held on monday 9 march 2015 - blayney shire
TRANSCRIPT
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INDEX OF REPORTS OF THE BLAYNEY SHIRE COUNCIL MEETING HELD ON MONDAY 9 MARCH 2015
GENERAL MANAGER'S REPORTS
02 Fit For The Future – Merger Business Case Study Attachment 1: Council Merger Proposal Guidelines ................................. 3 Attachment 2: Council Merger Proposal Template 1 .............................. 17 Attachment 3: Frequently Asked Questions - Preparing a FFF Proposal28
CORPORATE SERVICES REPORTS 04 Central West Libraries Contributions
Attachment 1: 10 Year Financial Plan summary of Central West Libraries contribution .................................................................... 31
INFRASTRUCTURE SERVICES REPORTS 07 Town of Blayney Flood Study
Attachment 1: Blayney Flood Study Draft V1 ......................................... 33 PLANNING AND ENVIRONMENTAL SERVICES REPORTS
08 Development Application No. 122/2014 - Tatoo/Art Studio at Lot 102 DP1055449 - 22 Buesnel Lane, Millthorpe Attachment 1: Plans ............................................................................. 117 Attachment 2: Conditions of Consent ................................................... 119
COMMITTEE REPORTS 09 Minutes of the Blayney Shire Access Advisory Committee Meeting
Held on 12 February 2015 Attachment 1: Access Advisory Committee Minutes 12/2/2015 ........... 121
10 Minutes of the Blayney Shire Audit Committee Meeting - 18 February 2015 Attachment 1: Blayney Shire Audit Committee minutes ....................... 124
11 Minutes Of The Blayney Shire Economic Development Committee Meeting Held On Thursday 19 February 2015 Attachment 1: Economic Development Committee Minutes 19/02/15 . 126
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12 MINUTES OF THE BLAYNEY SHIRE SPORTS COUNCIL MEETING HELD ON THURSDAY 19 FEBRUARY 2015, AT THE BLAYNEY COMMUNITY CENTRE Attachment 1: Blayney Shire Sports Council Meeting Minutes 19 February
2015 .............................................................................. 128 13 Minutes of the Blayney Shire Cemetery Forum Meeting Held on 26
February 2015 Attachment 1: Cemetery Forum Minutes 26/02/2015 ........................... 132
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 1 - COUNCIL MERGER PROPOSAL GUIDELINES ITEM NO: 02
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ATTACHMENT NO: 2 - COUNCIL MERGER PROPOSAL TEMPLATE 1 ITEM NO: 02
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ATTACHMENT NO: 2 - COUNCIL MERGER PROPOSAL TEMPLATE 1 ITEM NO: 02
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ATTACHMENT NO: 2 - COUNCIL MERGER PROPOSAL TEMPLATE 1 ITEM NO: 02
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ATTACHMENT NO: 2 - COUNCIL MERGER PROPOSAL TEMPLATE 1 ITEM NO: 02
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ATTACHMENT NO: 2 - COUNCIL MERGER PROPOSAL TEMPLATE 1 ITEM NO: 02
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ATTACHMENT NO: 2 - COUNCIL MERGER PROPOSAL TEMPLATE 1 ITEM NO: 02
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ATTACHMENT NO: 2 - COUNCIL MERGER PROPOSAL TEMPLATE 1 ITEM NO: 02
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ATTACHMENT NO: 2 - COUNCIL MERGER PROPOSAL TEMPLATE 1 ITEM NO: 02
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ATTACHMENT NO: 2 - COUNCIL MERGER PROPOSAL TEMPLATE 1 ITEM NO: 02
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ATTACHMENT NO: 2 - COUNCIL MERGER PROPOSAL TEMPLATE 1 ITEM NO: 02
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ATTACHMENT NO: 2 - COUNCIL MERGER PROPOSAL TEMPLATE 1 ITEM NO: 02
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ATTACHMENT NO: 3 - FREQUENTLY ASKED QUESTIONS - PREPARING A FFF PROPOSAL
ITEM NO: 02
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ATTACHMENT NO: 3 - FREQUENTLY ASKED QUESTIONS - PREPARING A FFF PROPOSAL
ITEM NO: 02
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ATTACHMENT NO: 3 - FREQUENTLY ASKED QUESTIONS - PREPARING A FFF PROPOSAL
ITEM NO: 02
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ATTACHMENT NO: 1 - 10 YEAR FINANCIAL PLAN SUMMARY OF CENTRAL WEST LIBRARIES CONTRIBUTION
ITEM NO: 04
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ATTACHMENT NO: 1 - 10 YEAR FINANCIAL PLAN SUMMARY OF CENTRAL WEST LIBRARIES CONTRIBUTION
ITEM NO: 04
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ATTACHMENT NO: 1 - BLAYNEY FLOOD STUDY DRAFT V1 ITEM NO: 07
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ATTACHMENT NO: 1 - BLAYNEY FLOOD STUDY DRAFT V1 ITEM NO: 07
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ATTACHMENT NO: 1 - BLAYNEY FLOOD STUDY DRAFT V1 ITEM NO: 07
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ATTACHMENT NO: 1 - BLAYNEY FLOOD STUDY DRAFT V1 ITEM NO: 07
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ATTACHMENT NO: 1 - BLAYNEY FLOOD STUDY DRAFT V1 ITEM NO: 07
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ATTACHMENT NO: 1 - BLAYNEY FLOOD STUDY DRAFT V1 ITEM NO: 07
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ATTACHMENT NO: 1 - BLAYNEY FLOOD STUDY DRAFT V1 ITEM NO: 07
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ATTACHMENT NO: 1 - PLANS ITEM NO: 08
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ATTACHMENT NO: 2 - CONDITIONS OF CONSENT ITEM NO: 08
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ATTACHMENT NO: 1 - ACCESS ADVISORY COMMITTEE MINUTES 12/2/2015
ITEM NO: 09
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ITEM NO: 09
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ATTACHMENT NO: 1 - ACCESS ADVISORY COMMITTEE MINUTES 12/2/2015
ITEM NO: 09
This is Page No. 123 of the Attachments Paper of the Ordinary Meeting of the Blayney Shire Council held on 9 March 2015
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ATTACHMENT NO: 1 - BLAYNEY SHIRE AUDIT COMMITTEE MINUTES
ITEM NO: 10
This is Page No. 124 of the Attachments Paper of the Ordinary Meeting of the Blayney Shire Council held on 9 March 2015
MINUTES OF THE MEETING OF BLAYNEY SHIRE AUDIT COMMITTEE HELD IN THE COMMUNITY CENTRE WEDNESDAY 15 FEBRUARY 2015 The meeting commenced at 9:06 am. 1. Present Cr. Ferguson (Councillor) Phil Burgett (Independent) Jennie Robson (Risk Officer) Anton Franze (Director Corporate Services – secretariat) Steve Kent (Chair – Independent) Rebecca Ryan (General Manager) 2. Apologies Cr. Somervaille (Councillor - reserve) Cr. Ewin (Councillor) 3. Declarations of Interest Nil. 4. Adoption of Previous Minutes Recommendation: Amendment to item on page two: Internal Review Summary of Outcomes should read:
Effectiveness considerations: Harshest assessment. Need to position Audit Committee to be able to satisfy requirements of Office of Local Government, if required, that we exist and while work needs to occur that we are progressing in the right direction.
5. Risk Management Update
Action plan circularised. Risk training was undertaken by Inconsult. As part of process identified
some gaps and that council needs to set and endorse risk appetite. A Councillor Risk Management workshop is proposed to be held in the future.
Staff have been engaged with Risk Identification and Management as part of strategy to build awareness. Manex will need to also provide its high level risks with a view to ensuring these are not overlooked.
A draft risk register developed by 30/6/2015 and presented to the next Audit Committee meeting would be an ideal timeframe.
6. External Audit Management Letter
No significant issues. Discussion of issues raised.
7. Major Developments since last meeting
Fit For the Future: At the January 2015 Council meeting Council adopted to prepare and submit an improvement proposal and community engagement strategy.
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ATTACHMENT NO: 1 - BLAYNEY SHIRE AUDIT COMMITTEE MINUTES
ITEM NO: 10
This is Page No. 125 of the Attachments Paper of the Ordinary Meeting of the Blayney Shire Council held on 9 March 2015
ARC Blue Procurement Project: Exercise in the review of Procurement Practices and Governance. Three year action plan developed.
“How Do I Do Business with Council” workshop: Information session to occur on policies; doing business etc. with Council.
7. Status of Prior Report Recommendations
With no audits undertaken an opportunity exists to escalate development of a business continuity plan. The engagement of a facilitator for development would be an effective means to progress plan. A project plan and timeframe be circulated to Committee as matter progresses.
8. Other Business Nil 11. Meeting Dates Next meeting is to be held 22 July 2015 at the Blayney Shire Community Centre. Future meeting dates are as follows:
21 October 2015 17 February 2016
There being no further business the meeting closed at 11.00 am.
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ATTACHMENT NO: 1 - ECONOMIC DEVELOPMENT COMMITTEE MINUTES 19/02/15
ITEM NO: 11
This is Page No. 126 of the Attachments Paper of the Ordinary Meeting of the Blayney Shire Council held on 9 March 2015
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ATTACHMENT NO: 1 - ECONOMIC DEVELOPMENT COMMITTEE MINUTES 19/02/15
ITEM NO: 11
This is Page No. 127 of the Attachments Paper of the Ordinary Meeting of the Blayney Shire Council held on 9 March 2015
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ATTACHMENT NO: 1 - BLAYNEY SHIRE SPORTS COUNCIL MEETING MINUTES 19 FEBRUARY 2015
ITEM NO: 12
This is Page No. 128 of the Attachments Paper of the Ordinary Meeting of the Blayney Shire Council held on 9 March 2015
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ATTACHMENT NO: 1 - BLAYNEY SHIRE SPORTS COUNCIL MEETING MINUTES 19 FEBRUARY 2015
ITEM NO: 12
This is Page No. 129 of the Attachments Paper of the Ordinary Meeting of the Blayney Shire Council held on 9 March 2015
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ATTACHMENT NO: 1 - BLAYNEY SHIRE SPORTS COUNCIL MEETING MINUTES 19 FEBRUARY 2015
ITEM NO: 12
This is Page No. 130 of the Attachments Paper of the Ordinary Meeting of the Blayney Shire Council held on 9 March 2015
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ATTACHMENT NO: 1 - BLAYNEY SHIRE SPORTS COUNCIL MEETING MINUTES 19 FEBRUARY 2015
ITEM NO: 12
This is Page No. 131 of the Attachments Paper of the Ordinary Meeting of the Blayney Shire Council held on 9 March 2015
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ATTACHMENT NO: 1 - CEMETERY FORUM MINUTES 26/02/2015 ITEM NO: 13
This is Page No. 132 of the Attachments Paper of the Ordinary Meeting of the Blayney Shire Council held on 9 March 2015
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ATTACHMENT NO: 1 - CEMETERY FORUM MINUTES 26/02/2015 ITEM NO: 13
This is Page No. 133 of the Attachments Paper of the Ordinary Meeting of the Blayney Shire Council held on 9 March 2015