HCPS + HP + UDT

Partners in TechnologyUDT + HP Public Sector

CIO ConferenceOctober 20, 2009

Jack DavisExecutive Director

The Center for Technology and Education

Leverage the buying power of Hillsborough County Public Schools (HCPS) by selecting partners for computer acquisitions.– Lower price– Lower Total Cost of Ownership (TCO)• Standardization

– Increased efficiencies/best practices– Local small business participation– Value added benefits from exclusive five year partnership

Expectations

Over a 2 year period SDHC purchased 14,767 Desktop Computers at a cost of $13,482,271

Using the State of Florida contract we would have purchased 13,187 for the same expenditure.

Cost Savings

As a result of the contract, we purchased

1,579

more desktop computers .

Value Added Benefits• Credit/Rebate

– HP provides a credit return of 1.5 to 3.5 percent based on purchase volume.

– In the first two years of the partnershipHCPS received $615,640 in rebates back to the district.

• Software – Each laptop and desktop computer receives

instructional software valued at $150 computer as part of the standard image.

– Microsoft Office is included on all computers.

• Matching funds– HP donated $200,000 to the Hillsborough Education

Foundation to support a matching funds program for technology

• Standardization– Pre-Installed HCPS Image – Savings of personnel time– Improved response time for problem resolution– District-wide deployment of patches, fixes

• Employee and Student Purchase Plan– HP has developed and implemented a “campus store” for HCPS

students and employees.

• Dedicated HP + UDT contact– New school setups– Tech refresh– Purchasing and delivery processes– Scripted installs– Inventory/Property Control

Value Added Benefits

• Service– UDT support with a local small business partner– HP Self Maintainer

• Accountability/ Internal Controls– Quarterly Reviews

• Strategic long range projection and planning• Price comparisons with Western States Contracting

Alliance (WSCA) as the benchmark• Additional Partnerships

Microsoft VM WareAltiris Cisco

Value Added Benefits

• HCPS standard computers included in Lawson item master. This helps to ensure compliance with standards.

• Governance Policy and Procedures have been implemented as an adjunct to standards implementation.

• Planning for future years has been enhanced by the quarterly

reviews

• Price comparisons are reviewed quarterly.

Increased efficiencies

What is a VAR?

• A value-added reseller (VAR) is a company that adds some feature(s) to an existing product(s), then resells it (usually to end-users) as an integrated product or complete "turn-key" solution. This practice is common in the electronics industry, where, for example, a software application might be added to existing hardware.

• Trusted advisor to help identify solutions• Up to date expert information on latest trends, products

and services• Single point of contact for cost effective and efficient

solutions• Assistance in procurement, installation and ongoing support• Involvement of a small diverse Florida based company in a

large corporate contract• Ability to expedite issue resolution

Why use a VAR?

• Network Management Services• Security Solutions• Training and Support Services• Mobility Solutions• Unified Communications Solutions• Professional Consulting Services• Green & Energy Conserving Solutions• Audio Visual Solutions

Does your VAR offer a range of services and solutions?

• Best Price• Standardization– Support– Training– Pre-installed software

• Best Practices– Long range planning– Accountability– Value added benefits– A VAR to serve as a trusted advisor

Summary

Questions