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UConn / Core-CT HCM Implementation

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HCM101: Human Resources Transactions for Student Employees

UConn / Core-CT HCM Implementation 2

Introductions

- Name- Department

- Job Title


Human Resources Transactions for Student Employees2

Human Resources Business Operations for Student Employees3

Course Summary4

Course Introduction 1

Course Agenda


1 Course Introduction

› Course Objectives› Course Activities › Key Terminology › Overview of Smart HR


Course Objectives

After completing this course, the user will be able to: Hire student employees using the Smart HR template Update student employee data changes and pay rate changes Terminate student employees from UConn employment Cancel a Smart HR transaction Recognize employees with multiple jobs Explain work study limits


Activities

You will take part in two levels of activities throughout this course: • Instructor Demonstrations• Training Exercises


Key Terminology

Term DefinitionDepartment Tree

The new design of the department organizational structure that represents actual reporting relationships and hierarchy at UConn, and aligns with major enterprise systems, allowing for common workflow.

Employee IDThe State assigned employee record identifier, which is used throughout the duration of an employee’s State and UConn employment. This is not the Student Administration System Employee ID.

Human Capital Management (HCM)

The term used in human resources that refers to PeopleSoft’s family of products that includes Human Resources, performance Management, Learning Management, Compensation, Time and Labor and others.

Human Resources Management System

(HRMS)

The term used for the Core-CT Human Resources and Payroll system. It is a single system for recording and updating personnel information and actions for employees, including faculty, staff, undergraduate student employees, graduate assistants and interns, post-doc fellows, gratis employees, etc.

Job Data pagesA set of Human Resources pages that store employee personal, employment, compensation and benefits information. Data entered on these pages is used throughout the Core-CT modules.

Mass Update The Mass Update feature enables you to make changes to the data of large groups of people.


Key Terminology (cont.)

Term Definition

PeopleSoft The company that provides the Core-CT software, including: Human Resources Management System (HRMS), Financial Management System (FMS), Customer Relationship Management (CRM) and Enterprise Performance Management (EPM), as well as Student Administration (SA) and Recruiting Solutions (RS).

Security PeopleSoft security is based on permission lists and roles that enables or prevents user’s access into specific pages in Core-CT.

Self ServiceEmployee self-service functional in Core-CT enables users to view and/or update personal information (eProfile), payroll and compensation information (ePay), and benefits information (eBenefits), as well as submit their own timesheets.

Smart HR Templates

Templates created to replaces Payroll Authorization (PA) forms to complete various HR transactions, such as hiring/rehiring, performing data changes, performing pay changes and completing terminations for all employee groups. They are configured to fit UConn HR/Payroll transaction processes, and access to the various templates is based on security rules.

Time Reporting CodeA code entered on the timesheet to record time entries in Core-CT. based on amounts, units, or hours. TRCs available to end-used is based off of the type of employee they are and the type of job they perform.

UPK Short for “User Productivity Kit.” It is an online training platform utilized by UConn.

Workflow Steps and rules necessary to complete a specific task. Workflow routes transactions to the appropriate approvers’ Worklists to take action on the transaction pending next steps.


Overview of Smart HR


• Smart HR will eliminate duplicate

data entry and paper Payroll Authorization

(PA) forms

• Smart HR will provide real time processing status and will be accessible anywhere*

• Smart HR will integrate with other University

systems, such as Student Administration

and Recruiting Solutions

• Smart HR will route submitted transactions to the appropriate person for approval Workflow Integrated

AutomatedAccessible

UConn has developed Smart HR templates to replace Payroll Authorization (PA) forms to complete various HR transactions, such as hiring/rehiring, performing data changes,

performing pay changes and completing terminations for all employee groups.

Smart HR

*User experience from home or from mobile devices might vary depending on the type of computer, phone, tablet, etc.

Overview of Smart HR


Department Processors are responsible for initiating all Smart HR transactions for student employees. For the rest of the employee groups, a number of Smart HR

transactions require initiation from the HR Department. Once initiated, Department Processors will continue their responsibilities.

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Hire/Rehire

• Classified Employees

• Student Employees• Graduate Employees• Unclassified Employees• Special Payroll Employees

Data Changes

• Classified: Pay, Title, Reclassification, Promotion/ Demotion, TSHC changes, FTE

• Unclassified: UCPEA Reclassification and TSI

• All Student and Graduate data changes

• Funding changes• Transfer changes• Additional changes

(location, supervisor, FTE, etc.)

Terminations/Separations

• Student Employees• Graduate Employees• Classified Employees • Unclassified Employees• Special Payroll Employees

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Overview of Smart HR: Template Initiation


Overview of Smart HR: Templates

There are different Smart HR templates based on the type of transaction and the type of employee. The appropriate templates are available to Processors and are routed to

Approvers based on security.

Unclassified

Student Labor

Graduate Assistant

Classified

Special Payroll Teaching

Work Study

Graduate Professional Intern

Gratis

Non-UConn Student

Special Payroll Non-Teaching

Sample Employee Type Sample Template Type

Hire/Rehire

Data Change

Pay Change

Termination

Department Change

Supervisor ID Change

Funding Change

Work Study Award Change


HireFunding Changes

Supervisor ID Changes

General Data Changes

Overview of Smart HR: Student Templates

A subset of the templates available are for student employees. The student employee types and template types listed below outline the numerous different templates that

are available specifically for Student employees.

Work-study Award Changes

Terminations

Work Study Award maintenance

Pay Rate Changes

Template Type

Student Labor

Work Study

Employee Type

Non-UConn Student


Overview of Smart HR: Core-CT and UConn Modules

All PeopleSoft Core-CT modules are integrated, creating one common system of record across the University.

All PeopleSoft Core-CT modules are integrated, creating one common system of record across the University.

Functionality will be available soon after 9/26 go live


Overview of Smart HR: Data Entry

Smart HR

Job Data Person Data

Smart HR templates integrate with other PeopleSoft Human Resources pages to lessen dual entry across transactions. Data that is entered into Smart HR templates will feed

into Job Data and Person Data pages.

Creates a distinct approval route for each department and transaction type before they are finalized in Core-CT

Streamlines the end-to-end process of completing a transaction in Core-CT, using a process that is entirely online

Provides easy access to track statuses, as transactions pending approval are routed directly to the Worklist

Offers access to all transactions requiring approval on one online page


2 Module Two: Human Resources Transactions for Student Employees

› Objectives› Topic One: Hiring Student Employees › Topic Two: Data Changes/Pay Rate Changes› Topic Three: Terminating/Separating Student Employees› Topic Four: Cancelling a Smart HR Transaction › Summary


Module Two: Objectives

After completing this module, the user will be able to: Hire student employees using the Smart HR

templates Perform data changes and pay rate changes Terminate and or separate student employees from

UConn employment Cancel a Smart HR transaction


Hiring Student Employees



Department Processors are responsible for initiating a Smart HR hire for student employees. Once the template is complete with the employee’s biographical,

demographical, job and pay information, the hire is routed directly into Job Data for new hires.

Department Responsibilities

• Initiate hire• Determine hire template and hire reason• Gather and enter hire information• Submit hire for processing into Job Data

Department Processor submits

Smart HR hire template

Smart HR template data is routed

directly into Job Data

Returning students templates will be routed to the HR Department for review. Non-UConn student hires will be routed to the Student Employment Office for review and approval.



Students will no longer be required to report to the Scholarships and Student Employment Unit to fill out pre-employment paperwork. Effective September 16, 2016, departments are responsible for completing form I-9 when applicable, and

sending to the Payroll Department.

The current hiring process is

cumbersome for student employees

and causes delays in payments and

when students can begin working.

This new process provides an

opportunity to strengthen

compliance with Federal regulations and implement best

practices.

All breaks in service (even for one day) need a new or re-verified I-9 form, regardless of the

employee’s citizenship status.

Information on this page is a new business change



There are three Smart HR templates that can be used to hire a Student employee, each one configured for the different types of Student employees. The Student Labor

and Work Study templates integrate with Student Administration; the Non-UConn Student template does not.

Student Labor

set of all employees who

are students receiving pay from any non-financial aid

source

Work Study

set of all employees who

are students receiving pay

from a financial aid source

Non UConn Students

set of employees who are not

enrolled UConn Students

Smart HR Hire Template:UC_TBH_SL

Smart HR Hire Template:UC_TBH_WS

Smart HR Hire Template:UC_TBH_NUCS



Instructor Demonstration

Your instructor will show you the process for hiring a Student Labor employee

while you follow along.



Navigation: Main Menu > Workforce Administration > Smart HR Template > Smart HR Transactions1

Transaction Type: Hire/Rehire

Select Template: UC_TBH_SL

Click Create Transaction.

2



Enter the required information* on the Enter Transaction Details page. Then, click Continue.3

Required fields on all Smart HR templates are denoted with an asterisk (*) next to the field name. On the hire template, the Net ID or SSN is required, too.

It is strongly encouraged to enter the employee’s Net ID over their Social Security Number (SSN). The University is making an active effort to remove the SSN as a key identifier, where possible.



Some employee data will auto-populate due to the integrations Student Administration. Enter the remaining information on the Personal Info tab. 4

If the address for international students whose personal information auto-populates from SA is their international address, the Department Processor will need to update their address with a local address on the Student hire templates.



Move through the remaining tabs and enter/update the applicable information:• Job Info5

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No information will auto-populate for Non-UConn Student employees. All fields on the templates will need to be completed by the Department Processors for these populations.


Status Date: The Status date does not auto-populate from Student Administration. Enter the I-9 approval date.

Expiration Date: Enter the date the Visa/Permit Status expires, if applicable.


Move through the remaining tabs and enter/update the applicable information:• Citizenship Info: Citizenship information auto-populates from the integration with Student

Administration for Student Labor and Work Study employees. Department Processors will need to enter the remaining additional information:

5



Move through the remaining tabs and enter/update the applicable information:• Funding Info: Department Processors are responsible for entering funding information.5

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In Core-CT, departments are able to use multiple funding codes for Student employees. This is a change from current process as student employees currently only have one funding source.




Move through the remaining tabs and enter/update the applicable information:• Payroll Use: This tab will be completed by the Payroll Department. Department Processors do

not need to enter any information on this tab. However, Processors must navigate to this tab to activate the Save and Calculate button.

5



The Department Processor can click Save for Later to save the template but submit for approval at a later time. If the Department Processor is ready to submit, click Save and Calculate. The Save and Calculate button is only activated when all tabs are complete.

6

An Attachment section will open on the page. Do not upload any attachments for Student hires. This section is available on all Smart HR templates, so can be used for other student employee transactions.



When the template is complete click Save and Submit. The template is routed directly into Job Data.7

Once submitted, the following message will notify the Department Processor the submission was successful:



The Department Processor can review transactions that are in progress at the bottom of the Smart HR Transactions page. Click on the employee’s Name to open the template to view details about the transaction.

Sort the transactions by clicking on the column name. In this example, the transactions were sorted by the Hire Action.



A user-friendly view of Smart HR templates can be printed directly from Core-CT. Click the printer icon in the right corner of the screen to open the user-friendly page. Then print.

In the case of an error on the template, a message may open explaining further processing is required. Follow the directions on the message to resolve the error.

SAMPLE



If the personal information that has been entered for the employee is the same or similar to another employee in the system, the Person Match Found page will open for review.

If this page opens, contact the Payroll Department for further direction. Possible resolutions include:• If the employee is already in the system, click Select to continue the hire with that employee’s

information.• If the employee information is not a match, click No Match – Continue with Hire.



Training ExerciseThis Training Exercise will

review performing a hire for a Student Employee using a

Smart HR Template. Refer to the separate data sheet and use the training materials as

references tools.

15 Minutes


Hiring Student Employees: Summary

Congratulations! You’ve completed Topic One: Hiring Student Employees. Now that you have finished this lesson you should be able to:

Hire a student employee (Student Labor, Work Study or Non-UConn Student) using a Smart HR hire template.


Performing Data Changes: General Data Changes


Performing Data Changes

There are three Smart HR data change templates that Department Processors will use to maintain student employee’s data. The Student Payroll Data/Pay Change template

encompasses all fields that can be updated for a student’s employment so can be used to update multiple pieces of data at one time. The remaining two templates are

specific to the data that is needed to be changed.Template ID Change Description Data to Change

UC_TBH_DC_STUD_DAT Student Payroll Data/Pay Change

• Location Code• Supervisor ID• Compensation Rate• UConn Dates• Funding Information

UC_DC_SUP_ID_STU Student Supervisor ID Change • Supervisor ID

UC_TBH_DC_FUND_STU Student Funding Change• Account Number(s)• Sub Account Number(s)• Distribution Percentage(s)



The process for submitting a student employee Data Change template is the same as a student Hire template in Core-CT. The Department Processor will submit the data change template, and the updated information will be routed directly into Job Data.


• Initiate data change• Determine data change template and data change reason• Gather and enter data change information• Submit data change for processing into Job Data


Smart HR data change template






Your instructor will show you the process for

performing a general data change for a student labor employee while you follow

along.



Transaction Type: Job Data Change

Select Template: UC_TBH_DC_STUD_DAT


2

Performing Data ChangesGeneral Data Changes


Enter the required information on the Enter Transaction Details page. Click Continue. 3


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Updated the necessary fields on the template to make the data change.

Fields that cannot be updated will be view-only on this template.

4

Department Processors can use this template to make a change to multiple pieces of data at once. For example, if an employee recently transferred locations, use this template to update both the Location Code and Supervisor ID.

Performing Data Changes General Data Changes


The Department Processor can click Save for Later to save the template but submit for approval at a later time. If the Processor is ready to submit, click Save and Calculate. Once saved, attachments can be uploaded to the template.

5

If required, the Processor has the ability to upload documents to Smart HR templates. Click Attach to search for and upload the appropriate documents.

Click the plus sign (+) to add additional attachments.

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When the template is complete, click Save and Submit. The template is routed directly to the Job Data.7




review performing an increase to a student labor employee’s compensation rate. Refer to the separate

data sheet and use the training materials as

references tools.

15 Minutes


Performing Data Changes: Supervisor ID Changes


Performing Data ChangesSupervisor ID Changes

There is one Smart HR template that was specifically created for Student employee Supervisor ID changes. Department Processors should have offline conversations with

the current and new supervisors to ensure they are aware of the changes.









In Core-CT, the Supervisor ID identifies the supervisor who approves the employee’s time if that employee is a time reporter. It is important that the Supervisor ID is kept

up-to-date for all time reporting employees so the appropriate supervisor can approve the submitted timesheets.


As a reminder, an employee who is required to report and submit time will not receive a pay check if the employee’s supervisor, or someone on behalf of the supervisor, does not approve the employee’s timesheet.

The employee’s Supervisor can be

found on the Timesheet. Click on

the employee’s Name to open

additional details.


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Your instructor will show you how to change a

Supervisor ID for a Student labor employee while you

follow along.


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Performing Data ChangesSupervisor ID ChangesNavigation: Main Menu > Workforce Administration > Smart HR Template > Smart HR Transactions1

Transaction Type: Job Data Change

Select Template: UC_DC_SUP_ID_STU


2


Enter the required information on the Enter Transaction Details page. Click Continue. 3



The Department and Location Code auto-populate on the Enter Transaction Information page. Select the new Supervisor ID. Enter Comments if your department’s business process requires comments.

4

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Once the template is complete and the Department Processor is ready to submit, click Save and Calculate. Once saved, attachments can be uploaded to the template.5


When all applicable information is entered, click Save and Submit. The template is directly to Job Data.7

Performing Data ChangesSupervisor ID ChangesIf required, the Processor has the ability to upload documents to Smart HR templates. Click Attach to search for and upload the appropriate documents.

Click the plus sign (+) to add additional attachments.

6


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demonstrate how to make a Supervisor ID change for a

Student employee. Refer to the separate data sheet and use the training materials as

references tools.

15 Minutes


Performing Data Changes: Funding Changes


Performing Data ChangesFunding Changes

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Like all other Smart HR templates for Student employees, the Department Processor will submit the Smart HR template. Once submitted, it will be routed directly into the

Job Data pages.








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Processors are able to make funding changes on most Smart HR data change and pay change templates, with the exception of

Supervisor ID, department change and terminations.

Funding code and percent allocations will be part of UConn Payroll Distribution section of each template

Processors can change funding on any template; they do not need to use the Funding Change templates.

When changing only funding, use the funding change templates that align to the correct employee group.


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Your instructor will show you how to process a funding change for a

Student labor employee while you follow along.


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Transaction Type: All

Select Template: UC_TBH_DC_FUND_STU


2



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Enter the required information on the Enter Transaction Details page. Click Continue.3




Under the UConn Payroll Distribution section, update the employee’s funding information. Click the plus sign (+) to add additional funding codes. Then, update the Distribution Percentage.

The total Distribution Percentage must equal 100% between all codes.

4


In Core-CT, departments are able to use multiple funding codes for Student employees. This is a change from current process as student employees currently only have one funding source.



When all applicable information is entered, click Save and Submit. The template is routed to the Department Approver, and, once approved, routed to the Payroll Department to be finalized in Job.

6



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demonstrate how to make a funding change for a Student

employee. Refer to the separate data sheet and use

the training materials as references tools.

15 Minutes


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Terminating Student Employees


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There is one Smart HR data change template Department Processors will use to terminate/separate a Student employee from the University.

Template ID Change DescriptionUC_TBH_DC_TERM_STU Student Termination

Terminations are required in Core-CT• If an employee is terminated and rehired at UConn, the employee will

need to complete a new I-9. This is particularly important for terminating student and special payroll employees, and graduate assistants and professional interns.

• Departments should only terminate/separate student employees if their end date is different than the defined semester end date (5/22) AND if they are not returning the next semester.




Terminations are required in Core-CT; the employee record can no longer remain “Active.” Department Processors are responsible for initiating a termination. Once the template is

complete, the termination is submitted for approval and is finalized by Payroll.

Department Responsibilities Central Responsibilities

• Initiate termination• Determine termination template and termination

reason• Gather and enter termination information• Submit termination for approval• Review and approve termination

• Review approved termination request• Correct errors/update termination template• Process information into Job Data



Smart HR termination

template

Department Approver reviews

and approves Smart HR

termination template

Payroll Department

processes approved

termination information

Smart HR template data is routed into Job

Data




Your instructor will show you how to process a

termination for a student labor employee while you

follow along.


Transaction Type: All

Select Template: UC_TBH_DC_TERM_STU


2




Enter the required information on the Enter Transaction Details page. Select the appropriate Reason Code from the dropdown. Click Continue. 3


Today, terminations start at the close of the last business day the employee worked. In Core-CT, the termination starts at the open of the following business day. Therefore, the Job Effective Date should be the start of the business day following the employee’s last day worked.



The Department and Job Code are read-only fields on the Enter Transaction Information page. Enter Comments regarding the employee’s termination.4


The Department should enter comments for those employee who have instructions regarding termination payments. The paper form that is used today that includes the last day worked and last day paid information is being removed. In Core-CT, enter this information in the comments section to keep record of this information.



When all applicable information is entered, Save and Submit. The template is routed to the Department Approver, and, once approved, routed to the Payroll Department to be finalized in Job.

6





demonstrate how to process a termination for a student

labor employee. Refer to the separate data sheet and use

the training materials as references tools.

15 Minutes


Cancelling a Smart HR Transaction


When would you cancel a Smart HR transaction?

Your Department Processor accidentally submitted a data

change template for the wrong employee

A Work Study employee decided to decline the job after your

Department Processor submitted a hire template in Smart HR


Department Processors are able to cancel Smart HR transactions using the Manage Transactions page. If the transaction was already approved and pushed to Job Data, the transaction cannot be cancelled using this method. Department Processors can also use the Transaction Status page to search all transactions in their department

that have been cancelled.

A Student Labor employee decided to stay at their department and not

accept a transfer to another department




Your instructor will show you how to process a

cancellation in Smart HR while you follow along.



Navigation: Main Menu > Workforce Administration > Smart HR Template > Manage Transactions1

On the Manage Transactions page, select a Transaction Type and Transaction Status OR search on the Employee ID or the Employee Name.

If the Effective Date falls outside of the defaulted From and To dates, adjust the dates accordingly. Then, click Refresh.

2

Use the Manage Transactions page to view all transactions ready to be processed:



Review the search results under the Transactions to Process section of the page. Click on an employee’s Name to view additional information about the transaction on the Manage Transactions Details page. Then click Return to Manage Transactions.

3



Back on the Manage Transactions page, select the checkbox next to each transaction to be cancelled.

Click Select All to select all available transactions on the page.

Then click Cancel Selected Transactions.

4

A Message will open when submitting the cancellation. Click OK to confirm.


Summary: Human Resources Transactions for Student Employees

Now that you have completed the Human Resources Transactions for Student Employees Topic, you should be able to: hire student employees update employee data changes (general data,

department, supervisor ID and funding codes) terminate student employees from UConn employment cancel a Smart HR transaction


Module Three: Human Resources Business Operations for Student Employees

› Objectives› Topic One: Recognizing Student Timecards › Topic Two: Recognizing Employees with Multiple Jobs › Topic Three: Explaining Work Study Limits › Topic Four: Mass Processing› Summary

3


Module Three: Objectives

After completing this module, the user will be able to: Recognize student timecards Recognize employees with multiple jobs Explain work study limits


Student FOCUS Timecards

Paper Timesheets

University of Connecticut departments currently utilize various time entry systems and methods when recording time for student employees. The integration into Core-

CT enables a consistent time entry process across the University.

Core-CT

Current Time Entry Systems/Methods Future Time Entry System

HuskyTime

Student Sick Time System

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Recognizing Student Timecards


• Students will enter the amount of time they worked in hours, not in time (ex: 8:30am through 4:30pm) or any other method

• Student timecards are now available 24/7, as opposed to the former a 3-day window available per time reporting period

• Students will use Time Reporting Codes (TRCs) to denote where their time should be reported (Ex: REG for regular time)

• Student Timecards will not be prepopulated

Timecards will now be completed in Core-CT. Students are able to enter their own time or departments can continue to utilize Timekeepers to enter time on behalf of

others.

Elements of student timecards:

Employee Record Week

Time Reporting

CodeDuration




Students will use time reporting codes to report their time. If working regularly scheduled time, they will enter the REG time reporting code.

TRC in Core-CT

TRC in Legacy System Description

REG R Regular Time

SICK S Sick – Employee Illness

If the student employee is sick during their scheduled time, they will use the SICK time reporting code to denote the number of hours they missed due to employee illness.


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Recognizing Employees with Multiple Jobs

Employees with Multiple Jobs

Employees who hold more than one Active job at the same time at the University will have separate employment instances in Core-CT

There is no linkage between the two employment records, so an update to one will not affect the other.

Employees with multiple jobs have on person record (ex: tax status, direct deposit form, personal demographics)

Employees with multiple jobs will receive multiple checks or multiple deposits from Payroll for each active job

instance


When searching for an employee on Smart HR templates, ensure the correct job instance is selected so the updates are made to the accurate job record:

Select the Employment Record Number from the dropdown to make the change to that specific employment record.

Recognizing Employees with Multiple Jobs


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Human Resources Business OperationsWork Study Limits

The work study regulations are not changing and will be used in Core-CT.

• Work study students are employed on a temporary, hourly basis• The pay rate is determined by the hiring supervisor and is based on the skills and level of

experience required

The University requires the ability to enforce work study limits with respect to amounts based on the hourly rate

• Students working overtime must be paid time-and-a-half for work time in excess of 40 hours in a given week (Friday through Thursday)

Student Employment recommends that full-time students not exceed 20 hours per week, but there are no rules stating a student may not work more hours


Human Resources Business OperationsWork Study Limits

The work study regulations are not changing and will be used in Core-CT.

• Work-study awards may be split between 2 or more jobs• Only the fall portion of the work-study award may be earned during the fall semester. Any

unearned portion of the work-study award will roll into the spring semester’s earnings eligibility• An exception will be created in Time and Labor if a work study employee reports time over their

work study limit. The department will be required to intervene.

Students may only earn up to the limit of their work-study award for a given term or academic year

Reminder: If changing a student employee from Student Labor to Work Study, you must process the employee as a new hire using the UC_TBH_WS template. Never change the funding source to 529 account on a Student Labor template.


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Human Resources Business OperationsMass Processing

Since separations/terminations are now required in Core-CT and Departments can no longer leave the terminated employee records as “Active” in the system, the Payroll

Department may perform mass processes on behalf of departments in order to remain compliant with Connecticut policies.

The Payroll Department will perform Mass Separations for employees on behalf of all the departments at certain times of the year

The Payroll Department will perform Mass Changes for graduates assistants on behalf of departments to put graduate assistants on summer leave so they can

continue to receive their benefits

The Payroll Department will perform Mass Changes to turn on and off the FICA Indicator for those student employees who don’t have to pay FICA when enrolled

in classes but do have to pay over the summer if not enrolled


Human Resources Business Operations for Student Employees: Summary

Now that you have completed the Human Resources Business Operations for Student Employees module, you should be able to: Recognize student timecards Recognize employees with multiple jobs Explain work study limits Mass processing


Additional Training


There is a new, automated accrual process for all 9 and 10 Month Faculty.

Additional charges will post for ALL 9 and 10 month faculty throughout the academic year.

The accruals effectively shift charges for academic salary paid in the summer to the period where the salary was earned.

A new UConn Salary Calculator tool is available on the Payroll

website to help you understand the financial impact of the accrual

entries on your KFS accounts.

For additional information on the new 9 and 10 Month Faculty accrual process, attend one of the informational sessions named Informational Sessions on Accruals for 9 and 10 Month Faculty. Sessions can be found on the Professional Development website.

New Automated Accrual Process for 9 & 10 Month Faculty


There are currently two Time and Labor Town Hall sessions scheduled in September. Time and Labor Town Hall sessions will provide an overview of Time and Labor processing in Core-CT, including live demonstrations and question and answers.

Time and Labor Town Halls

Town Halls will be held at the Union Theatre:

• Monday, September 19th 10:00-11:30am

• Wednesday, September 28th

10:00-11:30am

Please visit: http://fiscaltraining.uconn.edu for more information.

http://fiscaltraining.uconn.edu/


Module Four: Course Summary

› Objectives Achieved› Next Steps› Additional Resources› Additional Questions

4


Objectives Achieved

Congratulations! You have completed the HCM101: Human Resources Transactions for Student Employees course and should now be able to: Hire employees using the Smart HR template Update employee data changes (general data, Supervisor ID and

funding) Terminate student employees Cancel a Smart HR transaction Recognize student timecards Recognize employees with multiple jobs Explain work study limits


Next Steps

Now that you have completed the course, make sure that you complete the following tasks:• Course evaluation• Log off your workstation

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Additional Resources

Additional Resources are available to Department Processors in the form of:•Job Aids•Reference Materials•User Productivity Kits (UPKs)

To find the additional resources, visit:http://fiscaltraining.uconn.edu

http://fiscaltraining.uconn.edu/


Additional Questions

Questions?

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