will best qualify them for performance of official duties."

AIR FORCE POLICY DIRECTIVES AND INSTRUCTION AFPD 36-26, Total Force Development and Management, 22 Dec 2015

AFI 36-2651, Air Force Training Program, 3 Jan 2019

AFDD Annex 1-1, Leadership and Force Development, 8 Nov 2011

AFI 36-401, Civilian Training, Education, and Professional Development, 31 May 2018

AFI 36-2640, Executing Total Force Development, 30 Aug 2018

TYPES AND SOURCES OF TRAINING Under the law, training, may be full-time or part-time, OJT, on or off duty, day or evening, or any necessary combination of these. It may be accomplished through correspondence, independent study, classroom work, conferences, workshops, supervised practice, or other methods or combination of methods. Training may be delivered by the Air Force, another government agency, a vendor, a professional association, or any other private or public sector.

Organic Training

Organic training should be utilized before seeking training from outside sources. Federal government entities must be the first consideration when determining the source of training. If government entities are unavailable for use as a training source, the effectiveness and efficiency of the provider should be the primary consideration.

The Air Force Instructional System Design process is utilized for training development

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and delivery in accordance with AFI 36-2651, Air Force Training Program.

Standard Form 182

The Standard Form (SF) 182, Authorization, Agreement and Certification of Training is available at mid-screen under “COMMON WEBSITES” on the Hill AFB Force Development Community SharePoint. It is the official document used to request training when direct or indirect training costs are involved and all formal training of 8 hours or more. A SF 182 must be submitted to the appropriate ETMS funding box no later than 10 working days prior to the class start date. More time should be allotted if TDY orders are involved. An EDS will review the SF 182 for accuracy, regulatory guidance compliance, appropriate funding approval, and register students for training.

A SF 182 is not required if training is requested/scheduled through TSS or for courses without associated costs.

Vendor Training & Restrictions

When federal government sources cannot meet the training need, an EDS may arrange training from a non-government source.

The most common external sources are academic institutions and commercial vendors.

Training sources and facility are subject to restrictions. When a unit requests non-government training, an EDS will confirm the requested training meets legal and regulatory requirements and will effectively meet the

defined training need. Additionally, they will verify if one of the following is true:

• Available government sources will not adequately meet the training need

• Use of government sources/facilities will be more expensive (due to distance, time, etc.) than outsourcing the training event

• Vendor and location are economical when compared to other suitable training events

• Training is Disability Act Section 508 compliant

The EDS also determines if the requested training is needed by other units, and if so, whether consolidating requirements would result in group rates, on-site delivery or other cost savings.

An EDS will reject any training provider that:

• Teaches or advocates the overthrow of the United States government by force or violence. (This prohibition also applies to training provided by a person about whom a proper determination has been made that there is reasonable doubt concerning his/her loyalty to the United States.)

• Carries on subversive propaganda, attempting to influence legislation, or participating or interfering in political campaigns on behalf of any candidate for public office.

• Illegally discriminates in the admission or in subsequent treatment of students.


FSD considers location when determining the most advantageous source of training, and arranges for on-site classes whenever feasible. Individual units will provide justification and impact statements for training in distant locations when reasonable regional alternatives exist.

Out-of-Cycle Training

When urgent requirements are generated due to mission or personnel changes, it may be necessary to break the normal training cycle and provide immediate training. An out-of-cycle request can be made on a SF 182 with a Priority 1 or 2 justification statement. To fund an out-of-cycle request may mean losing an approved allocation that has already been requested if the out-of-cycle request can be deemed as more important to fund.

Mandatory Training

Employees must complete New Employee Orientation (NEO) within 90 days of hire. NEO is conducted biweekly and employees new to the base attend prior to reporting to their duty station.

Mandatory supervisor or manager training (MST) is required to be completed within one (1) year of appointment to a supervisor or manager position. Supervisors and managers self-register for classes in the Force Support Professional School (FSPDS) Virtual Campus via Air University.

USAF New Supervisor course (NSC) is required for supervisors coded 1 or 2 in DCPDS. The course must be taken by all personnel, who supervise civilian

Appropriated Fund (APF) employees, within one (1) year of appointment to a supervisory position.

USAF Experienced Supervisors (ESC) course is required for supervisors coded 1 or 2 in DCPDS and must be taken every three (3) years, following completion of USAF New Supervisor course.

If a new supervisor has already been credited with completion of NSC prior to appointment, the ESC due date will be either 3 years after the completion of NSC or 180 days after appointment, whichever is later (e.g., if NSC was completed more than 3 years ago, the supervisor will receive a 180-day grace period before they are overdue.)

USAF New Manager course (NMC) is required for managers coded 3 in DCPDS and must be taken by all new personnel, who manage civilian APF employees, within one (1) year of appointment to a management position.

USAF Experienced Manager course is required for managers coded 3 in DCPDS and must be taken every three (3) years following completion of the USAF New Manager course.

If a new manager has already completed NMC or EMC prior to appointment, the next EMC due date will be either 3 years after the completion of NMC/EMC or 180 days after appointment, whichever is later (e.g., if NMC/EMC was completed more than 3 years ago, the supervisor gets a 180 day grace period before they are overdue.)

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No equivalent courses are accepted as a waiver for any of the above MST courses.

In addition to NEO and MST, there are federally mandated courses that all civilians are required to complete. Education Development Specialist continually review requirements and advertise changes due to routine changes of mandated training. It is recommended that civilians, supervisors, managers periodically verify the most current requirements.

Continued Service Agreement

Attending training that has a cost associated may require a civilian employee to agree to work for the DoD for a specific length of time following training completion. This agreement must be signed by the employee prior to start of the training.

Hill AFB policy requires that regardless of the number of training hours, any training exceeding 80 hours or the cost is $5,000 or more requires service commitments.

If an employee fails to complete training covered by a CSA, the employee is still obligated for incurred costs. The CSA protects government interests even though the employee withdraws from, or otherwise fails to complete, training. However, the CSA will be adjusted to reflect actual costs.

CSA Waivers

All CSA waiver requests are processed by an EDS with the EDM as the waiver authority. However, if an organization funds the training

covered under the CSA, the organization will determine waivers.

If funds, other than unit funding, pay for training, employees must provide at least a 10 work-day advance notice to FSD if they intend to transfer to another agency or resign while under the obligation period.

Employees are not required to repay funds when moving to another government agency position within the Department of Defense. The remaining period of obligated service, however, is transferred to the gaining DoD component.

Training Agreement

In conjunction with the SF 182, the DD Form 1556 Training Agreement (Appendix 2), commonly referred to as the “Page 4,” acts as a an agreement between the civilian employee and the AF for non-government training that exceeds 80 hours and payment has been approved prior to the start of the training. The purpose is to document that an employee will attend training or education classes and successfully complete the required training and remain in service for the designated time period, normally three times the length of training. If the employee fails to successfully complete the training, the Page 4 acts as a vehicle that can require the employee to reimburse the government the total cost of the training, excluding regular pay earned.


RESPONSIBILITIES Employee Development Specialist

Employee Development Specialists (EDS) provide technical advice and assistance in identifying, prioritizing and justifying training and employee development requirements. EDSs monitor training to ensure it meets all governing regulations and when selecting non-government training, ensures costs are reasonable, competitive and within budgetary guidelines.

Managers and Supervisors

Managers and supervisors provide oversight of training, participate in training activities such as the Annual Installation Training Plan and coordinate as needed with training officials. Managers and supervisors Fosters a learning culture that provides opportunities for continuous training, education, and professional development.

Managers or supervisors should notify an employee of scheduled training when notified from the Training Scheduling System (TSS).

Managers and supervisors determine training priorities after determining training required. Civilian training is categorized according to the appropriate priority (see Appendix 3).

Supervisors are central to mentoring employees to set, prioritize, and achieve educational goals. They ensure a well-trained knowledgeable workforce that complies with laws and regulations, which enhances work place safety and productivity. The first line supervisor is the key to achieving a training

program that produces mission and individual success.

Additionally, supervisors and unit training managers are tasked with fostering a positive, equal employment opportunity environment when conducting competitive selection for training, to include:

• Understanding the legal basis for the equal employment opportunity concept and possible ramifications if not properly administered.

• Consider affirmative employment initiatives when identifying training and development needs.

• Seek reasonable accommodations for handicap employees when identifying training programs and sources.

Unit Training Manager

The unit training manager (UTM) oversees all administrative details for training matters within their unit and act as liaisons between their unit and FSD. UTMs are the initial point-of-contact for all training queries within their organization. The UTM ensures the supervisors and employees training is reflected in the training systems. They must also review, validate, and track training requirements.

Employee

The goal of a well-trained, effective and efficient workforce cannot be met without dedication, loyalty and cooperation on the employee’s part. During the training process, employees assume responsibility for requesting, attending and successfully passing

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training and development courses. Employees are tasked with using and sharing gained knowledge and skills, as well as ensuring training records are updated in a timely manner.

Management Training Committee

The management training committee (MTC) is responsible for the management of training and development resources on Hill AFB.

The MTC develops and approves the AITP. The MTC notifies the EDS to submit the AITP for execution of Program Element Code (PEC) 88751F funds via the AF training input system.


3 REQUESTS, SURVEYS, & EVALUATIONS

FSD validates and processes institutional training requests and allocations, as well as other programs. Once the training allocation is confirmed, the student is then registered or scheduled for training.

TRAINING SCHEDULING SYSTEM The Training Scheduling System (TSS) is a lean training management application to bridge and streamline training scheduling and management. TSS interfaces with Production Acceptance Certification (PAC) to forecast, schedule, track and manage training identified in PAC records and pass training completions back to individual PAC records. TSS manages all aspects of courseware and training oversight, including web and computer based training requirements, making a complete Learning Management Solution (LMS) for all training and courseware requirements at Hill.

Access to TSS

An electronic System Authorization Access Request (SAAR) Form DD 2875 is required, by HQ AFMC, for all civilian, military and contract employees for access to TSS. The form can be accessed at mid-screen under “COMMON WEBSITES” on the Hill AFB Force Development Community SharePoint. Signed DD 2875s are should be sent to the

respective TSS admin. This process can take up to two (2) days.

AITP (Civilians)

The civilian Annual Installation Training Plan (AITP) survey tasks UTMs to project training needs for the coming fiscal year. The Annual Training Needs Assessment (ATNA) Personnel Services Delivery (PSD) Guide provides the process for the ATNA and submitting civilian functional training requirements for Program Element (PEC) 88751F funding. Procedural guidance has been deleted from AFI 36-401. FSD conducts this annual base-wide survey no later than 60 days before the upcoming fiscal year. The EDS gathers training allocation requests and funding information submitted by organizations, and projects the funded training needs of all FSD-serviced civilians for the next fiscal year.

Organizations that do not respond to this survey may not receive installation funding for their civilian training needs.

After collection, FSD ensures the following:

• Verifies that submissions represent valid training requirements based on past training activities and anticipated future needs.

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• Reviews priority designations and

impact statements for unmet training requirements.

• Confirms projected training cost estimates are reasonable and sufficient to cover predicted expenses.

• Recommends corrections if necessary.

The submissions are consolidated into the final AITP and submitted to the MTC for approval.

The AITP Personnel Services Delivery (PSD) Guide provides the process for the AITP for PEC 88751F funds. Procedural guidance has been deleted from AFI 36-401.

DoD Formal Schools Data Call

DoD formal schools provide centrally-funded training to employees in one or more DoD agencies. Examples include Air University (AU), Defense Acquisition University (DAU), Air Force Institute of Technology (AFIT) and Air Education and Training Command (AETC). DoD schools send messages throughout the year to survey training needs for a particular course that may be unique and offered for a limited time only, or for which an out-of-cycle event has been scheduled. These are usually in the form of training opportunity announcements, and instructions vary based on the activity controlling the funds. FSD distributes these upon request to appropriate organizations.

TSS Surveys

UTMs canvas their organizations for training needs and submit these requirements when the TSS survey is open. All course surveys must

be completed by the 15th of each month. On the 16th of each month surveys are locked and no changes are accepted. FSD releases new schedules one month in advance so UTMs can schedule employees. If training needs are discovered after the survey closes, the UTM may request additional slots for existing classes.

When an on-site FSD course is urgently needed, and the normal scheduling deadline has passed, an organization may request an out-of-cycle class by contacting the FSD scheduling office at DSN 777-0973. If a facility and qualified instructor are available, FSD will arrange a class to respond to the need.

Allocations

UTMs request for organic training allocations through TSS monthly by the 15th. The TSS scheduler distributes allocations based on priority requirements and support agreements. Allocations will automatically appear on the unscheduled pagelet on the TSS home screen on the first of each month.

If requested training is anticipated to be an ongoing requirement, and the student volume warrants it, FSD may arrange for government or vendor instructors to teach the course on-site on a regular basis. If no suitable training is available, FSD may work with the target population’s area to develop a course for organic instruction. Course development requests should first go to the UTM, who then contacts the Curriculum Development & Delivery Unit (FSDEB).


Confirm/Deny Training

Supervisors must confirm/deny training requests when an employee is scheduled for training. The employee is NOT notified of training until the supervisor confirms the employee. If a supervisor fails to deny an employee from training seven (7) days prior to class start, the student receives an automated email notice for the scheduled class. The employee’s supervisor is responsible for ensuring employees attend training. It is important that the supervisor confirm or deny the training as soon as possible for FSD to utilize all available seats.

Complete TSS Public User Guide can be found on the left of the screen under “RESOURCES” at Hill AFB Force Development Community SharePoint.

Roster & Completions

Instructors are required to close TSS rosters within five working days of the course end date. TSS automatically issues course completion certificates when a roster is closed out or when the student takes a computer-based course hosted on TSS. Vendors and guest instructors with no TSS access are required to provide equivalent documentation to students upon successful completion of a course.

Training events requested through TSS or ETMS are automatically updated in and employees PACSS and DCPDS records. All other training certificates must be manually entered into the employee’s official record by the training manager. It is the employee’s

responsibility to maintain their training and development records.

Attendance

Once an employee is confirmed for training, duties and organizational obligations need to be rescheduled accordingly. Upon confirmation, the student is obligated to attend. If a student is unable to attend after the suspense date (two working days prior to class) contact the TSS Non-industrial Admin. If a student does not attend class without prior notification of absence, a no-show email is sent to the supervisor. Subsequent substitutions, cancellations or no-shows should only occur in emergency situations.

Tardiness & Walk-Ins

Students are required to be in the scheduled class on time. If the student is later than fifteen minutes at the beginning of class, they will be turned away from the class. If a student misses more than 10% of a class they will be given an “Incomplete” for the class.

Organic Classes

If a class roster is full, the instructor will determine walk-in availability no earlier than 15 minutes after the official class start time. Scheduled students may not give their seat to a walk-in students, nor will courses with pre-requisites accept walk-ins.

Vendor Classes

If a class roster is full, the visiting instructor will determine walk-in availability no sooner than 10 minutes after the official class start time. Scheduled students may not give their

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seat to a walk-in students, nor will courses with pre-requisites accept walk-ins.

Release Guidance

FSD instructors are not authorized to release students scheduled by their UTM from any course provided by FSD or their vendors. Instructors will release students back to their designated work areas after course objectives are accomplished.

Production Acceptance Certification/ Electronic Training Record (PAC/ETR)

Production Acceptance Certificate Electronic Training Record (PAC/ETR) is the system, accessed via TSS, used to add requirements to an employee’s training history. Most activities accomplished in PAC/ETR are through the Form 75 menu option. PAC/ETR is housed in TSS so information put into TSS is automatically updated in PAC /ETR.

For a UTM to be able to access PAC/ETR, they must be assigned the correct roles. Please contact your PAC/ETR Program Manager to assign the appropriate roles.

PAC/ETR edit access is limited to supervisors, training managers, and administrators. Employees may view their PAC/ETR records only through the user section of the system. Complete instructions are available on the left of the screen, under “RESOURCES” on the Hill Force Development Community SharePoint.

Education Training Management System (ETMS) & MyETMS

The Education and Training Management System (ETMS) is used to process training with associated costs. ETMS accurately tracks civilian training and employee development requirements, completions and expenditures.

All SF 182s should be submitted to the EDS via ETMS.

MyETMS, a subsystem of ETMS, offers civilians opportunities to view their Individual Development Plan and search the comprehensive ETMS course catalog. Rather than having to rely on the availability of someone else, an individual can go into MyETMS and see the status of his/her training requirements.

Air Force Institute of Technology & Defense Acquisition University

The Air Force Institute of Technology, or AFIT, is the Air Force’s graduate school of engineering and management as well as its institution for technical professional continuing education. AFIT is a component of Air University and Air Education and Training Command.

The Defense Acquisition University (DAU) touches nearly every member of the Defense Acquisition workforce throughout all career stages. DAU provides a full range of basic, intermediate and advanced certification training, assignment-specific training, applied research and continuous learning opportunities.


Government Formal Schools

Spaces in DoD and Air Force formal schools are allotted in the form of quotas: one quota equals one space. When a quota is received by FSD, the organization and student requesting the quota is notified of course dates and location of training. There are two types of quotas: CT, centrally funded by AETC or CP, funded by the student’s unit or organization other than AETC. EDS will confirm the student’s quota for all types of funding.

For CT funding, an EDS will submit required student information through the TDY-to-School (TTS) website for processing. TTS sends authorization to the student and EDS to create travel orders in DTS and cross-orgs their line of accounting for funding. EDS or the student can then create orders in the DTS system.

For CP funding, the student is given instructions to create orders in DTS and submit an SF 182 through ETMS.

Student nomination package justification and impact statements may also be required when requesting spaces from government formal schools. The organization prepares the nomination packages and FSD validates and processes them in accordance with instructions from HQ AFMC and/or the provider institution.

If an individual applies for a class and has been enrolled, they are required to attend per

AFMC Command Policy. However, if extenuating circumstances prevent the employee from attending training, the UTM and EDS must immediately be advised (include all pertinent class information when contacting the UTM and EDS).

Training Evaluations

FSD assesses employee development and installation training needs through formal surveys and continual communication with organizational representatives. This systematic and ongoing review of current and future training needs provides a realistic basis upon which to plan, budget, manage, and evaluate a viable training program.

Student Critiques and Instructor Evaluations

FSD and functional areas instructing on-site courses use individual student course critiques as an evaluation tool, and take positive action in response to course evaluations rated less than satisfactory. Off-site vendors or private/public academic institution courses can provide students with end-of-course critiques and share the information with the government upon request. Additionally, instructors are periodically evaluated for professional and effective delivery of training material by FSD.

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4 FUNDING SOURCES

UNIT FUNDED Organizations often use their own funds to pay TDY costs associated with training. These funds may be used to pay for training, tuition assistance, or registration fees for conferences not covered by the other funding.

Units purchasing training with unit GPC should submit an approved SF 182 in ETMS to the Unit Funded box. If unable to submit in ETMS, a hard copy SF 182 (see Appendix 4) must be submitted to an EDS. If a unit funds (or promises a vendor they will fund) training services, they have made an “unauthorized commitment.” Units do not have legal authority to enter into agreements on the government’s behalf. If an unauthorized commitment occurs, the installation contracting and training organization must implement a “ratification action,” resulting in possible disciplinary actions for those involved.

CENTRALLY FUNDED Formal training is centrally funded. TDY orders are requested through TDY to School. The orders are certified and returned to the student. Formal school training can also be unit funded slots (CP). These slots are funded by individual unit or PEC 88751 funds. TDY Orders are processed locally for CP seats.

Formal training is provided on a quota basis, to meet identified requirements. The EDS is

responsible for sending any “rips” to individuals to obtain appropriate signatures and then confirming the slot in MILPDS. The EDS also assists individuals as necessary to process their own TDY orders.

PEC 88751 FUNDED The AITP call provides estimates of the budget need to provide functional training requirement for the PEC 88751F funds. Approved PEC 88751F funded training is requested by an EDS and the funds are distributed by AFPC to the vendor.

Based on training and funding requirements identified in the AITP and ETMS, HQ AFMC/A1 creates a financial plan and forwards it to HQ Air Force for funding. HQ AFMC/A1 allots these AF funds to installations on a quarterly basis. Funds may only be used for civilian training in the fiscal year for which they have been allocated.

Hill AFB organizations are provided with their respective portion of the AITP for use in monitoring allocations, completions, etc. Any AITP changes, such as cancellations or out-of-cycle additions, are submitted to FSD for approval during the fiscal year.

Training funds CANNOT pay for licenses and/or certifications (unless it is a by-product of approved training), tuition assistance, degrees, office supplies/furniture, awards, rental cars/gas/parking, military members or contractors, etc.


5 PROGRAMS The Air Force offers a vast array of civilian programs, ranging from student internship programs to senior leader development programs. Civilian training, education, and professional development programs use a variety of guides, assessments and forms in processing, validating, planning, financing, and accomplishing civilian training.

More information on the programs below can be found on the MyPers site.

CIVILIAN DEVELOPMENT EDUCATION The Civilian Education Development Education (CDE) program offers educational opportunities to selected career employees on a competitive basis. CDE is moving toward Total Force Development by developing professionals who will collectively leverage their respective strengths to accomplish the Air Force Mission. The program may include in-residence Professional Military Education (PME).

There are three levels of civilian developmental education: Basic Developmental Education (BDE), Intermediate Developmental Education (IDE), and Senior Developmental Education (SDE). For BDE, Career Field Teams (CFT) provides oversight of personnel development. For IDE/SDE, the CFTs and Development Teams (DTs) provide oversight of personnel development to meet both functional and

institutional strategic leadership requirements. As such, the DTs recommend the right person, at the right time, for the right training to the Civilian Developmental Education (CDE) Board.

The annual call for CDE nominations open March each year. Applicants can apply for up to four programs. All completed and endorsed nomination packages MUST be submitted by the candidate by mid-April in MyVector of that same year. Late packages will not be accepted.

CIVILIAN TUITION ASSISTANCE PROGRAM Civilian Tuition Assistance Program (CTAP) assists civilians in their continued self-development and includes coursework at the associate, bachelor’s, master’s (including Juris Doctorate), and doctorate levels at an accredited college or university. Tuition Assistance (TA) is for course(s) that contribute to occupational and institutional competencies, special interest needs and readiness by supporting the current and future needs of the Air Force. To maximize the availability of funds, AF civilians may request funding for credit-by-exams that will assess college level knowledge via College Level Examination Program (CLEP) and Defense Activities for Non-Traditional Education Support (DANTES) and Subject Standardized Tests (DSST). Credit-by-exam fees at an on-

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base and/or fully funded testing centers can be 100% funded.

Courses are voluntary and completed during off-duty hours. Any courses taken during duty hours are subject to applicable regulations, local governing provisions and approval by the employee’s supervisor. Earned credits may be applied towards an academic degree.

FSD advises civilians on terms and conditions of tuition assistance, determines if employees and institutions meet eligibility requirements, forms and payments are processed, and tracks student progress.

CTAP is subject to the availability of funds for appropriated funded civilians. TA is not an entitlement or condition of employment and past approval does not guarantee future funding.

Career Field Funded TA

Career field funded TA requests are submitted through the Air Force Virtual Education Center (AFVEC) site. TA is available for up to two (2) courses per semester/quarter. TA can be used for up to 75% of tuition cost, but may not exceed $250.00 per semester hour or $166.00 per quarter hour and $4,500 per fiscal year.

Eligibility Requirements

• Must be permanent full-time appropriated funded, to include wage grade, employees

• Been through an appraisal cycle and have a current acceptable performance appraisal rating

• Have an approved education goal in AFVEC

Restrictions

• TA does not pay professional certification fees, charges related to accrediting work or life experiences or examination fees

• TA is not provided, in whole or in part, for courses for which the employee is receiving other federal or state tuition subsidies such as Veterans Administration educational benefits, scholarships or grants, etc.

• TA funding does not apply to courses at a level lower or equal to a degree already attained by the applying member

Unit Funded TA

Unit funded TA requests must be documented on an SF 182 and approved by an EDS prior to course start date. A Civilian Tuition Assistance Program Agreement must be signed and returned to the EDS as well. Requests should be submitted no later than 10 days prior to class start date. Career program registrants must first apply for tuition assistance through their respective career program for funding and a denial letter must be provided when applying for unit funded TA.

CTAP policy does not apply to employees covered by AFI 36-602, Civilian Intern Programs, or to education and training mandated by law, regulation or agency requirements where tuition assistance may


exceed the 75% tuition costs permitted under CTAP.

Acquisition Funded TA

Tuition assistance for Acquisition coded civilian employees is governed by the SAF/AQH policy within the Acquisition Functional area. Acquisition funded TA requests are submitted through AFVEC.

LEADERSHIP PROGRAMS In 2015, Hill’s Supervisor and Leadership programs aligned with the AFSC Leader & Supervisor Development Continuum. The Continuum provides a standardized, career long approach to leadership development and has four distinct parts: Emerging Leader Development (ELD), Emerging Supervisor Development Program (ESDP), Supervisor Development Process (SDP) and Advanced Supervisory Development (ASD).

Emerging Leader Development (ELD)

ELD is a self-development opportunity open to those wanting to expand their leadership competency. This is a non-competitive, self-initiated program mostly done online.

Emerging Supervisor Development Program (ESDP)

ESDP is a competitive succession planning program where candidates are vetted by their organizations in order to participate. Leadership development occurs prior to being selected into a supervisory position. Both online and stand-up courses are required. Effective Dec 2019, ESDP will no longer be used as AFSC’s succession planning tool.

AFSC will discontinue competitive selection into the program and the graduate pool will phase out as members obtain supervisory jobs, leave participating organizations, or their graduate pool window closes (3 years from date of graduation). Until such time as there are no longer participants in the graduate pool (anticipated Aug 2022 based on final FY18 cycle), ESDP graduates will retain mandatory selection status in the job series they entered the program on competitive first level supervisory fill actions in participating organizations when they qualify for the hiring certificate. Per AFSCI 36-101, current supervisors can be chosen over ESDP graduates without a waiver and waivers to non-select ESDP graduates on hiring certificates require CA approval when not selecting a current supervisor for a first level supervisory position in participating organizations. AFSCI 36-101 will continue to govern ESDP until its conclusion.

Supervisory Development Process (SDP)

AFSC will continue to focus on new and current supervisors with a revitalized Supervisor Development Program. AFSC is actively working to revitalize SDP with curriculum focused on relevant supervisory competencies and skills through formal training, supervisory hard and soft skills, and experiential learning. The goal is to create a standardized development program across AFSC for all new supervisors. FSD will continue to identify and schedule new supervisors for SDP so that it can be completed within one year of assignment per

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AFSCI 36-101. Without highly skilled leaders, the AFSC cannot build and execute sound business strategies, create and maintain competitive advantages, attract and retain qualified talent, or achieve and sustain peak performance.

Advanced Supervisory Development (ASD)

ASD is continuous development for established supervisors. An example of this training is the Civilian Supervisor Refresher Course (CSRC).


6 POLICIES & REQUIREMENTS FSD classrooms can be scheduled two ways:

1. E-mail a request to TSS schedulers with the following information: the date and time the classroom is needed, building, number of individuals attending, title and purpose of event, POC for event and computer requirements.

2. Submit a scheduling request through TSS. Go to ‘Training’ and then ‘Classroom Request.’ Once complete, submit.

POLICIES Instructors are responsible for maintaining classrooms and should perform daily classroom cleanup by emptying trash, cleaning the white boards and classroom reconfiguration. Instructors will also ensure computers and projectors are shut down, windows are closed, lights are turned off and classroom doors are secure. Visiting instructors are provided and agree to the classroom policy (Appendix 5).

NETWORK SECURITY Non-base personnel with CAC login credentials need to complete the following at least one week prior to class start date:

• DD 2875 (digitally signed in all areas) • DoD Information Assurance completion

certificate • Submit documents via e-mail to System

Administrators.

System Administrators will need to provide a login password when the information has been processed.

If the visiting instructor is not an Air Force employee or contractor and does not have CAC credentials, network access will not be available. However, a personal laptop can be connected to classroom overhead projector systems.

Direct all network security questions to DSN 586-8324.

INSTALLATION ACCESS Visitors requiring Hill AFB access should review the Base Resource Guide on Hill’s public website.

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APPENDIX 1AFI 36-401, Civilian Training, Education, and Professional Development, 31 May 2018

https://static.e-publishing.af.mil/production/1/af_a1/publication/afi36-401/afi36-401.pdf

AFPD 36-26, Total Force Development and Management, 22 Dec 2015

https://static.e-publishing.af.mil/production/1/af_a1/publication/afpd36-26/afpd36-26.pdf

AFI 36-2651, Air Force Training Program, 3 Jan 2019


AFDD Annex 1-1, Leadership and Force Development, 8 Nov 2011

http://www.airforcemag.com/SiteCollectionDocuments/Reports/2011/November%202011/Day17/AFDD1-1.pdf

AFI 36-2640, Executing Total Force Development, 30 Aug 2018


Hill Force Development Community SharePoint

https://cs2.eis.af.mil/sites/22004/HillAFB_FD/default.aspx

Training Scheduling System, TSS

https://ooafmctss.hill.af.mil/tssportal/

AFMC Education and Training Management System, ETMS

https://etmsweb.wpafb.af.mil/

MyETMS

http://www.myetms.com/

Air University Portal, AU

https://auportal.maxwell.af.mil/auportal/ausso/login.AirUniversity

Defense Acquisition University, DAU

http://www.dau.mil/

Air Force Institute of Technology, AFIT

https://www.afit.edu


https://static.e-publishing.af.mil/production/1/af_a1/publication/afpd36-26/afpd36-26.pdf





https://cs2.eis.af.mil/sites/22004/HillAFB_FD/default.aspx

https://ooafmctss.hill.af.mil/tssportal/

https://etmsweb.wpafb.af.mil/

http://www.myetms.com/

https://auportal.maxwell.af.mil/auportal/ausso/login.AirUniversity

http://www.dau.mil/

https://www.afit.edu/


Air Education and Training Command, AETC

https://www.aetc.af.mil

MyPers

https://mypers.af.mil/

Air Force Virtual Education Center, AFVEC

https://afvec.us.af.mil/afvec/

MyBiz+

https://compo.dcpds.cpms.osd.mil/

Advanced Distribution Learning System, ADLS

https://golearn.adls.af.mil/

Air Force Portal

https://www.my.af.mil/

Hill Air Force Base

https://www.hill.af.mil

https://www.aetc.af.mil/

https://mypers.af.mil/

https://afvec.us.af.mil/afvec/

https://compo.dcpds.cpms.osd.mil/

https://golearn.adls.af.mil/

https://www.my.af.mil/

https://www.hill.af.mil/

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APPENDIX 2

DD 1556 (Double click to open)


APPENDIX 3

Categories Definition of Categories

Priority 1 Required by Public Law, Executive Order, DoD Directive (to include Occupational Certification1 & Licensing2, as defined in position description as a condition for continued employment). Priority Indicator classified as “Critical/Mandated”

Priority 2 Maintains/develops critical occupational/functional competencies identified by Air Force publications. Priority Indicator classified as “Essential”

Priority 3 Maintains/develops critical occupational/functional competencies as directed or identified by AF MAJCOM (e.g. publications, memorandum, etc.). Priority Indicator classified as “Recommended”

Priority 4 Maintains/develops critical occupational/functional competencies as directed or identified by AF Installation (i.e. publications, memorandum, etc.). Priority Indicator classified as “Recommended”

Notes:

1. Certification: The recognition to individuals who have met predetermined qualifications set by a government agency, an industry, or a profession. There are some positions where specific qualifications are required because a person cannot perform successfully in the position without such qualifications. These can include requirements for Federal or State license or certification. When individuals are required to renew such licensure/certification, and are performing at a satisfactory level, it is appropriate to submit the requirement during the annual Data Call. To be considered and/or valid, it must be identified on the position description and/or enforced as a condition of employment.

2. Licensing: The process by which an agency of the government (Federal, State, or local) grants permission to an individual to engage in a given occupation upon finding that the applicant has attained the minimal degree of competency.

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APPENDIX 4

SF 182 (double-click to open PDF)


APPENDIX 5 1 February 2019

MEMORANDUM FOR FORCE DEVELOPMENT FLIGHT STAFF AND VISITORS

FROM: 75 FSS/FSD

SUBJECT: Force Development Flight Classroom Policy

1. Computer Support/Audiovisual. All audiovisual or computer hardware/software requirements must be coordinated using the attached "CLASSROOM COMPUTER and AUDIO VISUAL REQUIREMENTS COORDINATION CHECKLIST". Due to workload constraints and applicable software requirements, this checklist must be completed and returned at least three weeks prior to scheduled event so classroom computers can be configured.

NOTE: Failure to identify and coordinate requirements by returning the attached checklist may result in an inability to meet class needs/requirements and may result in the event being cancelled.

2. Computer Access. Non-Air Force personnel must send the appropriate documentation (e.g., DD Form 2875, DoD Information Assurance Certificate, and AF Form 4394) to the Hill representative or Point of Contact (POC) requesting the class. The Hill representative/POC Information Assurance Officer (IAO) will process and ensure non-Air Force personnel accounts are accomplished prior to the requested class start date. The Hill representative’s IAO will need the documentation at least two weeks prior to the scheduled event.

NOTE: The above forms are not necessary if a personal laptop is used to connect to the classroom’s overhead projection system and no internet/network connection is required. Also, FSD does not support “Apple” products.

3. Facility Hours. Unless previous arrangements have been made, the following hours are effective:

Bldgs 1279, 385, 1238 and other buildings utilized for training:

Mondays-Thursdays 0700-1600, Fridays 0700-1500.

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NOTE: Swing shift and graveyard hours will be utilized for training as necessary.

4. Classroom Maintenance. Tables are to be cleaned and garbage emptied. If used at night, classrooms must be returned to the original configuration. It is the Instructor’s responsibility to ensure the classroom is maintained at the end of each class day or meeting.

a. Food and Drink. May be allowed in the classrooms/computer labs unless otherwise

posted.

• Coffee and Snacks. Coffee may be available in each building. If available, the cost is in the building (prices subject to change without notice). Vending machines may also be available.

b. White Boards. ONLY use dry-erase markers on white boards. Leave white board markers and erasers in the rooms.

c. Smart Boards. Do not use any type of marker or writing utensil on these surfaces. d. Materials. Course materials or personal items may not be left in the classroom overnight

unless prior arrangements have been made with the instructor and/or the Force Development Division classroom scheduling section.

5. Administrative. Copy and fax machines are not for student use without prior authorization. Guest instructors may use these machines on a very limited basis, but only with prior arrangements from the Flight Staff/Administration office personnel where they are instructing. Guest instructors will be required to furnish their own paper, pencils, flip chart paper, transparencies, etc. for their instruction/classroom use. Classes/meetings will not be interrupted except in emergencies. Messages will be posted on the outer classroom door.\

6. Smoking. Smoking is not allowed in any Federal building and is permitted in designated outside areas only. If no designated area is identified, students may smoke at least 25 feet away from the building doorways.

7. This letter supersedes all previous letters on this subject. Direct questions concerning these policies and procedures to Jamie Wheelwright at DSN 777-9150.

Director, Force Development Flight

Attachment:

Classroom Computer Checklist


CLASSROOM COMPUTER & AUDIO VISUAL REQUIREMENTS CHECKLIST

• Complete the following checklist and forward to: [email protected] • FSD will send a confirmation of availability. A classroom is not guaranteed until a

confirmation is received.

Course Title: Click here to enter text.

Instructor(s): Click here to enter text.

Course Date(s): Click here to enter a date. - Click here to enter a date.

Building#/Room# Click here to enter text.

Does any software need to be uploaded on the PCs? If “Yes”, copies of the software need to be provided three weeks prior to class start. Contact the Hill AFB Help Desk @ 801-586-8324. ALL SOFTWARE MUST BE AF DOMAIN APPROVED AND INSTALLED BY HILL IT.

Click here to enter text.

☐Yes

☐No

Do you have proof of licenses to be loaded on computers if not government owned?


☐Yes

☐No

If software needs to be installed, copies of the software need to be provided with detailed instructions two weeks prior.


Does software require additional configuration after installation?

If yes, provide detailed instructions. If more space is required, submit an email attachment (please provide temporary passwords and a checklist to test installed program if required).


☐Yes

☐No

Is training web based?

If yes, list setting requirements, internet explorer plug-ins or any special configuration settings.


☐Yes

☐No

mailto:[email protected]

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List any special computer hardware requirements below:


Additional Classroom requirements:

Overhead Projector (old style): ☐ VCR: ☐

Wireless Microphone: ☐ Interwrite Pad (drawing pad): ☐

ADDITIONAL INFORMATION:

A. Non-government computers will not have access to network resources or the internet, but may be plugged into the classroom’s overhead projector to view a presentation.

B. All removable media will be scanned for viruses PRIOR to installing on training computers. Please arrive early so this can be performed without delaying your training.

C. If you are not located at Hill AFB, you will not have access to network resources unless you contact the hosting organization to request and complete a DD Form 2875, System Authorization Access Request. Contact your POC for further information.

D. Training computers and components will not be turned off, removed from the network or unplugged under any circumstances.