Allatoona High SchoolFastpitch Softball

2015 Kickoff Meeting

1/31/2015

http://www.ahsbucs.com/softball/

ALLATOONA DIAMOND CLUB

Agenda

• Introductions• Diamond Club/Parent Role• Coach Pirkle’s Expectations and Key Dates• Fees and Fundraising• Questions

Introductions

• Head Coach – Troy Pirkle• President – Kent Wilcox• Vice President – Barry Bennett• Treasurer – Kim Hester• Secretary – Tara Isley

Diamond Club Mission

• To provide financial support to Varsity and JV programs. • To create an atmosphere that promotes academic and

athletic achievement and school pride.• To enable coaching staff to dedicate 100% of time to

coaching and teaching.• To ensure that members provide support without

attempting to become involved in coaching staff decisions.

• To work closely with coaches and administrative staff to encourage student, parent and community attendance at AHS games.

Parent – Athlete Roles• The Athletes’ Role

• Commit to academics while fulfilling their commitment to Buccaneer athletics.• Represent their team, family, and Allatoona in a positive manner at all times.• Practice good sportsmanship at all times.• Communicate with their coaches regarding any issues with team obligations

or rules.• Treat their teammates and coaches with respect.

• The Parents’ Role• Guide their children as these students take on tasks of time management,

skill development, and responsibility.• Support the team, the coaching staff and the program at all times.• Encourage their children to communicate with the coaching staff.• Encourage their children to commit to a team and program.• GET INVOLVED!!

Date Activity Locations Information

2/1 – 3/13 Pine Straw Fundraiser Allatoona H.S. E- Mailed

5/4, 5/5, 5/6 High School Tryout Dates Allatoona H.S. Website

6/1 - 6/8 Pirkle out of Town

6/9-6/118:30 AM - Noon

Summer Youth Camp (3rd-8th Graders)

Allatoona H.S.  Website

June TBA Junior Buccaneer Tryouts Allatoona H.S.  Website

June/July TBA Ice Cream Social Allatoona H.S.  Website

8/3 - Monday First Day of School    

8/8 Mandatory Field Work Day Allatoona H.S. TBA

8/14 – 8/15 **NEW** Red and Black JV tournament Allatoona/Various TBA

8/21-8/22 Pepperell JV Dragon Invitational Rome-Alto Park TBA

8/28 – 8/29 5th Annual Buc Bash Tournament Allatoona/Various TBA

9/10 Breast Cancer Game (V/JV) (South Paulding) Allatoona H.S.

9/17 Senior Night Allatoona TBA

9/19-9/22 Fall Break – Off N/A N/A

9/23 Possible Make-up Game(s) TBA TBA

9/24 Varsity – East Paulding Allatoona TBA

9/25 Varsity - Harrison Harrison TBA

9/26 Varsity - Double Header vs Mill Creek and Brookwood Sandy Plains TBA

2015 Key Dates

Fees and Fundraising

PLAYER COMMITMENT FEE PLAYER FUNDRAISING GOAL

$500 $500

$1000 COMMITMENT

Assuming 25 High School Players that’s a $25,000 budget.Our Goal is to exceed that amount!!

($325 Jr Bucs)

H.S. Only

H.S. - Meet your Commitment Fee and Fundraising Goal and receive 2 passes to all home games (Varsity or JV), and player receives incentive TBD

Softball Players Comittment Fee - $500 covers:

$75 Equipment use (program owns and replenishes every other year):• Uniform upkeep

• Helmet• Jerseys (3 types - Old, Last year, New)• Pants

• Equipment Bag• Softballs• Line up cards and score book

$125 Uniform pieces the player takes away:• Socks• Practice Shirts• Shorts• Pullover

$125 Tournament Fees (Buc Bash, Red/Black, Lassiter, Pepperell)$80 Player Meals (After School) Occurs about 20 times$70 Events (plus Buc Mom’s)

• Pink Out Cancer awareness shirt• Senior Night celebration• Ice Cream Social• Awards Night

$25 Wet Weather Indoor Batting cage rental

Softball Players $500 Fundraising/Sponsorships Cover:

Field Upkeep – Provide a quality facility to play on.• Caulk• Paint• Replacement hand tools• Field dressing • Mound Clay• Grass mowing – Fertilizer• Repairs and maintenance in and around facility

• Fencing, netting, dugouts, fence fabric, Score Board etc…• Improvement projects

New player uniforms • Jerseys / Pants / Helmets

Coaches Equipment• 5 – Coach uniforms• Practice balls• Misc. Practice Equipment

Bus Travel that School does not cover• Driver - Gas

Pre-pays • Concessions Inventory• Spirit Wear Samples

State Tournament (3-days)• Player meals• Coolers and drinks

Perks – Get into home games free (2 tickets) once paid in full

School collects gate fees:

• Hope it covers all of the umpire fees• Helps in paying for the Hotel at the State Tournament• Provide Trainer• Provide Gate personnel to collect gate fee• Pays for the lights• Bus travel

What happens when we don’t get your player fee or sponsorship $:

• The person sitting next to you may have paid for you.• The person sitting next to you may have had to volunteer their time.• The person next to you may have picked up an additional sponsorship.• The person next to you may have made donations to cover your portion.• The person next to you may have done the repairs or maintenance for the program.• The person next to you may have donated player meals.• The person next to you may have provided inventory or food to the concessions to

sell.

To keep the facility the way it looks and to a high standard we are lucky we have a dedicated volunteer, Steve Kemp, that prides himself in taking care of the field months before any of these girls play on it. Since he keeps it in this condition we are able to rent it out to teams to cover some sponsorship downfalls and to make improvements.

We provide this information to show that your money does go to the girls and into the program facility. We are proud of it and want it to continue to get better. To do this, it is the combined effort of our parents booster club to provide this for the girls and get player fees and sponsorship payments made before the season starts.

• SPONSOR BOARD PLAQUE 1’ x 2’ $150–Sponsor name/logo on board posted on the dugout wall plus website ad for 1 year

• 4x4 FENCE SIGN $350–Sign will remain on fence for one calendar year plus website ad

• 4x6 FENCE SIGN $500–Sign will remain on fence and board for one calendar year plus website ad

Sign and Plaque Sponsorships2015

($400 renewal)

($125 renewal)

($300 renewal)

Other options such as providing Goods and/or Services are also great ways to help the program. Web Site recognition will be given to any vendor/sponsor providing more than $100 in goods or services.

QUESTIONS?