hibiscus coast softball club inc. hand book...softball club inc. hand book 2015 – 2016 . 2...

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HIBISCUS COAST

SOFTBALL CLUB

INC.

HAND BOOK

2015 – 2016

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CONTENTS 2

HISTORY 3

COMMITTEE 4

MEMBERSHIP FEES 5

HBC FAIR PLAY 6

SPECTATORS/SUPPORTERS/PARENTS 7

NHSA CODE OF CONDUCT 8/9

NHSA ZERO TOLERANCE 10/12

SNZ CODE OF CONDUCT 13

NHSA DISPENSATION RULES 14

NHSA RULES & REGULATIONS Separate Hand

Book to be given out each season by NHSA

PRE GAME WARM UPS 15/16

NHSA DIAMOND LAYOUT 17

REGISTRATION FORM 18

NHSA TEAM CARD 19/20

CORRECTLY FILLED TEAM CARD 21

JOB DESCRIPTIONS -

PRESIDENT 22

VICE PRESIDENT 23

SECRETARY 24

TREASURER 25

COMMITTEE PERSONAL 26

CLUB CAPTAIN 27

EQUIPMENT/GEAR CUSTODIAN 28

COACH 29

MANAGER 30

UMPIRING DUTY 31

SPONSORS – PAST & PRESENT 32

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HISTORY 1997 -2012

We are a family orientated softball club where many members of the same family play throughout the many grades that represent us on the field. The

club has been in operation for the past 14 years and we have been associated with the Sharks Sports Trust for the past 8 years. This

association has put us as a softball club in a position of envy with many of the other clubs as we are one of only a couple of clubs that have their own

club rooms to call home at Victor Eves Park in Orewa.

The Club was originally formed back in 1997 by former President Steven Ellison, who’s Son still plays today.

1) For the youth of Rodney to have another sport to choose from than the normal summer sports available at the time.

2) For the many softball lovers who also live in the greater Rodney

district to have a Softball club in their area that they could represent. Plus cost can also be a major factor in allowing our children to play a

sport at all and softball is one of the cheapest full season sports that

you can play.

With the growth within the Rodney region, this has seen the club fluctuate with teams starting at the U6’s through to the Premier Grade. All games are

played at Rosedale Park North, Jack Hinton Drive, Albany on a Saturday Morning/Afternoon, with the exception of the U17/19 Boys who are presently

playing on a Friday night, and the Premier Women will play at several different parks within the Auckland region.

The Club caters for all age groups within our juniors, - "Mini League (U6), Under 7s, 8’s Tee Ball, Under 10 (they use a pitching machine), Under 11s,

Under 13s Boys & Girls, Under 15s Boys & girls, through to our Senior Sides, Under 17/19’s Boys/Girls, Division 1 Men/Women, Division 3 Men/Women,

Premier Reserve Men/Women, Premier Men/Women, Mixed Slow pitch and a Schools Tee ball Module.

In 2012 the club has had many changes both good and not so good. But

with this the club has grown in strength and are now a Stand Alone club in their own right and is now called the HBC Softball Club Inc. Have had the

Constitution confirmed with Incorporated Societies and are now in the

process of having this Constitution name changed to HBC Softball.

If you would like anymore information about the softball club or softball in general please contact the club anytime.

Contact Details: Club Secretary: Ronlynne Gurney

Mob: 0275 369 583

Ph: 09 446 0896 Email: [email protected]

mailto:[email protected]

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COMMITTEE

PRESIDENT: Rob Craigie [email protected] 09 424 7052- 0272 401 459

VICE PRESIDENT: Tim Fitzmaurice [email protected] - 021 997 234

SECRETARY : Ronnie Gurney [email protected] 09 446 0896- 0275 379 583

TREASURER: Ronnie Gurney

COMMITTEE: Tracy Lister [email protected] - 027 549 9359

Marcus Walsh [email protected] 09 428 2005 - 021 425 158

Jon Barlow - 0272 783 597

Wayne Branks [email protected] - 0274 580 076

COOPTED:

CLUB CAPT:

EQUIPMENT COORD: Wayne Branks [email protected] 09 428 2431 – 0274 580 076

EVENTS COORD:

WEBSITE MANGER: Henk Keyzer [email protected] 09 483 5244 – 027 277 1244

MERCHANDIZING MANAGER:









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MEMBERSHIP FEES 2015 - 2016

U6 Pre Xmas/Post Xmas $ 35

U8 $105

U10 $125

U11 $135

U13 $135

U15 $135

U17 $150

U19 $150

Div 1 $220

Div 3 $200

Div 2 Women $210

If you wish to play for another team/teams fees will be as follows

If child Playing in 2 teams will be full for registered grade and ½ of other team fee.

i.e. playing U17 = $150 and Div 1 = $110

Coaching a Junior Team and also Playing you will receive 25% of your Fees

3 or more playing in the one family 20% discount

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HIBISCUS COAST SOFTBALL CLUB FAIR PLAY FAIR PLAY FOR PLAYERS

Always play by the rules Do not argue with officials and their decisions Listen and Learn Achieve your goals Attend where possible all practices and games Always use the following two words where applicable “THANK YOU” Always be a good sport, if some one is feeling down pick them up and cheer them on Do not be a Bully Respect your opposition Aim of the Game is to enjoy, Learn new skills, Win, but most of all have fun and make new

and lasting friends Condemn the use of violence and unsportsmanlike play in any form

FAIR PLAY FOR COACHES/MANAGERS

Personal commitment to team and your self Set standards of behaviour for your team/parents and management for yourself to follow both on and off the field Teach your team members the rules of the game and standards for both on and off the field Be reasonable with your expectations, especially of players time, energy and enthusiasm Team members will respect a Coach/Manager who respects them. They will look up to you for guidance Respect your opponents as well as the Umpires Training should take into account age of your team members Never ridicule, degrade or yell at any player for making a mistake Condemn the use of violence and unsportsmanlike play in any form

FAIR PLAY FOR PARENTS

Make sure your child plays by the rules and principles of Fair Play Remember your child has chosen this sport for their own interest and enjoyment and that you Play a major part in their effort. Ensure you respect that they are involved for their own personal reasons and not as a Spectacle for yours or others enjoyment For every negativity make sure there is always a positive Never ridicule, degrade or yell at any player for making a mistake Children always learn from the examples that you make i.e. you scream, yell and swear so will they Always act in a positive manner and demonstrate self-discipline on the sideline Remember coaches/managers are only volunteers, their time and efforts are for the benefit of your child Regardless of what you may think support all officials, accept their rulings whether it be correct or not Always act as a positive role model for your child and the team of which they are playing in Give support to Coach/Manager and the club Condemn the use of violence and unsportsmanlike play in any form

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FAIR PLAY FOR SPECTATORS AND SUPPORTERS in fact ALL INVOLVED WITH THE GAME

Always have respect for others People have got involved for the love of the game and enjoyment Never, Ever use profane or abusive language or harass players, Coaches, Managers,

Officials or the opposition If you happen to be one of the above you may be asked to leave the ground Applaud all good play whether it is your team or opposition Condemn the use of violence and unsportsmanlike play in any form Where possible learn the rules of the game Keep self control Show appreciation of the volunteers that give up their time each week to coach/manage

this team Never ridicule a player, encourage them to learn from the mistake they made and move

on

It is always easy to stand on the side line and criticise/abuse etc. But, it is not so easy to take up the Challenge yourself.

As said earlier Important phrase to remember:-

ALWAYS TREAT A NEGATIVE WITH A

POSITIVE

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NORTH HARBOUR SOFTBALL ASSOCIATION

CODE OF CONDUCT This Code of Conduct (Code) is issued by the Board of the North Harbour Softball Association Inc (NHSA) and applies to all persons who are directly or indirectly within the ambit of NHSA. For the purpose of this Code these persons are referred to as “Members”. The key requirement of the Code is that all persons associated with NHSA … “Will conduct themselves at all times in a manner which will enhance the sport of softball and the North Harbour Softball Association …” In particular: Members will at all times abide by the Rules and Bylaws of NHSA, not only the literal interpretation of the Rules and Bylaws but the spirit of the Rules and Bylaws.

Members will not use or condone the use of, or involvement with, stimulants or any illegal drug for performance enhancement and/or recreation.

Members will not engage in excessive use of alcohol and will only use alcohol at appropriate times and in appropriate places.

Members will not provide alcohol to Members who are younger than the legal drinking age.

Members will not provide tobacco products to Members who are younger than the legal smoking age.

Members will not assault, or attempt to assault, or aid and abet any assault or attempt to assault any Officiator/s of the game, Team member/s, Team Official/s, Spectator/s or any Member/s or Official/s of the opposition.

Members will not condone or be involved in any deliberate injury of players.

Members will not be involved in using abusive, offensive, crude and unnecessary language and gestures, towards own team members, members of the opposition, and in particular, to any Officiator of the game.

Members will not damage or deface any equipment, buildings and property, and will actively discourage others from being involved in this type of activity.

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NHSA exists for the game of Softball and five key elements of this are, Coaches, Managers, Players, Officials and Spectators. The following paragraphs provide guidance for these groups:

A Coach will: Be a role model so as to inspire confidence

Be reasonable in their demands on players

Enhance and encourage the skill and performance of their team

Praise and encourage good performance

Be respectful of their team and oppositions ability as players

Be firm and fair

Encourage adherence to this Code

A Manager will: Be a role model as to inspire confidence

Be responsible for the sound management and well being for the good of their team

Encourage the wearing of team uniforms correctly at all times

Be supportive of Players, Officials and Supporters

Encourage adherence to this Code

A Player will: Play the game competitively, to win within both the spirit and the letter of the rules

Accept and conform to all rulings by game officials

Refrain from any conduct that in the opinion of the game officials render a player unfit to continue to play the game

Be supportive of team members and officials

Wear their Club uniform correctly and with pride

Behave in an acceptable manner in accordance with this Code

An Official will: Be a role model as to inspire confidence

Apply the rules of NHSA fairly and reasonably so as to ensure a pleasurable game for all parties

Wear appropriate uniform if required correctly and with pride

Refrain from any which is unbecoming to the name of the Association and its members

Be supportive of other officials


A Spectator will: Accept and conform to all rulings by game officials

Refrain from any conduct that in the opinion of the game is inappropriate

Be supportive of team members and officials


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ZERO TOLERANCE POLICY OVERVIEW 1. North Harbour Softball Association (NHSA) recognises the importance of providing a safe and enjoyable environment for all those who participate in softball in our region. NHSA does not tolerate abuse in any of its forms, and has adopted this policy to clearly outline the processes and penalties to be applied.

2. This policy is to be read and applied, where applicable, in conjunction with the NHSA and Softball New Zealand (SNZ) Codes of Conduct, NHSA Constitution, Rules & By-Laws and Disciplinary Rules OBJECTIVE 3. The objectives of this policy are to: a. Remove personal abuse and unsportsmanlike behaviour from all aspects of the game of softball in NHSA competition.

b. Protect all participants from exposure to such behaviour. POLICY 4. A registered participant in organised softball or any spectator will not indulge in any unsportsmanlike behaviour towards other participants, spectators or officials involved in a recognised softball activity including organised training and will adhere to the relevant Code of Conduct/Ethics and Member Protection Policy.

5. Unsportsmanlike behaviour will include, but not be limited to: a. Verbal abuse or threats

b. Physical abuse and/or assault

c. Discrimination

d. Harassment

e. Making derogatory statements or gestures

f. Cheating

g. Visible dissention of a decision of an umpire or official in an unsportsmanlike manner

h. Equipment Abuse WHO DOES THIS POLICY APPLY TO? 6. This policy applies to: a. Administrators of softball in North Harbour at National, Regional Association and Club level, be they employed or a volunteer

b. Players in activities and events held by or under the auspices or control of NHSA or Affiliates.

c. Coaches of teams and players in activities and events held by or under the auspices or control of NHSA or Affiliates.

d. Umpires of games in activities and events held by or under the auspices or control of NHSA or Affiliates.

e. Managers of teams participating in activities and events held by or under the auspices or control of NHSA or Affiliates.

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f. Scorers and statisticians of games in activities and events held by or under the auspices or control of NHSA or Affiliates.

g. Registered participants when involved as a spectator of games in activities and events held by or under the auspices or control of NHSA or Affiliates.

h. Spectators of games in activities and events held by or under the auspices or control of NHSA or Affiliates. NOTE: Unsportsmanlike behaviour applies to both the instigation of and response to any incident.

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PROCESS 7. On Field (The Game) Incidents Team Members (Players & Officials) The incident is to be reported in writing to NHSA through the Operations Manager using the NHSA Umpires Report of Game Incident Form (in the case of an umpire) and the NHSA Complaint Form (in the case of players and other officials) and lodged by Midday on the first working day following the incident. Reference should be made to the NHSA Rules and By-Laws. Guidance may be found in the NHSA Disciplinary Rules. 8. Off Field (Non-Game) Incidents Registered Participant, Parents and Spectators Any person witnessing any unsportsmanlike acts or possible breaches of codes of conduct by any registered participant may report the incident to the Operations Manager. Such report should be lodged on a NHSA Complaint Form and lodged by Midday on the first working day following the incident. 9. Harassment/Discrimination Incidents A person who is aggrieved by the actions of another person in terms of harassment or discrimination may lodge a complaint to NHSA through the Operations Manager Using the NHSA Complaints Form. DISPUTING AN UMPIRE’S DECISION 10. Disputing an umpire’s decision is not permitted in any circumstance where the decision is a question of judgment. Questions of interpretation should be quickly resolved or a protest entered. Protracted haggling about interpretation is not permitted. Notwithstanding that questioning a decision based on interpretation of rules is subject to appeal conditions. In practice, the umpires judgment may not be questioned (including strike zone) however if they have erred through a lack of understanding of the rules (e.g. infield fly, dropped 3rd strike, etc) then this is allowed as an appeal not a dispute. QUERYING AN APPLICATION OF THE RULES 11. If an umpire is of the opinion that they may have made an error, they may seek assistance from the other umpire/s on the game and if necessary, reverse their previous decision as prescribed in the SNZ Rule Book.

12. All protests shall be lodged in accordance with the NHSA Rules & By-Laws and the Disciplinary Rules. UNFAIR ACTION 13. Where an official or umpire has, in the opinion of the coach, team or club official, not adjudicated or administered fairly then a complaint may be made using the NHSA Complaint Form and lodged by Midday on the first working day following the incident.

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Softball New Zealand Players’

Code of Conduct

As a participant in any activity held by or under the auspices of Softball New Zealand you must meet the following requirements in regard to your conduct during any such activity or event 1. Be a positive role model for Softball at all times, and accept responsibility for your actions. 2. Must not Smoke or drink alcohol in ‘on Diamond’ Softball Uniform 3. Participate within the competition conditions and rules, and in the spirit of fair play. 4. Respect opposition players and officials and treat them with proper regard for their

rights, obligations and position held in Softball or the community. 5. Refrain from offensive or abusive language and gestures. 6. Accept victory and defeat with dignity. 7. Comply with Umpires’ decisions in a professional manner. 8. Cooperate with all official requests to promote and market Softball in a professional

manner. 9. Behave with dignity and respect when in public. 10. Must not make sexist or racist jokes, jokes about a particular sexual orientation, or

jokes about an athlete, coach’s or other participant’s ability. 11. Must not make derogatory or demeaning remarks about any athletes, coaches or

participants. 12. Must not use profane, insulting, harassing or otherwise offensive language. 13. Do not commit acts of aggression. 14. Perform any duties and responsibilities where you are a representative of Softball

New Zealand in a mature, fair and professional manner.

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NHSA Dispensation rule

Dispensations 2012 -2013:

1. Dispensations per team be reduced to 2

2. Dispensated players are NOT to play in the following positions a. Pitcher b. Catcher c. 1st base

3. NO dispensations for U11 Grade players to play U10’s. (unless medical reason)

4. Dispensated players are NOT available for Top Team competition.

5. NO dispensations for “players to stay with Team”, they will have to go up the following season,

better start now.

6. Players with diminished abilities will be treated on a case by case basis, which may provide exception to some of the rules.

7. Dispensations will be for 1 month, players will be evaluated by nominated members and either

accepted or rejected.

8. Dispensations for “New” players will not be provided for players in grades U8 – U13.unless they come under recommendation #6

9. This season the Association would like to run a girl’s competition. As a general rule there will be no dispensations for girls to play in a boy’s grade. It will be up to the clubs to be proactive in finding girls to fill teams or work with other clubs to make up a team.

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PRE GAME WARM UPS Team is to arrive 45 minutes before game time Team to be lead and directed by Team Captain (not the Coach)

1. ACHILLIES STRETCH X 5

As a team walk out into centre field from the foul ball line

On the ground in a push up style position

Push down/back on heel extending your archilles heel

Cross over feet and do the same pushing down on the other heel

Walk back to our foul line of the diamond.

2. KNEES UP X 5

From our foul ball line

In rows of 3 / 4players

Knees up for 5-6 meters

On your toes take short steps forward lifting your knees up high

Walk back to foul line

3. KICK BUTTS X 5

In rows of 3 / 4 players

Walking forward on your toes force your heels to kick your butt


4. LEG CROSS OVER AND HIP ROTATION X 5

From the fowl ball line

In a side way position hands/elbows at shoulder height

Move to the right (sideways) crossing over your heels front and back, swinging your raised elbows and your hips

Hold out your arms horizontally and swing them from side to side


5. GROIN HAMSTRING LEG STRETCH X 5

Pair up into 2’s

Hands on oppositions shoulders

Swing inside leg forward and back, stretch back and inside leg

Swap around stretching the other leg

6. HIP SHOULDER ROTATION X 5

Team in a circle facing inwards

Feet apart

Both elbows up to shoulder height

Swing both elbows left and right or side to side

7. KNEES UP (FAST) X 5

On our foul ball line


On your toes pump your knees up and down forcing your elbows to do the same

Walk back to foul line 8. SPRINTS X 5

From our foul line

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Short Sprints (suggest you compete against each other)


9. FAST HANDS/EYE CO-ORDINATION

Two players facing each other approx 2 meters apart

Two balls 1 in each opposite hand

Quick passes of 1 ball/s to the other player opposite hand/side

10. COACH ON 1ST OR 3RD HITS TO INFIELD ON 2ND BASE

4 – 5 hits per player (dependant on time)

11. COACH NEAR 1ST OR 3RD HITS TO OUTFIELD WHO THROWS (DOWN) BACK

4 – 5 hits per player (dependant on time)

12. ALL SHAKE HANDS Before returning to the dug-out

13. TIMING

As the Pitcher & Catcher warm up other team members can stand in from of Catcher, watching (from the hip) the pitched ball.

In doing so Team Member can swing the bat but NOT hit the ball (Hand – Eye co-ordination)

14. COACH AND TEAM TALK (2-3 MINUTES BEFORE GAME TIME

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HBC Individual Member Registration HIBISCUS COAST SOFTBALL CLUB INC. 2015 - 2016

(Club) (Season)

Registration Details

First Names:

Family Name:

Occupation:

Date of Birth:

Gender:

Male / Female

Ethnicity:

Iwi:

Address:

Email:

Telephone:

Cell:

Have you transferred?

Yes / No

From which club?

Participation Role (Please circle all

relevant roles)

Player

Coach

Manager

Umpire

Scorer

Players please indicate any Representative grades played last season

Coaches please indicate grades they coach

Junior Players Only (under 19 years old on 31st

December of this season)

School:

Have you participated in a Kiwi Sport Programme?

Yes / No

Parent/Caregiver Details

Name:

Occupation

Telephone:

Cell:

EXCISTING MEMBER NEW MEMBER

Consent: I consent that the details collected in this form by the NHSA and above named Softball Club may be retained and used for administration purposes and may also be disclosed to Softball New Zealand, Funding Agencies and Sponsors.

I acknowledge my right to access and correct this information. This consent is given in accordance with the Privacy Act 1993 and subsequent amendments.

I consent to abide by the Rules & Regulations and the Code of Conduct of the NHSA & HBC Softball Club Inc.

I consent to the use of photographs of myself/child for the club and associations purposes. I agree to comply with

the sport’s anti-doping rules.

I agree to pay club membership fees as set by HBC Softball Club Inc. Committee.(must be ticked)by 30/11/15

Signature:

Date:

(Parent or Caregiver if under 16)

Amended July 2014

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Official Team Card

Date Male Grade

Gender

Diamond

Female Time

1st on the Draw Team Name Score 2nd on the Draw Team Name Score

................................................................... .................. ................................................................ ..................

Shirt Print Name Pos Reg Shirt

Print Name Pos Reg

No Grade No Grade

1st on the Draw Team Official Umpire 2nd on the Draw Team Official

Innings

1 2 3 4 5 6 7

Team Name

Team Name

Ground Registrations must be completed on an official form (available from Control Room) and accompany this card o Dispensated players must have an * next to their name o The original team card must be returned to the letterbox in the Control Room by end of play on

Saturday – failure to do this will result in a 7-0 win to the 2nd on the draw team o Failure to fully complete this team card will incur fines

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Team Card Procedures

1. The 1st team on the draw is responsible for supply of the team card.

2. Team names need to be entered correctly, i.e. Navy Seals or Rooster Rovers.

3. All players must have full names written on the team card. First names only or nicknames are not satisfactory.

4. The 1st on the Draw Team is responsible for filling in the details at the bottom of the card (team

names, innings, date, grade, diamond, gender and time), as well as completing their own section

with players names and details. The 2nd on the Draw Team is responsible for completing their

section with player’s names and details.

5. At the conclusion of the game, an official from both teams and the umpire are required to sign the

team card after verifying that the scores are entered correctly. This score will remain unless proof

is provided to the NHSA Office.

6. It is the responsibility of the 1st on the Draw Team to return the card to the Control Room by end

of play on Saturday. Failure to do this will result in a 7-0 win to the 2nd on the Draw Team.

7. Should the opposition not turn up or not have enough players, then it is the responsibility of the

other team to furnish a team card whether they are 1st on the draw or not with default clearly written on the card.

8. If the default has been notified prior to game day, there is no need to furnish a team card.

9. Should a senior game commence and be called off due to weather before the end of the 5th

innings a team card should be submitted with rain out clearly written on the card. The rest of the

details on the card should be completed.

10. Should a junior game commence and be called of due to weather the game will revert to even

innings unless only a single innings is played whereby a team card should be submitted with rain

out clearly written on the card. The rest of the details on the card should be completed.

11. It is important to completely fill in the team card, failure to provide accurate and complete information incurs fines.

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HIBISCUS COAST SOFTBALL CLUB INC. PRESIDENT’S

JOB DESCRIPTION

RESPONSIBLE TO: HBC Softball Club Inc. APPOINTED BY: Election at Club AGM OBJECTIVE: To ensure all organisation goals & objectives are meet

Working Relationships: Club Committee Members NHSA Softball SNZ All Club Members Responsibilities Actively participate in all committee meetings Actively participate in the planning of all matters in the effective and efficient running

of the Club Actively contribute to good employment practices for all volunteers Provide Direction, ensuring strategic goals are monitored Ensure all committee members are clear on their role within the club. Have sufficient

background knowledge, training and support to perform their roles effectively Motivate and support committee members to ensure all required tasks are completed

on time Ensure all committee members are aware of any policy matters which restrict their

activities or require attention. Oversee each season in conjunction with elected treasurer the Budget Support, in relation to all proposals for non-budgeted expenditures are discussed and

approved/disapproved at all committee meetings. In conjunction with the Club Secretary managed all meetings, in an effective manner. In conjunction with the Club Secretary manage all workings of the club in an efficient

and timely manner

Essential Attributes: Interpersonal – ability to communicate with a range of people in a variety of situations and demonstrate an ability to adapt

interpersonal style to meet the needs of the situation and the people

Chairing – an ability to chair meetings effectively by focusing discussions, ensuring all views are considered and making decisions are based on evidence presented.

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HIBISCUS COAST SOFTBALL CLUB INC. VICE PRESIDENTS JOB DESCRIPTION

RESPONSIBLE TO: HBC Softball Club Inc. APPOINTED BY: Election at Club AGM OBJECTIVE: To ensure all organisation goals & objectives are meet

Working Relationships: Club Committee Members NHSA Softball SNZ All Club Members

Responsibilities Actively participate in all committee meetings Actively participate in the planning of all matters in the effective and efficient running

of the Club If and when required Chair meetings on behalf of the President Be seen to work actively with all players/members of the Club Where required work actively with Club Secretary to make sure all workings of the

Club are carried out in a timely manner Help with all fundraising/duties within the club



Chairing – an ability to chair meetings effectively by focusing discussions, ensuring all views are considered and making decisions are based on evidence presented.

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HIBISCUS COAST SOFTBALL CLUB INC. CLUB SECRETARY’S JOB DESCRIPTION

RESPONSIBLE TO: President & HBC Softball Club Inc. APPOINTED BY: Election at Club AGM OBJECTIVE: To ensure all information/communications carried out in a timely manner

Working Relationships: Club Committee All Club Members NHSA SNZ

Responsibilities: Actively participate in all club meetings Actively participate in the planning of all matters in the effective and efficient running

of the Club Arrange suitable venue/facilities for all meetings etc Notify in timely manner all committee members of next meeting at least 3 days prior

to meeting Record all minutes and distribute within 7 days of meeting. Attend to all correspondence in a timely manner Distribute correspondence were applicable within 7 days of receiving Be first point of contact for all enquiries for the club and either handle or refer where

applicable in a timely manner Produce and maintain membership register for the club Produce team lists for Treasurer and all team coaches Produce team lists for NHSA Provide a list of Club Committee to all committee members Arrange AGM including notices and Agenda – including previous AGM making sure

copy goes to NHSA with a Financial Report Maintain a file of procedures Compile all results and send to website Manager each week Newsletters to be done at least once a month and forwarded to all members as well

as Website Manager Be familiar with Club/NHSA/SNZ rules and have a copy for reference if required at all

meetings. Actively seek funding for all requirements of the Club Ensure working roster given to all teams/Committee for Club Duties/Fundraisers etc All defaults are notified to NHSA before 9pm Thursday evening



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HIBISCUS COAST SOFTBALL CLUB INC. TREASURER’S

JOB DESCRIPTION

RESPONSIBLE TO: President & HBC Softball Club Inc. ACCOUNTABLE TO: Club Committee APPOINTED BY: Election at Club AGM OBJECTIVE: To ensure the efficient and effective management & administration of the Club Committee Finances to result in budgets being set and met for all areas Working Relationships: Club Committee Players/Members of the Club Treasurer NHSA Responsibilities

Actively participate in all committee meetings Assist in preparation of the budget for each season in conjunction with Club

President Oversee Collection of payment from all members Ensure all monies received are receipted, recorded and banked in a timely manner A clear record of all deposits filled and filed Ensure all payments are approved at Club Meetings Request Cheques for payment in a timely manner Maintain accurate records of all income and expenditure whether it be from account

or Petty Cash Financial records of income and expenditure of accounts to be received for

distribution at the next committee meeting no later than 5 days prior to next meeting.

Provide each meeting with a update of all financials for that month To provide the Club Secretary a full set of final accounts every year for filing and

sending a copy with AGM Minutes to NHSA Help Club Secretary with all Funding required within the club

Essential Attributes: integrity and Honesty – an ability to handle amounts of money transparently Accuracy and Organisation – an ability to diligently and accurately record all information and maintain clear, accurate records and files

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HIBISCUS COAST SOFTBALL CLUB INC COMMITTEE

JOB DESCRIPTION

RESPONSIBLE TO: President ACCOUNTABLE TO: Club Committee APOINTMENT BY: Election at Club AGM OBJECTIVE: Manage Junior/Senior Softball WORKING RELATIONSHIPS: Club Committee All Junior/Senior Players/Members of the Club RESPONSIBILITIES:

Actively participate in all Committee Meetings

Actively participate in planning of all matters in the effective and efficient running of the Club

Carry out assigned tasks to the best of their ability – notifying the Club President & Club Secretary if the assigned task can not be completed by the due date

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HIBISCUS COAST SOFTBALL CLUB INC. CLUB CAPTAIN

JOB DESCRIPTION RESPONSIBLE TO: President ACCOUNTABLE TO: Club Committee APOINTMENT BY: Election at Club AGM OBJECTIVE: Manage Junior/Senior Softball WORKING RELATIONSHIPS: Club Committee All Junior/Senior Players/Members of the Club RESPONSIBILITIES:

To Liaise with other members of the club

To offer support or help to all coaches & managers

To attend club meetings or submit a written report

In conjunction with Club Committee, raise levels of Junior/Senior Players and Coaches

To attend all Coaches and Managers meetings

Liaise with Club President/Secretary for any team function

Make sure all weekly results are forwarded to club secretary for website

Make yourself know to all Players/Members as Junior/Senior Club Captain and to uphold al Club/NHSA rules

Actively work with Club Secretary/Treasurer in regards to all fundraising activities.

Make sure that all teams are aware and participate in all fundraising activities and club duties

Essential Attributes:

Interpersonal – ability to communicate with a range of people in a variety of situations and demonstrate an ability to adapt


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HIBISCUS COAST SOFTBALL CLUB INC.. EQUIPMENT/GEAR CUSTODIAN

JOB DESCRIPTION RESPONSIBLE TO: President ACCOUNTABLE TO: Club Committee APPOINTED BY: Election at Club AGM OBJECTIVE: Manage Junior/Senior Softball Equipment/Gear WORKING RELATIONSHIPS: Club Committee All Junior/Senior Players/Members of the Club RESPONSIBILITIES:

Liaise with all Coaches/Managers of the Club

Report on all gear/activities for all committee meetings

Monitor and record all inventory inwards/outwards of equipment/gear for the club

Note any damages/losses incurred within the club

Forward to the Club President/Secretary any equipment/gear requests required,

either for replacement/repair for the playing season Distribute all gear pre season to Managers of each team

Arrange collection of all gear at end of season

Arrange two stock takes per year end of season and prior to season starting.

Copy of both Stock Takes to Club Secretary.

Season end stock take to be carried out for Annual Audit and or prior to handover to a new Equipment/Gear custodian prior to a new season.

April/May Stock take to reflect loss, damage and non returned gear Coordinate assistant gear staff as required

Essential Attributes:

Interpersonal – ability to communicate with a range of people in a variety of situations and demonstrate an ability to adapt


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HIBISCUS COAST SOFTBALL CLUB INC COACH

JOB DESCRIPTION

RESPONSIBLE TO: President ACCOUNTABLE TO: Club Committee APOINTMENT BY: Nomination/Shoulder Tap or putting hand up OBJECTIVE: Ensure all Team/Club goals and objectives are met WORKING RELATIONSHIPS: Club Committee Players/Parents/Members/Manager of your team NHSA Umpires RESPONSIBILITIES:

Determine Practice Days, Times and Venues if required Commit to being at every practise and game. If cannot be at every game or practise ensure a suitably qualified person

can actively look after team at either training or game Go to Games/Practices prepared Run a meaningful training Ensure that gear is at park for all games if you cannot be there make sure

your Manager has gear Ensure all gear is looked after at all times Liaise with team Manager re game times/training and all administration of

team Always give feed back to your team members remember for each negativity

make sure you give a positive A Reasonable Standard of communication with your team

members/Manager and Parents Be Punctual to training and games Ensure all players have same amount of game time and POD Respectful manner with all involved within the sport/tea, Ensure that ALL Players/Team Management and parents are aware of the

NHSA Code of Conduct and Fair Play MOST IMPORTANTLY OF ALL BE A ROLE MODEL FOR YOUR

TEAM/PARENTS/SUPPORTERS & YOUR CLUB



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HIBISCUS COAST SOFTBALL CLUB INC. MANAGER

JOB DESCRIPTION

RESPONSIBLE TO: President ACCOUNTABLE TO: Club Committee APOINTMENT BY: Nomination/Shoulder Tap or putting hand up OBJECTIVE: Ensure all Team/Club goals and objectives are met WORKING RELATIONSHIPS: Club Committee Players/Parents/Members/Manager of your team NHSA Umpires RESPONSIBILITIES: Ensure Team Registration form is completed and returned to Club Secretary

with in 7 days after first day of play Liaise with Coach in regards to Training Days/times Be first point of contact for your team in all matters especially Rain out training or

games Ensure all your team are aware of playing time and diamond Liaise with Parents re Training and Game times etc Keep a record of all results, POD, Injuries etc. Ensure all players have correct uniform including a Cap/Peak Liaise with Equipment/Gear Custodian Make sure Subs are evenly spread out during the season as is POD awards Ensure team card is collected from Control room at NHSA filled in correctly and

returned at end of play each day. (Fine ensured for everything if this does not happen)

Ensure each player brings a water bottle (filled) to each game and it is named Ensure all members of your team including Parents and supporters are aware of

the NHSA Code of Conduct and Fair Play Defaults – Please make sure you have notified Club Secretary no later than 6pm

Thursday evening for Saturday play Ensure all results are emailed to Junior/Senior Club Captain before Monday

morning each week Liaise with Parents re any problems Liaise with Parents/supporters all Fundraising/Club Duties Roster of Parents for Club Duty MOST IMPORTANTLY OF ALL BE A ROLE MODEL FOR YOUR

PLAYERS/PARENTS/SUPPORTERS AND YOUR CLUB



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HIBISCUS COAST SOFTBALL CLUB INC. UMPIRING DUTIES 2014-2015

Team Coach Time Dia Vs Umpire sigNature

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SPONSORS CURRENT

&

PAST

MULDOON’S BAR & CAFÉ TRILLIAN TRUST FULTON HOGAN LION FOUNDATION ASB COMMUNITY TRUST NZCT (NEW ALAND COMMUNITY TRUST) NORTH & SOUTH SAS SPORTS

hibiscus coast softball club inc. hand book...softball club inc. hand book 2015 – 2016 . 2...

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