hercules mtb himachal 2010 race book
DESCRIPTION
Race Book of 6th edition of Hercules MTB Himachal 2010. This should give prospective riders a comprehensive details about the event.TRANSCRIPT
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74 Lower BazaarShimla 171 001 Himachal PradeshINDIA
Shimla +91 921 850 0122 +91 980 505 9080 +91 177 280 3250 T/F
Bengluru +91 973 179 9996 Nilesh Dhumal
Delhi +91 931 221 8252 S Singh Saluja
Pune +91 982 241 8020 Trilok Khairnar
www.mtbhimachal.com
New Route
Shimla to Shimla
500km
02
HERCULES MTB HIMACHAL
The Race
Reaching Shimla
Bike Love
Rider Package
Important stuff
Checklist
Volunteer
Trippers & Supporters
Race Organizer
Partners
FAQ
Terms & Conditions
3
4-6
7
8-10
11
12
13
14
15
16
17
18-19
20-21
CONTENTS
03
HERCULES MTB HIMACHAL
HASTPA and Himachal Tourism proudly presents you the 6th edition of India’s premier international mountain bicycling challenge, the legendary Himalayan adventure event, the HERCULES MTB HIMACHAL 2010.
This season HASTPA has revamped the whole event with fresh new ideas. We have a whole new route, less hostile conditions and better management for an altogether new and improved experience.
Ride through uncharted interiors, hike through deep forests, soak in the sun and experience nature all around. Pedal your way through gut wrenching uphills, dangerous downhills, village back roads, beautiful meadows, thick vegetation, jeep tracks and taste real mountain biking as you live through 8 days of adventure racing covering 450 km/280m miles , 3250 mt above sea level and take on the Himalayan Challenge.
The adventure commences in Shimla as the race is flagged off on October 23 (and theregistrations are done the day before). The next 8 days put you through obstacles, test your perseverance and strength so gear up and prepare yourself because only the toughest minds will survive and finish the trail back to Shimla on October 30.
HERCULES MTB HIMACHAL has a unique status of being one of the most beautiful and rewarding experiences in the world. Once you gather the courage to start the picturesque locations and beautiful surroundings keep you going through the extreme trails. At the end of the day you experience the sheer triumph and contentment of making it through the gruelling slopes and crossing Himalayan passes, pedaling high. Here people come from all walks of life to share their passion for adventure, mountains and bikes.
04
500310miles
KM500310miles
KM
8 days8 days
3250maximumelevation
MTS3250maximumelevation
MTS
22-30OCT201022-30OCT2010
HERCULES MTB HIMACHAL is the first and the only hardcore MTB endurance event of the Himalayas. It is by far the toughest, most action packed and extreme adventure event of India. 8 days of breathtaking speeds, treach-erous downhill’s and punishing uphills will once again pump adrenaline this year.
The trail moves through the magnificent mountains of the Himachal. Exquisite vistas, gushing rivers and streams, rolling meadows, verdant forests and golden peaks lend the HERCULES MTB HIMACHAL the unique status of one of the worlds most beautiful rides.
The adventure promises many surprises – the rustic survival course with brutal technical sections pushes each rider to the edge of his/her limit. It is a true test of courage, stamina, endurance, strength and determination for the riders. The sense of sheer triumph and contentment after one has conquered the trail is just amazing. And then there are the finish line battles at all levels of riding ability.
HERCULES MTB HIMACHAL is an initiative of HASTPA, & Himachal Tourism – bringing together the Himalayas, the finest & tough-est riders and you. And, we have a new route this year – Shimla to Shimla – covering over 500 Km – reaching over altitudes of 3250 mt through multiple stages, time trials, hike & bike sections, and fast paced gravel roads.
It’s a sign – The Himalayas are calling.
OCTOBER
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THE RACE
maximummaximum
Kullu Sarahan
SirolsarLake
Chattri
Sainj
ShimlaStart / Finish
TanniJubber
Tattapani
60 km day 2 85 km day 4
55 km day 670 km day 7
25 km d
ay 5
60
km day 3
60 k
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day 1
58 km day 8
05
THE RACE
CATEGORIES
There are 5 categories_1 Open Men Solo2 Open Women Solo3 Open Masters (age 40 and above) Solo4 Teams of two riders5 Noncompetitive (Comfort)
+ The minimum age of participation in any category is 18 years.
+ Entries open on 1st march and close on 10th October 2010.
+ Each rider/team entering in HERCULES MTB HIMACHAL 2010 is allowed to have supporters (maximum 4 people). See the supporter section (page 15) for more.
HOW TO REGISTER
Each participant has to register independently. Your registration is only considered a binding document once your registration forms have been received along with the full fees.
To register do any one of the following_a Go to the online registration formwww.mtbhimachal.com/reg_onlineComplete it, figure payment and submit it.b Download & print registration form from
www.mtbhimachal.com/reg_bypostComplete it, figure payment and post it to_
HASTPA74 Lower BazaarShimla 171 001 Himachal PradeshINDIA
06
RACE FEE
The 2010 entry fee are_
RIDER ENTRY
NATIONAL
INTERNATIONAL
+ There is a 10% discount for early bird entries till August 15.
+ There is a 50% discount for students and bonafide Himachal Pradesh residents.
+ There is a 15% discount for group entries of 10 solo riders. The team discount is not applicable along with this.
PAYMENT PROCESS
a If registering online, you can pay through PayPal using credit card.
b You can pay through demand draft or cheque posted to HASTPA’s postal address,along with the entry form in favour of Himalayan Adventure Sports & Tourism Promotion Association, payable at Shimla.
c You can wire transfer the fees to our bank account. Your entry will be confirmed only at the receipt of the Race Fee and completed entry form. The Bank Account details are
HDFC BankThe MallShimla 171 001 Himachal PradeshINDIA
Account NameHimalayan Adventure Sports & Tourism Promotion Association
Account Number05241000010205
NEFT | RTGS | IFSC CodeHDFC0000524
SOLO
INR 12000
USD 600
TEAM
INR 22000
USD 1400
COMFORT
INR 15000
USD 700
THE RACE
07
INTERNATIONAL TRAVEL
+ International riders should have a valid passport, with minimum 6 months remaining on the validity with a current Indian Visa.
+ Your country’s Indian embassy will be able to provide information on the cost and application process for the visa — apply for it in advance.
+ International riders will have to make their own travel arrangements to India. New Delhi is the nearest international Airport and you can easily commute to Shimla from here by
31˚6’12”n
77˚10’20”e
SHIMLA
REACHING SHIMLA
TRAVELLING IN INDIA
+ Within India, traveling by air, bus or rail, as long as your dismantled bicycle is in a box it can easily be accommodated in the cargo.
+ For transportation from Delhi or Kalka (nearest Railway Station from Shimla) bus is the best mode. You can get a Volvo or a state bus, they will carry your bike in the boot or on top of the bus for an additional INR 300 approximately.
Road and its a short pleasant drive. You can check on the Internet for many travel offers & figure out what works best for you.
+ Most airlines allow 45 pounds/ 20 kgs check in luggage on flights. Inform the airline while booking tickets that you will be travel-ling with a dismantled bicycle box.
+ HASTPA also has a dedicated travel desk that can take care of your travel arrangements if you require the services. We can arrange for Volvo Bus services, with prior arrangements for your bicycle box. Charges will be as per transporters policy. Contact us at [email protected] for more.
+ It is advisable to tag your bike with your name, phone number and address.
08
BIKE LOVE WHAT BIKE?
Your bike must be at least an entry-level Mountain Bike (MTB). Front suspension is highly recommended since most of the trail is broken roads, rocks, bumps and uneven surface.
A hard tail front suspension or a short travel full suspension bike is ideal. If unsure, e-mail us at [email protected]
09
BIKE LOVE IS YOUR MTB RACE READY?
It is extremely important that you ensure your bike is in perfect working condition before you start the race. Your bike is your lifeline during the race.
If you are not mechanically minded get your local bicycle dealer to service it and keep these points in mind_
1 Check your wheel rims, if they appear concave, cracked, or dented, replace them. Check if wheels are true and spoke tension is right.
2 Check Pedal and Crank.
3 Check that all bearings and quick release skewers are in perfect working condition.
4 Check all brakes, brake pads, disks, mounts, cables and replace if needed.
5 Check gears, cassettes, chain, shifter, derailleurs, cables and replace if needed.
6 Check lube, thread lock, and tighten all nuts and bolts.
7 Make sure all suspensions parts are in top working condition.
8 Check tires, tubes, bike specific spares and tool-kit.
9 Check cycle’s logistic computer to keep track of distance and for GPS.
10
BIKE LOVEBIKE LOVETRAVELLING WITH YOUR BIKE
+ Partially dismantling your bike and then packing it in a cardboard bike box is the easiest and safest way to travel your bike.
+ Most bikes reach cycle shops in these boxes and you can easily procure a bike box from any local cycle shop. They will often be able to help you fit it into the box otherwise just follow these instructions_
1 Remove the pedals and seat post.
2 Take off the handlebars and tape them under the down tube, you may need to release your front brake cable, do not crimp your hydraulic cables if you have disk brakes.
3 Deflate your tires and air shocks.
4 Take off the front wheel and leave the back wheel in place.
Your Bike can now comfortably fit inside the Bike Box.
+ You might have to make slight adjustments and add additional packaging to protect your bike.
+ If your bike has disk brakes remember to put some cardboard between the pads to stop the pistons from popping out.
+ During the race we flatten your bike boxes in order to carry them all together. Make sure you carry packing tape to put the box back together.
+ Another alternative to bike boxes are padded bike bags which are easier to handle specially when using public transport.
+ Do NOT use wooden or other rigid bike boxes they are expensive, heavy and too bulky to be stored easily in the support vehicles.
11
LUGGAGE
+ At registration you will be provided with a unique sleeve with your start number to help mark your luggage. Limit the number of luggage, as it is difficult to track during the race.
+ You can drop off your bag at the transportation truck on the morning of each stage at the time and place as informed. Your bags will reach before your arrival at each campsite.
+ Your bike boxes will be taken care of & remain in Shimla till October 30.
+ The organizers will not be responsible for any lost or stolen items.
NUTRITION
We will serve a mix of local and western cuisines prepared by our specially trained chefs. Our aim is to provide a high- carb diet that is easily digestible at high altitudes.
Everyday the chefs prepare breakfast, lunch and dinner. We work on a cyclic menu and assure the food becomes fun for everyone.
+ Breakfast is at 7am and includes, eggs, cornflakes, muesli, oats, bread, tea, coffee, milk etc.
+ Lunch is distributed in between the race stages. It is pre-packed and it includes parathas, pasta, mashed potatoes, dry fruits, chocolates, bananas, energy drinks etc.
+ Dinner time is 8am and includes an assortment of vegetarian and non vegetarian Indian fare and continental everyday.
+ Expect bar-be-que spread outs in some evenings.
+ Bottled water and non-alcoholic beverages will be provided. Also beer is served at selected campsites.
+ Provision will be made for fruit juices, ORS, glucose and energy drinks at halts during the race stages.
ACCOMMODATION
The entry fees includes accommodation for the duration of the event and the arrangement will be made as follows_
1 October 22 − Stay at a hotel on twin sharing basis for all the riders in Shimla.
2 October 23 to October 29 − Arrangement for all riders will be made in pre- erected camp sites at stunning locations everyday.
+ Riders will be allotted camps on twin sharing basis.
+ A double foam mattress and sleeping bags will be provided. The sleeping bags are tagged so that you get the same one everyday.
+ Provisions for showers, hot water and washrooms will be made however this is the Himalayas and riders should be prepared to rough it out incase of difficulties in the interiors.
+ Electricity (for charging phone and camera batteries) will be available at some halts but not all.
+ Each campsite will have a functioning mess which will take care of the dining in a separate enclosure.
+ Each campsite will have a separate enclosure for bonfires.
3 October 30 − Stay at a hotel on twin sharing basis for all the riders in Shimla.
RIDER PACKAGEMERCHANDISE & OFFICIAL DVD
+ You will receive official race merchandise as part of your package which will include_1 T-shirt, 1 Jersey1 Key-chain1 Cap. There are also winning and finishing jerseys.
+ HASTPA arranges for professional photographers to shoot throughout the event. You will be given an official race photographs and video collection, compiled in an Official DVD.
The Official DVD will be posted to each rider after the event.
12
IMPORTANT STUFF
INSURANCE
Travel and Medical Insurance are mandatory for all participants. HASTPA will not permit any rider to participate otherwise. HASTPA will also associate with an insurance company to insure the riders for the duration of the race. Last year INR 750 was the insurance fees (not included in the entry fee).
These documents must be presented prior to the race during registration.
LIABILITY
The Organizers will not be responsible for any damage to participants personal property or for injuries during the event and cannot be held liable for any cancellations, delays or rerouting due to any environmental or unplanned concern.
DOCTOR’S CERTIFICATE
It is mandatory that you have a certificate of fitness signed by a registered qualified Medical Practitioner, certifying that you are fit to participate in HERCULES MTB HIMACHAL.
One will only be allowed to ride after it has been submitted at the registration desk prior to the start of the race.
VACCINATIONS
We recommend you take prior vaccinations for Tetanus, Typhoid, and Hepatitis A, etc.
Consult a doctor and confirm the need for any other vaccination/medication required and make arrangements for the same prior to your departure for the event.
CHECKLIST13
RIDING EQUIPMENT
+ HERCULES MTB HIMACHAL is a hard-core extreme MTB outdoor adventure. Do not take it easy – professionals & amateurs riders must come fully equipped.
) Safety-approved Bicycle Helmet
) Sunglasses with high UV rated lenses
) At least 3 pairs of shorts
) At least 3 wicking t-shirts or jerseys
) Cycling shoes
) A Pair of Knee-Guards
) A Pair of Elbow-Guards
) A light waterproof windcheater
) A pair of bike gloves
) A warm hat to be worn under the helmet
) Front and rear lights for night riding.
) Lightweight head torch
) Basic Tools for puncture, chain break etc.
) Bicycle Specific Tool-kit
) Sun-screen
) Good bike lock and long security cable
) Photocopies of important documents (passport, insurances, list of emergency contact numbers, visa, flight tickets etc.)
) A riding back-pack to carry liquids & tools
)
)
)
)
)
REGULAR STUFF
+ Please bring ample warm clothing for campsites – the evenings and mornings can get really cold. This list is for everyone coming to the event, riding or not.
) Thermals
) A pair of warm gloves
) Arm, knee/leg warmers
) Jumper or fleece Trousers
) Thick socks
) Trainers
) Regular Medicines
) Specific medicines
) Personal nutrition
)
)
)
)
)
14
VOLUNTEER
You may not be able to ride HERCULES MTB HIMACHAL 2010 for several pressing issues. But you can still be part of the experience by signing up for HERCULES MTB HIMACHAL’s Volunteer Program.
HERCULES MTB HIMACHAL is an unique opportunity to meet really interesting people from all over the world. Also you get to checkout some stunning locations and extreme MTB action.Your primary task will be to actively help the organizers with work.
Each volunteer will be entitled to_+ Proper accommodation in campsites.+ All meals during the race days.+ Crew Cap and T-shirt.+ Transport between stages.+ Transportation of luggage.
+ Certificate and a memorabilia.All this and more for FREE! There are no participation charges for Volunteers. There are only 30 spots available, hurry-up!
To register do any one of the following_a Go to the online registration form_www.mtbhimachal.com/vlntr_onlineComplete it, figure payment and submit it.
b Download & print registration form from_ www.mtbhimachal.com/vlntr_bypostComplete it and post it to _
HASTPA74 Lower BazaarShimla 171 001 Himachal PradeshINDIA
Mention the area of expertise & why you want to volunteer for HERCULES MTB HIMACHAL?
As we say – The Himalayas are calling.
TRIPPERS & SUPPORTERS15
TRIPPERS
HERCULES MTB HIMACHAL 2010 welcomes everyone. You can come independently and join the event for a few days. You can get to see some cool extreme-adventure action in some awesome locations. Also live in the campsites, get transported through the stunning race stages and meet some really interesting people. Customize when do you want to join the event and for how many days, and pay accordingly. The entry form is same as the riders.
To find out about the fee, how to reach the campsite (on your own)?, whether you can bring your MTB on that day, and anything else, e-mail us on [email protected]. Hurry up, as there are limited places per day.
SUPPORTERS
Riders/team can bring family, friends or coach as supporter (maximum 4 people). The entry form & fees for supporters is same as the riders. The supporters are entitled to all amenities at the race camps however they will have to make arrangements for their own transport between race camps incase they are not riding and must enlist as an entry.
The supporters can provide services to their rider(s) only at designated points, carry spares and one extra bike but are not entitled to transport the rider between stages. Transport can be provided to the supporters on extra payment basis.
16
RACE ORGANIZER
Himalayan Adventure Sports & Tourism Promotion Association (HASTPA) was initiated by a group of like minded people from varied backgrounds and disciplines in October, 2004. The motivating factor for forming the organization was to promote holistic adventure tourism in the state of Himachal Pradesh, encompassing pertinent issues of Sustainable tourism, such as livelihoods, environment conservation, community based tourism, etc. The natural resource base of any given area is the most valuable resource for its ecological as well as economical development. In the modern paradigms of development, tourism has become an activity that addresses the issues of community initiatives for sustainable development. Himachal Pradesh with its unique topography and culture is a great attraction to tourists.
What also has to be considered in developing a long term tourism sustainability plan is the economic factors which motivate the local communities in taking the necessary steps to promote adventure based tourism
in a consistent, phased manner preserving all that which today makes it an important part of the itinerary of the tourist visiting the region. To promote responsible tourism where the local communities become the direct benefactors of tourism in the state along with the preservation of the ecological and cultural environment, team HASTPA began the process of planning for the promotion of responsible tourism since 2004.
Himachal Pradesh has immense potential as an adventure tourism destination. With its huge treasure of Trans Himalayan terrain and the lower foothills of the Himalayas, Himachal Pradesh is a Hikers, Bikers, Kayakers and a rafter’s delight. It is a dream come true for adventure sports aficionados. The state has an extensive network of natural trails, which are best suited for the sport of Mountain Biking and Hiking. HASTPA adopted the sport of Mountain Biking as its core promotional activity. Himachal Pradesh is a popular destination amongst mountain bikers from around the world. However except for a few regular circuits most interiors of
the state have not been visited by tourists. Team HASTPA aims to take tourists to these interiors and pass the benefits to the native communities. On the anvil are to develop trails in the state and in the next five years interconnect the whole state of Himachal Pradesh with these trails.
HASTPA stands committed to the people of Himachal Pradesh to promote sustainable tourism and use Mountain Cycling as a tool to establish it as one of the premier destinations for cycling internationally. Future plans include, developing trails indigenously with the assistance and support of local Panchayats and pass the benefits to the native communities. A five year phased approach interconnecting the whole state through these trails should see Himachal Pradesh emerging as a world leader for Mountain cycling. With these aims in mind Team HASTPA organized the first MTB
HIMACHAL cycling event in 2005. The motive of the event was to showcase the immense potential of Himachali trails to cyclists from around the world. All the benefits the event accrues goes to develop trails and promote mountain cycling in the state.
HASTPA welcomes partners who have the initiation towards adventure and are willing to work with the team towards implementing the dream of making Himachal Pradesh the best destination for MTB trails in the world. For more contact_
HASTPA74 Lower BazaarShimla 171 001 Himachal PradeshINDIA
+91 921 850 0122 +91 980 505 9080 +91 177 280 3250 Fax
PARTNERS17
MTB HIMACHAL is supported and promoted by Himachal Tourism, the Department of Tourism, Government of Himachal Pradesh.
As its long standing commitment to promote adventure sports in the state, the depart-ment has gone a long way in staging world class adventure events in the state, like The World cup Paragliding at Billing, India cup Rafting Challenge on the Sutlej, Winter Sports in Manali and many more. HASTPA as an organization is honoured to be associated with the department to holistically promote the adventure sport of Mountain Biking in Himachal Pradesh.
For more information on Himachal Tourism and its activities, contact_
Himachal Tourism Deptartment of Tourism & Civil Aviation Himachal PradeshBlock 28 SDA ComplexKasumpti Shimla 171 001Himachal PradeshINDIA
www.hptdc.nic.in www.himachaltourism.nic.in
+91 177 262 5864+91 177 262 5511
Hercules has been actively associated with MTB HIMACHAL since its inception in 2005.
Hercules, India’s most preferred brand of quality recreation bicycles has also been associated with various other bicycling events, promoting bicycling as a leisure fitness activity. Hercules has an extensive portfolio, ranging from funky urban bicycles to serious all-out MTBs for all age groups.
Hercules and BSA, both are the flagship brands of TI cycles, one of the leading bicycle manufacturers in India. TI Cycles exports across the global to Europe, South East Asia and Africa. TI cycles is also associated with Cannondale (N. America) and Bianchi (Europe) bicycles, and distributes them in India. HASTPA is proud to be associated with TI cycles.
For more information on TI Cycles, contact_
TI Cycles of IndiaPost Bag No. 5, AmbatturChennai 600 053Tamil Nadu INDIA
www.ticyclesindia.com
+91 44 4209 3434+91 44 4209 3457 T/F
Incredible India is a promotional activity to promote India as a global tourist destination. It is an initiative of the Ministry of Tourism. Incredible India has been supporting MTB Himachal since its inception in 2005. Incredible India has about 20 offices within India & 13 offices abroad.
The Ministry of Tourism is the nodal agency for the development and promotion of Tourism in India, formulating national policies and programmes, co-ordinating the efforts and activities of Central Government Agencies & State Governments, catalysing private investments, strengthening promotional and marketing efforts, providing trained manpower resources, and conducting research and analysis.
For more information on Incredible India &
Ministry of Tourism, contact_Ministry of TourismTransport BhavanParliament StreetNew Delhi 110 001INDIA
www.incredibleindia.org [email protected]
+91 011 2371 1995+91 011 2371 0518 T/F
MTB HIMACHAL is proud to be associated with the The International Mountain Bicycling Association (IMBA). IMBA was founded in 1988 by a group of California mountain bike clubs. IMBA creates, enhances and protects great trail experiences for mountain bikers worldwide. In addition, IMBA actively promotes responsible mountain biking, supports volunteer trailwork, and improve relations among trail groups.
IMBA has members in all over USA and 40 other countries. IMBA’s key projects and endeavors include the Subaru/IMBA Trail Care Crew, the National Mountain Bike Patrol, IMBA Trailbuilding Schools, IMBA Epic Rides, IMBA Trail Solutions, and a wide range of educational efforts. IMBA works to keep trails open and in good condition for everyone.
For more information on IMBA, and its activities, contact_
IMBA207 Canyon - Suite 301PO Box 7578Boulder, CO 80302
+1 303 545 9011+1 303 545 9026 T/F
18
FAQ
01 When does the event take place?+ October 22 to October , 2010.
02 Where is the event?+ HERCULES MTB HIMACHAL takes place in the mountainous state on INDIA, Himachal Pradesh, in the lap of the Himalayas.
03 Where are the start and finish points?+ HERCULES MTB HIMACHAL 2010 has a new route. The event will start at Shimla and the trail will come back and finish in Shimla.
04 What is the entry fee?+ For riders from India, Nepal, Sri Lanka and Bhutan the entry fee is INR 12,000 for solo, INR 16,000 for comfort category, & INR 22,000 for team of 2. + For international riders the entry fee is USD 750 solo, USD 1000 for comfort category, & USD 1400 for team of 2.
05 Are there any entry fee waivers?+ 50% off for Indian students and bonafide Himachal Pradesh residents. + 10% off if a group of 4 or more riders registers together as solo or multiple teams.
06 Is the race open to only professionals?+ It is open to both pro & amateur riders.
07 What is the distance of the race?+ The trail is 500 Km /310 miles (8 days).
08 Is the race a team event or a solo event?+ It is open to solo riders and teams of 2. 09 What are the different categories?+ There are 5 categories_ 1 Open Men Solo 2 Open Women Solo 3 Open Masters (age 40 & above) Solo 4 Teams of two 5 Comfort
10 Are there any mixed teams?+ There is only one team category of two members each. There are no separate categories for mixed or masters teams etc.
11 Is there any cap on the number of riders?+ HERCULES MTB HIMACHAL is open for the first 120 riders with confirmed registration.
12 How does one register for the race?+ To register online go to_www.mtbhimachal.com/reg_online+ To register by post go to_www.mtbhimachal.com/reg_bypost
13 When is my registration confirmed?+ A registration is confirmed only when we receive the entry fee and full documents.
14 How do I send my registration entry fee?+ Pay online through PayPal by credit card+ Make a wire transfer to our account in_
HDFC BankThe MallShimla 171 001 Himachal PradeshINDIA
Account Name Himalayan Adventure Sports & Tourism Promotion Association
Account Number05241000010205
NEFT | RTGS | IFSC CodeHDFC0000524+ One can draw a cheque/DD in favour of Himalayan Adventure Sports & Tourism Promotion Association, and send it to_
HASTPA74 Lower BazaarShimla 171 001 Himachal PradeshINDIA
15 What does my entry fee include?+ Your entry fees includes 1 Accommodation from October 22 to October 30, 2010 2 All food and beverages, including bottled water and excluding alcoholic beverages.
3 Race essentials like, energy drinks, medical back up, service back up (excluding spares). 4 Transport between stages if required. 5 Official race merchandise.
16 Is a doctor’s check up necessary?+ Yes, a certificate from a registered doctor is mandatory - certifying that you are fit to ride in HERCULES MTB HIMACHAL 2010.
17 What about insurance?+ Where we deem that you do have your own insurance, the organizers get everyone involved with the race (riders, officials, marshals, support staff etc) insured for the duration of the race. This is directly done by the insurance company, and all charges to be made to the insurance company are mandatory and excluded from the entry fees (last year INR 750 was the insurance fees). The insurance covers you for any injury sustained during the race.
18 Is signing the Indemnity necessary?+ It is necessary & mandatory for everyone.
19 What kind of surfaces would I be riding?+ HERCULES MTB HIMACHAL is a race with varied surfaces. Expect singletracks & double tracks of just mud and dirt, rocky sections, small rivers, loose gravel and tarmac sections.
FAQ19
20 Are there any bike and hike sections?+ Yes during some single-track sections you have to bike and hike at some places.
21 How many stages are there everyday?+ There are a 2–3 timed/race stages per day. Plus there will be 1–2 free-ride sections.
22 Do I get some nutrition along the stages?+ There are Nutrition Points at equivalent distances during a race day. The nutrition points can be along timed stages, the lunch halt is always at the end of a timed stage.
23. What’s the typical race day menu?+ Breakfast is at 7am and includes, eggs, cornflakes, muesli, oats, bread, coffee, milk etc. + Lunch is distributed in between the race stages. It is pre-packed and it includes parathas, pasta, mashed potatoes, dry fruits, chocolates, bananas, energy drinks etc.+ Dinner time is 8am and includes an assortment of vegetarian and non vegetarian Indian fare and continental everyday.
24 Is there any prize for winners?+ HERCULES MTB HIMACHAL has a total prize money of INR 6,00,000, which is awarded to winners in respective categories.
25 How is my luggage transported?
+ Your luggage is transported everyday during the race in the luggage van to the camp. You are given luggage tags which correspond to your riding number. + Your bike box will be collected at the race start & it will be returned at the event’s end.
26. Where do I sleep everyday?+ During the race days, accommodation is in tents on twin sharing basis. Double foam mattresses and sleeping bags are provided. The sleeping bags are tagged so that you get the same one everyday.
27 Can I charge my cell phone at the camp?+ Yes.
28 Is hot water available at the campsites?+ Yes, hot water is available at the campsites for washing.
29 I want to bring my friends as a supporters but they won’t be riding. Is this possible?+ Yes you are welcome to bring along your family & friends along for the race as a supporters. The entry form & fees for supporters is same as the riders. See supporters’ section for more information.30 I like the race, but I want to see it first. Is there any possibility?+ You can experience HERCULES MTB HIMACHAL as a Volunteer (only 30 spots).
+ To register as a volunteer do any one_a Go to the online registration form_www.mtbhimachal.com/vol_onlineComplete it, figure payment and submit it.
b Download & print registration form from_ www.mtbhimachal.com/vol_bypostComplete it and post it to_
HASTPA74 Lower BazaarShimla 171 001 Himachal PradeshINDIA
31 Is there any service back up available during the race?+ Yes there is. There would be 4 mechanics accompanying the race. Spares are also available at cost. We recommend users of high end bikes to carry extra spares. Also one needs should be able to make minor repairs by themselves. Service during the race is only available during freeride stages.
32 Can I rent a dedicated support vehicle?+ Where as HASTPA provides support vehicles in cases of emergency, you can also rent your dedicated service/support vehicle. These cost INR 22,000 for the duration of the race. We suggest 4 riders to pool in resources to hire one back up vehicle.
33 Do I get a route map & GPS co-ordinates?+ Yes. You will get a map with exact distances & also GPS co-ordinates for the course. You also get a road book with instructions. The route is GPS mapped using GARMIN.
34 Who organises the event?+ The event is organised by HASTPA.
35 I need to know more. Where do I go?+ If you have more questions, contact us_
HASTPA 74 Lower Bazaar Shimla 171 001 Himachal Pradesh INDIA
www.mtbhimachal.com [email protected]
Shimla +91 921 850 0122 +91 980 505 9080 +91 177 280 3250 T/F
Bengluru +91 973 179 9996 Nilesh Dhumal
Delhi +91 931 221 8252 S Singh Saluja
Pune +91 982 241 8020 Trilok Khairnar
20
TERMS & CONDITIONS
1.4Your signature on the registration form OR your clicking of the appropriate field during the online registration process indicates that you accept and understand the entry conditions and the race regulations. You acknowledge and assure that you have read, accept and will abide by all race regulations (download pdf from www.mtbhimachal.com ). Your contract with the race organizer becomes a binding agreement once the race organizer has received your fees and you have been sent a confirmation of your registration.
1.5The organizers are not responsible to provide any services others than the ones mentioned. Additional services, in particular with regard to personal and technical support, are only owed if agreements on such matters were reached in writing ahead of the actual event.
1.6For riders from India, Nepal, Sri Lanka and Bhutan, the registration fee for the event is INR 12,000 for solo, & INR 22,000 for team of 2. For international riders the entry fee is USD 750 solo, & USD 1400 for team of 2. There is a 50% off for Indian students and bonafide Himachal Pradesh residents. There is also a 10% off if a group of 3+ riders registers together as solo or multiple teams.
1 CONCLUSION OF CONTRACT
1.1To participate in the HERCULES MTB HIMACHAL 2010 you have to be at least 18 years of age at the start of the race in addition to being both an experienced mountain biker and in adequate athletic shape.
1.2Receipt of your completed registration presents a binding submission of your applica-tion to the race organizer Himalayan Adven-ture Sports & Tourism promotion Association. Application is only possible by_a Mailing a completed and signed registration form (no faxes, no copies, no emails) b Registering online at www.mtbhimachal.com
1.3Your signature on the registration form or your clicking of the appropriate field during the online registration process indicates that you accept and understand the entry condi-tions and the race regulations. You acknowl-edge and assure that you have read, accept and will abide by all race regulations (PDF-download available online at www.mtbhi-machal.com ). Once you receive confirmation your agreement with the organizers is binding.
3 PAYMENT
a If registering online, one can pay through PayPal using credit card. b One can wire transfer the fees to our bank account. Your entry will be confirmed only at the receipt of the entry fees and completed entry form. Our bank acount details are_
HDFC BankThe MallShimla 171 001 Himachal PradeshINDIA
Account Name Himalayan Adventure Sports & Tourism Pro-motion Association
Account Number05241000010205
NEFT | RTGS | IFSC CodeHDFC0000524c One can send a cheque / DD, posted along with the registration form, in favour of Himalayan Adventure Sports & Tourism Promotion Association, payable at Shimla at_
HASTPA74 Lower BazaarShimla 171 001 Himachal PradeshINDIA
1.7The organizers reserve any right to award waiver of any kind on the registration fees to anyone.
2 OBLIGATIONS
2.1Each participant is responsible to ensure adequate physical and mental preparedness and aptitude for the event, if necessary in conjunction with medical consultations. Participants accept full responsibility for their equipment and it being in good working order. A helmet needs to be worn at any time during the race and has to meet international safety standards. Racers are obliged to heed all directives and guidelines by the race organizer and any instructions by race staff or any aides.
2.2Foreign nationals are advised to obtain all necessary information from the respective consulates. It is the responsibility of each participant to make sure that they have obtained valid travel authorizations and documents, which may be required for participation in the HERCULES MTB HIMACHAL 2010.
TERMS & CONDITIONS21
4 ACCREDITATION
Each participant receives the starter package during the accreditation process only upon presenting the following:a Their confirmation of registration b A picture ID. If a participant cannot appear in person, only a substitute carrying a written power of attorney may pick up the starter package. The starter package will not be mailed to the participants.
5 TERMINATION OF CONTRACT BY ORGANIZER
5.1Himalayan Adventure Sports & Tourism may cancel a contract with a participant, if_a The participant violates the race regula-tions or rules that are issued to the participant prior to or during the event.b The participant contravenes instructions by the race organizers, their staff or aides.c The participant interferes with / disrupts the event in a lasting manner or presents a threat to himself / herself or others.
5.2The case of a cancellation by the race organ-izer does not change their entitlement to the prepaid race fees.
6 WITHDRAWAL BY THE PARTICIPANT
Withdrawal from event participation with full reimbursement of paid race fees is possible until 14 days of the day on which the payment was received and only in writing by post.
7 TERMINATION OF THE RACE
In case the race was to be cancelled or terminated due to an ‘act of God’ or a participant does not show up at the race, for reasons that the race organizers cannot be held accountable for, the participant is not entitled to any reimbursement of race fees, or compensation, such as travel or accommodation expenses from HASTPA.
8 DISCLAIMER
8.1Participation in HERCULES MTB HIMACHAL 2010 occurs strictly at one’s own risk. The liability of the event organizers – including third party claims – is limited to deliberate intent or gross negligence. This also applies to any of the auxiliary persons or vicarious agents that are deployed in the event by the race organizer. Any contractual liability of the race organizer for damages is excluded as long as they do not involve or result from grossly negligent or intentional acts.
8.2The race organizers can not be held liable for any default in services that relate to external services by third parties for which the race organizer only served as an intermediary contact and which were clearly identified as external services within the description of event services.
8.3The race organizers cannot be held liable for any fault in services that are the result of statutory provisions or official directives, which prevent the participant from riding in the event altogether or in part.
8.4The race organizers can not be held liable for participant’s lost or stolen clothing, valuables or equipment. Participants are advised to carry adequate insurance.
8.5If a participant requires or enlists third-party services, in particular search and rescue services, the race organizers are indemnified from payment. The participant further authorizes the race organizers to collect any charges.
8.6By registering for the event, participants
acknowledge their consent with the collection, circulation and publication of event-related data, such as individual’s stage times, placements and results as well as photographs, movie and interview records, without any remuneration to them.
9 ORGANIZATION
Himalayan Adventure Sports & Tourism promotion Association (HASTPA), is a registered society under the societies act of 1860, working towards advocacy of Eco tourism and its practices in Himachal Pradesh.
This document is an overview of HERCULES MTB HIMACHAL 2010. For more contact_
HASTPA74 Lower BazaarShimla 171 001 Himachal PradeshINDIA
Shimla +91 921 850 0122 +91 980 505 9080 +91 177 280 3250 T/F
sA
Published by Himalayan Adventure Sports & Tourism Promotion Association (HASTPA)
Copyright © HASTPA 2010All rights reserved
74 Lower BazaarShimla 171 001Himachal PradeshINDIA
www.mtbhimachal.com
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