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HALTON DISTRICT SCHOOL BOARD Meeting will be livestreamed from www.hdsb.ca J.W. Singleton Education Centre, 2050 Guelph Line, Burlington, ON

Public Session Agenda – Wednesday, September 20, 2017 Public Session: 7 p.m. (Private Session precedes Public Session)

PUBLIC SESSION AGENDA

1.0 Opening 1.1 Welcome, Call to Order and Attendance 1.2 Motion to Move into Private Session 1.3 Rise into Public Session 1.4 Acknowledgement of Traditional Lands 1.5 Approval of the Agenda 1.6 Declarations of Possible Conflict of Interest

2.0 Delegations/Presentations to the Board 2.1 Inspire Award Presentations 2.2 Delegations 2.3 Presentations

2.3.1 EQAO Results (D. Boag) 2.4 Acknowledgement by the Chair of Delegations and Presentations

3.0 Consent Agenda Items 3.1 Approval of Consent Agenda Action Items

3.1.1 Minutes of the Halton District School Board Meeting, September 6, 2017 page 2 3.2 Receipt of Consent Agenda Information Items

3.2.1 Order Paper page 7 3.2.2 Capital Update -- Report 17097 -- (G. Cullen, L. Veerman) page 11 3.2.3 Inspire Award Annual Report – Report 17098 – (L. Reynolds) page 25 3.2.4 Ombudsman Report Annual – Report 17102 – (D. Boag) page 27 3.2.5 Summer Learning Initiatives Annual Report -- Report 17103 – (D. Boag) page 28

4.0 Ratification/Action 4.1 Approval of Business Transacted in Private Session

4.2 For Action: September 20, 2017 4.2.1 Resolution for Corporate Credit Card Services – Report 17092 – (L. Veerman) page 36

5.0 Communication to the Board 5.1 Student Trustee Reports

5.2 For Action: October 4, 2017 5.2.1 Student Trustee Policy – Report 17100 –

(D. Metropolitansky, M. Mansoor,D. Danielli, R. Papin) page 37 5.2.2 2017-18 LTAP Boundary Review – Report 17099 – (J. Newton, D. Renzella) page 46 5.2.3 Closing the Gap – Information Technology Infrastructure and Roll Out

(L. Veerman, G. Truffen, G. Cullen) page 49

5.3 For Information: September 20, 2017 5.3.1 High Performing Students in Elementary Schools – Report 17101 – (T. Salmini) page 51

5.4 Notice(s) of Motion 5.5 Director’s Report 5.6 Communication from the Chair 5.7 Committee Reports 5.8 Trustee Questions and Comments

6.0 Adjournment 6.1 Motion to Adjourn

http://www.hdsb.ca/

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Halton District School Board Public Session: Wednesday, September 6, 2017 – 7 p.m.

Present: K. Amos, A. Collard, D. Danielli, A. Grebenc, T. Ehl Harrison, A. Harvey Hope, J. Gray, K. Graves, J. Oliver, R. Papin, L. Reynolds, Z. Haj Ali, D. Metropolitansky

Regrets:

1. Opening

1.1 Call to Order K. Amos called the meeting to order at 6:09 p.m.

M17-0121 T. Ehl Harrison / A. Grebenc Be it resolved that the Halton District School Board move into Private Session. Carried Unanimously.

The Board rose from Private Session at 7:15 p.m.

The Chair called the Public Session to order at 7:31 p.m. K. Amos introduced the two student trustees, Muqtasid Mansoor and Dasha Metropolitansky, and Superintendent Colette Ruddock

K. Amos recognized the Board meeting was being held on the traditional territory of the First Peoples.

M17-0122 J. Gray / A. Grebenc Be it resolved that the Halton District School Board approve the agenda as distributed. Carried Unanimously.

1.2 Declarations of Possible Conflict of Interest The Chair reminded Trustees of the requirement to declare any potential conflicts of interest.

2. Delegations/Presentations to the Board

2.1 Inspire Award Presentations There were no presentations for this evening’s meeting.

2.2 Student Trustee Oath/Declaration The Chair and Director invited Muqtasid Mansoor and Dasha Metropolitansky to take the, Student Trustee Oath of Office for the 2017-18 term.

2.3 Delegations There were no delegations for this evening’s meeting.

2.4 Presentations G. Truffen introduced Cathy Their, and both spoke to “Technology and You” – initiatives happening within Halton District School Board schools and system-wide. They responded to trustee questions regarding broad marketing of the initiative.

In introducing the topic, S. Miller spoke to the Ministry’s agreement to assign an independent facilitator to conduct an administrative review on the Board’s process regarding the recent Program and Accommodation Reviews in Burlington. While much is unknown about the review process at this time, S. Miller did indicate the review was a positive move for the Board and the community in having an independent review of the PAR process undertaken by the Board.

S. Miller indicated transition planning will proceed to facilitate the movement of students, particularly those transitioning between LB Pearson High School and MM Robinson High School. Other low cost initiatives will also proceed, as necessary. He responded to trustee

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questions, reiterating the review was not challenging or overturning the decision, but reviewing the process.

T. Blackwell provided an update on efforts relating to the implementation and transition planning for the Burlington Secondary Program and Accommodation Review. She highlighted committee structures, upcoming engagement strategies, communication plans and updates to communities, schools and parents.

2.5 Acknowledgement of Delegations The Chair thanked the presenters.

3. Consent Agenda Items

3.1 Approval and Receipt of the Consent Agenda Items A. Harvey Hope asked that the Admin Procedures Review Report be dealt with separately.

T. Ehl Harrison asked that the Board Report Schedule be dealt with separately.

M17-0123 L. Reynolds / R. Papin Be it resolved that the Halton District School Board approve and receive the Consent Agenda items as revised, from the Public Agenda for September 6, 2017. Carried Unanimously.

S. Miller spoke to the Administrative Procedures included in the review. He indicated there were significant changes to the Workplace Violence Prevention Admin Procedure, and asked D. McFadden to speak to the changes.

A. Harvey Hope asked for information relating to the Student Excursions, and Day Trips and In-School Presentations Admin Procedures, asking for clarification regarding communication from employees about “non-Halton District School Board staff generated travel”. D. Boag spoke to the intent of the AP, indicating it will be reviewed to clarify that intent.

A. Harvey Hope also asked for clarification regarding the employee groups included for supervision. D. Boag indicated this too would be reviewed.

T. Ehl Harrison asked for information regarding the safety parameters outlined in the Admin Procedure. J. Hunt Gibbons indicated the OPHEA Safety Guidelines are the standard and are communicated to parents/guardians as such. She indicated there are plans to review the guidelines this year.

J. Gray asked if the word “current” should be added to the “Criminal Background Check”. D. Boag indicated there is an annual check that pre-empts the necessity for “current”.

A. Harvey Hope commented on the absence of “cashless/School Cash Online” as a payment option in the administrative procedure. D. Boag indicated it would be added.

T. Ehl Harrison asked for information relating the Trustee Distribution/Representation report, asking what communities would be included within the scope of the report. S. Miller indicated it would include all communities.

4. Ratification / Action

4.1 Approval of Business Transacted in Private Session

M17-0124 K. Graves / A. Grebenc Be it resolved that the Halton District School Board approve the resolutions from the Halton District School Board meeting in Private Session, September 6, 2017, respecting compensation (Report 17095). Carried Unanimously.

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4.2 For Action: September 6, 2017 4.2.1 Capital Priorities

L. Veerman spoke to Report 17091 and responded to trustees’ questions regarding timing, and cost estimates for purpose-built renovations listed on the capital priorities submission. G. Cullen indicated the renovation costs are based on the PAR report and the needs identified by the movement of programs to different schools.

M17-0125 A. Collard /D. Danielli Be it resolved that the Board waive the rules to deal with this matter this evening. Carried Unanimously.

M17-0126 J. Oliver / R. Papin Be it resolved that the Halton District School Board approve the projects as identified in Report 17091 to be submitted to the Ministry of Education as part of the request for Capital Priorities. Carried Unanimously.

5. Communication to the Board

5.1 Student Trustee Reports D. Metropolitansky and M. Mansoor spoke to goals for the coming year including connections with the students within Halton by promoting the student senate and student trustee roles through a variety of means (video, online presence, training for student senators, etc.); the creation of a Presidents’ Council; improving the representation of the student voice at the Board table. They highlighted work completed to-date including a review of the Student Trustee policy, correspondence ready to go to schools seeking student representation, and efforts to meet with trustee mentors and superintendents to plan future initiatives. The student trustees responded to trustee ideas and comments.

5.2 For Action: September 20, 2017 5.2.1 Resolution for Corporate Credit Card Services

L. Veerman spoke to Report 17092 and responded to trustees’ questions.

5.3 For Information: September 6, 2017 There were no Information Items on this agenda.

5.4 Notice(s) of Motion There were no Notices of Motion for this meeting.

D. Metropolitansky and M. Mansoor left the meeting at 9:26 p.m.

5.5 Director’s Report S. Miller asked G. Cullen to provide an update on capital projects had occurred during the summer months. T. Ehl Harrison asked if the scope and magnitude of the projects this summer could be shared as a good news item in the communities where capital projects occurred. She also suggested it as an opportunity to thank the neighbours for their patience in dealing with these projects. A. Harvey Hope and J. Gray also expressed their appreciation to the Facilities team for the projects completed with J. Gray suggesting the school signs express “thanks” to the neighbours during the summer months.

K. Amos asked for an update regarding portable placements for this school year.

S. Miller offered his appreciation to Karen Lacroix, General Manager of the Halton Student Transportation System, and Communications Manager Marnie Denton on their efforts in getting ahead of the issues that could have challenged the transportation network at the start of the school year.

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D. Boag also thanked the local media who helped promote and raise awareness of the need for school bus drivers. D. Boag provided a comparison from June to the start of the 2017-18 school year, indicating day-to-day improvements are still occurring. He highlighted ongoing efforts for driver recruitment, dealing with mechanical issues that occur each fall, and online notification for late buses. Trustees commented on their first-day experiences and parent comments including communication, transportation for students with special needs and working with municipalities to coordinate transportation.

S. Miller spoke to plans to review the Order Paper as requested by trustees earlier in the year.

S. Miller asked R. Eatough to update the Board’s efforts in working with Halton’s Indigenous leaders to forward plans to fly the Indigenous flags.

S. Miller highlighted an article in the Ontario College of Teachers “Professionally Speaking”, featuring Andrea Taylor, Principal with the Halton District School Board.

G. Truffen spoke to the move to YouTube from UStream for the livestreaming of the Board and SEAC meetings. Trustees expressed their appreciation for this move.

M17-0127 T. Ehl Harrison / A. Harvey Hope Be it resolved that the Board extend beyond 10 p.m. Carried Unanimously.

S. Miller spoke to plans to provide regular updates on activities and initiatives from the Halton Secondary Principals’ Association and the Halton Elementary Principals’ Association.

5.6 Communications from the Chair K. Amos welcomed everyone back, thanking those who kept things running during the summer, including the team who were instrumental in organizing the leadership conference. She commented on the Halton District School Board Reads program coming up, and showcased some of the books being read in schools.

5.7 Trustee Questions and Comments J. Gray spoke to the recent meeting of the Inspire Committee. An annual report will come forward to the September 20 meeting. She asked trustees to continue to make their school communities aware of the Inspire Award program, and commented that the Inspire Awards would have a presence at the PIC Awards this fall.

R. Papin commented on the schedule being established by Mary Marshall, Principal for Equity and Diversity, for upcoming Accessibility Coordinating meetings

K. Graves indicated next week’s Committee of the Whole would be the planning meeting for the year.

A. Collard reminded trustees of the formation of a By-law sub-committee, issuing a reminder to people who are interested to indicate so.

J. Gray provided an update from the Halton Learning Foundation, specifically the upcoming Benefit Bash on November 2. She acknowledged HLF’s support of 811 students last year (an increase of more than 150 students from the previous year), as well as supporting engagement grants to schools. While the HLF is off to a strong start for this school year, the need is still evident.

J. Pennyfather spoke to an earlier effort within the Halton District School Board that raised $14,500 for UNICEF (to support famine relief efforts in Nigeria and Sudan). These funds were matched by federal funds ($29,000). With that success, the HLF Executive Director worked with the Halton District School Board’s Communications team to plan a fall campaign that raised approximately $8000 in one week for the HLF Barriers to Learning Fund.

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A. Grebenc spoke to the numerous and repetitive forms she has had to deal with as a parent. She asked that the time of a parent be valued, and changes be considered to the manner in how this information is collected. D. Boag indicated this will be discussed at School Ops in context with other school start-up issues.

D. Danielli spoke to the removal of the traffic guard at Martin Street Public School. She asked if the Director of Education could restate the traffic and safety issues, and add them to D. Danielli’s comments to the municipality.

K. Graves asked for information about fencing at school playgrounds. G. Cullen indicated the difference between schools, and the cooperative approach with municipalities in managing the green space adjacent to schools.

K. Graves asked for an update on Boyne Public School enrolments (1116 students as of today), and an update on the transition to School Cash Online.

A. Grebenc also asked for information regarding the features School Cash Online.

A. Collard asked for information regarding student fees, and the consistency in messaging from school to school. R. Papin asked for information regarding how the collection of student fees was handled, particularly for families who may not be in a position to afford them. A. Harvey Hope asked if it was time to revisit the established amount for student fees.

M17-0128 J. Gray / R. Papin Be it resolved that the Board reconvene in Private at 10:47 p.m. Carried Unanimously.

5. Adjournment

M17-0129 A. Grebenc / R. Papin Be it resolved that the Board adjourn at 11:48 p.m. Carried Unanimously.

Recorder’s Signature: Chair’s Signature:

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Halton District School Board

ORDER PAPER – PUBLIC SESSION

Wednesday, September 20, 2017 (Items shaded/in bold have been completed and will be deleted from the list prior to the next edition.)

Motion # Resolution Responsibility

M12-0204 Be it resolved that…the Board develop a governance process to monitor School Generated Funds including School Council Funds and school businesses, and refer this item to the Policy, By-law & Governance Committee.

Policy, By-law & Governance Committee

M13-0073 Be it resolved that in recognition of the role of SEAC and the motions passed at the SEAC Meeting of April 2, 2013 and conversations at the table this evening, that the HDSB defer the Assessment of Gifted Entry/Gifted Screening Process Review, and that the Board direct the Director to:

1. develop and implement a consultation plan to seek input from SEAC, parents of gifted students, teachers and school staff on improving our gifted assessment process.

Director of Education

M13-0171 Be it resolved that the Halton District School Board approve a structure for Board policy that includes governance policies and framework policies as per the appendices to Report 13083.


M13-0172 Be it resolved that the Halton District School Board approve a structure for admin procedures and supporting guidelines, implementation handbooks, and protocols as contemplated in Report 13083.


M14-0158 Be it resolved that the HDSB consider the following option related to the establishment of a second entry point (Grade 5) for French Immersion: Option C (Defer the decision on second FI entry point): Defer the decision regarding a second FI entry point until we have implemented Primary Core French.


M15-0071 Be it resolved that HDSB support HSTS utilizing a third-party consultant to undertake a bell time analysis study for elementary and secondary schools, in order to find route efficiencies and determine the financial impacts or cost savings, and;

THAT prior to the analysis being undertaken, study parameters will be established jointly by the Halton DSB and the Halton Catholic DSB; and

THAT the cost of undertaking a bell time analysis study be provided to trustees for approval.

SO/Business

M15-0139 Whereas the work of the National Truth and Reconciliation Commission (TRC) regarding residential schools in Canada concluded its work in June 2015, resulting in 94 far reaching Calls to Action, including a number specifically focused on education; Be it resolved that the Halton District School Board: i) Commit that all students graduate with knowledge of residential

schools and their effects on Aboriginal communities in Canada and see themselves as contributors to reconciliation.

ii) (At least) Annually during a Board meeting recognize the history of our area and give respect and honour to its First Peoples, by including in the Chair’s welcome, "We would like to acknowledge that we are on the traditional territory of First Peoples."

Director of Education / School Operations

M16-0045 Be it resolved that the Halton District School Board authorize staff to work with the City of Burlington and Nelson User Group to develop a fundraising plan as outlined in the HDSB Community Funding of Facility Enhancements Administrative Procedure regarding proposed enhancements to the sports facilities at Nelson High School.

SO/ Facility Services

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M16-0097 Be it resolved that the Halton District School Board create an ad hoc committee to create a public awareness campaign, “Fix the Finances”, to raise awareness about how the HDSB is financed and repercussions of funding reductions and create an action plan to return to the Board for approval by the October 19 Board meeting.

Chair, Trustees Deferred to November 2016

M16-0099 Be it resolved that Halton District School Board refer to the Policy, By-law and Governance Committee, the creation of a policy that incorporates the concepts regarding internal processes and public concerns identified in the administrative procedure.


M16-0111 1. Be it resolved that the Halton District School Board adopt Option 6,

Grade 2 Entry to the French Immersion program at 100% intensity in existing single & dual track schools, as outlined in Report 16096.

2. Be it resolved that this model begin in Grade 2 of school year 2018/19. Entry into Grade 1 of our current FI model will cease after the 2016/17 school year and the 2017/18 Grade 1 cohort will be English program only.

3. Be it resolved that students enrolled in our current FI model be grand-parented and allowed to complete elementary school in the current model.


M16-0132 Be it resolved that the HDSB appoint the architectural firm of Hossack and Associates Architects Inc. to prepare the design and tender documents for the proposed new elementary school, ERA 118 (Oakville NE #2 PS) to be built in the Oakville area for September 2018. In the event Ministry approval is not received for this project all expenses incurred for design and development of tender documents be funded through Close the Gap.

Facility Services

M16-0133 Be it resolved that the Halton District School Board appoint the architectural firm of Hossack and Associates Architects Inc. to prepare the design and tender documents for the proposed new secondary school, SRA 104 (Milton SW #1 HS) to be built in Milton area for September 2019. In the event Ministry approval is not received for this project, all expenses incurred for design and development of tender documents be funded through Close the Gap.

Facility Services

M17-0021 Be it resolved that the HDSB undertake a review of the existing Executive Limitations, Governance Process and Board-Director Relationship policies with a view to rescinding or revising them under the current governance structure, and THAT the HDSB reformat and direct the Board’s existing policies under either the “Framework” or “Governance” categories of the current governance structure.

Chair/Trustees

M17-0059 Be it resolved that the Board of Trustees obtain a written legal opinion from Miller Thomson regarding the proposed changes to the Director’s Job Description, and Executive Limitations and Delegation of Authority Policies and that Miller Thomson be provided with copies of the current and proposed Director’s Job Description, and Executive Limitations and Delegation of Authority Policies, and the Director of Education's Contract, and be given the opportunity to confer with the Board of Trustees to discuss their findings. Be it further resolved that the decision regarding the changes to the Director’s Job Description, and Executive Limitations and Delegation of Authority Policies be deferred until such time as the legal opinion has been obtained and any recommendations resulting from it have been discussed by the Board of Trustees and the Director of Education.

Chair of the Board

M17-0081 Be it resolved that the HDSB approve the construction of two

accessible/ gender neutral washrooms at the New Street Ed Centre

(Report 17067).

Facility Services

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M17-0082 Be it resolved that the Halton District School approve the construction

of an addition at Frontenac PS to house an elevator (Report 17068)

Superintendent

of Facilities

M17-0088 Be it resolved that the Halton District School Board close Robert Bateman High School, effective June 30, 2020. a) Effective September 1, 2019, the Halton District School Board

revise the existing catchment area for Robert Bateman HS to redirect English program students entering Grade 9 to Nelson HS;

b) Effective September 1, 2020, the HDSB ard revise the existing catchment area for Robert Bateman HS to redirect the Grade 10, 11 and 12 English program students to Nelson HSl.


M17-0091 Be it resolved that the Halton District School Board close Lester B. Pearson High School, effective June 30, 2018. a) Effective September 1, 2018, the Halton District School Board revise

the existing catchment area for Lester B. Pearson High School to redirect students to M.M. Robinson High School.


M17-0092 Be it resolved that, effective September 1, 2018, the HDSB revise the existing Dr. Frank J. Hayden Secondary School French Immersion program boundary, to redirect students entering Grade 9 French Immersion to MM Robinson HS. Grade 10, 11, and12 FI students will be grandparented at Dr. Frank J. Hayden Secondary School until graduation.


M17-0094 Be it resolved that, effective September 1, 2018, the Halton District School Board designate the English and French Immersion catchment areas for the “Evergreen Community” to M.M. Robinson High School.


M17-0097 Be it resolved that, as part of implementation of any PAR-related changes,

the Board direct the Director that the responsible Superintendent develop

and deliver a consultation and communications plan to engage with affected and interested stakeholders in an early and ongoing way


M17-0103 Be it resolved that the Halton District School Board authorize staff to proceed with the selection process for an architectural firm(s) to prepare the design details and project manage the facility modifications needed to address the Burlington Secondary Program and Accommodation Review (PAR) outcomes for MM Robinson and Nelson High Schools.

Facility Services

M17-0126 Be it resolved that the Halton District School Board approve the

projects as identified in Report 17091 to be submitted to the Ministry

of Education as part of the request for Capital Priorities.

Planning

PENDING REPORTS – September 20, 2017

Motion & Date Resolution Presentation Date

M12-0088 Be it resolved that the HSDB direct the Director to provide a full and complete list of all policies and administrative procedures noting : a) whether or not the policy/administrative procedure has been adopted by board motion, b) the date that the policy/admin procedure was last reviewed, c) the date that the policy/administrative procedure is next scheduled to be reviewed and d) whether or not the policy/admin procedure suggests an impact to roles and/or responsibilities of trustees or board of trustees (directly or through referenced policy/admin procedure).

June / Sept. 2012 Review of policies undertaken (on-going)

M16-0112 Be it resolved that an annual report be added to the report schedule (starting in 2018), outlining the percentage/number of Gr.1 students in each elementary school registered for French Immersion or English programs for the following year, and that this report highlight any schools where fewer than 20 students have registered for the Gr.2 English program and any schools where registration

2018

Interim report proposed February/March 2017

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Motion & Date Resolution Presentation Date

percentages for FI have increased from prior years, and provide an action plan to address the enrolment in those schools. This report will be brought to the Board of Trustees prior to staffing deadlines.

M17-0096 Be it resolved that the Halton District School Board investigate and explore a range of opportunities for Aldershot High School, including but not limited to, a magnet school, a themed school, an alternative school, and/or an incubator school with a report brought back to the Board of Trustees no later than February 2018.

February 2018

M17-0098 Be it resolved, that the Director conduct a needs assessment or a gap analysis to determine the need for a project manager in support of the Superintendent of Education who will lead the PAR implementation; and that the Director report back to the Board of Trustees no later than October 2017.

October 2017

M17-0116 Be it resolved that the Director be directed to contact the Indigenous Education Advisory Council with the intention to consult with them regarding the potential use of indigenous flags on board premises with a report including any recommendations to be brought to the Board in the Fall of 2017.

November 2017


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Report Number: 17097 Date: September 11, 2017

FOR INFORMATION

TO: The Chair and Members of the Halton District School Board

FROM: Stuart Miller, Director of Education

RE: Capital Update – for period ending September 6, 2017

Background: As per the monthly schedule to report on capital projects, please find attached the chart showing recent activities for the period June 2017 and ending September 6, 2017.

Respectfully submitted,

Gerry Cullen Superintendent of Facility Services

Stuart Miller Director of Education

Updated: Sept 11, 2017

Submt'd Rec'd Submt'd Rec'd Issue Closing

Martin Street

(Snyder Architects Inc.)762 Own

Feb 05, 2016

(2nd sub.)Dec 5, 2016 Feb 17, 2016

Jun 01, 2016

(partial)April 7, 2016 April 28, 2016 Jun 1, 2016 Aug 2017

100% complete.

Milton SW #1 HS (Hossack

& Assoc. Arch)1200 no

July 2017

(tentative)

March 2018

(tentative)

December

2017

(tentative)

March 2018

(tentative)

June 2018

(tentative)delayed TBA delayed TBA delayed TBA

Developers are delayed on the zoning and plan of

subdivision. Requires a 4 month approval process.

Milton SW #10 PS (Hossack

& Assoc. Arch.)776 no

March 20,

2017

May 31,

2017

(tentative)

May 2, 2017

(tentative)

June 2017

(tentative)

Sept 12, 2017

(RFT 17-266)Oct 3, 2017

October,

2017

Aug 31,

2018

Ministry approval received Sept 6th. Tender for

General Contractor has been issued.

NE Oakville #2 PS (Hossack

& Assoc. Arch.)776 no On 2018 Capital Prioirty Request.

Administrative Building

Accommodation Study

(Snyder Architects Inc.)

N/A N/A N/A N/A N/A N/A N/A N/AConsultant evaluating opinions for location of potential

accommodations - ongoing.

Craig Kielburger SS (CS&P

Architects)

231pp incl.

Greenhouse Own July 9, 2016

December

20, 2016

October 18,

2016February 2017 Oct 15, 2016 Nov 1, 2016 Feb 1, 2017

End of Dec,

2017

Superstructure 90% complete. Inclement weather

has delayed the project.

GDHS Additions & Reno's

(Snyder & Assoc.) 150pp Own

Jan 29, 2010

Phase 2Sept 9, 2010

Dec 6, 2010

Phase 2Mar 9, 2016 Jun 9, 2009 Jul 9, 2009 Aug 10, 2015

All as-built drawings submitted to the Town. Phase 3

complete. Still need to work out land deal with the

HCDSB to receive final sign off.

Oakwood PS

(Grguric Architects)none Own

Sept 20, 2017

(tentative)

Oct 12, 2017

(tentative)

Oct 16, 2017

(tentative)

Dec 8, 2017

(tentative)

Early Years Centre Family Centre - Ministry approval

revieved Sept 8th. Tender docs are with purchasing.

Construction to start in October.

PAR NA NA NA NA NA NAAug 2017 RFP

17-258Aug 23, 2017 Report for Approval of Architect going to Board.

Assorted schools NA NAJune 2, 2017

(RFT 17-219)June 20, 2017

September 2017 - new requests for portables are

now being processed.

Abbey Lane 1 new lease NA NA June 9, 2017 Aug 30, 2017June 2, 2017

(RFT 17-219)June 20, 2017 July 4, 2017 Aug 25, 2017 Complete & occupied.

Abbey Park HS 3

Tom

Thomson,

Munn's

NA NA June 9, 2017 Aug 30, 2017June 2, 2017


Boyne PS 2Alexanders,

EJJamesNA NA June 9, 2017 Aug 23, 2017

June 2, 2017


Bruce Trail 2CRBeaudoin,

new leaseNA NA June 9, 2017 Aug 23, 2017

June 2, 2017


Captain R Wilson 3

Forest Trail,

Post's

Corners,

Munn's



Emily Carr 2

Orchard

Park,

JWBoich



Ethel Gardiner 3

Forest Tr,

RLittle, new

lease



Garth Webb SS 2Forest Trail NA NA June 9, 2017 Aug 30, 2017

June 2, 2017


Bldg. (BPA)

ADDITION, RENOVATIONS and OTHER

Sta

rt D

ate

(Tenta

tive)

NEW SCHOOL CONSTRUCTION

PORTABLES (NEO Architecture Inc.)

Com

ple

tion

Date

Capital Projects

School & Project Description

Pupil

Pla

ces

Site O

wned Permit Status

Bolded notes indicate changes.

Construction Status

Site Plan (SPA)Update Comments

Tender

Updated: Sept 11, 2017

Submt'd Rec'd Submt'd Rec'd Issue Closing

Bldg. (BPA)

Sta

rt D

ate

(Tenta

tive)

Com

ple

tion

Date

Capital Projects

School & Project Description

Pupil

Pla

ces

Site O

wned Permit Status

Bolded notes indicate changes.

Construction Status

Site Plan (SPA)Update Comments

Tender

Gladys Speers 2 Pine Grove NA NA June 9, 2017 Aug 30, 2017June 2, 2017


Hawthorne Village 2 Sam Sherratt NA NA June 9, 2017 Aug 23, 2017 June 2, 2017


Irma Coulson 1 Sam Sherratt NA NA June 9, 2017 Aug 23, 2017 June 2, 2017


Iroquois Ridge HS 1 new lease NA NA June 9, 2017 Aug 30, 2017 June 2, 2017


James W Hill 2 Forest Trail NA NA June 9, 2017 Aug 30, 2017June 2, 2017


Maple Grove 2 Pine Grove NA NA June 9, 2017 Aug 30, 2017June 2, 2017


New Central 1 EJJames NA NA June 9, 2017 Aug 30, 2017June 2, 2017


Oodenawi 5Pineland,

Forest TrailNA NA June 9, 2017 Aug 30, 2017

June 2, 2017


P.L. Robertson 2 new lease NA NA June 9, 2017 Aug 23, 2017 June 2, 2017


Pauline Johnson 1 Alexander's NA NA June 9, 2017 Aug 15, 2017June 2, 2017


Sheridan 1 Sunning dale NA NA June 9, 2017 Aug 30, 2017June 2, 2017


W. H. Morden 1 Pine Grove NA NA June 9, 2017 Aug 30, 2017June 2, 2017

(RFT 17-219)June 20, 2017 July 4, 2017 Aug 25, 2017

Structural issues prevented portable from being

occupied. Repairs will begin week of Sept. 11th.

Temporary classroom set up in the school.

West Oak 2 Sunning dale NA NA June 9, 2017 Aug 30, 2017June 2, 2017


School & Project Description Tender Board Report Budget 1

Actual Expenses to Date (From

Board Financial System) 2

Remaining anticipated

costs 3

Total Actual and Projected Expenses

Projected Budget Variance (Over)/

Under

Projects in close-out stage.

Anticipated completion date.

Approved Construction Tender Price (excl. tax) 4

Construction Tender Actual costs to date (excl. tax) 5

% Completed Based on

Amount Paid per Construction

Tender 6 Comments

Dr. Frank J Hayden SS 11125 31,641,482$ 31,178,139$ 261,070$ 31,439,209$ 202,273 TBD 26,748,370$ 26,212,737$ 98% School opened Sept 2013 (gradual opening)Boyne PS 8 14146 14,192,903$ 13,092,131$ 118,501$ 13,210,632$ 982,271$ August 2017 11,466,000$ 11,422,095$ 100% School opened Sept 2015Martin Street PS 9 16083 14,763,596$ 11,477,625$ 3,247,889$ 14,725,514$ 38,082$ TBD 12,536,000$ 10,348,734$ 83%Milton #10 Elementary School 10 N/A N/A 640,280$ 292,787$ 933,067$ N/A TBD N/A N/A N/A School under designMilton SW #1 High School 10 N/A N/A 313,072$ 887,125$ 1,200,197$ N/A TBD N/A N/A N/A School under design

Alton Village PS 16054 2,271,364$ 2,054,524$ 50,000$ 2,104,524$ 166,840$ August 2017 1,818,814$ 1,723,000$ 95% Tender closed March 4, 2016Craig Kielburger SS 16182 7,223,199$ 1,601,340$ 5,621,859$ 7,223,199$ -$ TBD 5,393,000$ 400,999$ 7% Tender closed November 1, 2016Oakwood P.S. (Child and Family) N/A N/A 21,454$ 57,259$ 78,713$ N/A TBD N/A N/A N/A

FDK - Yr 2 to Yr 5 Total 11 N/A 41,319,944$ 41,233,351$ 86,593$ 41,319,944$ -$ TBD 31,813,641$ 30,041,852$ 94%

Notes:1. Budget - Project Budget including items such as construction costs (General Contractor) and soft costs (architect fees, permits, first time equipping, EDC eligible site prep etc.) but excluding land costs.2. Actual expenses to date - actual expenditures made through the Board financial accounting system on a cash basis as at the date of the report.3. Remaining Anticipated Costs - the amount of expenses not yet paid.4. Approved Construction tender price - the price agreed to pay the General Contractor (based on the tender). This amount does not include soft costs.

6. % Complete - the percentage of the total construction tender price paid to date. This percentage does not include soft costs.7. Cash basis - expenses are recognized when paid.

8. Boyne PS - see detail page for explanation of tender cost overrun.

9. Martin Street PS - expenses are being tracked for 2 components: Abatement/Demolition and New School Construction. Refer to specific project details for additional information.

10. On November 21, 2016, the Ministry of Education announced Capital Funding for the construction of Milton #10 elementary and Milton SW #1 high school. Refer to specific project details for additional information.

HALTON DISTRICT SCHOOL BOARDAPPENDIX B - SUMMARY OF CAPITAL PROJECTS IN PROGRESS (Presented Quarterly)

as at: June 30, 2017 (expenditures paid to date - cash basis)7

11. FDK Yr 2 to Yr 5 - Ministry provided $40,819,944 in funding ($38,226,098 construction plus $2,593,846 in first-time equipping). An additional allocation of $500,000 was provided by the Board (Report 13167- 2012/2013 Financial Statements and Accumulated Surplus Balances). At this time the full $500,000 has been allocated from the Accumulated Surplus balance to complete the FDK outdoor play areas at all schools and close out the Letters of Credit held with the Municipalities.

New School Construction

Addition and Renovation Projects

FDK YR 5 (Kindergarten Projects)

5. Construction tender actual costs to date - the amount billed by the General Contractor and paid as at the date of the report. This amount does not include soft costs. The amount paid to date is based on construction draws certified by the Architect and represents the % of construction completed as at the draw date.

Budget Category BudgetExpensed 2010-11

Expensed 2011-12

Expensed 2012-13

Expensed 2013-14

Expensed 2014-15

Expensed 2015-16

Expensed 2016-17

Actual Expenses to June 30, 2017

* Remaining Anticipated Cost

Total Actual and Projected Expense

* Project Budget Variance (Over)/ Under

Construction: revised tender 26,748,370$ -$ 13,808,927$ 11,890,937$ 679,872$ (166,999)$ -$ -$ 26,212,737$ 204,672$ 26,417,409$ 330,961$ Construction (EDC Eligible) (1,605,673)$ -$ (1,605,673)$ -$ -$ -$ -$ -$ (1,605,673)$ -$ (1,605,673)$ -$ Total construction 25,142,697$ -$ 12,203,254$ 11,890,937$ 679,872$ (166,999)$ -$ -$ 24,607,064$ 204,672$ 24,811,736$ 330,961$

HST on construction net of rebate 1 543,082$ -$ 263,591$ 256,844$ 14,685$ (3,607)$ -$ 531,513$ 4,422$ 535,935$ 7,147 Total construction - including HST net of rebate 25,685,779$ -$ 12,466,845$ 12,147,781$ 694,557$ (170,606)$ -$ -$ 25,138,577$ 209,094$ 25,347,671$ 338,108$

Consultants fees, Permits and Administration 2,104,756$ 1,549,546$ 190,632$ 216,667$ 19,902$ 54,372$ 34,234$ 931$ 2,066,284$ 31,978$ 2,098,262$ 6,494$ Land Improvements - (Incl EDC Eligible) 2,202,277$ 319,316$ 1,681,476$ (788)$ -$ -$ -$ -$ 2,000,004$ -$ 2,000,004$ 202,273$ Capital Other (incl Furniture & Equipment) 1,528,670$ (10,000)$ 1,251$ 979,058$ 514,121$ 275,431$ 110,414$ (931)$ 1,869,344$ 19,998$ 1,889,342$ (360,672)$ Infrastructure 120,000$ -$ -$ 88,122$ 5,800$ 10,008$ -$ -$ 103,930$ -$ 103,930$ 16,070$

TOTAL COST 31,641,482$ 1,858,862$ 14,340,204$ 13,430,840$ 1,234,380$ 169,205$ 144,648$ -$ 31,178,139$ 261,070$ 31,439,209$ 202,273$

1. Harmonized Sales Tax (HST) is 13% in Ontario. HDSB receives a rebate of 83.3846% on HST paid.

HALTON DISTRICT SCHOOL BOARDDR. FRANK J. HAYDEN H.S. - CAPITAL COST BUDGET

as at: June 30, 2017

* Overall, the project is expected to be completed within budget. Savings from the budgeted amount in the Land Improvements (EDC Eligible) account of $202,273 are expected to be realized.

Budget Category BudgetExpensed 2013-14

Expensed 2014-15

Expensed 2015-16

Expensed 2016-17

Actual Expenses to June 30, 2017

* Remaining Anticipated Cost

Total Actual and Projected Expense

* Project Budget Variance (Over)/ Under

Construction: per tender 11,466,000$ -$ 10,775,871$ 748,106$ (101,882)$ 11,422,095$ 115,375$ 11,537,470$ (71,470)$ Construction (15 year land improvements) (571,652)$ -$ (699,941)$ (82,879)$ 1,650$ (781,170)$ -$ (781,170)$ 209,518$ Construction (EDC Eligible) (186,175)$ -$ (186,175)$ -$ -$ (186,175)$ -$ (186,175)$ -$ Total construction 10,708,173$ -$ 9,889,755$ 665,227$ (100,232)$ 10,454,750$ 115,375$ 10,570,125$ 138,048$

HST on construction net of rebate 1 231,297$ -$ 213,619$ 14,369$ (2,165)$ 225,823$ 2,492$ 228,315$ 2,982$ Total construction - including HST net of rebate 10,939,470$ -$ 10,103,374$ 679,596$ (102,397)$ 10,680,573$ 117,867$ 10,798,440$ 141,030$

Consultants fees, Permits and Administration 881,000$ 316,888$ 239,590$ 124,673$ 2,557$ 683,708$ 634$ 684,342$ 196,658$ Land Improvements - (Incl EDC Eligible) 1,351,433$ 84,549$ 928,517$ 98,206$ (1,685)$ 1,109,587$ -$ 1,109,587$ 241,846$ Capital Other (incl Furniture & Equipment) 890,000$ -$ 296,454$ 267,026$ -$ 563,480$ -$ 563,480$ 326,520$ Infrastructure 131,000$ -$ 49,621$ 5,162$ -$ 54,783$ -$ 54,783$ 76,217$

Total Original Construction Budget (net of Build Capacity) 14,192,903$ 401,437$ 11,617,556$ 1,174,663$ (101,525)$ 13,092,131$ 118,501$ 13,210,632$ 982,271$


HALTON DISTRICT SCHOOL BOARDBOYNE P.S. (MILTON # 9 ELEMENTARY) - CAPITAL COST BUDGET


* The project is near completion and total expenditures are projected to be under budget. The contingency carried in the construction tender was exceeded as a result of additional spending on heat during the winter months to maintain the construction schedule as well as modifications to the original design for flooring, smart board locations and lifeskills rooms. This amounts however, are offset by savings in tender cash allowances as well as contingency amounts originally budgeted in the capital other and other categories. As we continue to provide updates to the Board, we will reflect the actual variance amongst expenditure categories accordingly.

Budget Category- Abatement/Demolition of Existing School * Budget Expensed 2014-15 Expensed 2015-16 Expensed 2016-17Actual Expenses to

June 30, 2017Remaining

Anticipated Cost Total Actual and

Projected Expense * Project Budget Variance (Over)/ Under

Construction: per tender 401,000$ -$ 401,000$ -$ 401,000$ -$ 401,000$ -$ Construction contingency (N/A) -$ -$ -$ -$ -$ -$ -$ -$ Total construction 401,000$ -$ 401,000$ -$ 401,000$ -$ 401,000$ -$

HST on construction net of rebate 1 8,662$ -$ 8,662$ -$ 8,662$ -$ 8,662$ - Total construction - including HST net of rebate 409,662$ -$ 409,662$ -$ 409,662$ -$ 409,662$ -

Consultants fees, Permits and Administration 14,845$ -$ 22,232$ -$ 22,232$ -$ 22,232$ (7,387)$ Contingency 50,000$ -$ 5,151$ -$ 5,151$ -$ 5,151$ 44,849$ Capital Other (incl Furniture & Equipment) 9,515$ -$ 8,894$ -$ 8,894$ -$ 8,894$ 621$

TOTAL COST 484,022$ -$ 445,939$ -$ 445,939$ -$ 445,939$ 38,083$

Budget Category- Construction of New School Budget Expensed 2014-15 Expensed 2015-16 Expensed 2016-17Actual Expenses to

June 30, 2017Remaining



Construction: per tender 12,135,000$ -$ 1,323,584$ 8,624,150$ 9,947,734$ 2,187,266$ 12,135,000$ -$ Construction (15 year land improvements) -$ -$ -$ (83,436)$ (83,436)$ -$ (83,436)$ 83,436$ Construction (EDC Eligible) (310,000)$ -$ -$ (399,630)$ (399,630)$ -$ (399,630)$ 89,630$ Total construction 11,825,000$ -$ 1,323,584$ 8,141,084$ 9,464,668$ 2,187,266$ 11,651,934$ 173,066$

HST on construction net of rebate 1 255,420$ -$ 28,589$ 175,848$ 204,437$ 47,245$ 251,682$ 3,738 Total construction - including HST net of rebate 12,080,420$ -$ 1,352,173$ 8,316,932$ 9,669,105$ 2,234,511$ 11,903,616$ 176,804

Consultants fees, Permits and Administration 933,620$ 34,901$ 518,847$ 104,034$ 657,782$ 275,838$ 933,620$ -$ Land Improvements - (Incl EDC Eligible) 588,629$ 13,322$ 44,049$ 541,055$ 598,426$ 167,008$ 765,434$ (176,804)$ Capital Other (incl Furniture & Equipment) 609,905$ 1,099$ 6,209$ 69,815$ 77,123$ 532,782$ 609,905$ -$ Infrastructure 67,000$ -$ 29,250$ -$ 29,250$ 37,750$ 67,000$ -$

TOTAL COST 14,279,574$ 49,322$ 1,950,528$ 9,031,836$ 11,031,686$ 3,247,889$ 14,279,575$ -$


HALTON DISTRICT SCHOOL BOARDMARTIN STREET P.S. - CAPITAL COST BUDGET


* Overall, the project is expected to be completed within budget. Since the project is still in progress, we have included the actual and projected expenses to reflect the budget although we estimate there will be variances within expenditure categories prior to the completion of the project. As we continue to provide updates to the Board, we will reflect the actual variance amongst expenditure categories accordingly.

Ministry approval received December 9, 2015 up to but not exceeding the amount of $637,420 to match preferred bidder provided copies of final invoices associated with this approval are submitted to the Ministry.

Budget Category Budget Expensed 2015-16 Expensed 2016-17Actual Expenses to

June 30, 2017* Remaining



Construction - per tender 1,818,814$ 1,620,878$ 102,122$ 1,723,000$ -$ 1,723,000$ 95,814$ Cost Savings through reduced Cash Allowances (30,200)$ -$ -$ -$ -$ (30,200)$ Construction (15 year land improvements) -$ (99,170)$ (99,170)$ -$ (99,170)$ 99,170$ Total construction 1,788,614$ 1,521,708$ 102,122$ 1,623,830$ -$ 1,623,830$ 164,784$ HST on construction net of rebate 1 38,634$ 32,869$ 2,206$ 35,075$ -$ 35,075$ 3,559$ Total construction - including HST net of rebate 1,827,248$ 1,554,577$ 104,328$ 1,658,905$ -$ 1,658,905$ 168,343$

Consultants fees, Permits and Administration 328,005$ 244,471$ 5,959$ 250,430$ 50,000$ 300,430$ 27,575$ Land Improvements - (Incl EDC Eligible) 42,143$ 123,455$ -$ 123,455$ -$ 123,455$ (81,312)$ Capital Other (incl Furniture & Equipment) 73,968$ 18,354$ 3,380$ 21,734$ -$ 21,734$ 52,234$ Infrastructure -$ -$ -$ -$ -$ -$ -$

Total Cost 2,271,364$ 1,940,857$ 113,667$ 2,054,524$ 50,000$ 2,104,524$ 166,840$


HALTON DISTRICT SCHOOL BOARDALTON VILLAGE P.S. ADDITION - CAPITAL COST BUDGET


* Overall, the project is expected to be completed within budget. As at March 31, 2017 the construction tender has been fully invoiced. As we continue to provide updates to the Board, we will reflect the actual variance amongst expenditure categories accordingly.





Construction - per tender- Price 1 (Addition) 5,093,000$ -$ 400,999$ 400,999$ 4,692,001$ 5,093,000$ -$ Construction - per tender- Price 2 (Greenhouse) 300,000$ -$ -$ -$ 300,000$ 300,000$ -$ Construction (15 year land improvements) -$ -$ -$ -$ -$ -$ -$ Total construction 5,393,000$ -$ 400,999$ 400,999$ 4,992,001$ 5,393,000$ -$ HST on construction net of rebate 1 116,489$ -$ 8,662$ 8,662$ 107,827$ 116,489$ -$ Total construction - including HST net of rebate 5,509,489$ -$ 409,661$ 409,661$ 5,099,828$ 5,509,489$ -$

Consultants fees, Permits and Administration 506,103$ 211,854$ 137,271$ 349,125$ 156,978$ 506,103$ -$ Land Improvements - (Incl EDC Eligible) 68,848$ 21,455$ 15,256$ 36,711$ 32,137$ 68,848$ -$ Capital Other (incl Furniture & Equipment) 1,120,508$ 799,351$ 6,492$ 805,843$ 314,665$ 1,120,508$ -$ Infrastructure 18,251$ -$ -$ -$ 18,251$ 18,251$ -$

Total Cost 7,223,199$ 1,032,660$ 568,680$ 1,601,340$ 5,621,859$ 7,223,199$ -$


HALTON DISTRICT SCHOOL BOARDCRAIG KEILBURGER S.S. ADDITION - CAPITAL COST BUDGET


* Overall, the project is expected to be completed within budget. Since the project is still in progress, we have included the actual and projected expenses to reflect the budget although we estimate there will be variances within expenditure categories prior to the completion of the project. As we continue to provide updates to the Board, we will reflect the actual variance amongst expenditure categories accordingly.





Construction: per tender -$ -$ -$ -$ -$ -$ -$ Construction (15 year land improvements) -$ -$ -$ -$ -$ -$ -$ Construction (EDC Eligible) -$ -$ -$ -$ -$ -$ -$ Total construction -$ -$ -$ -$ -$ -$ -$ HST on construction net of rebate 1 -$ -$ -$ -$ -$ -$ -$ Total construction - including HST net of rebate -$ -$ -$ -$ -$ -$ -$

Consultants fees, Permits and Administration * 113,395$ 479,405$ 592,800$ 272,881$ 865,681$ *Land Improvements - (Incl EDC Eligible) * 11,626$ 35,854$ 47,480$ 19,906$ 67,386$ *Capital Other (incl Furniture & Equipment) -$ -$ -$ -$ -$ -$ -$ Infrastructure -$ -$ -$ -$ -$ -$ -$

Total Cost -$ 125,021$ 515,259$ 640,280$ 292,787$ 933,067$ -$


HALTON DISTRICT SCHOOL BOARDMILTON #10 ELEMENTARY - CAPITAL COST BUDGET


* On November 21, 2016, the Ministry of Education announced Capital Funding for the construction of Milton #10 elementary (including a Child Care Centre and Child and Family Program Centre). In June 2015, the Board approved the appointment of Hossack & Associates Architects Inc. to prepare the design and tender documents through report 15094. Preliminary expenses to date are for Design Consultant work by Hossack and Associates relating to the construction as well as preliminary expenses relating to the purchase and preparation of the site. As we continue to provide updates to the Board, we will reflect the actual status of the project accordingly.

(Includes Child Care and Child and Family Program Centres)

Budget Category Budget Expensed 2016-17Actual Expenses to




Construction: per tender -$ -$ -$ -$ -$ -$ Construction (15 year land improvements) -$ -$ -$ -$ -$ -$ Construction (EDC Eligible) -$ -$ -$ -$ -$ -$ Total construction -$ -$ -$ -$ -$ -$ HST on construction net of rebate 1 -$ -$ -$ -$ -$ -$ Total construction - including HST net of rebate -$ -$ -$ -$ -$ -$

Consultants fees, Permits and Administration * 298,065$ 298,065$ 887,125$ 1,185,190$ *Land Improvements - (Incl EDC Eligible) * 15,007$ 15,007$ -$ 15,007$ *Capital Other (incl Furniture & Equipment) -$ -$ -$ -$ -$ -$ Infrastructure -$ -$ -$ -$ -$ -$

Total Cost -$ 313,072$ 313,072$ 887,125$ 1,200,197$ -$


HALTON DISTRICT SCHOOL BOARDMILTON SW #1 HIGH SCHOOL - CAPITAL COST BUDGET


* On November 21, 2016, the Ministry of Education announced Capital Funding for the construction of Milton SW#1 high school. In October 2016, the Board approved the appointment of Hossack & Associates Architects Inc. to prepare the design and tender documents through report 16128. Preliminary expenses to date are for Design Consultant work by Hossack and Associates relating to the construction as well as preliminary expenses relating to the purchase and preparation of the site. As we continue to provide updates to the Board, we will reflect the actual status of the project accordingly.

Budget Category Budget Expensed 2016-17Actual Expenses to




Construction: per tender -$ -$ -$ -$ -$ -$ Construction (15 year land improvements) -$ -$ -$ -$ -$ -$ Construction (EDC Eligible) -$ -$ -$ -$ -$ -$ Total construction -$ -$ -$ -$ -$ -$ HST on construction net of rebate 1 -$ -$ -$ -$ -$ -$ Total construction - including HST net of rebate -$ -$ -$ -$ -$ -$

Consultants fees, Permits and Administration * 15,069$ 15,069$ 46,125$ 61,194$ *Land Improvements - (Incl EDC Eligible) * 6,385$ 6,385$ -$ 6,385$ *Capital Other (incl Furniture & Equipment) * -$ -$ 11,134$ 11,134$ *Infrastructure -$ -$ -$ -$ -$ -$

Total Cost -$ 21,454$ 21,454$ 57,259$ 78,713$ -$


HALTON DISTRICT SCHOOL BOARDOAKWOOD P.S. (CHILD AND FAMILY PROGRAM) - CAPITAL COST BUDGET


* On January 20, 2017 the Ministry of Education (Early Years Division) announced Capital Funding for the renovation of available space at Oakwood P.S. to create a Child and Family Program . Preliminary expenses to date are for Design Consultant work by Grguric Architects Inc. and Arcadis Canada Inc. relating to the construction as well as preliminary expenses relating to the preparation of the site. As we continue to provide updates to the Board, we will reflect the actual status of the project accordingly.

Halton District School Board Appendix C – Build Capacity Summary

As at June 30, 2017 Build Capacity Funding for major construction projects (new schools and additions) is based on a calculated benchmark cost based on pupil places being constructed. In cases where the final costs of the project are less than the calculated benchmark allocation, the excess funding is considered “Build Capacity” for the Board (or Ministry committed funds available for reassignment). In other words, the excess funding is not taken away from the Board; it can be reassigned to future Board construction projects. This reassignment requires Ministry approval and cannot be considered until the original project is 100% complete and the costs are final. Reassignment of “Build Capacity” can also be accessed with Ministry approval in the case of cost overruns on current construction projects. The actual “Build Capacity” amount is not recorded in the financial records of the Board and is not finalized until actual expenditures have been incurred. The Board and Ministry of Education track all capital construction projects as well as the “Build Capacity” through the use of a Ministry spreadsheet called the Capital Analysis and Planning Template (CAPT). If the final cost of the project is less than the approved Ministry funding, the surplus is tracked in the CAPT and is not recorded in the board’s financial statements. Build capacity is restricted in the case of FDK (Full Day Kindergarten) funding in that excess FDK funding can only be used for future FDK construction projects. As at June 30, 2017, the estimated “Build Capacity” per HDSB CAPT would be: Ministry Funded Build Capacity:

Funding Category Total Build Capacity Amount

Projects Contributing to Build Capacity* Amount per Project

LTF (Pre-2010: NPP, Growth etc.) $ 974,435.00 Multiple

Capital Priorities $ 7,209,281.00

Alton Village P.S. $ 216,809.00 Anne J. MacArthur P.S $ 2,670,150.00 Forest Trail P.S. Addition $ 1,429,558.00 Irma Coulson P.S. $ 733,652.00

Pilgram Wood P.S. Addition $ 418,692.00

Construction in Progress projects * $ 1,740,420.00

* The total Build Capacity for the Capital Priorities projects with construction still in progress are estimated amounts at June 30, 2017 pending confirmation and receipt of final expenditures.

Summary of Available Funding:Approved Funding Available for Program 18,717,891$ (Chart 1 below)Funding pending Ministry transfer approval 9,974,435$ (Chart 1 below)Subtotal of Available Funding 28,692,326$ Funding Allocated/spent to date (13,604,344)$ (Chart 2 below)Balance available for future Closing the Gap projects 15,087,982$

Chart 1: Total Funding Available for Program:

Accumulated Surplus 3

Proceeds of Disposition (POD)

NPP Build Capacity 4 Other

Report 12136 (2011/2012 Year-end surplus) 1,000,000$ 1,000,000$ Report 13167 (2012/2013 Year-end surplus) 6,562,128$ 6,562,128$ Report 14180 (2013/2014 Year-end surplus) 867,445$ 867,445$ May 7, 2014 - Ministry approval letter 1 4,223,000$ 4,223,000$ May 25, 2015 - Ministry approval letter 1 5,000,000$ 5,000,000$ Lease to Branthaven homes 46,578$ $ 46,578 Report 15153 (2014/2015 Year-end surplus) 1,018,740$ 1,018,740$ Subtotal - Approved available funding 18,717,891$ 9,448,313$ 9,223,000$ -$ 46,578$ Report 16088 2 9,974,435$ 9,000,000$ 974,435$ Total Available Funding 28,692,326$ 9,448,313$ 18,223,000$ 974,435$ 46,578$

Notes:1. Projects must meet Ministry guidelines for Tangible Capital Assets in order to be funded using Proceeds of Disposition

Chart 2: Approved Projects to be funded by the Program:

Accumulated Surplus

Proceeds of Disposition

(POD) OtherMM Robinson SS Lifeskills and Elevator 12136 675,000$ 672,411$ 672,411$ 672,411$ 672,411 Projects completeEastview PS Lifeskills and contingency 13050 244,000$ 209,542$ 209,542$ 209,542$ 209,542 Project completeCH Norton PS Lifeskills 13051 230,000$ 229,999$ 229,999$ 229,999$ 229,999 Project completeDigital Surveillance Cameras (Multiple sites) 13098 919,950$ 875,683$ 875,683$ 829,105$ $ 46,578 875,683 Projects completeCraig Keilberger SS Centre Renovations 14102 190,000$ 188,593$ 188,593$ 188,593$ 188,593 Project completeRobert Bateman SS Lifeskills 14097 250,000$ 248,920$ 248,920$ 248,920$ 248,920 Project completeClassroom Projection Equipment (Multiple sites) 14199 Revised 100,000$ 99,196$ 99,196$ 99,196$ 99,196 Project completeLibrary Services (Multiple sites) 14199 Revised 500,000$ 476,600$ 23,400$ 500,000$ 500,000$ 500,000 Special Education Rooms (Multiple sites) 14199 Revised 600,000$ 22,131$ 577,869$ 600,000$ 600,000$ 600,000 Specialty Classrooms (Multiple sites) 14199 Revised 600,000$ 62,770$ 537,230$ 600,000$ 600,000$ 600,000 Electrical Upgrade and Air Conditioning (Secondary) 14199 Revised 3,600,000$ 706,178$ 2,893,822$ 3,600,000$ 3,600,000$ 3,600,000 Electrical Upgrade and Air Conditioning (Elementary) 14199 Revised 4,700,000$ 1,187,262$ 3,512,738$ 4,700,000$ 4,700,000$ 4,700,000 NSEC accessible/gender neutral washrooms 17067 80,000$ -$ 80,000$ 80,000$ 80,000$ 80,000 Frontenac PS elevator 17068 1,000,000$ -$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000 Total Estimated Project Costs 13,688,950$ 4,979,285$ 8,625,059$ 13,604,344$ 4,257,766$ 9,300,000$ 46,578$ 13,604,344$

Notes:1. Budget Estimate- Project Budget estimate from Board Report including all eligible costs such as construction costs (General Contractor) and soft costs (architect fees, permits, equipment).

3. Remaining Anticipated Costs - the amount of expenses that have not yet occured.4. Cash basis - expenses are recognized when paid.

HALTON DISTRICT SCHOOL BOARDAPPENDIX D - SUMMARY OF THE CLOSING THE GAP PROGRAM (Presented Quarterly)

as at: June 30, 2017 (expenditures paid to date - cash basis) 4

Board Report/ Other Available Funding

Funding source

2. At the Board meeting of June 1,2016, Trustees approved Report 16088 (Board motion M16-0096) to transfer additional funds to the Closing the Gap program. An approval request was sent to the Ministry on July 27, 2016. Ministry approval for the transfer has not yet been received pending receipt of the project list. Per

Ministry memo 2015:B13, if POD funds are spent on "renewal" type projects, project specific Ministry approval to proceed is not required.

3. At the Board meeting of September 21, 2016, Trustees approved Report 16122 (Board motion M16-0132) and report 16128 (Board motion M16-0133) to appoint Hossack and Associates Architects to complete the design and tender documents for both NE Oakville #2 elem and Milton SW#1 HS pending Ministry approval of funding. In the event funding approval is not received and the projects do not proceed, these costs will be covered using Closing the Gap funding (Accumulated Surplus portion). On November 21, 2016, the Ministry approved funding for the construction of Milton SW#1 HS through the Capital Priorities process.

2. Actual expenses to date - actual expenditures made through the Board financial accounting system on an cash basis as at the date of the report.

CommentsTotal Actual and

Projected Expenses

Remaining anticipated

costs 3

Actual Expenses to Date (From Board

Financial System) 2

Budget Estimate 1Board ReportSchool & Project Description Total Amount to be Funded

Funding Source

4. Subsequent to the transfer request being sent to the Ministry as detailed in note #2 above, the Craig Keilberger S.S. Addition project tender closed resulting in additonal funding being required. The approval to proceed request was sent to the Ministry requesting use of the Capital Priorities Build Capacity however, the Ministry requested that this be changed to the outstanding NPP Build Capacity. On January 25, 2017, the Ministry approved the use of $1,693,799 in NPP Build Capacity to fund the CKSS Addition project (including Greenhouse). The NPP Build Capacity available has been reduced from the amount in report 16088 to reflect the new amount available of $974,435 pending Ministry Approval.


25


FOR INFORMATION


FROM: L. Reynolds, Inspire Award Committee Lead

RE: Inspire Awards Annual Report (May 2016-May 2017)

Background: The Halton District School Board Inspire Awards were established by the Board of Trustees in 2016. These awards are given to individuals or groups/organizations, formally or informally associated with the Halton District School Board.

The recipients of Halton District School Board Inspire Awards have been nominated by peers, students, parents, or community organizations. All of the recipients, through their actions, have fulfilled the following criteria in an exemplary way. They have:

demonstrated caring, initiative, innovation, and creativity;

inspired others; and;

supported and contributed to student achievement.

The HDSB Inspire Awards Nominations Review Committee is comprised of Trustees who review and score the nominations received each month by using the 'HDSB Inspire Awards Evaluation Guide'.

The Inspire Award was first given in May of 2016. Since that time and up to the end of May 2017, 114 nominations were submitted by members of the community, staff and students. A total of 80 successful candidates (69 individuals and 11 groups) which represent a diverse group of people who support Halton District School Board students. Twenty-eight of the recipients chose to receive their award at a meeting of the Board of Trustees (24 individuals and 4 groups). The remaining award recipients chose to receive their awards from a Trustee at various functions such as a school council meeting, a staff meeting, a school wide assembly, or in an individual presentation.

Trustees are impressed by the efforts of everyone who has supported these awards. The quality, breadth and depth of the nominations are a reflection of the caring, inspiration and support within the system for Halton District School Board students.

To the end of May 2017, the HDSB Inspire Award has been given to:

19 Community Volunteers and 5 Community Volunteer Groups

29 Teachers & 3 Teacher Groups

2 Students & 2 Student Groups

2 Custodians

3 Child and Youth Counsellors

3 Educational Assistants

1 Facility Services staff member

1 Human Resources staff member

1 Mental Health Lead

2 Health Nurses

1 Community Development Manager

3 Principals, 2 Vice Principals, and 1 P/VP Group

In the spirit of continuous improvement, the Inspire Awards Committee continues to meet on a regular basis to review and revise, as needed, the nomination form, the evaluation guide, and the award celebrations held at the Board. The program continues to be promoted in a number of ways, and nominations continue to be encouraged.

https://www.hdsb.ca/documents/inspire_award_EvaluationGuide


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Those writing nominations are requested to provide details and examples that speak directly to the selection criteria. From time to time, additional information may be requested and if a nomination is not successful, another nomination with additional details is encouraged.

The Trustees of the HDSB created the Inspire Awards to celebrate those people who go above and beyond to support students in the Board. Everyone in the Halton District School Board community can nominate or be nominated -- families, neighbours, related organizations, staff, students and school volunteers.

Information about the HDSB Inspire Awards and nomination forms can be found at www.hdsb.ca.


L. Reynolds, Inspire Awards Committee Lead on behalf of the Trustees of the Halton District School Board


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FOR INFORMATION


FROM: D. Boag, Associate Director S. Miller, Director of Education

RE: Annual Ombudsman Report

The Ombudsman’s Office is an independent office of the Legislature that resolves and investigates public complaints about Ontario government organizations and municipalities, universities and school boards. The Ombudsman recommends solutions to individual and systemic administrative problems.

The Ombudsman Requests and Responses to Complaints Administrative Procedure requires an annual information report be provided to the Halton District School Board of Trustees in September each year, summarizing issues or concerns identified by the Ombudsman relating to the Halton District School Board.

Ombudsman’s Office Involvement 2016-2017

The Ombudsman’s Office produces an annual report each June for the period of April 1st of the previous calendar year to March 31 of the current calendar year. The 2016-2017 report stated that during this time period there were 945 complaints related to school boards, 17 of which referenced the Halton District School Board.

When the Ombudsman’s office receives a complaint, they have several avenues in which to deal with the complaint including but not limited to providing advice to the complainant, contacting the school board to receive information related to the complaint and initiating a full investigation.

During this reporting period, the HDSB has no record of any contact with the Ombudsman’s Office and therefore has no information about the 17 reported complaints.


D. Boag Associate Director

S. Miller Director of Education


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FOR INFORMATION


FROM: D. Boag, Associate Director S. Miller, Director of Education

RE: Annual Summer Learning Initiatives Report

There were a variety of programs offered over the summer for students from Kindergarten to Grade 12. This report provides a brief description of each of these programs.

AWARD (Activities for Writing and Reading Daily) Summer Learning Program The purpose of the AWARD Summer Learning Program is to support students in school communities that do not have opportunities to improve their literacy and numeracy skills over the summer.

Funding from the Council of Ontario Directors of Education (CODE) enabled the AWARD Summer Learning Program to run in Halton schools. The AWARD program has run for four consecutive summers and has served Halton students living in Acton, Burlington, Oakville and Milton.

Program Logistics The program operated for three weeks from July 5th to July 21th. This year for the first time the program ran for a full-day from 8:30am - 3:00pm. The program is staffed with Halton teachers (both occasional and permanent) and EAs.

More than 120 students registered for the program. Final enrolments by school and grade are: Bruce Trail Public School: 19 Grade 2 students and 19 Grade 3 students; Montclair Public School: 21 Kindergarten to Grade 1 and 22 Grades 2/3 students; Robert Little Public School: 17 Kindergarten to Grade 1 and 11 Grades 2/3 students.

Program Goals The AWARD Summer Learning Program (SLP) was developed with the aim of:

Minimizing summer learning loss for students; Enabling students to see themselves as learners; Providing student experiences in the school and the surrounding community; Continuing and strengthening collaborative relationships with parents of students who

required additional supports.

A prime objective of the program was to engage students and to improve their confidence and motivation to read, write and tackle math problems while strengthening their number sense and fluency. The program provided 100 minutes of reading, writing and vocabulary work and 100 minutes of mathematics work every day. Student support in reading incorporated the use of Leveled Literacy Intervention (LLI) Program.

The balance between learning tasks and recreational activities engaged students and kept them motivated throughout the three weeks. Activities supporting classroom work included weekly visits to the public library and small group targeted instruction aided by EAs.

Aboriginal Integration A unique feature of the program is the integration of Aboriginal teaching and practices into the lessons. Class work focuses on the seven sacred teachings of First Nations Peoples: Love, Respect, Courage, Honesty, Wisdom, Humility, Truth.

Additionally, lessons are crafted to cultivate actions that include caring for the environment, community life, relationships and social activism. The lessons and activities were carefully crafted to reinforce literacy and mathematics skills.


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Each year the program begins with a ceremony led by an Aboriginal elder. This year we were privileged to have Stephen Paquette. The program was launched with an opening ceremony led by Stephen who reinforced the teachings of the program as well as the values of Aboriginal Peoples.

Extra-curricular Instruction Approximately 120 minutes each week was dedicated to extra-curricular activities. Soccer Clinics were expanded to twice weekly lessons in order to build skills and promote teamwork, sportsmanship and an active lifestyle. Dance, and Visual Arts workshops were also incorporated into the program to offer both variety and program balance.

Field Trips The program incorporates field trips to extend the classroom environment to the real world. Each Thursday students leave the school and journey out into the real world to extend their classroom experiences. Appropriate links to learning are made and parents are encouraged to participate in these excursions.

During the course of the program, students visited: African Lion Safari Country Heritage Park Safari Niagara

The high demand for this program is a direct result of parents and AWARD teachers recognizing the positive benefits of the program and the positive impact on student learning, growth and achievement. The possibility of expanding the program will be explored in the coming school year.

Parental Feedback Feedback from parents was very positive and helps to shape the development of the program. For example, the extended day and expansion of mathematics instruction are directly related to requests from families. Parents value the AWARD Summer Learning Program because of the noticeable impact it has on student confidence, learning and retention. Additionally, parents recognize the program’s ability to address learning gaps and stem learning loss.

“It was a really helpful experience...my child was not excited at the beginning but when he went everything changed!”

“I think the way it is currently set-up is perfect. A great combination of work, activities and field trips.”

“Thank-you for having H.D. join the AWARD program. I definitely see an improvement in her confidence level.

She was very excited from day 1, until the end!”

Assistive Technology (at) Summer Learning 2017 Elementary Students There were 24 camps that ran in four locations during the four weeks of July. Camps were run by staff from Bridges Canada. 256 students participated from 80 of our 86 elementary schools. Four high school volunteers also provided student support.

Bridges Halton Summer Tech Camp 2017 HDSBTVVideo

Bridges Halton AT Camp Website 2017

Message from Justin Trudeau for Halton Bridges Summer Tech Camp 2017

Secondary Students Twenty-seven Grade 8 students entering Grade 9 participated in a secondary AT Tech Course.

https://youtu.be/m_taEy3ardg

https://sites.google.com/view/bridgestechcamp/home

https://www.youtube.com/watch?v=AqikotZHkUo&feature=youtu.be


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Parent/Guardians 154 parents participated in EducATe Family. Parents utilized an online learning module to better understand some of the components and processes involved in reading and writing, and how technology can support their children

Staff More than 110 teachers and EAs, from 40 elementary and secondary schools, attended Summer Staff AT/IT workshops during one of two weeks in July.

Technology Staff Summer Camp 2017 HDSBTV Video

Looking Ahead There are 129 students who have signed up for AT learning opportunities this fall provided by Learnstyle through SEA claims that were processed in the summer and delivered when school began. 75 Switches of Technology (e.g. from iPad to Chromebook) and upgrades were approved and will be delivered in early September. The overall uptake in AT prescriptions and learning continues to grow rapidly and dramatically across the system.

Gary Allan High School – Continuing Education Summer School Programs During the summer months Gary Allan High School provided credit and non-credit learning opportunities to more than 6000 students in the Halton District School Board. These Continuing Education programs included the Elementary Summer School (High School Preparatory), the International Languages Elementary Program, the HeadStart Mathematics program developed for Grade 8 students entering grade 9 and the Secondary Summer School Program which includes in-class, on-line and co-operative education program delivery options as well as credit recovery programs.

Secondary Locations - 7 sites:

Burlington - Lester B. Pearson H.S., Robert Bateman H.S.,

Oakville - Iroquois Ridge H.S., Garth Webb S.S.,

Milton - Escarpment View P.S., A.J. MacArthur P.S.,

Georgetown - Ethel Gardiner P.S.

Elementary Locations - 4 sites:

Burlington - C. R. Beaudoin P.S.

Oakville - Forest Trail P.S.

Milton - Hawthorne Village P.S.

Georgetown - Ethel Gardiner P.S.

Elementary Summer Programs

High School Preparatory (Grades 7& 8) The High School Preparatory Summer School Program (English and Mathematics) is a remedial program designed to help prepare students for Grade 8 and 9 expectations in a regular school setting. The program concentrates on reinforcing key concepts that are the foundations for future success by utilizing authentic inquiry-based learning strategies. The Grade 7 and 8 remedial programs were offered in two 8-day sessions from Tuesday, July 4 to Thursday, July 13 and Monday, July 17 to Wednesday July 26.

Transportation: Transportation is provided from central locations (i.e. home schools) in each community to the local summer school site (if distance from the home school was greater than 1.6km).

Students – eligibility – who is in the program? Grade 8 and 9 Preparatory - Student Profile: do not consistently attain Level 3 on their report card would benefit from focused instruction in either mathematics or literacy will attend all 8 days (i.e. - no attendance concerns identified by home school)

https://www.bridges-canada.com/products/educate-family-using-at-to-support-reading-writing

https://youtu.be/n69IyBL81Gs


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Enrollment Trends:

YEAR TOTAL # PARTICIPANTS TOTAL # CLASSES

2013 797 48

2014 681 48

2015 616 42

2016 787 39

2017 821 42

(Note: Students may have participated in both sessions, in which case, they count as two participants)

Enrolment by Region:

Region # Enrolled # Withdrawn Final #

Oakville 264 69 195

Milton 292 61 231

Burlington 197 46 151

Georgetown 68 22 46

TOTALS 821 Class Size = 19.5

198 623 Class Size = 14.8

Highlights: Access to functional technology (e.g., computer lab, chromebooks, laptops, projectors) was an

asset Teachers commented on the helpfulness and availability of teaching assistants, principals and site

secretaries. Teachers queried access to IEPs to assist students with learning disabilities Both students and teachers reported that the overall experience of such a program was “excellent”

International Languages Elementary Program (K-8) The International Languages Elementary Program is an elementary summer school program which provides students the opportunity to develop their first language skills and allows heritage languages to flourish. This non-credit program is open to all elementary school-age children (K-8), regardless of their cultural or ethnic background. The International Languages Elementary Program provides the opportunity for students to deepen their cultural awareness, foster pride in their heritage and strengthens their self-esteem. In addition to building languages skills, research demonstrates that students who study languages in addition to English and French perform better in other school subjects, and that these learning opportunities build literacy skills and development. In addition, in an increasingly interdependent and global world, bilingual and multilingual individuals are of tremendous benefit to our evolving society. Throughout the 2016-17 school year this program was delivered on Friday evenings and Saturday mornings and served over 1600 students across the region (200 more than last year) in 24 different languages.

The four-week summer program ran from July 4th to July 26th, 2017 and provided 2½ hours of instruction per day (i.e.,9:30 a.m. to12 p.m.). No transportation was provided for this program and it was offered at all elementary summer school locations, excluding Ethel Gardiner P.S. in Georgetown.

Enrollment Trends

YEAR TOTAL # PARTICIPANTS

TOTAL # CLASSES

LANGUAGES

2014 340 15 Arabic, Hindi, Korean, Serbian, Urdu

2015 530 24 Arabic, Farsi, Hindi, Korean, Mandarin, Punjabi Romanian Serbian, Urdu


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YEAR TOTAL # PARTICIPANTS

TOTAL # CLASSES

LANGUAGES

2016 670 28 Arabic, Farsi, German, Hindi, Korean, Mandarin, Punjabi, Romanian, Serbian,

Spanish, Urdu

2017 743 37 Arabic, German, Hindi, Korean, Mandarin, Punjabi, Romanian, Russian,

Serbian, Spanish, Urdu

HeadStart to Grade 9 (Grade 8 - Math) An additional elementary summer school program offered through GAHS includes the Grade 8 Transition to High School Mathematics Program, called HeadStart to Grade 9, which took place in the final week of August for students preparing to enter secondary school in the fall. Students enrolled in this program participated in a 4 day mathematics remediation program and were actively engaged in 5.5 hours of classroom instruction each day. During the summer of 2016, only 2 schools ran programs with over 190 students participating. During the summer of 2017, over 500 students participated in programs at 6 different sites across the region. The 6 sites were as follows:

Note: Two sites (*) modified the program to 3 days at the approval of the Site Administrator

Locations Participation #s

Acton District High School 10

Aldershot High School 15

Georgetown District High School 55

* Dr. Frank J. Hayden Secondary School 140

* Nelson High School 43

White Oaks Secondary School 275

TOTAL 538

SECONDARY SUMMER PROGRAMS

The Secondary Summer School Program provides secondary school students with the opportunity to earn secondary school credits through online, in-class or Co-op program delivery options and credit recovery programs. Almost 4000 students participated in the Secondary Summer School Program provided through Gary Allan High School.

Two significant changes to the Secondary Summer School Program for the 2017 school year include the utilization of elementary sites in Milton and Georgetown due to construction occurring at Craig Kielburger Secondary School and Georgetown District High School. Whether these locations affected the overall enrollment during the summer, it was minimal and isolated to in-class numbers.

Credit Enrollment Trends by Course Type

Year In-Class Online Co-Op TOTAL

2008 1320 -- 187 1507

2009 1760 -- 270 2030

2010 1626 -- 279 1905

2011 1787 16 508 2311

2012 1902 335 439 2676

2013 2002 629 414 3045

2014 1969 765 461 3195

2015 2113 983 461 3557

2016 2290 1269 453 4012

2017 2006 1451 477 3934


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Total Credit Enrolments by Site Location – Start of July 2017

Year Lester B. Pearson

Robert Bateman

Iroquois Ridge

Garth Webb

Milton Georgetown Online

2011 490 441 809 -- 64 -- 16

2012 547 401 897 -- 57 -- 335

2013 424 326 761 -- 490 -- 629

2014 295 367 823 -- 479 -- 765

2015 314 342 759 -- 549 -- 983

2016 276 393 663.5 367 474 116.5 1269

2017 264 332 540 391 386 93 1451


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In-Class Credit Enrolments

Year

New Credit (4 weeks)

Upgrade and ½ Credit (2 weeks – x 0.5)

Total In-Class Enrolments

Complete %

JULY 1 JULY 30 JULY 1 JULY 30 JULY 1 JULY 30

2008 951 798 369 361 1320 1159 88%

2009 1272 1009 488 451 1760 1460 83%

2010 1216 1005 410 405 1626 1410 87%

2011 1355 1123 432 405 1787 1528 86%

2012 1416 1108 486 390 1902 1498 79%

2013 1549 1245 453 430 2002 1675 84%

2014 1524 1199 445 439 1969 1638 83%

2015 1584 1333 529 481 2113 1814 86%

2016 2098 1797 192 189 2290 1986 87%

2017 1832 1612 173 162 2006 1774 88%

On-line Credit Enrolments

New Credit (4 weeks)

Upgrade and ½ Credit (2 weeks – x 0.5)

Total On-Line Enrolments

Complete %

JULY 1 JULY 30 JULY 1 JULY 30 JULY 1 JULY 30

2011 16 13 -- -- 16 13 81%

2012 214 129 121 110 335 239 71%

2013 401 277 228 212 629 489 78%

2014 507 355 258 233 765 588 77%

2015 599 438 384 364 983 802 82%

2016 891 642 378 364 1269 1006 79%

2017 892 639 559 542 1451 1181 81%

Co-Op Credit Enrolments

SHSM and OYAP (x 1.8 credits)

At-Risk (x 1.8 credits)

Total Co-Op (x 1.8 credits)

2008 63 124 187

2009 137 133 270

2010 166 113 279

2011 299 209 508

2012 297 142 439

2013 245 169 414

2014 288 173 461

2015 324 137 461

2016 358 95 453

2017 328 149 477


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Highlights 1) a) Secondary Summer school online enrollment continues to increase each year; from 1269

to 1451 students b) Secondary Summer school In-class enrollment decreased and this may have been due to programs moving into elementary schools versus remaining at CKSS and GDHS; 2290 to 2006 students

2) Enrollment in four week ‘new’ credit programs stayed static.

3) Summer Co-op numbers increased the most for ‘in-risk’ program, yet drop slightly for the OYAP/SHSM program.

4) The greatest increase in student enrollment was seen in the 2 week upgrade and ½ credit courses (Civics and Careers) with a 48% increase over last year.


D. Boag Associate Director

S. Miller Director of Education


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Report Number: 17092 Date: August 29, 2017

FOR DECISION TO: The Chair and Members of the Halton District School Board

FROM: L. Veerman, Superintendent of Business Services S. Miller, Director of Education

RE: Resolution for Corporate Credit Card Services

Warrant: This report has been prepared to obtain Trustee approval to enter into an agreement with the Bank of Montreal as required under the BMO Spend & Payment Solutions Corporate MasterCard Program Agreement for the OECM Purchasing Card Program.

This agreement is required in order to proceed with the pilot for the expansion of the Purchasing Card Program to elementary, secondary schools, and corporate departments.

RECOMMENDATION:

Be it resolved that the Halton District School Board (“The Board”) enter into an agreement with the Bank of Montreal to provide the Board with credit by way of a Corporate MasterCard account, under which arrangement employees of the Board may be issued with Corporate Cards on the MasterCard corporate account of the Board with the Bank and the Board shall be responsible for the payment of all amounts, including fees and interest, charged to such corporate account, the whole substantially on the terms and conditions set forth in the draft Corporate MasterCard Account Agreement submitted to and hereby approved by the Board;

Be it resolved the Chair of the Halton District School Board and the Superintendent of Business Services and Treasurer are hereby authorized to sign for and on behalf of the Board a Corporate MasterCard Account Agreement with the Bank of Montreal substantially on the terms and conditions of the draft thereof approved by the Board, with such changes or modifications as the person(s) so signing may in their sole discretion deem appropriate, and to sign such documents and do such other things they in their sole discretion deem appropriate or advisable in connection with or to give effect to such Corporate MasterCard Account Agreement and the program contemplated there under.

Rationale: As outlined in the revised Procurement Administrative Procedure, a Purchasing Card may be used for purchases valued up to $1,000. The Board’s agreement with our current Purchasing Card provider, US Bank Canada, has expired.

In June 2013, the Bank of Montreal was selected as the provider for Purchasing Card Program services through the Ontario Education Collaborative Marketplace (OECM). Highlights of what clients under the OECM program have access to under this agreement include:

A dedicated Public Sector Support Team to provide high quality customer service during assessment, implementation and ongoing program management

Access to BMO details Online, a dynamic, web-based solution that saves time and money, increases efficiencies and assists in achieving eProcurement goals

Highly competitive rebates.

The Bank of Montreal Purchasing Card Program will be piloted beginning in the Fall 2017.


L. Veerman, Superintendent of Business Services

S. Miller, Director of Education


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FOR DECISION


FROM: D. Metropolitansky, Student Trustee 2016-17, 2017-18 M. Mansoor, Student Trustee 2017-18

and with thanks to Z. Haj Ali, Student Trustee 2016-17

RE: Student Trustee Policy Revisions

Background: The Halton District School Board’s Student Trustee Policy outlines the various aspects relating to the election of, role and responsibilities of a Student Trustee.

While the policy was reviewed and revised approximately five years ago, some revisions were required to reflect minor housekeeping issues, the current practices of the student trustee elections, the inclusion of the Oath of Office and the Ministry of Education’s Student Trustees’ Attendance and Conflict of Interest Guidelines.

RECOMMENDATION:

Be it resolved that the Halton District School Board approve the Student Trustee Policy as appended to Report 17100.

Review of the policy began last year with revisions proposed by Dasha Metropolitansky and Zaid Haj Ali, Student Trustees for the 2016-17 term. Discussions regarding the technicalities of on-line voting and other issues pushed the review forward to the 2017-18 term, and final revisions have now been made to the policy document with input from 2017-18 Student Trustees Dasha Metropolitansky and Muqtasid Mansoor, and vetted with the Student Trustee Mentors, Donna Danielli and Richelle Papin.

Changes/additions to the Student Trustee Policy are indicated on the attached document, with deletions identified by a strikethrough, and additions/revisions in bold.


Dasha Metropolitansky, Student Trustee 2016-17, 2017-18 Muqtasid Mansoor, Student Trustee 2017-18 Donna Danielli, Student Trustee Mentor Richelle Papin, Student Trustee Mentor

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STUDENT TRUSTEES

1. OBJECTIVE The Halton District School Board is committed to involving students in the educational decision-making process, and participatory role in Board governance. By supporting and recognizing student trustees as representatives of the interests of students within the Board, the Halton District School Board honours the importance of the student voice in the Board’s decision-making process. The Halton District School Board is committed to providing an opportunity for student voice through the annual appointment of Student Trustee(s) to the Board of Trustees.

2. DEFINITIONS Student Trustee: A student trustee is a student representative elected annually to the Board of Trustees, as mandated by the Education Act. Student Senate: The student senate is a body of student leaders established by the Board and selected by students. The senate is made up of student representatives, each selected from Board schools. The student senate acts as an advisory council to the student trustees.

3. POLICY STATEMENT 3.1 Student Involvement

a) The Board shall provide for the appointment of a minimum of one (1), and a maximum of two (2) student trustees to the Board.

b) The Board expects students who serve as student trustees will bring student perspectives to Board discussions, bring to the Board an increased awareness of issues of concern to students, and foster effective communication between the Board and students.

3.2 Eligibility Criteria To be eligible for the role of student trustee, students must: a) be entering or enrolled full-time in the senior division (Grade 11 or 12) of a secondary

school within the jurisdiction of the Board, or be an exceptional pupil in a special education program for whom the Board has reduced the length of the program under subsection 3 (3) of Regulation 298;

b) be a pupil of good standing at an Halton District School Board school for the entire school year of his/her appointment;

c) have demonstrated an interest or prior involvement in school, co-curricular, and/or community activities; and

d) have written consent from both their principal and parents/guardians (if under 18 years of age).

GOVERNANCE POLICY

Adopted June 19, 2013

Last Revised

Review Date

June 2014

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3.3 Student Trustee Candidates a) A call for candidates notice shall be sent to each secondary school student no later

than February 15 March 1, inviting qualified students to indicate their interest to be considered by the Board for appointment as Student Trustee on the Halton District School Board for the upcoming school year.

b) One (1) nomination will be accepted from each Halton District School Board secondary school.

c) Students interested in seeking the Student Trustee appointment shall, by March 31, complete Appendix A, providing the following information to the Director, for distribution to the current Student Trustees, and for posting on the Halton District School Board website:

i. reasons for seeking the position; ii. background, interests, qualifications, experience, concerns; iii. any other pertinent information (discretionary).

d) Each school will facilitate an election process to determine their school’s candidate.

e) The school’s selected candidate must obtain signatures on the nomination form (Appendix A) from the candidate’s parent/guardian and their school principal to constitute formal approval of the student’s nomination.

f) Following the submission of the candidate’s signed nomination form, candidates are invited to create an on-line campaign for their candidacy. All campaigns must be in compliance with relevant Board policies and procedures.

g) Interested students shall be invited to a Student Trustee Candidates’ Meeting to gain further information, and to provide an opportunity to address questions or concerns to the current Student Trustees regarding the role of student trustee.

h) All campaigns run by Candidates shall follow Board policy. Candidates shall be provided with an instructional package outlining the regulations of the campaign.

i) Candidates shall be invited to create an online campaign for their candidacy. j) Candidates shall be provided the opportunity to use Board resources (as approved

by the Director) to promote their campaign. k) Failure to comply with all aspects of this policy may result in disqualification.

3.4 Election of Student Trustees a) The Student Trustee(s) shall be elected by the students of the Halton District School

Board no later than April 30 of each school year. b) All students in Grades 7-12 in the Halton District School Board shall be provided the

opportunity to vote electronically for the Student Trustee candidates after viewing the candidates’ election speeches.

c) The votes will be electronically tabulated and validated at the Board office under the supervision of the Director or designate.

d) Each school’s vote (elementary and secondary) will receive a weight of one (1). Each elementary school’s vote will receive a weight of 1 (one). Each secondary school’s vote will receive a weight of 4 (four).

e) The candidate receiving the most votes from a school will become that school’s vote. f) In the event of a tie, Whereby the top two candidates cannot be determined due to

the same number of votes resulting in a tie amongst candidates, the names of the candidates who are tied will be placed on separate ballots and placed in a ballot box. The Director of Education (or designate) shall draw one ballot, breaking the tie, with the candidate whose ballot is drawn serving as Student Trustee for the upcoming year. shall be broken by the drawing of names of the candidates who are tied, under the supervision of the Director.

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g) The current Student Trustees shall advise the Board of the names of the elected Student Trustees at the Board meeting immediately following the Student Trustee elections. as soon as possible following an election of the names of the Student Trustee(s) elected, and the Halton District School Board shall provide the Ministry of Education with these names, not later than 30 days after the election.

3.5 Roles and Responsibilities of Student Trustees a) The Student Trustee will operate within Board policies and procedures, and comply

with all relevant legislation including the Education Act, Municipal Freedom of Information and Protection of Privacy Act and the Ministry of Education Attendance and Conflict of Interest Guidelines for Student Trustees (Appendix B).

b) In assisting the Board to achieve a better understanding of educational issues among students, the Student Trustee will bring student perspectives directly to the Board and will represent the views of the student senate when participating in Board discussions. The Student Trustee will also serve as co-chairs of the student senate, and keep the student senate informed about Board issues of interest and concern to students.

c) The Student Trustee(s) will be encouraged to be involved with the Ontario Student Trustees’ Association (OSTA/AECO).

3.6 Meeting Expectations d) The Student Trustee will notify the Office of the Director and the Chair if they are

unable to attend a meeting. e) While the vote of a Student Trustee will be noted, they are not considered a Board

member and their vote(s) will not count for quorum or decision at Board and Board Committee meetings.

f) The Student Trustee will have the right to participate in the examination and discussion of matters brought to the Board table in the same manner as a trustee.

g) The Student Trustee is not entitled to a binding vote, however, may have his or her vote recorded in the Board minutes upon his/her request.

h) The Student Trustee may request that a matter before the Board or any of its committees be put to a vote, in which case there must be two votes:

i. a non-binding vote, that includes the Student Trustee’s vote; and ii. a binding vote, that does not include the Student Trustee’s vote.

i) A Student Trustee is not entitled to move a motion but may suggest a motion on any matter at a meeting of the Board or Committee on which the Student Trustee sits. If no member of the Board or Committee moves the suggested motion, the record shall show the suggested motion.

j) The Student Trustee may attend closed/in camera meetings of the Board except those that involve the disclosure of intimate, personal or financial information in respect of any individual, or when excepted by the Director or Chair.

k) The Student Trustee will demonstrate confidentiality and discretion at all times, and is required to sign a declaration agreeing to maintain confidentiality with respect to Board business dealt with in closed sessions of Board and/or Committee meetings.

3.7 Board and Committee Agendas The Board shall ensure student trustees receive and have an opportunity to review regular copies of the public session of the Board and Board committee agenda packages in accordance with Board policy and procedures. Furthermore, Student Trustees may receive and have an opportunity to review copies of the private session agenda package. Information regarding intimate, personal or financial information in respect of a member

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of the Board or committee, an employee or prospective employee of the Board, or a student or his or her parent or guardian will be omitted.

3.8 Responsibilities of Student Trustees Student trustees must perform duties and responsibilities as follows: a) regularly attend all public Board meetings; b) be knowledgeable about and willing to comply with Board policies and procedures; c) attend and participate in Board standing committees whenever possible;

3.9 If attendance at a Board or committee meeting is not possible, the student trustee shall notify the Director of Education and Chair. Attendance of the student trustees does not affect the quorum.

3.10 Student trustees require the approval of the Director of Education and/or Chair for: a) the use of Board resources and opportunities for training; b) the use of outside media and system-wide communications; and c) all expenditures related to student trustees.

3.11 Mentor/Advisor a) A trustee, and alternate as designated by the Board’s Striking Committee, shall

serve as mentors to the student trustees. b) Orientation for the newly-elected student trustees shall be provided by the Chair of

the Board and the Director of Education or designates prior to the end of the previous school year for which the Student Trustees have been elected. The Chair of the Board and the Director of Education or designates will also provide additional training prior to the regular meeting of the Board in September. During their term, student trustees may request additional information or assistance, as required.

3.12 Term of Office a) The term of office for student trustees shall be August 1 in the year of election, to

July 31 of the following year, with the student trustees commencing office following their election by the student senate and approval by the Board.

b) Student trustees shall normally occupy the position for a one-year term. A student trustee can, however, stand for re-election for an additional term(s) providing they continue to meet all qualifying requirements.

3.13 Vacancies a) A person who ceases to be qualified to act as a Student Trustee shall resign from

the position. b) In the event one or more of the student trustees is not able to complete the term of

office, the candidate who received third-place in the previous Student Trustee election shall be asked to fill the vacancy. In the event there is no third place candidate, the vacancy shall not be filled.

3.14 Reimbursement of Expenses a) Student Trustee(s) shall have the same status as a Board member with respect to

access to Board resources and opportunities for training and professional development.

b) Student Trustee(s) shall receive the maximum honoraria outlined in the Education Act and/or regulations issued thereunder.

c) If a Student Trustee holds office for less than a complete term of office, the honoraria shall be prorated according to the proportion of the term for which the Student Trustee held the position.

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d) The Halton District School Board shall reimburse Student Trustees for reasonable out-of pocket expenses. Such reimbursement of expenses shall be in accordance to the same rules that govern the reimbursement of Board members’ expenses.

e) Student Trustee(s) shall be provided a Board computer and printer. Student Trustees may choose to have a Board Assigned Mobile Cellular Device (BAMCD) or be reimbursed on a monthly basis for the use of their personal cell phone at an amount not to exceed the current Board plan. The laptop, printer, or BAMCD may be purchased by the Student Trustee(s) at the end of their term of office at fair market value, or returned to the Halton District School Board.

3.15 Co-operative Education Credit a) Due to the time commitment inherent in the position as student trustee, the student

trustees may submit a request to the principal prior to the commencement of their participation to be considered eligible for obtaining a co-operative or community service credit.

b) The principal, at the principal’s discretion, will determine such eligibility.

Legal References: Education Act, section 55 Student Trustees Ontario Regulation 7/07 Student Trustees Ontario Regulation 298 Operation of Schools—General

Board References: Board By-Laws Board Policy: Student Senate Trustee Expense Policy

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Student Trustee Candidate Name: School: Grade:

Interests: (maximum 100 words)

Reason for Candidacy / Campaign Statement: (maximum 250 words)

Signatures

PLEASE SAVE THE FILE with the following format:

“STUDENT-TRUSTEE-2018_LASTNAME_FIRSTNAME.pdf”

Please be guided by the intent of the Municipal Freedom of Information and Protection of Personal Privacy

legislation, in that information collected and shared is for the express use of those participating in the

Student Trustee elections, and should not be shared beyond those participants.

Candidate:

Candidate’s Parent/Guardian:

Principal:

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Appendix B

MINISTRY OF EDUCATION STUDENT TRUSTEES:

ATTENDANCE AND CONFLICT OF INTEREST GUIDELINES PURPOSE The purpose of this guideline is to address the issues of attendance and conflicts of interest in relation to student trustees. This guideline was created with the intention of having the same principles that apply to Board members under the Municipal Conflict of Interest Act and the Education Act apply to student trustees.

Under the Education Act student trustees are not considered members of the Board. As a result, they are not covered by the Municipal Conflict of Interest Act and are not subject to the same conflict of interest and attendance criteria that apply to Board members.

These guidelines are established by the Minister of Education under the authority of paragraph 8(1) 3.5 of the Education Act and are effective upon release.

ATTENDANCE A student trustee must resign from their position if they are absent from three consecutive regular meetings of the Board without being authorized by a resolution of the Board.

Authorizations by resolution must provided to student trustees in the same manner as they are to Board members and must be recorded in the meeting minutes.

Student trustees are considered present at a meeting in which they participate through teleconferencing, videoconferencing or other electronic means.

CONFLICTS OF INTEREST A conflict of interest arises when a student trustee (or a student trustee's parent, spouse or child) has a direct or indirect financial interest in a matter being discussed at a Board or Committee meeting.

An indirect financial interest arises when a student trustee (or a student trustee's parent, spouse or child):

1) owns shares or is a senior officer in a privately-held company,

2) has a controlling interest or is a senior officer of a publicly-held corporation, or

3) is the member of a body that has a financial interest in the matter being discussed at a Board or Committee meeting.

For there to be a conflict, the financial interest must be of such a nature that it could reasonably be regarded as likely to exert influence over the student trustee.

When a student trustee realizes he or she is in a conflict of interest, the student trustee must declare this conflict to the Board or to the committee. The declaration must be recorded in the minutes of the meeting.

During discussion of the matter that gives rise to a conflict, the student trustee cannot participate in the discussion, cannot attempt to influence the vote of Board members, is not entitled to a recorded vote and cannon suggest a motion.

In the event that there is a conflict of interest at a closed meeting, the student trustee must leave the meeting during the time that the matter giving rise to the conflict is being discussed. When a student trustee leaves for this reason, this must be recorded in the minutes of the meeting.

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OATH OF OFFICE FOR STUDENT TRUSTEES DECLARATION

I, ____________________ do solemnly declare that:

1. In accordance with the Education Act, related legislation, and Board policies

and procedures, I will truly, faithfully, impartially and to the best of my ability execute the office of Student Trustee.

2. In my role as Student Trustee, I will comply with Freedom of information and Protection of Personal Privacy, and Conflict of Interest legislation, recognizing the importance of maintaining the confidentiality of the Board with regard to matters that are dealt with in closed session, and declare not to divulge any information of the contents of any material shared with trustees in closed meetings; and

3. That I am not disqualified under any requirement from being a Student Trustee member of the Halton District School Board.

Declared before me at Burlington in the Regional Municipality ____________________________ of Halton, on the (signature of Student Trustee) ___ day of September _____. ______________________________ Director of Education


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FOR DECISION


FROM: Jacqueline Newton, Superintendent of Education Stuart Miller, Director of Education

RE: 2017-18 LTAP School Boundary Reviews

Warrant: This report is a follow up to the 2016/2017 LTAP, detailing possible actions for the 2017/2018 school year.

RECOMMENDATIONS:

Be it resolved that the Halton District School Board direct the Director to undertake a school boundary review for the new Milton SW #10 ps, with an expected completion date of no later than February 2017.

Discussion:

The 2016/2017 Long Term Accommodation Plan (LTAP) provided enrolment projections for 2017 to 2026 for each Elementary and Secondary Review Area (ERA and SRA) in the Board as well as for each elementary and secondary school within the system.. The LTAP provides the opportunity to identify school boundary review initiatives that are to be undertaken as a result of ongoing capital initiatives.

New Milton SW #10 ps School Boundary Review The Board received Capital Priorities funding approval for a new Milton SW #10 ps (776 OTG) to be built in the Boyne Community (refer to Appendices). The site has been purchased and is located north of Britannia Road, and east of Bronte Street, on Leger Way. The school is scheduled to open for September 2018.

As such the 2016/2017 LTAP identified the need to undertake a school boundary review in the Fall 2017. It is expected this boundary review will be completed by the end of February 2018.

Respectfully submitted, Jacqueline Newton Superintendent of Education


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IRMA COULSON

HAWTHORNEVILLAGE

ESCARPMENTVIEW

Location Map:

MILTON SW # 10 ps

The current street netw ork w as provided by the RegionalMunicipality of Halton and the Region assumes no responsibilityor liability for its use or accuracy. Proposed roads are subject to change.It is the intention of the HDSB to provide up-to-date and accurateinformation, and reasonable efforts have been made by the HDSBto verify the information, how ever a degree of error or change isinherent. This information is distributed “as is” w ithout w arranty.HDSB assume no legal liability or responsibility for the accuracy, completeness, or usefulness of any information. If you require additional information please contact the Planning Department at 905-335-3663.

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The current street network was provided by the RegionalMunicipality of Halton and the Region assumes no responsibilityor liability for its use or accuracy. Proposed roads are subject to change.It is the intention of the HDSB to provide up-to-date and accurateinformation, and reasonable efforts have been made by the HDSBto verify the information, however a degree of error or change isinherent. This information is distributed “as is” without warranty .HDSB assume no legal liability or responsibility for the accuracy, completeness, or usefulness of any information. If y ou require additional information please contact the Planning Department at 905-335-3663.

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FOR DECISION


FROM: Gord Truffen, Superintendent of Education Lucy Veerman, Superintendent of Business Stuart Miller, Director of Education

RE: Close the Gap – Information Technology Infrastructure and Roll-Out

Warrant This report provides information to support the recommendation to access Closing the Gap funding for Technology Infrastructure and computer roll-out.

RECOMMENDATION Be it resolved that the Board of Trustees approve a transfer from Accumulated Surplus – Closing the Gap in the amount of $2 541 121 to enhance the Board’s technology infrastructure and computer roll-out.

Background In Report 12129, the Halton District School Board directed staff to initiate a plan to address the widening gap in the condition of instructional spaces between older and newly constructed schools. This gap has become more noticeable in recent years due to the volume and rate at which new schools have been constructed in the Halton region. The schools in the Halton area range in age and many have had additions and renovations throughout the years. The year of construction as well as the size and age of the additions and renovations has been used to create a relative age for each school.

Report 14067 updated the Board with the results of review (approved in Report 12129) and included a recommendation requesting approval from the Ministry to use Proceeds of Disposition for the Closing the Gap initiative. This initiative is aimed at improvements to the teaching and instructional environment in Halton District School Board schools. Report 14199 included recommendation to proceed with specifics projects resulting from the review.

The Board also approved transfers to the Closing the Gap Program as follows: Report 12136 (2011/2012 Year-end Surplus) $1,000,000

Report 13167 (2012/2013 Year-end Surplus) $6,562,128

Report 14180 (2013/2014 Year-end Surplus) $ 867,445

The balance in Accumulated Surplus – Closing the Gap as at June 30, 2017 is $15,087,982.

Rationale

As part of the 2017/2018 Budget process, information was presented to the Trustees identifying a need to update our technology infrastructure and support the on-going rollout of technology to schools. During budget discussions and as a result of budget pressures, Administrative Council recommended that this request for funding be from the Closing the Gap initiative and that a recommendation be presented to the Trustees in September 2017. Administrative Council is confident that this initiative meets the Closing the Gap criteria of improving the teaching and instructional environment of the schools.


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This money will be used to replace end of life wireless access points (access points allow our devices to connect to the internet and our network wirelessly) and increase the number of access points to allow students and staff to access our network effectively. This money will also be used to allow schools to purchase technology (devices, projectors, peripherals) to replace end of life equipment.


Gord Truffen Superintendent of Education

Lucy Veerman Superintendent of Business



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FOR INFORMATION


FROM: T. Salmini, Superintendent of Education Stuart Miller, Director of Education

RE: High Performing Students in Elementary Schools

Background: High Performing Students perform or compete at the provincial, national or international level in their sport or activity. They have a secured training/competition/rehearsal schedule that takes them away from school during traditional school hours for a minimum of ten hours per week. Elementary administrators were surveyed to determine the approximate number of High Performing Students in HDSB elementary schools. In addition, they were asked to identify the provisions that staff make for these students, to identify the challenges associated with meeting their needs and to gage how successful High Performing Students have been in terms of student achievement and student well-being. This report provides a summary of this data.

Numbers In the 2016/2017 school year, principals reported that there were 124 High Performing Students in HDSB elementary schools. There were 42 in Oakville schools, 26 in Burlington schools and 56 in Milton and Halton Hills schools. 45 of the 56 students in Milton and Halton Hills attended W.I. Dick Public School in the High Performance Program.

Fifty-seven (57) of the 86 elementary schools reported they had no High Performing Students. The remaining 29 schools reported they had a small number of these students. The range was between 1 and 10 students with the exception of W.I. Dick Public School with 45 students.

Provisions for High Performing Students A number of provisions are made in HDSB elementary schools to meet the needs of High Performing Students. Common provisions to support students include:

Flexible deadlines; Supportive and encouraging mindset towards students; Frequent communication between student, family and school staff; Opportunities for independent study; Use of online resources for learning, assessment and evaluation; Connecting with a student “buddy”.

Challenges Most schools identified some challenges in meeting the learning needs of High Performing Students. Common challenges that were described included:

Timetabling difficulties; Getting assessment data in frequently missed subjects; Establishing common approaches to supporting students amongst all staff members; Ensuring that students meet the hours required for Core French and the French

Certificate in French Immersion programs; Diminished opportunities for students to participate in group work.


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Student Achievement and Well-Being School administrators were asked to comment on how successful High Performing Students have been in terms of student achievement. 89% of the respondents reported that the students were highly or extremely successful. With respect to student well-being, 90% of respondents reported that students were highly or extremely successful. Administrators commented that High Performing Students are typically extremely organized, independent and show initiative to complete assignment and achieve success.

Next Steps The data collected indicates that there are a small number of High Performing Students in HDSB elementary schools considering the overall elementary enrolment of approximately 45 000 students. Administrators also indicated that there are students who do not meet the definition of High Performing Student but require provisions because of their outside of school activities and sports. As a result, the School Programs Department will develop an Administrator’s Guide to Supporting High Performing Students and dedicate time at a Family of Schools meeting for sharing of best practices. This will assist schools in meeting the learning needs of High Performing Students as well as other students who may require provisions for missed school time.


Tina Salmini Superintendent of Education


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