Health Safety and Environment Management System (HSE-MS)

•Requirements to manage health, safety and environment activities •Helps protect employees •Ensures compliance with Oman legal requirements •Includes ISO 14001:2015 requirements (Environmental management) •Includes ISO 45001:2018 requirements (Occupational Health & Safety) • is a process based system. (Each activity has inputs and outputs) •Includes some operational requirements. •Presents activities on as 1 page processes •Links activities where required. •Ensure consistent compliance •Eliminates duplication • Is easy to use and access

What’s “Not-in” and what’s “In” the HSE-MS?

Documents were a mixture of procedural, specification and guideline!

Documents were found to consist of :

o titles,

o doc info,

o authorizations,

o history,

o related business processes,

o related CMF,

o acronyms

o table of contents,

o introduction, ( background, purpose, distribution target,

changes, step outs,) roles and responsibilities

(None of this relates to procedural process)

o Process - procedure

o Annexures

20-30%

This is the part that matters!!!

In HSE-MS

70 - 80 % of the

document was not

addressing the activities

involved

NOT IN HSE-MS

Available on website Web based, maintained as an electronic copy Accessible from any PC, Tablet or Smartphone Changes approved and immediately published

Accessing the HSE-MS?

http://www.pdo.co.om/hsepoc/

•PDO personnel access from the Intranet. •Contractors access from the internet. •Always current: As changes are approved, they are published. •Hard copies are only valid for 1 day, and must be manually date stamped. •Undated copies, or copies older than 1 day are uncontrolled. •Contractor access to “Restricted” documents is via Contract Holders. (A message stating this will appear on screen) •Intranet users have direct access to all documents. •HSE-MS is centrally coordinated for change management. •Compliance to the HSE-MS is not negotiable!

How is the HSE-MS controlled?

Where to find the HSE-MS

For PDO Employees, there is a link on the HSE website. The below link will also open the simplified HSE MS.

http://pdointernet/HSEPOC/Pages/Home.aspx

For contractors there is a link on the HSE for Contractors website. This below link will also open the simplified HSE MS.

http://www.pdo.co.om/hsepoc/pages/home.aspx

The current procedures will remain available until 30 June 2018. All users of the HSE MS to access and use the simplified HSE MS.

If you experience problems with the site, or find errors with links, or errors with some of

the processes, you are requested to report these to the Document controller.

There are contact links in the website that allow the reporting of issues and your inputs would be greatly appreciated.

• HSE-MS reduced to 6 management system elements (Called an Enterprise view)

•Includes requirements of ISO 45001:2018 (H&S) and ISO 14001:2015 (Env).

•HSE procedures revised into processes (Each process consists of an input, the actual

activities for the process itself, and delivers an output.

•Input and approval obtained from process owners (Content owners)

•Each process fits on 1 page.

•Each process limited to 16 activity blocks.

•Activity wording per block limited to 12 words, including responsible person title.

•Responsibility for each activity defined

•Each activity block starts with an action verb

•Processes converted to web data

•Published on website

The Simplification Process

Navigation •To access any part of the HSE MS, move the mouse cursor over the menu at the top.

•If a menu item contains a sub-menu, moving the mouse over the item will immediately expand the menu displaying the sub-items. •Any sub-item can then be selected.

•When the cursor arrow becomes a HAND then you can click on it •The BACK button on the menu bar will take you back to the previous screen •To search for any specific top click on the INDEX button in the side menu bar •To get to the MAIN SCREEN click on the HOME button in the side menu bar •To see more detail on a process flow diagram, click on the BUTTONS alongside the process blocks and text will pop up. Click outside the popup to CLOSE it. •To EXIT the system click on FILE and EXIT

How to use the HSE-MS

Example of Simplification 1 : PR1171 part II

This requires stating the actions required to perform the task in the most simple form:

Example: PR1171 part II text was converted as follows:

Contractor:Schedule specific HSE meetings

Who?

What must be done?

The simplified version of the above is:

Example of Simplification 2 : PR 1146 Flow line cold cutting

“Drain the pipe work / flow line / pipeline to be cold cut in accordance with

the Job HSE Safety Plan ensuring all mitigation to risks stated are adhered to.”

The simplified version of the above is:

Responsible Person

Action verb

Assessor/Supervisor:Determine assessment outcome

Assessor:Recommend actions for gap

closure

Assessor:Confirm with employee why “not

yet competent”

Employee/Assessor:Produce a competence

assessment plan

Employee:Collate and document evidence

Is employee competent?

Yes

No

Competence Assessment Lifecycle

Assessor/Employee:Agree assessment outcome

Assessor:Request additional evidence

Is evidence sufficient to confirm competence?

No

Yes

END

Current evidence based on performance

criteria stated in JCP

JCP refers to:- Competence groups or units

- Competence elements and descriptions- The level of proficiency required

Assessor/Supervisor: Agree development of plan

Assessor/Supervisor:Assess evidence against JCP

Assessor/Supervisor:Provide constructive feedback

Example of Simplification: Competence Assessment PR-1980

Nov 2017

Complete User Acceptance

Testing and move to

production server.

Jan 2017 – Mar 2018

Enhancements and

sustainability review.

Roll out across the business.

Mar 2018

Soft launch across selected

directorates and contractors

Jan2018

HSE MS Launch

Questions