Handing Over the Keys to a

Successful Construction

ProjectJason Morgan, Assistant Chief, Los Angeles

County Department of Public Works

Chuck McCormick, Mead & Hunt

Cory Hazlewood, C&S Companies

Handing Over the Keys to a Successful Construction Project

• Jason Morgan, Assistant Chief, Los Angeles County Department of Public Works

A Sponsor’s Perspective

Elements of a “Successful” project:• Solid foundation• Process

A Sponsor’s PerspectiveACIP PROJECT TIMELINE / CHECKLIST

A Sponsor’s PerspectiveACIP PROJECT TIMELINE / CHECKLIST

A Sponsor’s PerspectiveACIP PROJECT TIMELINE / CHECKLIST

A Sponsor’s PerspectiveACIP PROJECT TIMELINE / CHECKLIST

A Sponsor’s PerspectiveACIP PROJECT TIMELINE / CHECKLIST

A Sponsor’s PerspectiveACIP PROJECT TIMELINE / CHECKLIST

A Sponsor’s PerspectiveACIP PROJECT TIMELINE / CHECKLIST

A Sponsor’s Perspective

Elements of a “Successful” project:• Solid foundation• Process• Collaborative planning / relationships

A Sponsor’s Perspective

Airport Capital Improvement Plan (ACIP)• AIP Eligible• Realistic (not wish list)• Organized presentation• Descriptive titles• Cost breakdown• Ranking / Master Plan /

RSAT items

A Sponsor’s Perspective

Airport Capital Improvement Plan (ACIP)• AIP Eligible• Realistic (not wish list)• Organized presentation• Descriptive titles• Cost breakdown• Ranking / Master Plan /

RSAT items

A Sponsor’s Perspective

Elements of a “Successful” project:• Solid foundation

• Process• Collaborative planning / relationships• Appropriately designed• Fully-funded (Federal & State grant funding + Local share)

• On-time• On-budget• On-scope (got what we asked for, what is best for the users)• Compliant (Sponsor Assurances, Advisory Circulars, etc.)• Effective Communication with FAA/ADO• Routine Drawdowns (within 30 days of invoice from contractor)• Project Oversight / Quality Control

A Sponsor’s Perspective

Post Construction & Ownership:• Pre-closeout requirements…• Conduct final inspection• Submit closeout documents & information to FAA ADO

• Closeout letter and final drawdown from sponsor• Grant assurances

•Parlay your success on to the next project(s)!

Handing Over the Keys to a Successful Construction Project

•Chuck McCormick, Mead & Hunt

Construction Safety & Phasing Plan• AC 150/5370-2F • Operational Safety on Airports During Construction

• FAA CSPP Checklist

• Project Schedule

Construction Safety & Phasing Plan• Coordination• Sponnsor• FAA • Consultant

• Contact Sheet• Construction• Emergency• Utility

Construction Safety & Phasing Plan•SMS•AC 150/5200-37 • Introduction to SMS for Airport Operations

• FAA Order 5200.11 • FAA Airports SMS for Airports

• CSPP and SRM Process• ARP SOP 1.00

• FAA Evaluation of Sponsor’s Construction Safety and Phasing Plans Funded by the AIP or PFC Programs

Construction Safety & Phasing Plan• Areas affected by Project• Safety Areas• Part 139 – ACSI Coordination• NAVAIDS

• Contractor Access

• Wildlife Management

Construction Safety & Phasing Plan• FOD

• Inspection Requirements

• NOTAM

• Changes to Phasing During Construction

Handing Over the Keys to a Successful Construction Project

•Cory Hazlewood, C&S Companies

• FAA Advisory Circular 5100-14E• Construction Phase

• CM Plan guidelines• Contractor Control• Good communication with funding agencies• Pre-Con clarity• Meetings• FAA weekly reporting• Field changes / cost

Construction Process

Important facts on Construction Observation?

• Construction observation or inspection• Part-time, full-time, or period observation• Sponsor’s Budget not always the driver• Independent Fee Estimate (IFE) Process• Sponsor in house CA/CO• You have Procurement options!

Project Close Out

• Field Work Acceptance - Letter• Punchlist

• Final Acceptance- Letter• Record Drawings• Contractor Releases• DBE Summary• Warranty or Guarantee

• Final Construction Report• Certs• Summary of work• Final cost and changes

Questions ?

Handing Over the Keys to a Successful Construction Project